HomeMy Public PortalAboutMinutes_CCMeeting_10192010CITY COUNCIL MEETING OCTOBER 19, 2010, 7:00 P.M. IONA COMMUNITY
CENTER
PRESENT: Mayor Brad Andersen, Council President Jane Shaw, Council member
Dennis McArthur, Council member Dan Gubler, Council member Bruce Case Treasurer
Ron Nelson, City Clerk Robyn Keyes, Public Works Supervisor Zech Prouse, Police
Chief Shannon Basaraba.
VISITORS: Ramona Horton, Allen Horton, Ron Roberts, Mayor's Youth Advisory
members.
Mayor Andersen welcomed everyone and Supervisor Prouse led with the Pledge of
Allegiance.
Mayor's Youth Advisory Council (MYAC) Update. Two members from MYAC gave
a report on their recent activities. MYAC held a fund raiser and earned $1,000 to help
cover expenses for their council, and 30 to 40 of them had volunteered at the Fall
Festival.
Mayor Andersen explained MYAC had started 5 years ago and it encompassed the entire
county so youth could be more involved with their communities through service projects
and advise the mayors of activities more geared for youth.
Consent Agenda. The consent agenda was reviewed and a correction was made to the
work minutes; the sentence that read "President Shaw said the information was on the
permit application and the contractor needed to initial that they had read the information"
needed to read "President Shaw said the information was on Ammon 's permit application
and the contractor needed to initial that they had read the information."
The Mayor went over the budget report for the fiscal year that just ended. The Mayor
pointed out the City came within 1.54 % under the budget, which was very good due to
the fact the City paid for well house #3 and purchased a new backhoe.
There was also a correction on the Council minutes. The sentence that read "Delbert
Sorenson said he had arrived too late to speak during the public portion of the hearing,
but we wanted the Council to know he was in favor of the ordinance as originally
presented" needed to be changed to "Delbert Sorenson said he had arrived too late to
speak during the public portion of the hearing, but he wanted the Council to know he was
in favor of the ordinance as originally presented"
Council member Gubler asked why the health insurance was so far off budget.
Treasurer Nelson said the budget was an educated guess on bills the City did not have
control over such as utilities and insurance expenses.
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Mayor Andersen agreed and reminded the Council they were invited and welcome to be
more active with the budgeting process.
Mayor Andersen said if there was no further discussion, he entertained a motion from the
Council.
Council member McArthur made a motion to accept the consent agenda with the
sentence changes to the work meeting and the regular meeting.
Council member Case seconded the motion.
All were in favor. Motion carried. Consent agenda approved.
Ramona Horton Mural Presentation. Mayor Andersen introduced Ramona Horton and
thanked her for the beautiful painting she had created for the Council Chambers and
thanked Council member Gubler for over -seeing the project.
Allen Horton suggested putting accent lights on the painting.
Ramona Horton donated a small version of the mural to the City.
The Mayor entertained a motion to recess so the audience could see the painting closer
and have punch and cookies.
Council member McArthur made a motion to take a short break.
Council President Shaw seconded the motion.
All were in favor.
Recess from 7:35 to 7:50
City Motto. Mayor Andersen said the City had put an invitation in the newsletter that
asked the public for ideas for a City Motto. The Mayor read the suggestions made by the
citizens which were; Iona, a great place to live, Unity through service, Small town with a
big heart, Communication Connects a Community, United we serve, and Preserve the
Past, Protect the Present, Prepare for the Future. The Council narrowed the two choices
down to Small town with a big heart and Preserve the Past, Protect the Present, Prepare
for the Future.
Small town with a big heart was chosen as the winner. The Mayor and Council did not
know who sent in the ideas until after the winner was chosen in order to keep the judging
unbiased. The Council agreed the motto should say "Iona, a small town with a big heart"
Safe Routes to School (SR2S). The Mayor explained that during the work meeting the
Council had met with Paul Scoresby from Schiess and Associates to discuss the SR2S
project. The bids for the project had come in higher than the $125,000 grant. The lowest
bid was $33,000 more than the grant amount. The City had expected to pay between
2
$10,000 and $15,000 out of pocket for the project, and the Mayor asked the Council if
they wanted to move forward with the project. The Mayor reminded the Council that the
bid was an estimate of the total cost because much of the materials were a commodity
item, and the actual cost would not be known until the materials were purchased next
spring. The Mayor said there was a possibility that the actual cost may be less than the
bid amount and the City was getting a$125,000 grant to pay the majority of the cost.
Council member Gubler said the budget was set; he was not only concerned with the cost
of the project, but also more concerned with what other projects might not get done if the
City had to pay more for this project.
Council President Shaw pointed out the City had taken in extra revenue during the last
two years, which was put into savings. President Shaw said the City always budgeted
conservatively and thought the City could handle the extra expense if it occurred.
The Council members agreed the project was important.
Mayor Andersen said if there was no further discussion, he would entertained a motion
from the Council.
Council member Case made a motion to continue with the Safe Routes to School project,
to send a letter to the State saying the City accepted the lowest bid, and to give
permission for Mayor Andersen to sign the contract.
Council President Shaw seconded the motions.
Roll call as follows:
AYE: Council President Shaw, Council member Gubler, Council member Case,
Council member McArthur
NAY: None.
All were in favor. Motion Carried. SR2S bid approved.
Emergency Operations Plan (EOP) .Mayor Andersen explained the Planning and
Zoning Commission did not have a regular meeting this month, and for the sake of
moving forward with the EOP project, had deferred the decision of choosing a company
to create the plan to the council. The Mayor said the Council has had the opportunity to
look over both proposals. Integrated Solutions' proposal was $29,905 without a
mitigation plan. Whisper Mountain's proposal was $10,000 with a mitigation plan. Chief
Basaraba explained the reason Whisper Mountain's proposal was so much less was
because they had already created EOP's for several other local agencies, so they could
use the existing template and modify the City's EOP.
3
Council members McArthur and Case asked Chief Basaraba if he had called any of the
references Whisper Mountain had listed and if any of the references had anything
negative to say. The Chief said he had called the references and everyone he called was
happy with Whisper Mountain's service.
Chief Basaraba said Whisper Mountain's EOP also included local training.
Council member McArthur asked if other entities such as the elementary school and
church that had buildings here could come to the training too. The Chief said that was
part of the plan.
Mayor Andersen said if there was no further discussion, he would entertained a motion
from the Council.
Council member Gubler made a motion to accept Whisper Mountain's proposal for an
Emergency Operations Plan.
Council member Case seconded the motion.
Roll call as follows;
AYE: Council President Shaw, Council member Gubler, Council member Case,
Council member McArthur.
NAY: None.
All were in favor. Motion carried.
Halloween Event. Mayor Andersen reminded the Council that on Saturday October 30`h
there would be trunk -or -treating beginning at 5:30 in the Community Center parking lot
and a movie would play at 6:00 in the building.
The Mayor asked all Council members who could help out to please show up at 5:15.
Reports.
Council member Case asked if the bottom of the Sand Creek sign in the park would be
repaired. The Mayor said it would.
Council member Case said he had met with the Historical Society, and they had all been
working very hard to get the museum ready to open. One of the obstacles they had
encountered was lead based paint on the walls.
Council member Gubler said he had a reference that said lead based paint could be
painted over as long as the walls were incased in the new paint and not disturbed.
4
Council member Case asked Council member Gubler to provide the reference of that
information so he could look into the issue, because the contractor said the paint needed
to be removed by a certified person.
Council member Case said the Historical Society was asking the City for help with the
project.
Council member McArthur said he had chased kids from the roof of the bathroom in
the park.
The Mayor said that has been going on since he was a kid and the best thing to do was
chase them away when we see them.
Council member McArthur said John Price was making the first figure for the Lion's
Club statue, and they would be taking it to Pocatello to be fired when Mr. Price had it
finished.
Council President Shaw, no report.
Council member Gubler said he would like to put the new City Motto on the frame of
the new mural. The Council agreed.
Council member Gubler said the fire district would be putting signs up on the roads
stating when people were entering and leaving the fire district. Council member Gubler
also suggested the City find some Eagle Scouts to help install orange fiberglass poles that
attach to the fire hydrants so the hydrates could be located when they are buried by snow.
Treasurer Nelson, no report.
Mayor Andersen said he was meeting with Ridgeline Energy on Friday if anyone was
interested in attending the meeting. Council member Shaw said she and Council member
McArthur were meeting with them on Thursday. Council member Gubler said he had
already met with them.
The Mayor said the Veteran's Day Celebration would be on November 11 and
encouraged the Council to attend.
Mayor Andersen said in the training he had attended it was recommended that the
Council give the Mayor, Public Works Supervisor, and City Clerk authorization to make
purchases under a specified amount with out pre -approval from the Council. The Mayor
said it was also recommended that the Council pre -authorize routine monthly bills be
paid by the treasurer before the Council meeting to avoid late fees. The Council could
then look over the payments during the Council meeting and approve what had been paid.
Mayor Andersen said if there was no further discussion, he entertained a motion from the
Council.
5
Council member McArthur made a motion to authorize the Mayor to make purchases of
up to $2,000, Clerk Keyes to make purchases of up to $2,000, and Supervisor Prouse to
make purchases of up to $5,000 and pre -payment of the routine monthly bills associated
with late fees before the Council's approval.
Council President Shaw seconded the motion.
All were in favor. Motion carried.
Council member Case made a motion to adjourn.
Council member Gubler seconded the motion.
All were in favor.
Adjourned 9:04 p.m.
6
MONTHLY EXPENSE REPO!
9/30/2010
Amount
Date
Description
ROCKY MTN POWER
$ 5,431.08
ELECTRICITY
BONN CO DATA
$ 3.92
COPIES
DELTA DENTAL
$ 24.60
DENTAL INS
BMC WEST
$ 72.25
LUMBER
PEAK ALARM
$ 91.35
SECURITY SYSTEM
TETON COMMUNICATIONS
$ 112.34
REPAIR ICOP
POST REGISTER
$ 113.26
ADVERTISING
BONN CO
$ 222.83
PAINT CROSSWALKS
ZECH PROUSE
$ 374.04
HEALTH INSURANCE
EGAN MACHINE
$ 541.50
POST STANDS -SHELTER
HOLDEN KIDWELL
$ 600.00
RETAINER
ALLEN ABOOD
$ 135.00
BUFF -WAX POLICE VEHICLE
ROCKNAKS
$ 18.75
PARTS
REGENCE BLUESHIELD
$ 191.00
HEALTH INSURANCE
BOB MCBRIDE
$ 1,641.00
INSPECTIONS
BLUE CROSS
$ 2,190.70
HEALTH INSURANCE
BONN CO
$ 39,018.43
SEAL COAT
CAL STORES
$ 393.34
TOOLS -PARTS
JOEL KEYES
$ 1,657.50
LABOR
COMPUTER MEDICAL CTR
$ 179.00
INTERMOUNTAIN GAS CO
$ 27.60
NATURAL GAS
FAIR POINT
$ 285.14
PHONE
DENNIS MCARTHUR
$ 510.48
SHELTER
DAN GUBLER
$ 111.40
FLAGS
DEQ
$ 20.00
TRAINING
POSTMASTER
$ 284.74
POSTAGE
BRAD ANDERSEN
$ 25.00
MEETING
-IONA HISTORICAL SOC
$ 30.00
DONATION
PRO RENTALS
$ 62.73
CARPET CLEANER
AFLAC
$ 381.42
3 MONTHS
KATHLEEN KEYES
$ 132.00
TEMP HELP
J & N ENTERPRISES
$ 16,975.00
REPAIR BUILDING
WESTERN STATES EQUIP
$ 83,886.46
BACKHOE
BONN CO CHERIFF
$ 4,088.71
WAXIE
$ 207.61
CLEANING SUPPLIES
FALLS PLUMBING
$ 718.77
PARTS
SCHIESS ASSOC
$ 2,235.00
ENGINEERING
WACKERLI AUTO
$ 38.18
SVC GMC
CITY OF IONA
* *BUDGET REPORT**
FOR -09-30-10 PAGE 3
**** GENERAL FUND ****
ESTIMATED * *RECEIPTED** UNRECEIPTED PERCENT
FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED
001 305.000 STATE HIGHWAY USERS 40,000.00 .00 44,681.85\ 4,681.85- 111.70
001 310.000 STATE REVENUE SHARING 35,000.00 .00 39,390.49/ ^ 4,390.49- 112.54
001 315.000 STATE LIQUOR TAX 25,000.00 .00 46,464.0d 21,464.00- 185.86
001 320.000 BEER & DOG LICENSES 200.00 15.00 553.5� 353.55- 276.78
001 325.000 COURT REVENUE 15,000.00 890.99 11,613.21/1p 3,386.79 77.42
001 330.000 INTEREST 1,000.00 46.58 310.4E 689.54 31.05
001 335.000 CABLE TV FRANCHISE 3,800.00 .00 4,925.83\ 1,125.83- 129.63
001 340.000 NATURAL GAS FRANCHISE 10,500.00 .00 11,485.86; 3 985.86- 109.39
001 345.000 POWER FRANCHISE 15,500.00 .00 17,351.85' 1,851.85- 111.95
001 355.000 BUILDING RENT 6,000.00 680.00 6,280.00•„t2 280.00- 104.67
001 357.000 BUILDING INSPECTION FEES 12,000.00 162.00 28,088.001 16,088.00- 234.07
001 358.000 GRANTS 10,000.00 .00 680.006! 9,320.00 6.80
001 360.000 PROPERTY TAX REVENUE 200,000.00 92.87 197,781.59 1 2,218.41 98.89
001 390.000 MISCELLANEOUS REVENUE 7,000.00 10,426.93 17,377.111� 10,377.11- 248.24
001 395.000 RESERVES 50,000.00 .00 .00 50,000.00
**TOTAL GENERAL FUND REVENUE 431,000.00
12,314.37 426,983.80
4,016.20 99.07
**** GENERAL FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT
FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED
410.000 PAYROLL 54,000.00 7,720.00 35,347.00 18,653.00 65.46
420.000 RETIREMENT 10,000.00 779.87 9,096.46 903.54 90.96
001 422.000 HEALTH INSURANCE 20,000.00 3,161.76 33,309.77 13,309.77- 166.55
001 424.000 PAYROLL TAXES 10,000.00 979.51 11,229.93 1,229.93- 112.30
001 440.000 ELECTRICITY - NATURAL GAS 24,000.00 1,000.87 19,545.60 4,454.40 81.44
001 445.000 OFFICE SUPPLIES 10,000.00 579.46 7,472.59 2,527.41 74.73
001 446.000 TRAVEL 5,000.00 90.89 2,168.74 2,831.26 43.37
001 447.000 ADVERTISING 2,400.00 113.26 689.19 1,710.81 26.72
001 450.000 INSURANCE LIABILITY - 8,500.00 .00 6,074.00 2,426.00 71.46
001 455.000 LEGAL & AUDIT FEES 11,000.00 600.00 10,300.00 700.00 93.64
001 459.000 POLICE -PAYROLL 47,300.00 4,868.00 54,330.00 7,030.00- 114.86
001 460.000 POLICE-COUNTY/DISPATCH 26,500.00 3,903.75 20,668.35 5,831.65 77.99
001 461.000 POLICE -RETIREMENT 4,600.00 539.08 5,942.14 1,342.14- 129.18
001 462.000 POLICE -HEALTH INSURANCE 12,600.00 .00 10,063.52 2,536.48 79.87
001 463.000 POLICE -TRAINING 2,200.00 .00 1,185.21 1,014.79 53.87
001 464.000 POLICE -GENERAL 18,800.00 247.34 17,119.64 1,680.36 91.06
001 465.000 VEHICLE RENT 5,000.00 .00 .00 5,000.00
001 470.000 MAINTENANCE 80,000.00 19,175.35 96,127.29 16,127.29- 120.16
001 472.000 BUILDING INSPECTIONS 8,000.00 1,641.00 12,463.00 4,463.00- 155.79
001 475.000 CIVIL DEFENSE 500.00 .00 .00 500.00
001 480.000 LIBRARY 2,000.00 .00 .00 2,000.00
001 490.000 CAPITAL IMPROVEMENTS 61,600.00 39,995.47 61,579.90 20.10 99.97
001 495.000 MISCELLANEOUS EXPENSE 7,000.00 162.00 9,649.96 2,649.96- 137.86
**TOTAL GENERAL FUND EXPENSES 431,000.00
**NET EXCESS OR DEFICIENCY(-)
85,557.61 424,362.29
6,637.71 98.46
73,243.24-
2,621.51 2,621.51-
CITY OF IONA
* *BUDGET R E P O R T*
FOR 09-30-10 PAGE 4
0411
**** WATER FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT
FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED
002 305.000 COLLECTIONS 160,000.00 16,121.50 184,436.19 24,436.19- 115.27
002 310.000 HOOK UP FEES 30,000.00 .00 57,000.00 27,000.00- 190.00
002 315.000 INTEREST 500.00 42.22 504.86 4.86- 100.97
002 350.000 TANK REPLACEMENT FUND 50,000.00 .00 .00 50,000.00
002 358.000 GRANTS 5,000.00 .00 14,000.00 9,000.00- 280.00
002 395.000 RESERVES 50,000.00 .00 .00 50,000.00
002 397.000 WATER BOND .00 .00 .00
**TOTAL WATER FUND REVENUE 295,500.00
16,163.72 255,941.05
39,558.95 86.61
**** WATER FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT
FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED
002 410.000 SALARIES & BENEFITS 60,000.00 .00 54,000.00 6,000.00 90.00
002 440.000 ELECTRICITY 25,000.00 4,457.81 26,330.60 1,330.60- 105.32
002 445.000 OFFICE, SUPPLIES, LEGAL 8,000.00 723.63 8,321.45 321.45- 104.02
002 450.000 ENGINEERING COSTS 10,000.00 2,235.00 18,353.00 6,353.00- 183.53
002 460.000 VEHICLE EXPENSE .00 .00 .00
014; 465.000 VEHICLE RENT 7,000.00 .00 .00 7,000.00
470.000 REPAIRS & MAINTENANCE 40,000.00 18,256.87 45,605.73 5,605.73- 114.01
002 480.000 BOND PAYMENT .00 .00 .00
002 482.000 BOND INTEREST .00 .00 .00
002 485.000 TANK REPLACEMENT FUND 80,000.00 .00 .00 80,000.00
002 490.000 CAPITAL IMPROVEMENTS 65,500.00 81,240.64 86,102.64 20,602.64- 131.45
002 497.000 WATER SYSTEM UPATE .00 .00 .00
**TOTAL WATER FUND EXPENSE 295,500.00
106,913.95 238,713.42
56,786.58 80.78
**NET EXCESS OR DEFICIENCY(-) 90,750.23-
17,227.63 17,227.63-
CITY OF IONA
** B U D G E T R E P O R T**
FOR 09-30-10
PAGE 5
**** EQUIP REPLACEMENT **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT
FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED
003 305.000 EQUIP RENT --WATER 5,000.00 .00 .00 5,000.00
003 310.000 EQUIP RENT --GENERAL 5,000.00 .00 .00 5,000.00
003 395.000 EQUIP RESERVES --WATER 40,000.00 .00 .00 40,000.00
003 396.000 EQUIP RESERVES --GENERAL 40,000.00 .00 .00 40,000.00
**TOTAL EQUIP REPLACEMENT REVENUE
90,000.00 .00 .00 90,000.00
**** EQUIP REPLACEMENT **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT
FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED
003 410.000 EQUIP REPLACEMENT --WATER 45,000.00 41,943.23 41,943.23 3,056.77 93.21
003 415.000 EQUIP REPLACEMENT --GENERAL 45,000.00 41,943.23 41,943.23 3,056.77 93.21
003 490.000 EQUIPMENT PURCHASE .00 .00 .00
**TOTAL EQUIP REPLACEMENT EXPENSE 90,000.00
83,886.46 83,886.46
6,113.54 93.21
**NET EXCESS OR DEFICIENCY(-) 83,886.46-
83,886.46- 63,886.46
CITY OF IONA
** B U D G E T R E P O R T**
FOR 09-30-10
PAGE 6
**** RECREATION FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT
FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED
004 305.000 BASEBALL FEES 13,000.00 .00 16,419.00 3,419.00- 126.30
004 310.000 SHELTER RENTAL 300.00 20.00 280.00 20.00 93.33
004 320.000 WESTERN BOYS FEES 500.00 .00 210.00 290.00 42.00
004 395.000 RESERVES .00 .00 .00
**TOTAL RECREATION FUND REVENUE 13,800.00
20.00 16,909.00
3,109.00- 122.53
**** RECREATION FUND **** ESTIMATED
FUND ACCOUNT# ACCOUNT TITLE EXPENSE
* *EXPENDED**
MTD
UNEXPENDED PERCENT
YTD BALANCE EXPENDED
004 410.000 RECREATION EQUIPMENT 1,000.00 .00 1,099.99 99.99- 110.00
004 415.000 RECREATION LABOR 5,800.00 .00 6,087.00 287.00- 104.95
004 420.000 BASEBALL SUPPLIES 4,000.00 .00 6,725.84 2,725.84- 168.15
004 470.000 RECREATION MAINTENANCE 3,000.00 .00 .00 3,000.00
**TOTAL RECREATION FUND EXPENSE 13,800.00 .00 13,912.83 112.83- 100.82
**NET EXCESS OR DEFICIENCY(-) 20.00
2,996.17 2,996.17-
COLUMBIA PAINT
$ 43.27
PAINT
PSI
$ 130.02
GARBAGE
VERIZON
$ 222.23
PHONE
UNITED MAILING
$ 232.56
WATER BILLS
TETON MICROBIOLOGY
$ 390.00
WATER TEST
VERN CLARK CONST
$ 75,235.00
WELL #3
6-12 EZ MART
$ 161.63
FUEL
U S PLASTIC CORP
$ 405.64
CHLORINE TANK
TETON COMMUNICATIONS
$ 5,600.00
SCADA
HOME DEPOT
$ 164.32
SHELTER
AAA SEWER SERVICE
$ 245.00
CLEAN OUT RESTROOM
LARSEN REPAIR
$ 310.75
86 FORD
FLEET SERVICES
$ 398.06
FUEL
H D SUPPLY
$ 943.37
METER BOX -PARTS
TETON STEEL
$ 1,961.61
SHELTER
ROWEN SWEEPING
$ 2,465.00
CLEAN STREETS
$ 251,940.59
CITY OF IONA
BANK REPORT
DATE
09/30/10
BANK OF COMMERCE
GENERAL CHECKING
$ 23,458.00
WATER CHECKING
$ 14,795.00
GENERAL SAVINGS
$ 142,829.00
WATER SAVINGS
$ 122,575.00
KEY BANK
GENERAL SAVINGS
$ 156,878.00
WATER SAVINGS
$ 52,292.00
WELLS FARGO
WATER SAVINGS
$ 51,750.00
MERRILL LYNCH
GENERAL SAVINGS
$ 101,023.00
2010-13
RICK FAWCETT, D.A.
WHISPER MOUNTAIN PROFESSIONAL
SERVICES, INC.
224 EVANS LANE STE B
CHUBBUCK, IDAHO 83202
(208) 478-1099
Heioi
Professional Services, Inc.
PROPOSAL FOR SERVICES
PROPOSAL # 2010-13
CITY OF IONA
EMERGENCY PLANNING
Whisper Mountain Professional Services, Inc. is pleased to submit a proposal to provide
professional services dedicated to the creation of an emergency management program for the
City of Iona.
Whisper Mountain Professional Services, Inc. is nationally recognized as an expert in
Emergency Management Program development, with exceptional expertise in All Hazard
Mitigation Planning. Whisper Mountain is a client -focused, requirement driven company with
expertise in all facets of Emergency Management and Comprehensive Community Planning
using state of the art GIS analytical capability. Whisper Mountain specializes in small rural
communities with a goal to build self-sustaining public programs, including emergency services,
law enforcement, public works, public administration, education, and economic development.
Our experience indicates that emergency management, by its very nature, must be fully
integrated into the total community to ensure success. We have therefore specifically designed
this proposal based on our expertise, our ongoing involvement in the Bonneville County
Emergency Management Program, and our current experience in Emergency Operations
Planning requirements set forth by the Idaho Bureau of Homeland Security and the Federal
Emergency Management Agency.
Respectfully Submitted
Rick L. Fawcett, DA
224 Evans Lane Ste B
Chubbuck, Idaho
(208) 478-1099
(208) 241-1644 mobile
rick0)whispermountain.net
1
CITY OF IONA
EMERGENCY PLANNING
PROJECT STRATEGY
INTRODUCTION:
Whisper Mountain proposes to develop a Citywide Emergency Management Program for the
City of Iona. The program development will include development of a City of Iona Emergency
Operations Plan, development of emergency checklists for local elected and appointed officials,
conduct of a local hazard mitigation planning workshop with City Officials and the Public to
develop a basis for the City's participation in the Bonneville County Multi -Jurisdiction All
Hazard Mitigation Plan, conduct of NIMS 100 ICS Training and NIMS 700 Awareness Training
courses for elected and appointed officials, and conduct of EOP implementation training with a
supporting table top exercise.
PROJECT STRATEGY:
Whisper Mountain will develop the Emergency Operations Plan using current NIMS
Requirements and the U.S. Department of Homeland Security's (DHS) Comprehensive
Preparedness Guide 101. The City of Iona Plan will also interface and integrate with the
Bonneville County Emergency Operations Plan. The Hazard Assessment of the Plan will reflect
the hazard analysis conducted for the City of Iona in the Bonneville Multi -Jurisdiction All
Hazard Mitigation Plan which was approved by FEMA on March 13, 2009 and the Ririe Dam
Failure Plan issued in August 2010. A set of emergency response checklists for local elected and
appointed officials will be developed and published based on the Iona City EOP. Basic NIMS
100 ICS and NIMS 700 Awareness Training Courses will also be provided. Following the
completion of the NIMS training EOP Training will be provided along with an emergency
management table top exercise.
Additionally Whisper Mountain will conduct a local hazard mitigation workshop with the City of
Iona's elected and appointed officials. This will be an open meeting with the Public invited to
attend. The purpose of the meeting will be to review the hazard assessment completed as part of
the Bonneville County Multi -Jurisdiction All Hazard Mitigation Plan development as it pertains
to the City of Iona as well as the recent analysis on the catastrophic failure of the Ririe Reservoir
Dam and its potential impacts on the City. The outcome of the workshop will be the inclusion in
the Bonneville County Multi -Jurisdiction All Hazard Mitigation Plan which will allow the City
to be qualified to receive both pre and post disaster mitigation grant funds.
Specific Tasks Proposed includes the following:
1. Adaption of the Whisper Mountain City EOP Template to the City of Iona specific
conditions including hazards as identified in the Bonneville County Multi -Jurisdiction All
Hazard Mitigation Plan and the Ririe Dam Failure Report.
2. Development of an Emergency Management Handbook containing checklists for local
elected and appointed officials.
3. Provision of a NIMS 100 ICS Class and a NIMS 700 NIMS Awareness Class for local
elected and appointed officials.
4. Provide Training on the Plan for City Officials.
5. Conduct a Table Top Exercise to validate the Plan Training.
6. Conduct of a local hazard mitigation planning workshop for the City of Iona local elected
officials, appointed officials, and the public.
7. Update of the Bonneville County Multi -Jurisdiction All Hazard Mitigation Plan to include
participation and adoption by the City of Iona.
PROJECT SCHEDULE
Whisper Mountain Professional Services, Inc. proposes the following project schedule.
1. Issue Contract — October 1, 2010
2. Plan Draft to City — November 1, 2010
3. Review by City — December 1, 2010
4. Conduct of Local Mitigation Workshop — January 2011
5. Conduct of NIMS Training January 2011
6. Conduct Training and Table Top Exercise — January 2011
7. Complete and Deliver Printed Products — February 2011
DELIVERABLES
Whisper Mountain Professional Services, Inc. proposes the following project deliverables:
1. Emergency Operations Plan for Review — 10 CD Copies
2. Complete Emergency Operations Plan — 10 Printed Copies and 10 CD Copies
3. Completed Local Officials Emergency Handbook — 10 Printed/Laminated Copies and 2
CD Copies
4. Updated Bonneville County Multi -Jurisdiction All Hazard Mitigation Plan — 10 Printed
Copies and 10 CD Copies
COST ESTIMATE
Whisper Mountain Professional Services, Inc. proposes a fixed cost for this activity of $10,000.
Costs are broken down as follows:
1. EOP Development and Printing, Training, and Exercise - $3500
2. Emergency Management Handbook - $1500
3. NIMS ICS and Awareness Training - $1500
4. Mitigation Planning and County Plan Update - $3500
3
SUMMARY OF QUALIFICATIONS
Dr. Rick Fawcett, owner and President of Whisper Mountain Professional Services, Inc. will be
the lead on this project. In the past seven years Dr. Fawcett has completed thirty five NIMS
Complaint EOPs.
Dr. Fawcett will be assisted in this activity by Mr. Derek Sharp.
RICK L. FAWCETT, D.A. - Dr. Fawcett is a nationally recognized expert in Public Safety and
Community Relations. He is a professional planner and has extensive experience in
implementing complex community emergency management programs and offers a unique
combination of engineering knowledge and public/intergovernmental relation skills that have
been vital in building consent for critical emergency mitigation projects. Dr. Fawcett holds a
Bachelor's Degree in Industrial Safety Engineering, a Master of Public Administration in
Environmental Administration, and a Doctorate of Arts in Political Science specializing in
Environmental Policy and Economics. As an employee and manager during his 25 years at the
Idaho National Laboratory (INL), Dr. Fawcett supervised and personally participated in
emergency management planning, hazard analysis and mitigation, hazard communication, public
outreach, and evaluation in support of the U.S. Department of Energy (DOE). His activities in
support of DOE also included a lead role in the development of State, Tribal, and local hazard
assessments, and emergency mitigation plans. In addition, as an expert meeting facilitator, Dr.
Fawcett was a key DOE resource for the development and execution of programs to overcome
public opposition to shipping campaigns for high-level, high -visibility radioactive materials.
After leaving the INL Dr. Fawcett founded Whisper Mountain Professional Services, Inc. in
2003. As owner and President he uses his vast experience and knowledge to bring technical
assistance to rural communities and Native American Tribes.
DEREK SHARP, B.A. — Mr. Sharp is the Senior Geospatial Analysis with Whisper Mountain
Professional Services. He specializes in Historical Hazard Analysis and Cartography. Mr. Sharp
has developed Three Dimensional Models to estimate evacuation times for populations at risk to
catastrophic dam failures in Eastern Idaho, and has also developed emergency planning maps for
several of Whisper Mountain's Clients. Mr. Sharp holds a B.A in Historical GIS from Idaho
State University and a MA in Historical GIS from Idaho State University.
4
PROJECTS
Partial Listing of Whisper Mountain (2004-2010) Projects Led by Dr. Fawcett Include:
(Copies provided upon request)
❑ Pyramid Lake Paiute Tribe Emergency Plan
❑ Reno Sparks Indian Colony Training Needs Assessment Report
❑ Reno Sparks Indian Colony Emergency Plan
❑ Coeur d'Alene Tribe Emergency Operations Plan
❑ Benewah County Emergency Operations Plan Revision
❑ Bonneville County Emergency Operations Plan Revision
❑ Fremont County Emergency Operations Plan Revision
❑ Franklin County Emergency Operations Plan Revision
❑ Jefferson County Emergency Operations Plan Revision
❑ Custer County Emergency Operations Plan Revision
❑ Oneida County Emergency Operations Plan Revision
❑ Bannock County Emergency Operations Plan Revision
❑ Bear Lake County Emergency Operations Plan Revision
❑ Caribou County Emergency Operations Plan Revision
❑ Minidoka County Emergency Operations Plan Revision
❑ Bear Lake County Emergency Operations Plan Revision
❑ Lincoln County Emergency Operations Plan Revision
❑ Canyon County Emergency Operations Plan Revision
❑ Camas County Emergency Operations Plan Revision
❑ Gooding County Emergency Operations Plan Revision
❑ Valley County Emergency Operations Plan Revision
❑ Gem County Emergency Operations Plan
❑ Owyhee County Emergency Operations Plan
❑ Washington County Emergency Operations Plan Revision
❑ Adams County Emergency Operations Plan Revision
❑ Shoshone County Emergency Operations Plan Revision
❑ Payette County Emergency Operations Plan
❑ City of Sun Valley Emergency Plan
❑ City of Ketchum Emergency Plan
❑ City of Bellevue Emergency Plan
❑ City of Carey Emergency Plan
❑ Benewah Community Hospital Emergency Operations Plan
❑ Franklin County Medical Center Emergency Operations Plan
❑ NIMS Complaint Critical Access Hospital Emergency Operations Plan Template
❑ Custer County Wildland/Urban Interface Fire Mitigation Plan Update
❑ State of Idaho Hazard Mitigation Plan November 2007 Revision
❑ Reno- Sparks Indian Colony All Hazards Mitigation Plan
❑ Pyramid Lake Indian Reservation All Hazard Mitigation Plan
❑ Twin Falls County All Hazard Mitigation Plan
❑ Cassia County All Hazard Mitigation Plan
❑ Bannock County All Hazard Mitigation Plan
❑ Bonneville County All Hazard Mitigation Plan
❑ Butte County All Hazard Mitigation Plan
❑ Custer County All Hazard Mitigation Plan
❑ Lemhi County All Hazard Mitigation Plan
❑ Clark County All Hazard Mitigation Plan
❑ Jefferson County All Hazard Mitigation Plan
❑ Fremont County All Hazard Mitigation Plan
5
Q' M a d i s o n C o u n t y A l l H a z a r d M i t i g a t i o n P l a n
Q' J e r o m e C o u n t y A l l H a z a r d M i t i g a t i o n P l a n
Q' B e a r L a k e C o u n t y A l l H a z a r d M i t i g a t i o n P l a n
Q' F r a n k l i n C o u n t y A l l H a z a r d M i t i g a t i o n P l a n
Q' B l a i n e C o u n t y A l l H a z a r d M i t i g a t i o n P l a n
Q' B i n g h a m C o u n t y A l l H a z a r d M i t i g a t i o n P l a n r e v i s i o n
Q' O n e i d a C o u n t y A l l H a z a r d M i t i g a t i o n P l a n
Q' P o w e r C o u n t y A l l H a z a r d M i t i g a t i o n P l a n
Q' T e t o n C o u n t y A l l H a z a r d M i t i g a t i o n P l a n
Q' N o r t h e a s t e r n I d a h o R e g i o n a l A l l H a z a r d M i t i g a t i o n P l a n
Q' B o n n e v i l l e C o u n t y R i r i e D a m F a i l u r e E v a c u a t i o n P l a n
Q' B i n g h a m C o u n t y R i r i e D a m F a i l u r e E v a c u a t i o n P l a n
Q' P r e - D i s a s t e r M i t i g a t i o n G r a n t A p p l i c a t i o n s
o C i t y o f W e i s e r
o C i t y o f P o c a t e l l o
o B u t t e C o u n t y
o F r e m o n t C o u n t y
o C i t y o f D u b o i s
o P y r a m i d L a k e P a i u t e T r i b e
o C o e u r d ' A l e n e T r i b e
o B i n g h a m C o u n t y
o P o w e r C o u n t y
o J e r o m e C o u n t y
o B l a i n e C o u n t y
o M i n i d o k a C o u n t y
o O n e i d a C o u n t y
o B e a r L a k e C o u n t y
o F r a n k l i n C o u n t y
Q' N I M S I n c i d e n t C o m m a n d T r a i n i n g
o P y r a m i d L a k e P a i u t e T r i b e
o R e n o S p a r k s I n d i a n C o l o n y
o F a l l o n I n d i a n C o l o n y
o W a l k e r R i v e r I n d i a n C o l o n y
Q' H a z a r d M a t e r i a l s O p e r a t i o n s L e v e l T r a i n i n g
o P y r a m i d L a k e P a i u t e T r i b e
o R e n o S p a r k s I n d i a n C o l o n y
o F a l l o n I n d i a n C o l o n y
Q' A l l H a z a r d M i t i g a t i o n P l a n n i n g G r a n t A p p l i c a t i o n
o P y r a m i d L a k e P a i u t e T r i b e
o M i n i d o k a C o u n t y
o B e a r L a k e C o u n t y
o B e n e w a h C o u n t y
o B e n e w a h C o u n t y
o O n e i d a C o u n t y
o F r a n k l i n C o u n t y
o B e a r L a k e C o u n t y
o B i n g h a m C o u n t y
Q' F E M A F i r e P r e v e n t i o n G r a n t s
o P y r a m i d L a k e P a i u t e T r i b e
o S a w t o o t h R u r a l F i r e D i s t r i c t
Q' W i l d l a n d U r b a n I n t e r f a c e F u e l R e d u c t i o n G r a n t s
o S o u t h C u s t e r F i r e D i s t r i c t
o M a c k a y F i r e D e p a r t m e n t
o S a w t o o t h R u r a l F i r e D i s t r i c t
Q' F i r e S t a t i o n C o n s t r u c t i o n P r o j e c t
o S a w t o o t h R u r a l F i r e D i s t r i c t
o S o u t h C u s t e r F i r e D i s t r i c t
Q' D e p a r t m e n t o f H o m e l a n d S e c u r i t y H a z a r d / N e e d s A s s e s s m e n t
o P y r a m i d L a k e P a i u t e T r i b e
o F a l l o n I n d i a n C o l o n y
o R e n o S p a r k s I n d i a n C o l o n y
Q' D e p a r t m e n t o f H o m e l a n d S e c u r i t y F i r s t R e s p o n d e r G r a n t A p p l i c a t i o n
o P y r a m i d L a k e P a i u t e T r i b e
Q' E x e r c i s e C o n d u c t
o P y r a m i d L a k e P a i u t e T r i b e F u l l S c a l e E x e r c i s e
o G o o d i n g C o u n t y E O P T a b l e T o p
o T w i n F a l l s C o u n t y E O P T a b l e T o p
o B e a r L a k e C o u n t y E O P T a b l e T o p
o C a r i b o u C o u n t y E O P T a b l e T o p
o B e n e w a h C o u n t y E O P T a b l e T o p
Q' C i t y o f S t a n l e y C o m m u n i t y P l a n n i n g
o A n n u a l C o m m u n i t y S u r v e y
o A f f o r d a b l e H o u s i n g P l a n
o E m e r g e n c y O p e r a t i o n s P l a n
o C o m p r e h e n s i v e P l a n R e v i s i o n
o D e e r C r e e k F o u n d a t i o n G r a n t A p p l i c a t i o n
o D e p a r t m e n t o f R e c r e a t i o n G r a n t A p p l i c a t i o n
o C o m m u n i t y F o r e s t r y G r a n t A p p l i c a t i o n
Q' B e a r L a k e C o u n t y C o m m u n i t y P l a n n i n g
o C o m p r e h e n s i v e P l a n ( i n P r o c e s s )
o L a n d U s e O r d i n a n c e s R e v i s i o n
o C o m m u n i t y S u r v e y
o A f f o r d a b l e H o u s i n g
o E c o n o m i c D e v e l o p m e n t
o S t a t e o f B e a r L a k e C o n f e r e n c e
o P a n d Z A d m i n i s t r a t i o n ( o n g o i n g s u p p o r t )
Q' C a s s i a C o u n t y P l a n n i n g a n d Z o n i n g
o G I S P a r c e l M a p p i n g
o G I S / 9 1 1 M a p p i n g S u p p o r t
o G I S S t r e e t C e n t e r L i n e M a p p i n g
Q' C l a r k C o u n t y
o G I S P a r c e l M a p p i n g
o G I S R o a d a n d S t r e e t A d d r e s s i n g
o H a z a r d M i t i g a t i o n A s s i s t a n c e G r a n t D e v e l o p m e n t
Q' C a m a s C o u n t y
o G I S R o a d a n d S t r e e t A d d r e s s i n g
Q' L o s t R i v e r s M e d i c a l C e n t e r F o u n d a t i o n
o C H C G r a n t A p p l i c a t i o n 2 0 0 5 a n d 2 0 0 6
o S t e e l e R e e s e G r a n t A p p l i c a t i o n 2 0 0 5 a n d 2 0 0 6
o C o m m u n i t y H e a l t h C a r e A s s e s s m e n t / S u r v e y
Q' G a r d e n C i t y U t a h
o G e n e r a l P l a n
o L a n d U s e O r d i n a n c e R e v i s i o n s
Q' B a n n o c k C o u n t y L a n d U s e P l a n n i n g O r d i n a n c e s
Q' C l a r k C o u n t y A f f o r d a b l e H o u s i n g P r o j e c t s
Q' B e a r L a k e C o u n t y A f f o r d a b l e H o u s i n g P r o j e c t s
7
Mr. Gary Moore
Emergency Services Coordinator
Bannock County
5800 S. 5th
Pocatello, Idaho 83205
(208) 236-7104
garvm(a`co.bannock.id.us
Mr. Randy Ivie
Fire Chief, City of Mackay
301 S. Main
Mackay, Idaho 8325
(208) 588-3361
jmtc2348(i nlsn.com.
Mr. David Jackson
Manager, Mitigation Program
State of Idaho Bureau of Homeland Security
Gowen Field
Boise, Idaho
(208) 422-3047
dj acksong:bh s. i d aho. gov
Kenneth E. Fagnant, CEM
Southeast Area Field Officer
Idaho Bureau of Homeland Security
Office: 208-238-9113
Fax: 208-238-9139
Cell: 208-251-0185
kfagnant(dhhs.idaho. gov
8
REFERENCES
INSURANCE COVERAGE
Premier Insurance Agency in Idaho Falls Idaho provides Whisper Mountain Professional
Services, Inc. $1,000,000 in professional liability insurance. Workman's Comprehensive
Insurance is provided by State Farm Insurance through the State of Idaho Insurance Fund.
Dr. Fawcett carries an additional $1,000,000 in personal private liability through State Farm.
9
OTHER IDAHO CITIES
Blackfoot
Hailey
Kuna
Boise
Malad
Fort Hall
Mountain Home
Nampa
Hamer
Rupert
CITIZEN IDEAS
Maxine & Howard Wakley
Brad
Robyn
Pam Hansen
Ron
City Motto
The potato capital of the world
Idaho, home to the mountains
Gateway to birds of prey
The city of trees
Where Idaho begins
At the crossroads of the Oregon trail
The hub of Elmore County
People Place
You're always welcome at our home
Christmas city
Iona, a great place to live
Unity through service
Small town with a big heart
Communication Connects a Community
Preserve the Past,
Protect the Present,
Prepare for the Future
CITY COUNCIL MEETINGS
THE CITY COUNCIL MEETS THE THIRD TUESDAY
OF EACH MONTH AT 7:00 P.M. AT THE
COMMUNITY CENTER LOCATED AT 3548 NORTH
MAIN STREET, IONA.
2010 SCHEDULE AS FOLLOWS:
JANUARY
19TH
FEBRUARY
16TH
MARCH
16TH
APRIL
27TH
MAY
1 8TH
DUNE
15 TH
JULY
20TH
AUGUST
17TH
SEPTEMBER
21 sT
OCTOBER
19TH
NOVEMBER
16TH
DECEMBER
Meeting will be held
from 5:30-6:30
21 sT
Any person needing special accommodations
to participate in the above noticed meeting
should contact the City Office at least one day
before the meeting at 523-5600
NOTICE OF CITY COUNCIL
MEETING
NOTICE IS HEREBY GIVEN, that the Iona City
Council will convene a Council meeting. The
meeting will be held on October 19, 2010, at the hour
of 7:00 p.m. at the City Council Chambers in the
Community Center located at 3548 North Main
Street, Iona, Idaho
Posted October 14, 2010
Robyn eye
City Clerk