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Home My Public Portal AboutORD15562 BILL NO. 2016-41 SPONSORED BY COUNCILMAN Graham ORDINANCE NO. / 557, AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $225,017.40 AGREEMENT WITH A & W COMMUNICATIONS FOR THE UPGRADE OF RADIO EQUIPMENT IN THE 911 COMMUNICATIONS CENTER AT THE POLICE DEPARTMENT. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and City Clerk are hereby authorized and directed to execute an agreement with A & W Communications for the radio equipment upgrade in the 911 Communications Center in the amount of $225,017.40. Funding for this procurement will come from Sales Tax"F" account number 44-990-575014. Section 2. The agreement shall be substantially the same in form and content as that agreement attached hereto as Exhibit A. Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: j 4 /4 Approved: - 7, .7-0 00-0,ce, --r &-z Presidinge,, ‘ dar/V1A-e7-CelL'6(1 A . Officer Mayor Carrie Ter in ATTEST: APPROVED AS TO FORM: bt/- • -----_ '://415W-1 ity Clerk_ - City •ounselor FINANCE DEPARTMENT PURCHASING DIVISION SUBJECT: SS2823 —MO Cooperative Agreement 06913,Upgrade of Radio Dispatch Equipment, Police Department RECOMMENDATION: Staff recommends approval of the purchase from Missouri Cooperative Agreement 06913 - Zetron,Inc. A&W Communications of Eolia, Missouri is the authorized reseller under the state cooperative procurement agreement. The purchase agreement will be with A&W Communications in the amount of$225,017.40 for the upgrade of radio dispatch equipment in the 911 Center at the Police Department. COST RECEIVED: A&W Communications, Eolia, Missouri $225,017.40 FISCAL NOTE: 44-990-575014 —Phone and Radio Upgrades Sales Tax F—Police Department 2015-2016 Available $ 221,944.35 Cole County Funds 70,884.70 Available Funds $ 293,056.95 SS2822 67,811.65 SS2823 MO Coop. $ 225,017.40 Balance $ 227.90 PAST PERFORMANCE: This vendor has provided equipment in the past as specified and bid. The purchase is through the State of Missouri Cooperative Procurement program. ATTACHMENTS SUPPORTING DOCUMENTATION Signature P hasing lige Chief oPolice Jefferson City Police Department Memorandum 4migsomi• • Pitn40E't • TO; Chief Roger Schroeder FROM;. Captain'Erie Wilde SUPIECT; Radio and Recorder Upgrade • DATE; 5/12/2016. After reviewing all of the radio and reCorder products that we have been considering,r d like:to recotrunend that:wepurchase the Zetren Mak: Dispatch:Radio COnsolefrem A&W Communications for our primary and backup!Center and upgrade our current RUSCOnnt recorder for the main center and,backup tenter as well; I have,curtetit.quotes:attached to thisinemo,bUthere is the breakdown on prices tomove forward with this prOject • ZetromMAx:Dispatch Main Center 0;608,60 Backup Center $88,348.80 BusCnnun Recorder Main Center -$.38530.7$ +$6,040,69 for annual maintenance • Backup Center -$1.9992.53 +.$3.24.745 for annual maintenance The Zefron Max:Dispatch console is available via State contract,so there is no teed to take this out:to bid did look at upgrading our current lvfOlDITCOM radio system but the Zetron:Max Dispatch has many additional capabilities that MODUCOM does not proyide. The purchase of theZetron.system would.also replace all hardware fromthe.console to:the radio, The BusComot recorder is what We currently use in.our CorruntiniCatiOns:Center,so this would • not be censideredanewpurthaSe, but a hardware and software upgrade to our current system_ After working Out of the backup center for 6 weeks during the HVAC install,the only substantial Challenges We faced related to technology was the absence of the radio consoles which made it much more difficult to hear radio traffic,and the absence dine ability to record the radio and phone transmissions for evidentiary and quality control purposes.That being said, I suggest that we do-whatever necessary to add this technology to both the main center and the backup center so that we have the same capabilities in both locations. The Cole County Commission has agreed to contribute 25%toward the purchase of this equipment.I recommend thar.we rnoye forward with this:project.. JCPD-Porm 206-3 Intra-Office Memorandum • Ale i5 7 2-- PURCHASE AGREEMENT AGREEMENT made on JULY 22,2016 between CITY OF JEFFERSON CITY 911 DISPATCH,herein "BUYER"and A&W COMMUNICATIONS. INC.of Eolia,Missouri,herein"CONTRACTOR" THE PARTIES AGREE AS FOLLOWS: CITY OF JEFFERSON CITY 911 DISPATCH(BUYER)agrees to purchase the following: 1. ZETRON MAX DISPATCH--- QUOTE 5449 REVISED 2 ATTACHED for the sum of $88,348.80 2. ZETRON MAX DISPATCH--- QUOTE 5450 REVISED 3(ATTACHED)for the sum of$136,668.60 THE TOTAL PURCHASE PRICE IS$225,017.40 This purchase includes all labor and equipment listed on attached Quote Numbers 5449 REVISED 2 AND 5450 REVISED3 PAYMENT TERMS:Buyer agrees to pay the Contractor ''A(ONE HALF)of the total purchase price($112,508.70) upon delivery,set-up and testing at A&W Communications,Inc's Eolia shop.The final payment of$112,508.70 will be due upon acceptance of the completed installation,training and testing or equipment. COMPLIANCE WITH LAWS:CONTRACTOR agrees to comply with all federal,state,city,and local laws,rules and regulations. ENTIRE AGREEMENT: This is the entire agreement of the parties and can be modified or amended in writing by the parties. CONTRACTOR CITY OF JEFFERSON CITY 911 DISPATCH A&W COMMUNICATIONS, INC. BY aam.ct I BY J' 7 Title: President WITNES • �� I�� 4LIP� /7l/ () AP VEDAS TO F . City unselor A & W COMMUNICATIONS tai 6TAT1ON 100 N.Main Street Quote Number: 5450REVISED#3 P O Box 66 Quote Date: May 11, 2016 EOLIA, MO 63344 Page: 1 Voice: 800-530-5763 Fax: 573-485-2350 Quoted To: 320 E.McCARTY STREET CITY OF JEFFERSON CITY JEFFERSON CITY, MO 65101 320 E.McCARTY STREET JEFFERSON CITY, MO 65101 Customer ID Good Thru Payment Terms Sales Rep JCCITY 6/10/16 Net 30 Days WHITTH Quantity Item Description Unit Price Amount EQUIPMENT FOR 6 POSITIONS AT JEFFERSON CITY 911 CENTER, DISPATCH TO SUPPORT TWO(2) MOTOROLA RADIOS AND TWELVE CONVENTIONAL RADIO CHANNELS ***************************** 6.00 ZET-9050381 MAX PRO WORKSTATION BUNDLE 17,505.00 105,030.00 6.00 ZET-9501077 DUAL PRONG HEADSET JACKBOX, DUAL VOL. 755.00 4,530.00 CONTROL 6.00 ZET-9509102 FOOTSWITCH 115.00 690.00 6.00 ZET-7090170-10 10 FT SHIELDED CAT 5e CABLE FOR SPEAKERS i 15.00 90.00 1.00 ZET-9019693 MAX MSB RADIO GATEWAY HARDWARE 2,650.00 2,650.00 1.00 ZET-7098005-20 MAX TO XTL-5000 CABLE-20FT 130.00 130.00 1.00 ZET-9300278 MOTOROLA APX 7500 INTERFACE LICENSE 325.00 325.00 12.00 ZET-9019677 MAX RADIO GATEWAY CONVENTIONAL(RJ121) 2,650.00 31,800.00 - HARDWARE 12.00 ZET-7090167-25 25 PR CABLE(25 FT) 65.00 780.00 12.00 ZET-9509351 CONNECTORIZED PUNCH DOWN BLOCKS 80.00 960.00 2.00 ZET-9019686 MAX CENTRAL 3,395.00 6,790.00 2.00 ZET-9300231 MAX MANAGER 3,290.00 6,580.00 2.00 ZET-9300221 BLOCK OF 10 RADIO CHANNEL LICENSE i 3,185.00 6,370.00 1.00 ZET-9501142 REDUNDANT 12VDC POWER SYSTEM-UP TO 20 3,605.00 3,605.00 DEVICES 1.00 ZET-9501134 12VDC POWER DISTRIBUTION PANEL 475.00 475.00 25.00 ZET-4160043 3 AMP FUSE 5.00 125.00 1.00 ZET-9500589 SINGLE UNIT RACK MOUNT OPTION 115.00 115.00 7.00 ZET-9500588 DUAL UNIT RACK MOUNT OPTION 160.00 1,120.00 Please add 4%convenience fee to Subtotal Continued quotes paid using a credit card. Sales Tax Continued Thank You! TOTAL Continued A & W ION 100 N.Main Street Quote Number: 5450REVISED#3 P O Box 66 Quote Date: May 11, 2016 EOLIA, MO 63344 Page: 2 Voice: 800-530-5763 Fax: 573-485-2350 Quoted To: 320 E.McCARTY STREET CITY OF JEFFERSON CITY JEFFERSON CITY, MO 65101 320 E.McCARTY STREET JEFFERSON CITY, MO 65101 Customer ID Good Thru Payment Terms Sales Rep JCCITY 6/10/16 Net 30 Days WHITTH Quantity Item Description Unit Price Amount 6.00 ZET-8022311 22" ELO E107766 INTELLITOUCH PLUS MONITOR 685.00 4,110.00 WITH RESOLUTION OF 1920 X 1080 2.00 ZET-9501281 24 PORT MANAGED GIGABIT RACK MOUNT 2,060.00 4,120.00 SWITCH,CISCO WS-C2960X-24TS-L 1.00 LABOR INSTALLATION OF THE ABOVE ITEMS 14,000.00 14,000.00 **************************** TOTAL LIST PRICE OF EQUIPMENT IS $180,395.00 ***************************** 1.00 LESS DISCOUNT OF 32% OFF OF LIST PRICE 57,726.40 -57,726.40 PER STATE CONTRACT C212015001 ********************************* PLEASE NOTE: IF CUSTOMER SUPPLIES MONITORS AND CISCO SWITCH YOU MAY DEDUCT—$5,596.40 FROM TOTAL ***************************** Please add 4%convenience fee to Subtotal 136,668.60 quotes paid using a credit card. Sales Tax Thank You! TOTAL 136,668.60 A & W COMMUNICATIONS 411 U 0 TAT 1 N 100 N.Main Street Quote Number: 5449 REVISED 2 P O Box 66 Quote Date: May 11, 2016 EOLIA, MO 63344 Page: 1 Voice: 800-530-5763 Fax: 573-485-2350 Quoted To: 320 E.McCARTY STREET CITY OF JEFFERSON CITY JEFFERSON CITY, MO 65101 320 E.McCARTY STREET JEFFERSON CITY, MO 65101 Customer ID Good Thru Payment Terms Sales Rep JCCITY 6/10/16 Net 30 Days WHITTH Quantity Item Description Unit Price Amount EQUIPMENT FOR 4 POSITIONS AT FIRE HOUSE #3, AND TO SUPPORT FOUR(4) CONVENTIONAL RADIO CHANNELS ***************************** 4.00 ZET-9050381 MAX PRO WORKSTATION BUNDLE 17,505.00 70,020.00 4.00 ZET-9501077 DUAL PRONG HEADSET JACKBOX, DUAL VOL. 755.00 3,020.00 CONTROL 4.00 ZET-9509102 FOOTSWITCH 115.00 460.00 4.00 ZET-7090170-10 10 FT SHIELDED CAT 5e CABLE FOR SPEAKERS 15.00 60.00 2.00 ZET-9019677 MAX RADIO GATEWAY CONVENTIONAL(RJ121) 2,650.00 5,300.00 HARDWARE 2.00 ZET-7090167-25 25 PR CABLE(25 FT) 65.00 130.00 2.00 ZET-9509351 CONNECTORIZED PUNCH DOWN BLOCKS 80.00 160.00 2.00 ZET-9019686 MAX CENTRAL 3,395.00 6,790.00 2.00 ZET-9300231 MAX MANAGER 3,290.00 6,580.00 - 1.00 ZET-9300221 BLOCK OF 10 RADIO CHANNEL LICENSE 3,185.00 3,185.00 2.00 ZET-9019711 MAX CENTRAL PORTAL HOST 3,395.00 6,790.00 1.00 ZET-9300234 MAX PORTAL Z-NODE LICENSE,ONE PORTAL 4,120.00 4,120.00 LICENSE IS NEEDED FOR EACH Z-NODE THAT IS REQUIRED TO OPERATE IN A MULTI-NODE SYSTEM. 1.00 ZET-9501142 REDUNDANT 12VDC POWER SYSTEM-UP TO 20 3,605.00 3,605.00 DEVICES 1.00 ZET-9501134 12VDC POWER DISTRIBUTION PANEL 475.00 475.00 25.00 ZET-4160043 3 AMP FUSE 5.00 125.00 3.00 ZET-9500588 DUAL UNIT RACK MOUNT OPTION 160.00 480.00 Please add 4%convenience fee to Subtotal Continued quotes paid using a credit card. Sales Tax Continued Thank You! TOTAL Continued A & W COMMUNICATIONS QUOTATION 100 N.Main Street Quote Number: 5449 REVISED 2 P O Box 66 Quote Date: May 11, 2016 EOLIA, MO 63344 Page: 2 Voice: 800-530-5763 Fax: 573-485-2350 Quoted To: 320 E.McCARTY STREET CITY OF JEFFERSON CITY JEFFERSON CITY, MO 65101 320 E. McCARTY STREET JEFFERSON CITY, MO 65101 Customer ID Good Thru Payment Terms Sales Rep JCCITY 6/10/16 Net 30 Days WHITTH Quantity Item Description Unit Price Amount 4.00 ZET-8022311 22" ELO E107766 INTELLITOUCH PLUS MONITOR 685.00 2,740.00 WITH RESOLUTION OF 1920/1080 2.00 ZET-9501281 24 PORT MANAGED GIGABIT RACK MOUNT 2,060.00 4,120.00 SWITCH,CISCO WS-C2960X-24TS-L 1.00 LABOR INSTALLATION OF THE ABOVE ITEMS 8,000.00 8,000.00 TOTAL LIST PRICE OF EQUIPMENT IS $118,160.00 ******************************** 1.00 LESS DISCOUNT OF 32% OFF LIST PRICE PER 37,811.20 -37,811.20 STATE CONTRACT C212015001 ***************************** PLEASE NOTE: IF CUSTOMER SUPPLIES MONITORS AND CISCO SWITCHES YOU MAY DEDUCT--$4,664.80 FROM TOTAL ***************************** Please add 4%convenience fee to Subtotal 88,348.80 quotes paid using a credit card. Sales Tax Thank You! TOTAL 88,348.80