HomeMy Public PortalAbout04-04-2022 Village Board Agenda and PacketMeeting of the President and the Board of Trustees
Monday, April 04, 2022
7:00 PM
24401 W. Lockport Street
Plainfield, IL 60544
In the Boardroom
Agenda
CALL TO ORDER, ROLL CALL, PLEDGE
PRESIDENTIAL COMMENTS
Proclaim April 2022 as Safe Digging Month
Safe Digging Month Proclamation
TRUSTEES COMMENTS
PUBLIC COMMENTS (3-5 Minutes)
BUSINESS MEETING
1.APPROVAL OF AGENDA
2.CONSENT AGENDA
2.a.Approval of the Minutes of the Board Meeting and Executive Session held on
March 21, 2022.
03-21-2022 Village Board Minutes
2.b.Bills Paid and Bills Payable Reports for April 4, 2022.
Bills Paid and Bills Payable Reports for April 4, 2022
2.c.Ordinance No. ____, increasing the number of Class “B” Liquor Licenses to seven (7)
for Plantx Midwest, Inc DBA Peter Rubi - Plainfield located a 15412 S. Route 59, Unit
106.
Peter Rubi Liquor License Staff Report and Ordinance
2.d.Approval of the Letters of Credit Reduction for Creekside Crossing 5A and 5B as
identified.
Lennar LOC Reduction Request
3.TRACY, JOHNSON & WILSON
1
Meeting of the President and the Board of Trustees Page - 2
3.a.Seeking Board consideration of a motion to authorize payment to Tracy, Johnson &
Wilson in the amount of $3,090.50.
Tracy, Johnson & Wilson 04-04-2022
4.2022-2023 FISCAL YEAR BUDGET PUBLIC HEARING
4.a.Seeking Board consideration of a motion to open a Public Hearing on the 2022-2023
Fiscal Year Budget.
Budget Ordinance 2022-2023
2022-2023 Budget Binder
4.b.Seeking Board consideration of a motion to close the Public Hearing and return to the
regular business meeting.
4.c.Seeking Board consideration of a motion to adopt Ordinance No. _____, adopting the
Annual Budget for the Village of Plainfield for the 2022-2023 Fiscal Year.
5.WILL KANKAKEE REGIONAL DEVELOPMENT AUTHORITY
5.a.Seeking Board consideration of a motion to adopt Ordinance No. _____, authorizing the
ceding of private activity bonding authority to the Will Kankakee Regional Development
Authority.
Volume Cap 2022 Staff Report and Ordinance
6.2022 HOMECOMING PARADE
6.a.Seeking Board consideration of a motion to approve the 2022 Homecoming Parade and
associated road closures to be held on Saturday, October 8, 2022 from 9:00 a.m.
to 11 a.m.
2022 Homecoming Parade Staff Report
7.MCMICKEN ASSEMBLAGE POD 1 (CASE NUMBER 1938-073021.AAA)
7.a.Seeking Board consideration of a motion to adopt Ordinance No. _____, approving the
amendment to the annexation agreement for the project commonly known as the
McMicken Assemblage, to permit up to 90 single-family detached homes in Pod 1
located generally at the northwest corner of 135th Street and Heggs Road.
McMicken Assemblage Staff Report Packet
8.WINE & CHEESE COMPANY PERGOLA (CASE NUMBER 1961-031022.SPR/COA)
8.a.Seeking Board consideration of a motion to approve the site plan review for a proposed
covered pergola structure adjacent to Wine & Cheese Company, located at 24104 W.
Lockport St., subject to the stipulations noted in the staff report.
Wine & Cheese Company Staff Report Packet
8.b.Seeking Board consideration of a motion to approve a Certificate of Appropriateness for
a proposed covered pergola structure adjacent to Wine & Cheese Company, subject to
execution of the Letter of Agreement with the Historic Preservation Commission,
applicant and Village staff.
2
Meeting of the President and the Board of Trustees Page - 3
9.UPTOWN FAÇADE IMPROVEMENTS (CASE NUMBER 1963-032222.COA)
9.a.Seeking Board consideration of a motion to approve a Certificate of Appropriateness for
a proposed façade improvements at 24035-24037 W. Lockport St., subject to
execution of the Letter of Agreement with the Historic Preservation Commission,
applicant and Village staff.
Uptown Tap Staff Report Packet
10.BIG SAMMY’S PASS-THRU WINDOW (CASE NUMBER 1964-032222.COA)
10.a.Seeking Board consideration of a motion to approve a Certificate of Appropriateness for
a proposed façade pass-thru window at 24036 W. Lockport St., subject to execution of
the Letter of Agreement with the Historic Preservation Commission, applicant and
Village staff.
Big Sammy's Staff Report Packet
ADMINISTRATOR'S REPORT
MANAGEMENT SERVICES REPORT
ENGINEER'S REPORT
PLANNING DEPARTMENT REPORT
Seeking Board consideration of a motion to approve the Village of Plainfield 2022
Zoning Map.
Zoning Map Packet
BUILDING DEPARTMENT REPORT
PUBLIC WORKS REPORT
Seeking Board consideration of a motion to authorize the Village President to sign the
Intergovernmental Master Agreement (IGA) for traffic signals on the State highway
system.
State Highway Traffic Signals-Intergovernmental Master Agreement Staff Report
POLICE CHIEF'S REPORT
ATTORNEY'S REPORT
REMINDERS -
•April 5 Plan Commission – 7:00 p.m.
•April 11 Committee of the Whole Workshop – 7:00 p.m.
•April 13 Evening with the Mayor – 5:00 p.m. at the Village Hall
•April 14 Historic Preservation Commission – 7:00 p.m.
•April 18 Next Village Board Meeting – 7:00 p.m.
3
Meeting of the President and the Board of Trustees Page - 4
4
5
VILLAGE OF PLAINFIELD
MEETING MINUTES
MARCH 21, 2022
AT:VILLAGE HALL
BOARD PRESENT: J.ARGOUDELIS, C.LARSON, T.RUANE, B.WOJOWSKI, AND H.BENTON.
BOARD ABSENT: K.CALKINS AND P.KALKANIS, OTHERS PRESENT: J.BLAKEMORE,
ADMININISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD,
ENGINEER; S.THREEWITT, ASSISTANT PUBLIC WORKS DIRECTOR; D.KISSEL,
WASTEWATER SUPERINTENDENT; J.PROULX, PLANNING DIRECTOR; J.MELROSE,
ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM,
MANAGEMENT SERVICES DIRECTOR; J.MEYERS, ATTORNEY; K.RUGGLES, POLICE
COMMANDER; AND J.KONOPEK, CHIEF OF POLICE.
CALL TO ORDER, ROLL CALL, PLEDGE
Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Calkins and Trustee
Kalkanis were absent, all other Trustees were present. Mayor Argoudelis led the Pledge of Allegiance.
There were approximately 28 persons in the audience.
PRESIDENTIAL COMMENTS
Mayor Argoudelis:
Commented on the State of the Village Address and thanked everyone for putting it together.
Congratulated Scott Threewitt on his promotion to Assistant Public Works Director.
Commented on the warmer weather.
Chief Konopek presented:
2021 Officer of the Year – Amanda Felgenhauer
2021 Civilian of the Year – Kim McKinney
TRUSTEES COMMENTS
Trustee Wojowski:
Thanked Detective Amanda Felgenhauer and Kim McKinney for their service and also thanked
their families for their support.
Thanked Chief Konopek for recognizing the employees.
Trustee Larson thanked Detective Amanda Felgenhauer and Kim McKinney for their service.
Trustee Ruane:
Thanked Detective Amanda Felgenhauer and Kim McKinney for their service.
Congratulated Scott Threewitt.
Requested a discussion on Plainfield Fest at a future Committee of the Whole Workshop.
Trustee Benton:
Thanked Detective Amanda Felgenhauer and Kim McKinney for their service.
Congratulated Scott Threewitt.
6
Village of Plainfield
Meeting Minutes – March 21, 2022
Page 2
PUBLIC COMMENTS (3-5 minutes)
Mark Poulos, Executive Director for the Indiana, Illinois, Iowa, Foundation for Fair Contracting,
expressed concern regarding Integral Construction Incorporated, the low bidder, for the James Street
pump station improvements.
BUSINESS MEETING
1)APPROVAL OF AGENDA
Trustee Larson moved to approve the Agenda. Second by Trustee Benton. Vote by roll call. Calkins,
absent; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes. 4 yes, 0 no, 2 absent. Motion
carried.
2)CONSENT AGENDA
Trustee Larson moved to approve the Consent Agenda to include:
a) Approval of the Minutes of the Board Meeting held on March 7, 2022.
b)Bills Paid and Bills Payable Reports for March 21, 2022.
c)Cash & Investment, Revenue, and Expenditure Reports for February, 2022.
Second by Trustee Ruane. Vote by roll call. Calkins, absent; Kalkanis, absent; Larson, yes; Ruane, yes;
Wojowski, yes; Benton, yes. 4 yes, 0 no, 2 absent. Motion carried.
3) TRACY, JOHNSON & WILSON
Trustee Wojowski moved to authorize payment to Tracy, Johnson & Wilson in the amount of $923.69.
Second by Trustee Larson. Vote by roll call. Calkins, absent; Kalkanis, absent; Larson, no; Ruane, yes;
Wojowski, yes; Benton, yes; Argoudelis, yes. 4 yes, 1 no, 2 absent. Motion carried.
4) HARVEST MOON TATTOO COMPANY (CASE NO. 1956-011322.SU)
Trustee Ruane moved to adopt Ordinance No. 3549, granting approval of a special use for planned
development to permit a tattoo/body art business at 14722 S. Naperville-Plainfield Road, Unit 114.
Second by Trustee Benton. Vote by roll call. Calkins, absent; Kalkanis, absent; Larson, yes; Ruane, yes;
Wojowski, yes; Benton, yes. 4 yes, 0 no, 2 absent. Motion carried.
5) SPRINGBANK UNIT 10 FINAL PLAT (CASE NUMBER 1957-012722.FP)
Trustee Benton moved to approve the Final Plat for Unit 10 of Springbank, subject to the stipulations
noted in the staff report. Second by Trustee Larson. Vote by roll call. Calkins, absent; Kalkanis, absent;
Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes. 4 yes, 0 no, 2 absent. Motion carried.
6) SEASONS OF PLAINFIELD PRELIMINARY/FINAL PLAT (CASE NUMBER 1960-
030922.PP/FP)
Trustee Larson moved to approve the preliminary/final plat of the Seasons at Plainfield Subdivision,
subject to the stipulations noted in the staff report. Second by Trustee Benton.
Trustee Ruane expressed concern regarding the path not being pushed towards the river.
Vote by roll call. Calkins, absent; Kalkanis, absent; Larson, yes; Ruane, no; Wojowski, no; Benton, yes;
Argoudelis. 4 yes, 1 no, 2 absent. Motion carried.
ADMINISTRATOR'S REPORT
Administrator Blakemore congratulated Amanda Felgenhauer, Kim McKinney, and Scott Threewitt.
Administrator Blakemore noted that the Public Works Director position has been posted.
7
Village of Plainfield
Meeting Minutes – March 21, 2022
Page 3
MANAGEMENT SERVICES REPORT
Trustee Larson moved to authorize the purchase of 16 Desktops, 18 Laptops and 18 Docking stations
from Dell Technologies in the amount of $38,724.74. Second by Trustee Benton. Vote by roll call.
Calkins, absent; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes. 4 yes, 0 no, 2
absent. Motion carried.
ENGINEER’S REPORT
No Report.
PLANNING DEPARTMENT REPORT
No Report.
BUILDING DEPARTMENT REPORT
No report.
PUBLIC WORKS REPORT
Trustee Larson moved to authorize the purchase of up to 400 water meters, related equipment, and
shipping costs from Ferguson WaterWorks at a total cost not to exceed $100,000.00. Second by Trustee
Benton. Vote by roll call. Calkins, absent; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes;
Benton, yes. 4 yes, 0 no, 2 absent. Motion carried.
Trustee Benton moved to authorize the Village President to execute an agreement with Independent
Mechanical Inc., the low bidder, for the wastewater treatment facility upgrades in the amount not to
exceed $2,574,000.00. Second by Trustee Ruane. Vote by roll call. Calkins, absent; Kalkanis, absent;
Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes. 4 yes, 0 no, 2 absent. Motion carried.
Trustee Benton moved to adopt Resolution No. 1813, a Resolution for Improvement by Municipality
under the Illinois Highway Code for the 2022 MFT Street Improvement Program. Second by Trustee
Ruane. Vote by roll call. Calkins, absent; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes;
Benton, yes. 4 yes, 0 no, 2 absent. Motion carried.
Trustee Ruane moved to authorize the Village President to award the 2022 MFT Street Improvement
Program Contract to PT Ferro Construction Company, the lowest responsible bidder, for an amount not to
exceed $2,080,400.29 plus a 5% contingency. Second by Trustee Benton. Vote by roll call. Calkins,
absent; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes. 4 yes, 0 no, 2 absent.
Motion carried.
Trustee Wojowski moved to authorize the Village President to award the 2022 Non-MFT Street
Improvement Program Contract to Austin Tyler Construction, the lowest responsible bidder, for an
amount not to exceed $2,694,839.30 plus a 5% contingency. Second by Trustee Benton. Vote by roll call.
Calkins, absent; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes. 4 yes, 0 no, 2
absent. Motion carried.
Trustee Ruane moved to adopt Resolution No. 1814, allocating funds as required by Will County
Governmental League, as part of the submission of the Surface Transportation Program application
package related to the US Route 30 at Wallin Drive Intersection Improvements project. Second by Trustee
Wojowski. Vote by roll call. Calkins, absent; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes;
Benton, yes. 4 yes, 0 no, 2 absent. Motion carried.
8
Village of Plainfield
Meeting Minutes – March 21, 2022
Page 4
There was some general discussion and concerns expressed regarding the qualifications of Integral
Construction.
Trustee Benton moved to award the James Street Pump Station Improvements contract to Dhame
Mechanical, Inc., the second low bidder, in the amount of $1,066,666.00. Second by Trustee Wojowski.
Vote by roll call. Calkins, absent; Kalkanis, absent; Larson, no; Ruane, yes; Wojowski, yes; Benton, yes;
Argoudelis, no. 3 yes, 2 no, 2 absent. Motion failed.
Trustee Larson moved to authorize the Village President to execute an agreement with Integral
Construction Incorporated, the low bidder, for the James Street pump station improvements in the amount
not to exceed $903,200.00 – there was no second to the motion.
Trustee Wojowski moved to reject all bids. Second by Trustee Benton. Vote by roll call. Calkins, absent;
Kalkanis, absent; Larson, no; Ruane, yes; Wojowski, yes; Benton, yes; Argoudelis, yes. 4 yes, 1 no, 2
absent. Motion carried.
POLICE CHIEF’S REPORT
Trustee Benton moved to adopt Resolution No. 1815, adopting the Will County Hazard Mitigation Plan.
Second by Trustee Larson. Vote by roll call. Calkins, absent; Kalkanis, absent; Larson, yes; Ruane, yes;
Wojowski, yes; Benton, yes. 4 yes, 0 no, 2 absent. Motion carried.
Trustee Larson moved to Ordinance No. 3550, amending Chapter 5, article VI, section 5-175 of the
Village of Plainfield Code of Ordinances, an Ordinance Related to Parking, Standing and Stopping.
Second by Trustee Wojowski. Vote by roll call. Calkins, absent; Kalkanis, absent; Larson, yes; Ruane,
yes; Wojowski, yes; Benton, yes. 4 yes, 0 no, 2 absent. Motion carried.
Chief Konopek presented the Operations Report for February, 2022.
ATTORNEY’S REPORT
No Report.
Mayor Argoudelis read the reminders.
EXECUTIVE SESSION
Trustee Ruane moved to adjourn to Executive Session as permitted under the Open Meetings Act under
Section 2(c)(11) to discuss pending litigation, not to reconvene. Second by Trustee Benton. Vote by roll
call. Calkins, absent; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes. 4 yes, 0 no,
2 absent. Motion carried.
The meeting adjourned at 8:28 p.m.
Michelle Gibas, Village Clerk
9
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice Amount
10131 - BAXTER & WOODMAN 0227801 Edit 10/22/2021 04/04/2022 15,293.72
10131 - BAXTER & WOODMAN 0229100 Edit 11/19/2021 04/04/2022 9,787.98
10131 - BAXTER & WOODMAN 0229696 Edit 12/17/2021 04/04/2022 6,117.49
10131 - BAXTER & WOODMAN 0229698 Edit 12/17/2021 04/04/2022 6,463.67
10131 - BAXTER & WOODMAN 0230628 Edit 01/21/2022 04/04/2022 6,117.49
10131 - BAXTER & WOODMAN 0227746 Edit 10/22/2021 04/04/2022 1,663.84
10131 - BAXTER & WOODMAN 0229090 Edit 11/19/2021 04/04/2022 2,662.14
10131 - BAXTER & WOODMAN 0227823 Edit 10/22/2021 04/04/2022 3,445.35
10131 - BAXTER & WOODMAN 0229103 Edit 11/19/2021 04/04/2022 3,445.35
10131 - BAXTER & WOODMAN 0230647 Edit 01/21/2022 04/04/2022 5,730.46
10131 - BAXTER & WOODMAN 0227827 Edit 10/22/2021 04/04/2022 5,730.45
10131 - BAXTER & WOODMAN 0231103 Edit 01/24/2022 04/04/2022 451.25
10131 - BAXTER & WOODMAN 0228724 Edit 11/19/2021 04/04/2022 1,261.75
10131 - BAXTER & WOODMAN 0231101 Edit 01/24/2022 04/04/2022 2,786.25
10131 - BAXTER & WOODMAN 0230192 Edit 12/20/2021 04/04/2022 1,805.00
10131 - BAXTER & WOODMAN 0230642 Edit 01/21/2022 04/04/2022 30,047.53
Invoice Transactions 16 $102,809.72
Greenbriar
Account 0121.110 - Unbilled Receivable-Developer Totals
Belle Tire Site Plan
Kellar-Lennar Due Dilligence
Pavillion Preliminary Plan
Review
Pavillion Preliminary Plan
Review
Pavillion Preliminary Plan
Review
Lansdown Townhomes MI
Homes CS
Lansdown Townhomes MI
Homes CS
Chatham Square Phase 8 MI
CS
Chatham Square Phase 8 MI
CS
Belle Tire Site Plan
Willow Run Construction
Services
Willow Run Construction
Services
Willow Run
Willow Run Final Plan Review
Willow Run Construction
Services
Accounts Payable by G/L Distribution Report
Invoice Due Date Range 03/22/22 - 04/04/22
Invoice Description
Fund 01 - General Fund
Account 0121.110 - Unbilled Receivable-Developer
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 1 of 22 10
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
10578 - INTERNAL REVENUE SERVICE 2022-00001378 Open 04/01/2022 04/01/2022 04/01/2022 46,966.57
Invoice Transactions 1 $46,966.57
10578 - INTERNAL REVENUE SERVICE 2022-00001378 Open 04/01/2022 04/01/2022 04/01/2022 27,327.81
Invoice Transactions 1 $27,327.81
10578 - INTERNAL REVENUE SERVICE 2022-00001378 Open 04/01/2022 04/01/2022 04/01/2022 6,391.19
Invoice Transactions 1 $6,391.19
10949 - PLAINFIELD POLICE PEN ACCT#4236-
2308
2022-00001381 Open 04/01/2022 04/01/2022 04/01/2022 23,969.44
Invoice Transactions 1 $23,969.44
10315 - DIVERSIFIED INVESTMENT ADVISORS 2022-00001376 Open 04/01/2022 04/01/2022 04/01/2022 20,756.81
10774 - METLIFE 2022-00001379 Open 04/01/2022 04/01/2022 04/01/2022 452.19
11758 - VANTAGEPOINT TRANSFER AGENTS-
306593
2022-00001384 Open 04/01/2022 04/01/2022 04/01/2022 9,611.08
Invoice Transactions 3 $30,820.08
11244 - UNITED WAY OF WILL COUNTY 2022-00001383 Open 04/01/2022 04/01/2022 04/01/2022 40.31
Invoice Transactions 1 $40.31
10030 - AFLAC 2022-00001375 Open 04/01/2022 04/01/2022 04/01/2022 766.50
Invoice Transactions 1 $766.50
10030 - AFLAC 2022-00001375 Open 04/01/2022 04/01/2022 04/01/2022 307.47
Invoice Transactions 1 $307.47
11124 - STATE DISBURSEMENT UNIT 2022-00001382 Open 04/01/2022 04/01/2022 04/01/2022 2,876.87
12714 - WILL COUNTY CIRCUIT CLERK'S
OFFICE
2022-00001386 Open 04/01/2022 04/01/2022 04/01/2022 471.77
Invoice Transactions 2 $3,348.64
11266 - VILLAGE OF PLAINFIELD 2022-00001385 Open 04/01/2022 04/01/2022 04/01/2022 2,332.74
Account 0210.249 - Flex 125-FSA
FSA MED PT - Discovery
Benefits Medical*
Account 0210.246 - Child Support/Maintenance Assignment
CHILD SUPPORT - Child
Support Wage Assignment*SPOUSAL SUP -
Spousal/Maintenance Support
Account 0210.246 - Child Support/Maintenance Assignment Totals
Account 0210.244 - AFLAC Pre-Tax Totals
Account 0210.245 - AFLAC Post-Tax
AFLAC - PRETAX - AFLAC
Pretax*Account 0210.245 - AFLAC Post-Tax Totals
UNITED WAY - United Way of
Will County
Account 0210.243 - United Way Donations Totals
Account 0210.244 - AFLAC Pre-Tax
AFLAC - PRETAX - AFLAC
Pretax*
457-METLIFE-PCT - Deferred
Comp Metlife457-ICMA-FLAT - Deferred
Comp ICMA*Account 0210.241 - Deferred Comp. Plan Totals
Account 0210.243 - United Way Donations
POL PEN - Police Pension
Annual*
Account 0210.238 - Police Pension W/H Payable Totals
Account 0210.241 - Deferred Comp. Plan
457-IPPFA-PCT - Deferred
Comp IPPFA*
Account 0210.223 - Medicare W/H Payable
FICA - FICA*
Account 0210.223 - Medicare W/H Payable Totals
Account 0210.238 - Police Pension W/H Payable
Account 0210.220 - Federal W/H Payable Totals
Account 0210.222 - FICA Payable
FICA - FICA*
Account 0210.222 - FICA Payable Totals
Account 0210.220 - Federal W/H Payable
FICA - FICA*
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 2 of 22 11
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
Invoice Transactions 1 $2,332.74
10854 - NCPERS GROUP LIFE INS.2022-00001380 Open 04/01/2022 04/01/2022 04/01/2022 66.64
Invoice Transactions 1 $66.64
13173 - TODD'S TOWING & RECOVERY LLC 2022-00001361 Paid by Check # 128812 01/31/2022 03/25/2022 03/28/2022 375.00
13173 - TODD'S TOWING & RECOVERY LLC 2022-00001374 Edit 02/28/2022 04/04/2022 375.00
13173 - TODD'S TOWING & RECOVERY LLC 22-07830 Edit 01/31/2022 04/04/2022 125.00
10175 - CARCARE TOWING 2022-00001365 Edit 02/07/2022 04/04/2022 125.00
Invoice Transactions 4 $1,000.00
ALFREDO MAGANA, JR.2022-00001390 Edit 03/21/2022 04/04/2022 50.00
Invoice Transactions 1 $50.00
10923 - PETTY CASH 8324 Paid by Check # 128811 10/14/2021 03/25/2022 03/28/2022 29.99
10923 - PETTY CASH 8328 Paid by Check # 128811 12/13/2021 03/25/2022 03/28/2022 45.77
10937 - PLAINFIELD SHOREWOOD AREA
CHAMBER OF COMMERCE
35641 Edit 03/29/2022 04/04/2022 40.00
10937 - PLAINFIELD SHOREWOOD AREA
CHAMBER OF COMMERCE
35605 Edit 03/15/2022 04/04/2022 520.00
10937 - PLAINFIELD SHOREWOOD AREA
CHAMBER OF COMMERCE
35633 Edit 03/22/2022 04/04/2022 40.00
10937 - PLAINFIELD SHOREWOOD AREA
CHAMBER OF COMMERCE
35607 Edit 03/09/2022 04/04/2022 80.00
Invoice Transactions 6 $755.76
Invoice Transactions 6 $755.76
10923 - PETTY CASH 8323 Paid by Check # 128811 10/07/2021 03/25/2022 03/28/2022 15.29
10923 - PETTY CASH 8326 Paid by Check # 128811 12/03/2021 03/25/2022 03/28/2022 10.85
10923 - PETTY CASH 8329 Paid by Check # 128811 01/31/2022 03/25/2022 03/28/2022 36.95
11278 - WAREHOUSE DIRECT 5190612-0 Edit 03/14/2022 04/04/2022 11.75
11278 - WAREHOUSE DIRECT 5191654-0 Edit 03/15/2022 04/04/2022 13.26
Office Supplies
1099 Forms & Envelopes
Office Supplies
Office Supplies
Division 01 - Legislative Program Totals
Division 02 - Administration Program
Account 5005 - Office Supplies/Postage
Office Supplies
State of the Village
State of the Village of
Shorewood-Argoudelis
State of the Village-
Richardson's
Account 8070 - Public Relations Totals
Division 01 - Legislative Program
Account 8070 - Public Relations
Executive Sessions
Public Relations
State of the Village of
Shorewood-Blakemore
Account 0600.602 - Administrative Fines(P-Tickets)
Overpayment of Parking
Ticket Late Fee
Account 0600.602 - Administrative Fines(P-Tickets) Totals
Unit 04 - Administration/Finance
02/01/2022 - 02/28/2022
Tow
02/01/22 - 02/28/22 1 Tow
Account 0220.250 - Police Tow Fee Totals
SUP LIFE INS - NCPERS
Account 0210.301 - Employee Life Insurance Totals
Account 0220.250 - Police Tow Fee
01/01/2022 - 01/31/2022 3
Tows
Account 0210.249 - Flex 125-FSA Totals
Account 0210.301 - Employee Life Insurance
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 3 of 22 12
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
11278 - WAREHOUSE DIRECT 5182220-0 Edit 03/02/2022 04/04/2022 40.95
11278 - WAREHOUSE DIRECT 5195042-0 Edit 03/18/2022 04/04/2022 113.64
12957 - GARVEY'S OFFICE PRODUCTS PINV2233864 Edit 03/25/2022 04/04/2022 33.95
Invoice Transactions 8 $276.64
12910 - XEROX FINANCIAL SERVICES 3122212 Edit 03/08/2022 04/04/2022 149.83
Invoice Transactions 1 $149.83
13103 - EKL, WILLIAMS & PROVENZALE LLC 11 Edit 02/28/2022 04/04/2022 3,803.40
Invoice Transactions 1 $3,803.40
11838 - COMCAST - ACCOUNT #901868063 142303548 Edit 03/15/2022 04/04/2022 1,273.14
Invoice Transactions 1 $1,273.14
Invoice Transactions 11 $5,503.01
12749 - ALLEGIANT FIRE PROTECTION, LLC SO033810 Edit 12/27/2021 04/04/2022 300.00
10760 - MEADE ELECTRIC COMPANY 85085 Edit 03/04/2022 04/04/2022 2,758.53
12585 - NEUCO INC 5786496 Edit 03/18/2022 04/04/2022 634.34
12585 - NEUCO INC 5783600 Edit 03/17/2022 04/04/2022 1,529.63
12324 - TERMINIX PROCESSING CENTER 418155075 Edit 03/10/2022 04/04/2022 151.00
Invoice Transactions 5 $5,373.50
Invoice Transactions 5 $5,373.50
10923 - PETTY CASH 8330 Paid by Check # 128811 03/22/2022 03/25/2022 03/28/2022 11.18
Invoice Transactions 1 $11.18
11854 - CLARK BAIRD SMITH LLP 15097 Edit 02/28/2022 04/04/2022 1,615.00
11854 - CLARK BAIRD SMITH LLP 15000 Edit 01/31/2022 04/04/2022 1,487.50
Invoice Transactions 2 $3,102.50
Invoice Transactions 3 $3,113.68
12738 - LEPIDE USA INC.LEPIDE2022014 Edit 01/26/2022 04/04/2022 1,660.00
Division 08 - IT Program
Account 8031 - Software Licensing/Renewals
Software Licensing 03/30/22 -
03/29/23
File# 12786
Account 8135 - Contractual Services Totals
Division 06 - Human Resources Program Totals
Public Relations
Account 8070 - Public Relations Totals
Account 8135 - Contractual Services
File# 12786
Division 04 - Facility Management Program Totals
Division 06 - Human Resources Program
Account 8070 - Public Relations
VH Lights
VH Boiler Pump
VH Boiler Pump
VH Pest Control
Account 8135 - Contractual Services Totals
Division 02 - Administration Program Totals
Division 04 - Facility Management Program
Account 8135 - Contractual Services
VH Sprinkler Inspection
Account 8065 - Legal Fees Totals
Account 8135 - Contractual Services
Acct. 901868063
Account 8135 - Contractual Services Totals
02/28/22 - 03/27/22
Account 8035 - Maintenance Contracts/Lease Totals
Account 8065 - Legal Fees
Client No. 4165-000
Office Supplies
Office Supplies
Account 5005 - Office Supplies/Postage Totals
Account 8035 - Maintenance Contracts/Lease
Office Supplies
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 4 of 22 13
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
Invoice Transactions 1 $1,660.00
Invoice Transactions 1 $1,660.00
12910 - XEROX FINANCIAL SERVICES 3122212 Edit 03/08/2022 04/04/2022 149.83
Invoice Transactions 1 $149.83
Invoice Transactions 1 $149.83
Invoice Transactions 27 $16,555.78
11734 - FACILITY SOLUTIONS GROUP, INC 5223429-00 Edit 03/16/2022 04/04/2022 135.12
11734 - FACILITY SOLUTIONS GROUP, INC 5189693-00 Edit 12/01/2021 04/04/2022 143.92
12957 - GARVEY'S OFFICE PRODUCTS PINV2233864 Edit 03/25/2022 04/04/2022 33.94
12957 - GARVEY'S OFFICE PRODUCTS PINV2222591 Edit 03/03/2022 04/04/2022 38.95
11278 - WAREHOUSE DIRECT 5195154-0 Edit 03/18/2022 04/04/2022 8.94
11278 - WAREHOUSE DIRECT 5190601-0 Edit 03/14/2022 04/04/2022 41.46
Invoice Transactions 6 $402.33
10959 - POLICE CHIEFS ASSN. OF WILL CTY.2022-00001394 Edit 03/22/2022 04/04/2022 50.00
Invoice Transactions 1 $50.00
12910 - XEROX FINANCIAL SERVICES 3122212 Edit 03/08/2022 04/04/2022 149.83
Invoice Transactions 1 $149.83
12115 - COLLEY ELEVATOR COMPANY 222999 Edit 03/01/2022 04/04/2022 224.00
11734 - FACILITY SOLUTIONS GROUP, INC 5164061-00 Edit 09/14/2021 04/04/2022 117.68
11734 - FACILITY SOLUTIONS GROUP, INC 5193752-00 Edit 12/13/2021 04/04/2022 411.90
11734 - FACILITY SOLUTIONS GROUP, INC 5207727-00 Edit 02/09/2022 04/04/2022 379.92
11450 - FACILITY SUPPLY SYSTEMS, INC 47688 Edit 03/09/2022 04/04/2022 395.10
10767 - MENARDS INC. # 3182 6185 Edit 02/28/2022 04/04/2022 14.07
Invoice Transactions 6 $1,542.67
Invoice Transactions 14 $2,144.83
Division 51 - Police Patrol
Account 3000 - Travel/Training
Custodial Supplies
Account 8040 - Custodial Supplies/Building Maintenance Totals
Division 02 - Administration Program Totals
March 2022
Custodial Supplies
Custodial Supplies
Custodial Supplies
Custodial Supplies
Account 8035 - Maintenance Contracts/Lease
02/28/22 - 03/27/22
Account 8035 - Maintenance Contracts/Lease Totals
Account 8040 - Custodial Supplies/Building Maintenance
Account 5015 - Dues & Subscriptions
Membership Renewal
Account 5015 - Dues & Subscriptions Totals
Office Supplies
Office Supplies
Office Supplies
Office Supplies
Account 5005 - Office Supplies/Postage Totals
Unit 05 - Police Department
Division 02 - Administration Program
Account 5005 - Office Supplies/Postage
Office Supplies
Office Supplies
Account 8035 - Maintenance Contracts/Lease Totals
Division 09 - Legal Program Totals
Unit 04 - Administration/Finance Totals
Division 08 - IT Program Totals
Division 09 - Legal Program
Account 8035 - Maintenance Contracts/Lease
02/28/22 - 03/27/22
Account 8031 - Software Licensing/Renewals Totals
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 5 of 22 14
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
13177 - CALIBRE PRESS 47674 Edit 03/10/2022 04/04/2022 1,017.01
13096 - CODY COLUMBUS 2022-00001391 Edit 03/21/2022 04/04/2022 200.00
10234 - COLLEGE OF DUPAGE 13113 Edit 08/12/2021 04/04/2022 1,598.00
11796 - ILLINOIS JUVENILE OFFICERS
ASSOCIATION
2022-00001370 Edit 03/17/2022 04/04/2022 150.00
10593 - ILLINOIS TACTICAL OFFICERS ASSN.01874 Edit 03/18/2022 04/04/2022 690.00
10649 - KENDALL COUNTY CHIEFS OF POLICE
ASSN.
872 Edit 03/17/2022 04/04/2022 16.00
Invoice Transactions 6 $3,671.01
11838 - COMCAST - ACCOUNT #901868063 142303548 Edit 03/15/2022 04/04/2022 1,273.16
Invoice Transactions 1 $1,273.16
10959 - POLICE CHIEFS ASSN. OF WILL CTY.2022-00001394 Edit 03/22/2022 04/04/2022 50.00
Invoice Transactions 1 $50.00
12679 - PLAINFIELD GAS N WASH PLAINFIELD
LLC
2022-00001372 Edit 03/08/2022 04/04/2022 330.00
12264 - WEX BANK 79136918 Edit 02/28/2022 04/04/2022 248.60
Invoice Transactions 2 $578.60
10353 - ENTENMANN-ROVIN COMPANY 0164393-IN Edit 03/07/2022 04/04/2022 656.50
10608 - JCM UNIFORMS 782554 Edit 03/09/2022 04/04/2022 24.95
10997 - RAY O'HERRON CO., INC.2180805 Edit 03/14/2022 04/04/2022 76.48
10997 - RAY O'HERRON CO., INC.2179238 Edit 03/07/2022 04/04/2022 69.95
10997 - RAY O'HERRON CO., INC.2179549 Edit 03/08/2022 04/04/2022 (59.81)
13172 - THE IRONING PARADISE 286191 Edit 03/15/2022 04/04/2022 5.00
13172 - THE IRONING PARADISE 286001 Edit 03/10/2022 04/04/2022 6.00
Invoice Transactions 7 $779.07
12884 - ROLFF SIGN COMPANY, LLC 2160 Edit 12/31/2021 04/04/2022 565.00
Invoice Transactions 1 $565.00Account 5115.004 - Community Programs-Explorer Program Totals
Account 8035 - Maintenance Contracts/Lease
Uniforms
Account 5095 - Uniforms/Clothing Totals
Account 5115.004 - Community Programs-Explorer Program
Explorer Program
Sinclair
Marzetta
Hund
Uniforms
Uniforms
Gas/Oil/Mileage/Carwash
Account 5020 - Gas/Oil/Mileage/Carwash Totals
Account 5095 - Uniforms/Clothing
Uniforms
Membership Renewal
Account 5015 - Dues & Subscriptions Totals
Account 5020 - Gas/Oil/Mileage/Carwash
February 2022
Account 4000 - Telephone/Internet
Acct. 901868063
Account 4000 - Telephone/Internet Totals
Account 5015 - Dues & Subscriptions
E. Cook & Keag
Lehmann
Novak
Account 3000 - Travel/Training Totals
Female Enforcer-
Felgenhauer, Sester,
Weyenberg
Int'l Law Enforcement
Training
Kaminski, Bayless, Robles-
Drone Operator
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 6 of 22 15
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
12910 - XEROX FINANCIAL SERVICES 3122212 Edit 03/08/2022 04/04/2022 149.83
Invoice Transactions 1 $149.83
10394 - FLEET SAFETY SUPPLY 78789 Edit 03/17/2022 04/04/2022 281.24
10394 - FLEET SAFETY SUPPLY 78790 Edit 03/17/2022 04/04/2022 151.81
11689 - FMP 50-3748926 Edit 03/07/2022 04/04/2022 238.03
11689 - FMP 53-417094 Edit 03/10/2022 04/04/2022 238.03
12648 - QUICK LANE TIRE & AUTO CENTER C47008 Edit 03/15/2022 04/04/2022 187.71
13173 - TODD'S TOWING & RECOVERY LLC 22-08305 Edit 03/01/2022 04/04/2022 175.00
Invoice Transactions 6 $1,271.82
Invoice Transactions 25 $8,338.49
13177 - CALIBRE PRESS 47674 Edit 03/10/2022 04/04/2022 339.00
10234 - COLLEGE OF DUPAGE 13113 Edit 08/12/2021 04/04/2022 225.00
11796 - ILLINOIS JUVENILE OFFICERS
ASSOCIATION
2022-00001370 Edit 03/17/2022 04/04/2022 175.00
Invoice Transactions 3 $739.00
11278 - WAREHOUSE DIRECT 5190597-0 Edit 03/14/2022 04/04/2022 40.22
Invoice Transactions 1 $40.22
13167 - LINE2DESIGN, INC.INV114467 Edit 02/25/2022 04/04/2022 259.80
Invoice Transactions 1 $259.80
10959 - POLICE CHIEFS ASSN. OF WILL CTY.2022-00001394 Edit 03/22/2022 04/04/2022 50.00
Invoice Transactions 1 $50.00
12264 - WEX BANK 79136918 Edit 02/28/2022 04/04/2022 327.65
Invoice Transactions 1 $327.65
12957 - GARVEY'S OFFICE PRODUCTS PINV2223372 Edit 03/04/2022 04/04/2022 2,249.67
Invoice Transactions 1 $2,249.67
Account 5020 - Gas/Oil/Mileage/Carwash Totals
Account 5040.002 - Crime Scene/Evidence Tech Supply
Storage Cabinets
Account 5040.002 - Crime Scene/Evidence Tech Supply Totals
Membership Renewal
Account 5015 - Dues & Subscriptions Totals
Account 5020 - Gas/Oil/Mileage/Carwash
Gas/Oil/Mileage/Carwash
Account 5010 - Replacement Supplies
Standard Assault Pack
Account 5010 - Replacement Supplies Totals
Account 5015 - Dues & Subscriptions
Account 3000 - Travel/Training Totals
Account 5005 - Office Supplies/Postage
Office Supplies
Account 5005 - Office Supplies/Postage Totals
Division 52 - Police Administration
Account 3000 - Travel/Training
Female Enforcer-
Felgenhauer, Sester,
Weyenberg
Kaminski, Bayless, Robles-
Drone Operator
E. Cook & Keag
M26
M13
Account 8060 - Vehicle Maintenance Totals
Division 51 - Police Patrol Totals
Account 8060 - Vehicle Maintenance
M27
M19
M18
M18
02/28/22 - 03/27/22
Account 8035 - Maintenance Contracts/Lease Totals
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 7 of 22 16
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
10413 - GALLS INC.020609993 Edit 03/07/2022 04/04/2022 112.50
11136 - STREICHER'S I1555682 Edit 03/07/2022 04/04/2022 1,037.00
Invoice Transactions 2 $1,149.50
12910 - XEROX FINANCIAL SERVICES 3122212 Edit 03/08/2022 04/04/2022 149.83
Invoice Transactions 1 $149.83
12648 - QUICK LANE TIRE & AUTO CENTER C47051 Edit 03/16/2022 04/04/2022 75.00
Invoice Transactions 1 $75.00
10569 - INNOVATIVE CREDIT SOLUTIONS,
INC.
202203474 Edit 03/14/2022 04/04/2022 25.00
10569 - INNOVATIVE CREDIT SOLUTIONS,
INC.
202203453 Edit 03/10/2022 04/04/2022 25.00
10569 - INNOVATIVE CREDIT SOLUTIONS,
INC.
202203415 Edit 03/07/2022 04/04/2022 25.00
10569 - INNOVATIVE CREDIT SOLUTIONS,
INC.
202106535 Edit 06/28/2021 04/04/2022 25.00
10569 - INNOVATIVE CREDIT SOLUTIONS,
INC.
202110497 Edit 10/28/2021 04/04/2022 25.00
10569 - INNOVATIVE CREDIT SOLUTIONS,
INC.
202112427 Edit 12/09/2021 04/04/2022 25.00
10569 - INNOVATIVE CREDIT SOLUTIONS,
INC.
202112447 Edit 12/17/2021 04/04/2022 25.00
Invoice Transactions 7 $175.00
Invoice Transactions 19 $5,215.67
10175 - CARCARE TOWING 22-0228-47600 Edit 02/28/2022 04/04/2022 175.00
Invoice Transactions 1 $175.00
Invoice Transactions 1 $175.00
11336 - ZACH ZIGTERMAN 2022-00001396 Edit 03/21/2022 04/04/2022 200.00
Invoice Transactions 1 $200.00
12957 - GARVEY'S OFFICE PRODUCTS PINV2223719 Edit 03/07/2022 04/04/2022 89.37
11278 - WAREHOUSE DIRECT 5193322-0 Edit 03/16/2022 04/04/2022 6.88
11278 - WAREHOUSE DIRECT 5190600-0 Edit 03/14/2022 04/04/2022 50.12
11278 - WAREHOUSE DIRECT 5186169-0 Edit 03/08/2022 04/04/2022 14.16
Office Supplies
Office Supplies
Account 3000 - Travel/Training Totals
Account 5005 - Office Supplies/Postage
Office Supplies
Office Supplies
Division 54 - Seizure/Forfeiture Totals
Division 56 - Police Support Services
Account 3000 - Travel/Training
Int'l Law Enforcement
Training
Division 54 - Seizure/Forfeiture
Account 5012 - Asset Seizure/Forfeiture Expense
Case 22-2136
Account 5012 - Asset Seizure/Forfeiture Expense Totals
Background Check Services
Account 8250 - Background Check Services Totals
Division 52 - Police Administration Totals
Background Check Services
Background Check Services
Background Check Services
Background Check Services
Background Check Services
M197
Account 8060 - Vehicle Maintenance Totals
Account 8250 - Background Check Services
Background Check Services
Account 8035 - Maintenance Contracts/Lease
02/28/22 - 03/27/22
Account 8035 - Maintenance Contracts/Lease Totals
Account 8060 - Vehicle Maintenance
Account 5095 - Uniforms/Clothing
Allen
Uniforms
Account 5095 - Uniforms/Clothing Totals
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 8 of 22 17
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
Invoice Transactions 4 $160.53
13164 - Global Grab Technologies, Inc.0013086 Edit 02/16/2022 04/04/2022 3,468.75
Invoice Transactions 1 $3,468.75
10959 - POLICE CHIEFS ASSN. OF WILL CTY.2022-00001394 Edit 03/22/2022 04/04/2022 50.00
Invoice Transactions 1 $50.00
10413 - GALLS INC.020473375 Edit 02/17/2022 04/04/2022 12.75
10413 - GALLS INC.020609135 Edit 03/07/2022 04/04/2022 132.00
11136 - STREICHER'S I1555682 Edit 03/07/2022 04/04/2022 922.00
Invoice Transactions 3 $1,066.75
12910 - XEROX FINANCIAL SERVICES 3122212 Edit 03/08/2022 04/04/2022 299.66
Invoice Transactions 1 $299.66
13173 - TODD'S TOWING & RECOVERY LLC 22-07844 Paid by Check # 128812 01/31/2022 03/25/2022 03/28/2022 125.00
13173 - TODD'S TOWING & RECOVERY LLC 22-07522 Paid by Check # 128812 01/10/2022 03/25/2022 03/28/2022 125.00
13173 - TODD'S TOWING & RECOVERY LLC 22-08136 Edit 02/17/2022 04/04/2022 175.00
13173 - TODD'S TOWING & RECOVERY LLC 22-07892 Edit 03/04/2022 04/04/2022 175.00
10139 - WEBB CHEVROLET PLAINFIELD 45027832 Edit 03/02/2022 04/04/2022 97.37
11689 - FMP 53-417092 Edit 03/10/2022 04/04/2022 264.86
10421 - GENUINE PARTS COMPANY 1236-023981 Edit 02/28/2022 04/04/2022 15.46
11075 - SHOREWOOD HOME & AUTO, INC.01-294303 Edit 03/10/2022 04/04/2022 145.59
11740 - TIRE TRACKS 409237 Edit 03/02/2022 04/04/2022 463.76
Invoice Transactions 9 $1,587.04
12733 - NORTHERN ILLINOIS CISM TEAM 2022-00001371 Edit 03/01/2022 04/04/2022 200.00
Invoice Transactions 1 $200.00
Invoice Transactions 21 $7,032.73
10175 - CARCARE TOWING 2022-00001365 Edit 02/07/2022 04/04/2022 50.00
Division 93 - Contingencies
Account 9300 - Contingencies
02/01/22 - 02/28/22 1 Tow
Group Crisis Intervention
Account 8266 - Chaplaincy Program Totals
Division 56 - Police Support Services Totals
2011 Polaris
M31
Account 8060 - Vehicle Maintenance Totals
Account 8266 - Chaplaincy Program
M30
M39
M31
M31
M31
Account 8035 - Maintenance Contracts/Lease Totals
Account 8060 - Vehicle Maintenance
M44
M44
Uniforms
Account 5095 - Uniforms/Clothing Totals
Account 8035 - Maintenance Contracts/Lease
02/28/22 - 03/27/22
Account 5015 - Dues & Subscriptions Totals
Account 5095 - Uniforms/Clothing
Paler
O'Connell
Star Barriers
Account 5010 - Replacement Supplies Totals
Account 5015 - Dues & Subscriptions
Membership Renewal
Account 5005 - Office Supplies/Postage Totals
Account 5010 - Replacement Supplies
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 9 of 22 18
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
13173 - TODD'S TOWING & RECOVERY LLC 2022-00001374 Edit 02/28/2022 04/04/2022 150.00
13173 - TODD'S TOWING & RECOVERY LLC 22-08190 Edit 02/21/2022 04/04/2022 175.00
Invoice Transactions 3 $375.00
Invoice Transactions 3 $375.00
Invoice Transactions 83 $23,281.72
10825 - MOTOROLA SOLUTIONS 6365320220201 Edit 03/01/2022 04/04/2022 10.00
Invoice Transactions 1 $10.00
13164 - Global Grab Technologies, Inc.0013086 Edit 02/16/2022 04/04/2022 1,156.25
Invoice Transactions 1 $1,156.25
10413 - GALLS INC.020631194 Edit 03/09/2022 04/04/2022 276.25
Invoice Transactions 1 $276.25
12910 - XEROX FINANCIAL SERVICES 3122212 Edit 03/08/2022 04/04/2022 149.83
Invoice Transactions 1 $149.83
12957 - GARVEY'S OFFICE PRODUCTS PINV2228810 Edit 03/16/2022 04/04/2022 573.05
Invoice Transactions 1 $573.05
Invoice Transactions 5 $2,165.38
Invoice Transactions 5 $2,165.38
10923 - PETTY CASH 8327 Paid by Check # 128811 12/15/2021 03/25/2022 03/28/2022 30.00
Invoice Transactions 1 $30.00
11838 - COMCAST - ACCOUNT #901868063 142303548 Edit 03/15/2022 04/04/2022 1,273.16
Invoice Transactions 1 $1,273.16
12957 - GARVEY'S OFFICE PRODUCTS PINV2227444 Edit 03/14/2022 04/04/2022 255.26
11190 - UPS STORE 2022-00001395 Edit 02/28/2022 04/04/2022 196.17
Invoice Transactions 2 $451.43
Office Supplies
Light Shipped for Testing
Account 5005 - Office Supplies/Postage Totals
Account 4000 - Telephone/Internet
Acct. 901868063
Account 4000 - Telephone/Internet Totals
Account 5005 - Office Supplies/Postage
Division 02 - Administration Program
Account 3000 - Travel/Training
APWA Registration-Doty
Account 3000 - Travel/Training Totals
Division 07 - PEMA Program Totals
Unit 07 - PEMA Totals
Unit 08 - Street Department
Account 8035 - Maintenance Contracts/Lease Totals
Account 9115 - Office Furniture & Equipment
Furniture
Account 9115 - Office Furniture & Equipment Totals
PEMA
Account 5095 - Uniforms/Clothing Totals
Account 8035 - Maintenance Contracts/Lease
02/28/22 - 03/27/22
Account 5010 - Replacement Supplies
Star Barriers
Account 5010 - Replacement Supplies Totals
Account 5095 - Uniforms/Clothing
Unit 07 - PEMA
Division 07 - PEMA Program
Account 4000 - Telephone/Internet
March 2022
Account 4000 - Telephone/Internet Totals
Account 9300 - Contingencies Totals
Division 93 - Contingencies Totals
Unit 05 - Police Department Totals
02/01/2022 - 02/28/2022
Case 22-1900
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 10 of 22 19
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
13175 - EVERYTHING DIVISION 12 AN INPRO
DIVISION
3514 Paid by Check # 128810 09/22/2020 03/25/2022 03/28/2022 195.32
Invoice Transactions 1 $195.32
Invoice Transactions 5 $1,949.91
13013 - AEP ENERGY, INC.2022-00001364 Edit 03/16/2022 04/04/2022 295.40
10238 - COMED 2022-00001366 Edit 03/22/2022 04/04/2022 216.78
10238 - COMED 2022-00001368 Edit 03/21/2022 04/04/2022 410.66
10238 - COMED 2022-00001369 Edit 03/21/2022 04/04/2022 289.72
Invoice Transactions 4 $1,212.56
11888 - WORLD FUEL SERVICES 5079756-41501 Edit 02/28/2022 04/04/2022 17,183.22
Invoice Transactions 1 $17,183.22
10923 - PETTY CASH 8325 Paid by Check # 128811 10/18/2021 03/25/2022 03/28/2022 4.15
12542 - SITEONE LANDSCAPE SUPPLY, LLC 116734484-001 Edit 03/07/2022 04/04/2022 300.75
12542 - SITEONE LANDSCAPE SUPPLY, LLC 116640250-001 Edit 03/03/2022 04/04/2022 65.16
10018 - ACE HARDWARE KIN-KO STORES, INC 636022 Edit 03/02/2022 04/04/2022 12.35
10018 - ACE HARDWARE KIN-KO STORES, INC 636024 Edit 03/02/2022 04/04/2022 16.73
10767 - MENARDS INC. # 3182 5907 Edit 02/22/2022 04/04/2022 69.52
10767 - MENARDS INC. # 3182 6392 Edit 03/04/2022 04/04/2022 47.83
10767 - MENARDS INC. # 3182 6214 Edit 02/28/2022 04/04/2022 27.49
Invoice Transactions 8 $543.98
12597 - COMPASS MINERALS AMERICA INC 966544 Edit 03/02/2022 04/04/2022 7,590.94
12597 - COMPASS MINERALS AMERICA INC 967483 Edit 03/03/2022 04/04/2022 4,159.94
12597 - COMPASS MINERALS AMERICA INC 965486 Edit 03/01/2022 04/04/2022 14,689.77
12597 - COMPASS MINERALS AMERICA INC 957541 Edit 02/18/2022 04/04/2022 14,663.57
Board Approved 11/01/2021
Board Approved 11/01/2021
Board Approved 11/01/2021
Supplies
Account 5040 - Supplies/Hardware Totals
Account 5040.003 - Supplies/Hardware-Salt Purchase
Board Approved 11/01/2021
Steel Tamper
Supplies
Supplies
Supplies
Supplies
Account 5020 - Gas/Oil/Mileage/Carwash Totals
Account 5040 - Supplies/Hardware
Supplies
Machinery & Equipment
Acct. 1171000026
Account 4015 - Electricity/Gas Totals
Account 5020 - Gas/Oil/Mileage/Carwash
Gas/Oil/Mileage/Carwash
Division 60 - Street Maintenance Program
Account 4015 - Electricity/Gas
Acct. 3013130211 10/15/21 -
11/15/21
Acct. 1101143016
Acct. 0768154178
Shade Repair PW
Account 8020 - Building Maintenance Totals
Division 02 - Administration Program Totals
Account 8020 - Building Maintenance
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 11 of 22 20
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
Invoice Transactions 4 $41,104.22
10003 - 3M COMPANY 9415304428 Edit 03/02/2022 04/04/2022 131.76
Invoice Transactions 1 $131.76
10218 - CINTAS CORPORATION #344 4112414686 Edit 03/03/2022 04/04/2022 89.41
Invoice Transactions 1 $89.41
11204 - CARSTAR TODD'S BODY SHOP 3402A Paid by Check # 128809 09/15/2021 03/25/2022 03/28/2022 5,000.00
10421 - GENUINE PARTS COMPANY 1236-025149 Edit 03/11/2022 04/04/2022 8.67
10421 - GENUINE PARTS COMPANY 1236-024748 Edit 03/07/2022 04/04/2022 38.76
10421 - GENUINE PARTS COMPANY 1236-024721 Edit 03/07/2022 04/04/2022 8.38
10437 - GRAINGER 9240680331 Edit 03/10/2022 04/04/2022 227.95
11020 - ROD BAKER FORD SALES, INC 212675 Edit 03/11/2022 04/04/2022 169.79
12229 - RON TIRAPELLI FORD INC 133711 Edit 03/03/2022 04/04/2022 874.60
Invoice Transactions 7 $6,328.15
10760 - MEADE ELECTRIC COMPANY 699409 Edit 02/28/2022 04/04/2022 1,318.80
10760 - MEADE ELECTRIC COMPANY 699737 Edit 03/07/2022 04/04/2022 2,261.08
10760 - MEADE ELECTRIC COMPANY 698411 Edit 11/30/2021 04/04/2022 1,200.00
10760 - MEADE ELECTRIC COMPANY 698742 Edit 12/31/2021 04/04/2022 1,200.00
13080 - SPRING CITY ELECTRICAL MFG. CO.IN/10901 Edit 09/17/2021 04/04/2022 1,002.81
Invoice Transactions 5 $6,982.69
10986 - R & R SEPTIC AND SEWER SERVICE 22-1454 Edit 03/04/2022 04/04/2022 1,375.00
Invoice Transactions 1 $1,375.00
10252 - CONTINENTAL WEATHER SERVICE 194345 Edit 03/01/2022 04/04/2022 150.00
10613 - JIM'S TRUCK INSPECTION & REPAIR 190637 Edit 03/07/2022 04/04/2022 37.00
12090 - PHYSICIANS IMMEDIATE CARE 4255380 Edit 03/04/2022 04/04/2022 180.00
Account 8135 - Contractual Services
March 2022
PW
Contractual Services
Account 8132 - Storm Sewer Improvements
Storm Sewer Improvements
Account 8132 - Storm Sewer Improvements Totals
127 East of Meadow
Traffic Signal Maint.
November 2021
Traffic Signal Maint.
December 2021
Street Light Maintenance
Account 8130 - Street Light Maintenance Totals
1066
Account 8060 - Vehicle Maintenance Totals
Account 8130 - Street Light Maintenance
Traffic Signal Maint. February
2022
Vehicle Maintenance
Vehicle Maintenance
1072
Vehicle Maintenance
1059
Uniforms
Account 5095 - Uniforms/Clothing Totals
Account 8060 - Vehicle Maintenance
Damage to Village Property
Account 5055 - Street Sign Maintenance
Street Sign Maintenance
Account 5055 - Street Sign Maintenance Totals
Account 5095 - Uniforms/Clothing
Account 5040.003 - Supplies/Hardware-Salt Purchase Totals
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 12 of 22 21
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
12755 - VERIZON CONNECT NWF, INC.OSV0000026997
58
Edit 03/01/2022 04/04/2022 485.70
12910 - XEROX FINANCIAL SERVICES 3122212 Edit 03/08/2022 04/04/2022 258.89
Invoice Transactions 5 $1,111.59
13070 - ACSOI, LLC 2108313 Edit 03/16/2022 04/04/2022 1,314.00
13070 - ACSOI, LLC 2108312 Edit 03/07/2022 04/04/2022 3,592.00
10079 - ANTREX, INC.4149 Edit 03/11/2022 04/04/2022 2,028.00
10079 - ANTREX, INC.4148 Edit 03/10/2022 04/04/2022 1,024.00
12945 - HANSON LANDSCAPE DESIGN INC.29152 Edit 03/14/2022 04/04/2022 1,664.00
12945 - HANSON LANDSCAPE DESIGN INC.29090 Edit 03/09/2022 04/04/2022 2,431.00
12683 - I.A.P. CONSTRUCTION SR22-10 Edit 03/07/2022 04/04/2022 2,888.00
12683 - I.A.P. CONSTRUCTION SR22-11 Edit 03/11/2022 04/04/2022 1,923.00
12643 - LOCAL LAWN CARE & LANDSCAPING 18883 Edit 03/11/2022 04/04/2022 915.20
12643 - LOCAL LAWN CARE & LANDSCAPING 18877 Edit 03/07/2022 04/04/2022 979.20
12643 - LOCAL LAWN CARE & LANDSCAPING 18865 Edit 03/03/2022 04/04/2022 2,560.00
11076 - SHREVE SERVICES, INC.7020 Edit 03/07/2022 04/04/2022 4,350.50
11076 - SHREVE SERVICES, INC.7021 Edit 03/10/2022 04/04/2022 7,184.00
12602 - WINNINGER EXCAVATING INC 22-541 Edit 03/08/2022 04/04/2022 5,935.00
12602 - WINNINGER EXCAVATING INC 22-562 Edit 03/11/2022 04/04/2022 6,728.00
12602 - WINNINGER EXCAVATING INC 22-498 Edit 02/28/2022 04/04/2022 697.50
12602 - WINNINGER EXCAVATING INC 22-501 Edit 02/28/2022 04/04/2022 14,530.06
12602 - WINNINGER EXCAVATING INC 22-499 Edit 02/28/2022 04/04/2022 1,662.74
Invoice Transactions 18 $62,406.20
13173 - TODD'S TOWING & RECOVERY LLC 22-08000 Paid by Check # 128812 02/15/2022 03/25/2022 03/28/2022 325.00
10585 - INTERSTATE ALL BATTERY CENTER 30002643 Edit 03/02/2022 04/04/2022 193.90
12393 - JX PETERBILT-BOLINGBROOK 2533743S Edit 02/28/2022 04/04/2022 3,453.93
12393 - JX PETERBILT-BOLINGBROOK 2533935S Edit 03/09/2022 04/04/2022 342.20
12393 - JX PETERBILT-BOLINGBROOK 2533824S Edit 03/08/2022 04/04/2022 203.48
11118 - STANDARD EQUIPMENT CO.P33207 Edit 11/23/2021 04/04/2022 348.36
11230 - THE TURF TEAM 184386 Edit 03/09/2022 04/04/2022 39.07
11740 - TIRE TRACKS 409243 Edit 03/02/2022 04/04/2022 325.00
1052
1527
Core Cut
1049
Equipment Maintenance
1074
1074
1015
02/24 & 02/25/2022
02/22/2022
Account 8135.004 - Snow Removal Totals
Account 8160 - Equipment Maintenance
03/07/2022
03/10/2022
03/07/2022
03/11/2022
02/17 & 02/18/22
03/07/2022
03/10/2022
03/10/2022
03/07/2022
02/25/2022
02/24/22 & 02/25/22
03/11/2022
03/07/2022
03/11/2022
03/07/2022
02/28/22 - 03/27/22
Account 8135 - Contractual Services Totals
Account 8135.004 - Snow Removal
03/07/2022
02/01/222 - 02/28/22
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 13 of 22 22
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
Invoice Transactions 8 $5,230.94
Invoice Transactions 63 $143,699.72
Invoice Transactions 68 $145,649.63
12957 - GARVEY'S OFFICE PRODUCTS PINV2233864 Edit 03/25/2022 04/04/2022 33.95
10767 - MENARDS INC. # 3182 5687 Edit 02/16/2022 04/04/2022 12.94
10767 - MENARDS INC. # 3182 5671 Edit 02/16/2022 04/04/2022 118.17
11278 - WAREHOUSE DIRECT 5190703-0 Edit 03/14/2022 04/04/2022 182.85
Invoice Transactions 4 $347.91
12910 - XEROX FINANCIAL SERVICES 3122212 Edit 03/08/2022 04/04/2022 149.83
Invoice Transactions 1 $149.83
Invoice Transactions 5 $497.74
12957 - GARVEY'S OFFICE PRODUCTS PINV2233864 Edit 03/25/2022 04/04/2022 33.95
Invoice Transactions 1 $33.95
12910 - XEROX FINANCIAL SERVICES 3122212 Edit 03/08/2022 04/04/2022 258.89
Invoice Transactions 1 $258.89
Invoice Transactions 2 $292.84
Invoice Transactions 7 $790.58
11859 - KEVIN SHAUGHNESSY 2022-00001373 Edit 03/15/2022 04/04/2022 690.00
Invoice Transactions 1 $690.00
Invoice Transactions 1 $690.00
Invoice Transactions 1 $690.00
Invoice Transactions 226 $435,330.20
10578 - INTERNAL REVENUE SERVICE 2022-00001378 Open 04/01/2022 04/01/2022 04/01/2022 4,789.82
Invoice Transactions 1 $4,789.82
Account 0210.220 - Federal W/H Payable
FICA - FICA*
Account 0210.220 - Federal W/H Payable Totals
Account 0210.222 - FICA Payable
Unit 50 - Police Commission Totals
Fund 01 - General Fund Totals
Fund 02 - Water and Sewer Fund
Polygraph Testing Services
Account 8115 - Police Testing/Hiring Totals
Division 02 - Administration Program Totals
Unit 09 - Community Development Totals
Unit 50 - Police Commission
Division 02 - Administration Program
Account 8115 - Police Testing/Hiring
02/28/22 - 03/27/22
Account 8135 - Contractual Services Totals
Division 21 - Building Program Totals
Account 5005 - Office Supplies/Postage
Office Supplies
Account 5005 - Office Supplies/Postage Totals
Account 8135 - Contractual Services
Account 8035 - Maintenance Contracts/Lease Totals
Division 20 - Planning Program Totals
Division 21 - Building Program
Office Supplies
Account 5005 - Office Supplies/Postage Totals
Account 8035 - Maintenance Contracts/Lease
02/28/22 - 03/27/22
Division 20 - Planning Program
Account 5005 - Office Supplies/Postage
Office Supplies
Office Supplies
Office Supplies
Division 60 - Street Maintenance Program Totals
Unit 08 - Street Department Totals
Unit 09 - Community Development
Account 8160 - Equipment Maintenance Totals
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 14 of 22 23
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
10578 - INTERNAL REVENUE SERVICE 2022-00001378 Open 04/01/2022 04/01/2022 04/01/2022 2,970.63
Invoice Transactions 1 $2,970.63
10578 - INTERNAL REVENUE SERVICE 2022-00001378 Open 04/01/2022 04/01/2022 04/01/2022 694.77
Invoice Transactions 1 $694.77
10315 - DIVERSIFIED INVESTMENT ADVISORS 2022-00001376 Open 04/01/2022 04/01/2022 04/01/2022 1,453.28
10774 - METLIFE 2022-00001379 Open 04/01/2022 04/01/2022 04/01/2022 233.29
11758 - VANTAGEPOINT TRANSFER AGENTS-
306593
2022-00001384 Open 04/01/2022 04/01/2022 04/01/2022 377.53
Invoice Transactions 3 $2,064.10
11244 - UNITED WAY OF WILL COUNTY 2022-00001383 Open 04/01/2022 04/01/2022 04/01/2022 4.69
Invoice Transactions 1 $4.69
10030 - AFLAC 2022-00001375 Open 04/01/2022 04/01/2022 04/01/2022 30.49
Invoice Transactions 1 $30.49
10030 - AFLAC 2022-00001375 Open 04/01/2022 04/01/2022 04/01/2022 21.85
Invoice Transactions 1 $21.85
11124 - STATE DISBURSEMENT UNIT 2022-00001382 Open 04/01/2022 04/01/2022 04/01/2022 369.86
Invoice Transactions 1 $369.86
11266 - VILLAGE OF PLAINFIELD 2022-00001385 Open 04/01/2022 04/01/2022 04/01/2022 234.32
Invoice Transactions 1 $234.32
10854 - NCPERS GROUP LIFE INS.2022-00001380 Open 04/01/2022 04/01/2022 04/01/2022 21.36
Invoice Transactions 1 $21.36
12957 - GARVEY'S OFFICE PRODUCTS PINV2233864 Edit 03/25/2022 04/04/2022 33.95
Invoice Transactions 1 $33.95
Account 5080 - Water Meters
Unit 10 - Water Department
Division 02 - Administration Program
Account 5005 - Office Supplies/Postage
Office Supplies
Account 5005 - Office Supplies/Postage Totals
Account 0210.249 - Flex 125-FSA Totals
Account 0210.301 - Employee Life Insurance
SUP LIFE INS - NCPERS
Account 0210.301 - Employee Life Insurance Totals
CHILD SUPPORT - Child
Support Wage Assignment*Account 0210.246 - Child Support/Maintenance Assignment Totals
Account 0210.249 - Flex 125-FSA
FSA MED PT - Discovery
Benefits Medical*
Account 0210.245 - AFLAC Post-Tax
AFLAC - PRETAX - AFLAC
Pretax*Account 0210.245 - AFLAC Post-Tax Totals
Account 0210.246 - Child Support/Maintenance Assignment
Account 0210.243 - United Way Donations Totals
Account 0210.244 - AFLAC Pre-Tax
AFLAC - PRETAX - AFLAC
Pretax*
Account 0210.244 - AFLAC Pre-Tax Totals
457-ICMA-FLAT - Deferred
Comp ICMA*
Account 0210.241 - Deferred Comp. Plan Totals
Account 0210.243 - United Way Donations
UNITED WAY - United Way of
Will County
Account 0210.223 - Medicare W/H Payable Totals
Account 0210.241 - Deferred Comp. Plan
457-IPPFA-PCT - Deferred
Comp IPPFA*
457-METLIFE-PCT - Deferred
Comp Metlife
FICA - FICA*
Account 0210.222 - FICA Payable Totals
Account 0210.223 - Medicare W/H Payable
FICA - FICA*
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 15 of 22 24
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
12682 - CORE & MAIN LP Q347418 Edit 02/11/2022 04/04/2022 8,482.00
12682 - CORE & MAIN LP Q347564 Edit 02/11/2022 04/04/2022 3,480.00
Invoice Transactions 2 $11,962.00
13175 - EVERYTHING DIVISION 12 AN INPRO
DIVISION
3514 Paid by Check # 128810 09/22/2020 03/25/2022 03/28/2022 195.31
Invoice Transactions 1 $195.31
11838 - COMCAST - ACCOUNT #901868063 142303548 Edit 03/15/2022 04/04/2022 1,273.16
Invoice Transactions 1 $1,273.16
10585 - INTERSTATE ALL BATTERY CENTER 1915201033976 Edit 03/10/2022 04/04/2022 140.10
Invoice Transactions 1 $140.10
10131 - BAXTER & WOODMAN 0231599 Edit 02/18/2022 04/04/2022 10,981.25
10131 - BAXTER & WOODMAN 0231628 Edit 02/18/2022 04/04/2022 1,181.25
Invoice Transactions 2 $12,162.50
Invoice Transactions 8 $25,767.02
10557 - ILLINOIS TOLLWAY VN5503281235 Edit 02/17/2022 04/04/2022 19.90
Invoice Transactions 1 $19.90
10018 - ACE HARDWARE KIN-KO STORES, INC 636025 Edit 03/03/2022 04/04/2022 13.98
10018 - ACE HARDWARE KIN-KO STORES, INC 636031 Edit 03/07/2022 04/04/2022 12.77
10437 - GRAINGER 9236267630 Edit 03/07/2022 04/04/2022 232.34
Invoice Transactions 3 $259.09
11740 - TIRE TRACKS 409236 Edit 03/02/2022 04/04/2022 659.04
Invoice Transactions 1 $659.04
12910 - XEROX FINANCIAL SERVICES 3122212 Edit 03/08/2022 04/04/2022 258.89
Invoice Transactions 1 $258.89
02/28/22 - 03/27/22
Account 8135 - Contractual Services Totals
Account 8135.003 - Lake Michigan Water Purchase
Account 8060 - Vehicle Maintenance
1036
Account 8060 - Vehicle Maintenance Totals
Account 8135 - Contractual Services
Supplies
Supplies
Supplies
Account 5040 - Supplies/Hardware Totals
Account 5020 - Gas/Oil/Mileage/Carwash
Missed Tolls-PW
Account 5020 - Gas/Oil/Mileage/Carwash Totals
Account 5040 - Supplies/Hardware
Account 8225 - Engineering Fees Totals
Division 02 - Administration Program Totals
Division 30 - Water Distribution Program
Account 8160 - Equipment Maintenance Totals
Account 8225 - Engineering Fees
Water Model and Master Plan
Update
2021 IDNR LMO2 Assistance
Acct. 901868063
Account 8135 - Contractual Services Totals
Account 8160 - Equipment Maintenance
Equipment Maintenance
Account 8020 - Building Maintenance
Shade Repair PW
Account 8020 - Building Maintenance Totals
Account 8135 - Contractual Services
Water Meters
Water Meters
Account 5080 - Water Meters Totals
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 16 of 22 25
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
10063 - AMERICAN WATER 4000231878 Edit 03/02/2022 04/04/2022 691,599.03
10063 - AMERICAN WATER 4000231921 Edit 03/02/2022 04/04/2022 24,470.03
Invoice Transactions 2 $716,069.06
13140 - MICROBAC LABORATORIES INC.LA2C00137 Edit 03/04/2022 04/04/2022 495.00
13140 - MICROBAC LABORATORIES INC.LA2C00279 Edit 03/10/2022 04/04/2022 467.50
13140 - MICROBAC LABORATORIES INC.LA1K00352 Edit 11/10/2021 04/04/2022 375.00
Invoice Transactions 3 $1,337.50
Invoice Transactions 11 $718,603.48
Invoice Transactions 19 $744,370.50
12957 - GARVEY'S OFFICE PRODUCTS PINV2233864 Edit 03/25/2022 04/04/2022 33.95
Invoice Transactions 1 $33.95
13175 - EVERYTHING DIVISION 12 AN INPRO
DIVISION
3514 Paid by Check # 128810 09/22/2020 03/25/2022 03/28/2022 195.37
Invoice Transactions 1 $195.37
11838 - COMCAST - ACCOUNT #901868063 142303548 Edit 03/15/2022 04/04/2022 1,273.16
Invoice Transactions 1 $1,273.16
Invoice Transactions 3 $1,502.48
10238 - COMED 2022-00001367 Edit 03/21/2022 04/04/2022 94.46
Invoice Transactions 1 $94.46
10767 - MENARDS INC. # 3182 5677 Edit 02/16/2022 04/04/2022 188.16
11253 - USABLUEBOOK 899560 Edit 03/04/2022 04/04/2022 657.85
11253 - USABLUEBOOK 891907 Edit 02/25/2022 04/04/2022 744.44
Invoice Transactions 3 $1,590.45
10386 - FIRST ENVIRONMENTAL
LABORATORIES, INC.
166652 Edit 03/07/2022 04/04/2022 72.00
10386 - FIRST ENVIRONMENTAL
LABORATORIES, INC.
166498 Edit 02/28/2022 04/04/2022 36.00
10386 - FIRST ENVIRONMENTAL
LABORATORIES, INC.
166499 Edit 02/28/2022 04/04/2022 36.00
Industrials
Industrials
Supplies
Account 5040 - Supplies/Hardware Totals
Account 5085 - Industrial Flow Monitor
Industrials
Account 4015 - Electricity/Gas Totals
Account 5040 - Supplies/Hardware
Supplies
Supplies
Division 02 - Administration Program Totals
Division 40 - Sewer Treatment Program
Account 4015 - Electricity/Gas
Acct. 0195025060
Account 8020 - Building Maintenance Totals
Account 8135 - Contractual Services
Acct. 901868063
Account 8135 - Contractual Services Totals
Office Supplies
Account 5005 - Office Supplies/Postage Totals
Account 8020 - Building Maintenance
Shade Repair PW
Unit 10 - Water Department Totals
Unit 11 - Sewer Department
Division 02 - Administration Program
Account 5005 - Office Supplies/Postage
EPA Analytical
EPA Analytical
Account 8200 - EPA Analytical Totals
Division 30 - Water Distribution Program Totals
February 2022
Account 8135.003 - Lake Michigan Water Purchase Totals
Account 8200 - EPA Analytical
EPA Analytical
February 2022
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 17 of 22 26
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
Invoice Transactions 3 $144.00
12040 - AIR ONE EQUIPMENT, INC.171893 Edit 08/23/2021 04/04/2022 130.00
12040 - AIR ONE EQUIPMENT, INC.174704 Edit 11/16/2021 04/04/2022 130.00
10274 - CUMMINS NPOWER, LLC F2-28082 Edit 03/11/2022 04/04/2022 764.00
10386 - FIRST ENVIRONMENTAL
LABORATORIES, INC.
166763 Edit 03/11/2022 04/04/2022 22.50
10386 - FIRST ENVIRONMENTAL
LABORATORIES, INC.
166685 Edit 03/09/2022 04/04/2022 108.00
10386 - FIRST ENVIRONMENTAL
LABORATORIES, INC.
166656 Edit 03/08/2022 04/04/2022 40.50
12910 - XEROX FINANCIAL SERVICES 3122212 Edit 03/08/2022 04/04/2022 258.89
Invoice Transactions 7 $1,453.89
10018 - ACE HARDWARE KIN-KO STORES, INC 636030 Edit 03/07/2022 04/04/2022 14.14
10018 - ACE HARDWARE KIN-KO STORES, INC 636009 Edit 02/26/2022 04/04/2022 40.92
10325 - DREISILKER ELECTRIC MOTORS, INC. I208498 Edit 03/03/2022 04/04/2022 524.00
Invoice Transactions 3 $579.06
Invoice Transactions 17 $3,861.86
Invoice Transactions 20 $5,364.34
10411 - GALLAGHER ASPHALT 2022-00001392 Edit 03/08/2022 04/04/2022 121,127.68
Invoice Transactions 1 $121,127.68
10131 - BAXTER & WOODMAN 0231594 Edit 02/18/2022 04/04/2022 29,307.84
10131 - BAXTER & WOODMAN 0231598 Edit 02/18/2022 04/04/2022 1,612.04
Invoice Transactions 2 $30,919.88
10131 - BAXTER & WOODMAN 0231611 Edit 02/18/2022 04/04/2022 1,650.00
Invoice Transactions 1 $1,650.00
10131 - BAXTER & WOODMAN 0231596 Edit 02/18/2022 04/04/2022 2,817.50IEPA Loan Assistance
Account 8134.003 - Tower Improvements
127th St. Reservoir-
Construction Services
Account 8134.003 - Tower Improvements Totals
Account 8135 - Contractual Services
Account 8133.008 - Old Town Reconstruction
Old Town East - Lockport and
Eastern
Old Town Sanitary - CS
Account 8133.008 - Old Town Reconstruction Totals
Division 91 - Capital
Account 8133.005 - Village Green Reconstruction Project
2020 Village Green
Improvements #8 and Final
Account 8133.005 - Village Green Reconstruction Project Totals
Division 40 - Sewer Treatment Program Totals
Unit 11 - Sewer Department Totals
Unit 12 - Utility Expansion
Equipment Maintenance
Equipment Maintenance
2 motors for WWTP
Account 8160 - Equipment Maintenance Totals
Chloride
02/28/22 - 03/27/22
Account 8135 - Contractual Services Totals
Account 8160 - Equipment Maintenance
Meter Calibration
Meter Calibration
James Street
Phosphorus
Nitrogen
Account 5085 - Industrial Flow Monitor Totals
Account 8135 - Contractual Services
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 18 of 22 27
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
13148 - CENTRAL SQUARE TECHNOLOGIES,
LLC
348009 Edit 03/04/2022 04/04/2022 900.00
Invoice Transactions 2 $3,717.50
10131 - BAXTER & WOODMAN 0231593 Edit 02/18/2022 04/04/2022 1,627.50
Invoice Transactions 1 $1,627.50
13174 - APGN INC.14848 Edit 12/20/2021 04/04/2022 152,055.00
Invoice Transactions 1 $152,055.00
Invoice Transactions 8 $311,097.56
12389 - UMB BANK NA 2022-00001387 Edit 03/02/2022 04/04/2022 700,000.00
Invoice Transactions 1 $700,000.00
12389 - UMB BANK NA 2022-00001387 Edit 03/02/2022 04/04/2022 225,375.00
Invoice Transactions 1 $225,375.00
Invoice Transactions 2 $925,375.00
Invoice Transactions 10 $1,236,472.56
Invoice Transactions 61 $1,997,409.29
10131 - BAXTER & WOODMAN 0231606 Edit 02/18/2022 04/04/2022 380.00
Invoice Transactions 1 $380.00
Invoice Transactions 1 $380.00
Invoice Transactions 1 $380.00
Invoice Transactions 1 $380.00
12415 - AMERICAN TRAFFIC SOLUTIONS INV0027366 Edit 01/31/2022 04/04/2022 9,190.00
Invoice Transactions 1 $9,190.00Account 8135 - Contractual Services Totals
Fund 11 - Capital Improvement Fund
Unit 00 - Non-Departmental
Division 00 - Non-Divisional
Account 8135 - Contractual Services
January 2022
Division 91 - Capital Totals
Unit 00 - Non-Departmental Totals
Fund 04 - Motor Fuel Tax Totals
Unit 00 - Non-Departmental
Division 91 - Capital
Account 9150 - Street Improvements
2021 Plainfield Road Program
CS
Account 9150 - Street Improvements Totals
Unit 12 - Utility Expansion Totals
Fund 02 - Water and Sewer Fund Totals
Fund 04 - Motor Fuel Tax
PL15
Account 9200.033 - 2015 Refunding-2008 Bond (Interest) Totals
Division 92 - Bonds Totals
Account 9200.032 - 2015 Refunding-2008 Bond (Principal)
PL15
Account 9200.032 - 2015 Refunding-2008 Bond (Principal) Totals
Account 9200.033 - 2015 Refunding-2008 Bond (Interest)
Account 9120 - Machinery and Equipment Totals
Division 91 - Capital Totals
Division 92 - Bonds
143rd St. and Plainfield Rd.
Water Main Loop
Account 8225 - Engineering Fees Totals
Account 9120 - Machinery and Equipment
Aeration Blower system
efficiency upgrade apprvd at
10/18/21 BM
Asset Management Software
Account 8135 - Contractual Services Totals
Account 8225 - Engineering Fees
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 19 of 22 28
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
Invoice Transactions 1 $9,190.00
10131 - BAXTER & WOODMAN 0231621 Edit 02/18/2022 04/04/2022 465.00
10131 - BAXTER & WOODMAN 0231624 Edit 02/18/2022 04/04/2022 2,000.00
10131 - BAXTER & WOODMAN 0231604 Edit 02/18/2022 04/04/2022 5,312.50
Invoice Transactions 3 $7,777.50
13017 - HELM SERVICE CHI143120P Edit 12/31/2021 04/04/2022 14,700.00
Invoice Transactions 1 $14,700.00
10452 - H.W. LOCHNER, INC.2544-45 Edit 03/10/2022 04/04/2022 5,971.04
Invoice Transactions 1 $5,971.04
10131 - BAXTER & WOODMAN 0232120 Edit 02/21/2022 04/04/2022 105.00
10131 - BAXTER & WOODMAN 0232124 Edit 02/21/2022 04/04/2022 682.50
10131 - BAXTER & WOODMAN 0232121 Edit 02/21/2022 04/04/2022 411.25
10131 - BAXTER & WOODMAN 0232122 Edit 02/21/2022 04/04/2022 1,156.25
10131 - BAXTER & WOODMAN 0232123 Edit 02/21/2022 04/04/2022 818.75
10131 - BAXTER & WOODMAN 0231589 Edit 02/18/2022 04/04/2022 871.25
Invoice Transactions 6 $4,045.00
12189 - NICK'S EMERGENCY LIGHTING &
MORE
1666 Edit 02/22/2022 04/04/2022 4,119.38
Invoice Transactions 1 $4,119.38
13148 - CENTRAL SQUARE TECHNOLOGIES,
LLC
348009 Edit 03/04/2022 04/04/2022 900.00
11028 - RUSSO POWER EQUIPMENT SPI10984660 Edit 03/07/2022 04/04/2022 791.81
Account 9120.008 - Machinery and Equipment-Public Works
Asset Management Software
Machinery & Equipment
Account 9112 - Sidewalk Curb & Bikepath Replace Totals
Account 9120.005 - Machinery and Equipment-Police
New Squad Install - M28
Account 9120.005 - Machinery and Equipment-Police Totals
Facility Assessment Riverfront
Bike Path
Fort Beggs Path DCEO Grant
App.
Renwick Path DCEO Grant
Application
STP Applications
Fort Beggs Bike Path
127th St. & Plainfield-
Naperville Rd. Phase II App
11-04-2019 Account 9107.002 - 127th St-Plfd/Naperville Rd Totals
Account 9112 - Sidewalk Curb & Bikepath Replace
Riverfront Bike Path DCEO
Grant App.
Account 9105 - Building Improvements
HVAC control system and
boiler emerg/BM apprvl
6/21/21
Account 9105 - Building Improvements Totals
Account 9107.002 - 127th St-Plfd/Naperville Rd
Account 8225 - Engineering Fees
135th at Ridge Rd. Traffic
Signal Warrant Analysis
FRA Quiet Zone Inspections
& Assistance
Walkers Grove LOMR
Account 8225 - Engineering Fees Totals
Division 00 - Non-Divisional Totals
Division 91 - Capital
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 20 of 22 29
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
Invoice Transactions 2 $1,691.81
10211 - CHRISTOPHER B. BURKE ENG. LTD.173250 Edit 03/09/2022 04/04/2022 1,845.44
10441 - GRAYBAR 9325945603 Edit 03/11/2022 04/04/2022 15,000.00
Invoice Transactions 2 $16,845.44
10131 - BAXTER & WOODMAN 0231606 Edit 02/18/2022 04/04/2022 380.00
Invoice Transactions 1 $380.00
10262 - CRAWFORD, MURPHY & TILLY, INC.0219724 Edit 02/16/2022 04/04/2022 131,484.20
Invoice Transactions 1 $131,484.20
11964 - VILLAGE OF ROMEOVILLE 2022-00000001 Edit 02/09/2022 04/04/2022 560.04
Invoice Transactions 1 $560.04
10411 - GALLAGHER ASPHALT 2022-00001392 Edit 03/08/2022 04/04/2022 80,751.79
Invoice Transactions 1 $80,751.79
10131 - BAXTER & WOODMAN 0231591 Edit 02/18/2022 04/04/2022 3,938.75
Invoice Transactions 1 $3,938.75
Invoice Transactions 21 $272,264.95
Invoice Transactions 22 $281,454.95
Invoice Transactions 22 $281,454.95
10131 - BAXTER & WOODMAN 0231608 Edit 02/18/2022 04/04/2022 7,618.60
Unit 00 - Non-Departmental
Division 91 - Capital
Account 8135 - Contractual Services
Illinois Street Construction
Services
Unit 00 - Non-Departmental Totals
Fund 11 - Capital Improvement Fund Totals
Fund 17 - Tax Increment Financing-Downtown
Account 9165.033 - 143rd Street-West Extension
143rd St West Extension
Final Engineering
Account 9165.033 - 143rd Street-West Extension Totals
Division 91 - Capital Totals
Account 9165.019 - I-55 Interchange Design Totals
Account 9165.031 - Village Green
2020 Village Green
Improvements #8 and Final
Account 9165.031 - Village Green Totals
143rd St. Extension Rte 59 to
126 Phase II
Account 9165.009 - 143rd St. East Extension Totals
Account 9165.019 - I-55 Interchange Design
I-55 Reimbursement #122
Account 9165 - Roadway Improvements
2021 Plainfield Road Program
CS
Account 9165 - Roadway Improvements Totals
Account 9165.009 - 143rd St. East Extension
Account 9152.001 - Street Lights-Replacement
Street Lighting Project
01/30/22 - 02/26/22
Various LED street lighting
fixtures US Communities Proc
pgrm
Account 9152.001 - Street Lights-Replacement Totals
Account 9120.008 - Machinery and Equipment-Public Works Totals
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 21 of 22 30
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
10131 - BAXTER & WOODMAN 0231590 Edit 02/18/2022 04/04/2022 995.00
13145 - LANDMARK CONTRACTORS, INC.2022-00001393 Edit 03/09/2022 04/04/2022 141,793.43
Invoice Transactions 3 $150,407.03
Invoice Transactions 3 $150,407.03
Invoice Transactions 3 $150,407.03
Invoice Transactions 3 $150,407.03
Invoice Transactions 313 $2,864,981.47
Unit 00 - Non-Departmental Totals
Fund 17 - Tax Increment Financing-Downtown Totals
Grand Totals
Illinois St. Reconst. Imp.
Board App. 08/16/21 Pmt. 4
Account 8135 - Contractual Services Totals
Division 91 - Capital Totals
Lockport St. Streetscape CS
Run by Kristin Partyka on 03/30/2022 03:28:50 PM Page 22 of 22 31
�
MEMOR ANDUM
To:
From:
Date:
Re:
Board of Trustees
Mayor Argoudelis
March 30, 2022
Liquor License for Peter Rubi - Plainfield From the Office of John F. Argoudelis Village President We have received a request from Plantx Midwest, Inc. DBA Peter Rubi - Plainfield for a Class "B" Liquor License. A Class "B" Liquor License authorizes the retail sale of all alcoholic liquor, but not
for consumption on the premises, for retail food establishments commonly referred to as grocery
stores or supermarkets. Pet�r Rubi - Plainfield is located at 15412 S. Route 59, Unit 106.
The Plainfield Police Department conducted a background check on the Store Managers, John
Graves and Kurt Kenworthy, and reports no adverse or unfavorable information that might prohibit
the Plainfield Liquor Commissioner from issuing a liquor license.
I will place this item on the April 4, 2022 Village Board Agenda under the Consent Agenda for formal approval.
If the Board concurs, the following motion will be necessary: I move to adopt Ordinance No. _____ increasing the Class "B" Liquor Licenses to seven (7) for Peter Rubi - Plainfield located at 15412 S. Route 59, Unit 106. 24401 W. Lockport Street Plainfield, IL 60544 Phone (815) 436-7093 Fax (815) 436-1950 Web www.plainfield-il.org 32
33
34
March 29, 2022
Mr. Jake Melrose, AICP
Economic Development Manager
Village of Plainfield
24401 West Lockport Street
Plainfield, IL 60544
Subject: Village of Plainfield – Creekside Crossing Units 5A and 5B LOC Reduction Request
Dear Mr. Melrose:
Baxter & Woodman completed a review of Lennar’s request to reduce the letters of credit for the
Units 5A and 5B of the Creekside Crossing development. Below is a breakdown of the current
project status and our recommendations:
LOC # FGAC-06255 (Unit 5A - Phase II)
Original LOC amount posted $ 742,094.31
Current LOC amount remaining $ 337,116.28
Recommended LOC amount to remain $ 0.00
LOC # FGAC-06253 (Unit 5A - Phase III)
Original LOC amount posted $ 685,994.59
Current LOC amount remaining $ 685,994.59
Recommended LOC amount to remain $ 0.00
LOC # FGAC-06262 (Unit 5B - Phase II)
Original LOC amount posted $ 247,421.50
Current LOC amount remaining $ 108,204.30
Recommended LOC amount to remain (Street Lighting) $ 39,200.00
LOC # FGAC-06263 (Unit 5B - Phase III)
Original LOC amount posted $ 239,634.69
Current LOC amount remaining $ 239,634.69
Recommended LOC amount to remain (Trees) $ 25,900.00
35
If you have any questions or need additional information, please contact us.
Very truly yours,
BAXTER & WOODMAN, INC.
CONSULTING ENGINEERS
Matt Abbeduto, P.E.
Construction Services Department Manager
C: Scott Threewitt, P.E., Assistant Public Works Director
Dave Boyd, Baxter and Woodman, Inc.
P:\PFLDV\General\Subdivisions\Creekside 5A and 5B LOC Reductions\032922 Creekside 5A and 5B LOC Reduction Request.doc
36
37
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice Amount
12254 - TRACY, JOHNSON & WILSON 2022-00001397 Edit 10/20/2021 04/05/2022 585.00
12254 - TRACY, JOHNSON & WILSON 2022-00001398 Edit 10/20/2021 04/05/2022 136.50
12254 - TRACY, JOHNSON & WILSON 2022-00001399 Edit 01/12/2022 04/05/2022 312.00
Invoice Transactions 3 $1,033.50
12254 - TRACY, JOHNSON & WILSON 91PW Edit 03/10/2022 04/05/2022 238.00
12254 - TRACY, JOHNSON & WILSON 104 Edit 03/10/2022 04/05/2022 2,422.50
Invoice Transactions 2 $2,660.50
Invoice Transactions 2 $2,660.50
Invoice Transactions 2 $2,660.50
Invoice Transactions 5 $3,694.00
12254 - TRACY, JOHNSON & WILSON 5 Edit 03/10/2022 04/05/2022 340.00
12254 - TRACY, JOHNSON & WILSON 5C Edit 03/10/2022 04/05/2022 (340.00)
12254 - TRACY, JOHNSON & WILSON 2022-00001401 Edit 03/10/2022 04/05/2022 (603.50)
Invoice Transactions 3 ($603.50)
Invoice Transactions 3 ($603.50)
Invoice Transactions 3 ($603.50)
Invoice Transactions 3 ($603.50)
Greenbriar Special Service
Area/DR Horton
Wingspan Development
Wingspan Development
Account 0121.110 - Unbilled Receivable-Developer Totals
Accounts Payable by G/L Distribution
Report
Invoice Due Date Range 04/05/22 - 04/05/22
Invoice Description
Fund 01 - General Fund
Account 0121.110 - Unbilled Receivable-Developer
Unit 04 - Administration/Finance
Division 02 - Administration Program
Account 8065 - Legal Fees
PW General-ROW & Bid Policy
Review
VH General
Fund 01 - General Fund Totals
Fund 11 - Capital Improvement Fund
Unit 00 - Non-Departmental
Division 91 - Capital
Account 8065 - Legal Fees Totals
Division 02 - Administration Program Totals
Unit 04 - Administration/Finance Totals
Division 91 - Capital Totals
Unit 00 - Non-Departmental Totals
Fund 11 - Capital Improvement Fund Totals
Account 9165.009 - 143rd St. East Extension
143rd Street East
143rd Street East-To Correct
Overpayment
To Correct Overpayment
Account 9165.009 - 143rd St. East Extension Totals
Run by Kristin Partyka on 03/30/2022 03:43:28 PM Page 1 of 2 38
Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description
Invoice Transactions 8 $3,090.50Grand Totals
Run by Kristin Partyka on 03/30/2022 03:43:28 PM Page 2 of 2 39
ORDINANCE NO.
AN ORDINANCE ADOPTING THE ANNUAL BUDGET FOR THE VILLAGE OF
PLAINFIELD FOR THE FISCAL YEAR BEGINNING MAY 1, 2022.
WHEREAS, the President and Board of Trustees of the Village of Plainfield having adopted the
provisions of Sections 5/8-2.9.1 through 5/8-2.9.10 of Chapter 65 of the Illinois Compiled
Statutes, providing for the appointment of a Municipal Budget Officer and the compilation and
adoption of an annual budget; and,
WHEREAS, pursuant to the statutes of the State of Illinois made and provided, an annual budget
shall be passed by the corporate authorities of the Village of Plainfield in lieu of the passage of an
annual appropriation ordinance; and,
WHEREAS, the President and Board of Trustees have caused this tentative annual budget to be
made available for public inspection and to be published in the manner required by Section 5/8-
2.9.9 of Chapter 65 of the Illinois Compiled Statutes and have duly held a public hearing on said
tentative annual budget on April 4, 2022; and,
WHEREAS, the President and the Board of Trustees of the Village of Plainfield have reviewed
the budget for the Fiscal Year 2022-2023 to be presented by the Village Administrator; and,
WHEREAS, the President and the Board of Trustees of the Village of Plainfield believe the
aforesaid budget proposed for Fiscal Year 2022-2023 to be in the best interest of the Village of
Plainfield,
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF PLAINFIELD, WILL COUNTY, ILLINOIS, AS
FOLLOWS:
SECTION ONE:That the annual budget for the fiscal year 2022-2023 for the Village of
Plainfield, Illinois, attached hereto and hereby made a part hereof as Exhibit "A", be and the same
is hereby adopted and approved; and,
SECTION TWO:That this Ordinance shall be in full force and effect from and after its
passage, approval and publication in the manner provided by law.
PASSED: this day of April, 2022.
Ayes:
Nays:
Absent:
APPROVED: this day of April, 2022
ATTEST:
_________________________________________________________
Village Clerk Village President
40
24401 W. Lockport Street
Plainfield, Illinois 60544
2022-2023FISCAL YEAR BUDGET
VILLAGE OF PLAINFIELD
41
VILLAGE OFFICIALS
PRESIDENT
TRUSTEES
Harry Benton Cally Larson
Kevin M. Calkins Tom Ruane
Patricia T. Kalkanis Brian Wojowski
Village Administrator
Traci Pleckham
John Konopek Police Chief
Allen Persons Public Works Director
Lonnie Spires Building Official
Jonathan Proulx Planning Director
Village Clerk
Joshua Blakemore
Michelle Gibas
FISCAL YEAR 2022-2023 BUDGET
VILLAGE OF PLAINFIELD, ILLINOIS
John F. Argoudelis
Assistant Village Administrator/
Management Services Director
42
43
44
VILLAGE OF PLAINFIELD
FISCAL YEAR 2022-2023 BUDGET
TABLE OF CONTENTS
ALL FUNDS
REVENUES, EXPENDITURES & FUND BALANCES 1
REVENUE SUMMARY 3
EXPENSE SUMMARY 4
FINANCIAL POLICIES 5
DEBT RATINGS 14
SALARY CLASSIFICATION PLAN 15
STAFFING SCHEDULE 17
GENERAL FUND
REVENUE NARRATIVE 18
REVENUE AND EXPENSE SUMMARY 25
REVENUE DETAIL 26
ADMINISTRATION/FINANCE
NARRATIVE 29
BUDGET SUMMARY 36
BUDGET DETAIL 37
POLICE
NARRATIVE 44
BUDGET SUMMARY 47
BUDGET DETAIL 48
STREETS
NARRATIVE 57
BUDGET SUMMARY 60
BUDGET DETAIL 61
PLANNING
NARRATIVE 64
BUDGET SUMMARY 67
BUDGET DETAIL 68
45
VILLAGE OF PLAINFIELD
FISCAL YEAR 2022-2023 BUDGET
TABLE OF CONTENTS
BUILDING
NARRATIVE 69
BUDGET SUMMARY 72
BUDGET DETAIL 73
WATER/SEWER OPERATIONS & UTILITY EXPANSION
NARRATIVE 74
BUDGET SUMMARY 79
WATER AND SEWER REVENUE DETAIL 80
WATER BUDGET DETAIL 81
SEWER BUDGET DETAIL 83
UTILITY EXPANSION BUDGET DETAIL 85
CAPITAL FUND
NARRATIVE 86
BUDGET SUMMARY 90
BUDGET DETAIL 91
OTHER FUNDS
MISCELLANEOUS FUNDS SUMMARY 93
MOTOR FUEL TAX FUND BUDGET DETAIL 94
BOND AND INTEREST FUND BUDGET DETAIL 95
TORT IMMUNITY FUND BUDGET DETAIL 97
AUDIT FUND BUDGET DETAIL 98
POLICE PENSION FUND BUDGET DETAIL 99
D.A.R.E FUND BUDGET DETAIL 101
DOWNTOWN TAX INCREMENT FINANCING FUND BUDGET DETAIL 102
ROUTE 30 TAX INCREMENT FINANCING FUND BUDGET DETAIL 103
ALCOHOL ENFORCEMENT FUND BUDGET DETAIL 104
BUDGET FORECAST
GENERAL FUND REVENUE AND EXPENSE FORECAST 105
WATER AND SEWER REVENUE AND EXPENSE FORECAST 106
STATISTICAL TRENDS
REVENUE, EXPENSE AND FUND BALANCE RATIOS 107
46
Citizens of the
Village
Mayor and
Board of
Trustees
Village
Administrator
Management
Services
Department
Police
Department
Public Works
Department
Planning
Department
Building
Department
IT Community
Relations
Village Clerk
Village of Plainfield
Organizational Chart
47
Downtown Rt. 30 Tax
Capital Capital Tax Increment Increment
General Replacement Improvement Financing Financing
Estimated Fund Balance
5/1/2022 13,775,000 24,040,851 3,445,620 19,656,071 378,262 71,411
Revenues 33,374,980 25,410,500 25,000 11,886,000 777,000 130,050
Transfers In 20,000 - - 1,000,000 - -
Debt Proceeds - - - - - -
Total Revenues 33,394,980 25,410,500 25,000 12,886,000 777,000 130,050
Expenses
Salaries and Wages 13,447,918 1,540,000 - - - -
Benefits 6,290,242 638,238 - - - -
Utilities 322,428 684,500 - - - -
Supplies/Commodities 1,127,930 664,000 - - - -
Contractual Services 8,647,052 9,881,500 - 440,000 - -
Other
Debt Service - 1,445,758 - - - -
Capital Outlay - 9,255,000 - 12,350,000 1,050,000 -
Miscellaneous 1,394,500 350,000 - 2,450,000 - 58,000
Sub-Total Expenditures 31,230,070 24,458,996 - 15,240,000 1,050,000 58,000
Interfund Transfers 1,300,000 949,100 - 2,045,682 - -
Total Expenditures 32,530,070 25,408,096 - 17,285,682 1,050,000 58,000
Excess (Deficiency)864,910 2,404 25,000 (4,399,682) (273,000) 72,050
Estimated Fund Balance
4/30/2023 14,639,910 24,043,255 3,470,620 15,256,389 105,262 143,461
Water and SewerOperations &
Expansion
All Fund Summary
Revenues, Expenditures & Fund Balances
2022-2023 Fiscal Year Budget
Page 1
48
Bond and Tort Police AlcoholMFTInterestImmunityAuditPensionEnforcement DARE Totals
5,241,081 1,001 1,134 8,079 48,792,246 22,232 10,297 115,443,285
2,212,000 1,000 685,300 50,100 3,520,000 15,100 20,100 78,107,130
- 2,994,782 300,000 - - - - 4,314,782
- - - - - - - -
2,212,000 2,995,782 985,300 50,100 3,520,000 15,100 20,100 82,421,912
- - - - 1,100,000 - - 16,087,918
- - - - 5,000 - - 6,933,480
- - - - - - - 1,006,928
- - - - 9,000 - 20,000 1,820,930
- - 752,836 45,000 35,000 - - 19,801,388
- 2,994,782 - - - - - 4,440,539
2,500,000 - - - - - - 25,155,000
- - - - 130,000 - - 4,382,500
2,500,000 2,994,782 752,836 45,000 1,279,000 - 20,000 79,628,683
- - - - - 20,000 - 4,314,782
2,500,000 2,994,782 752,836 45,000 1,279,000 20,000 20,000 83,943,465
(288,000) 1,000 232,464 5,100 2,241,000 (4,900) 100 (1,521,553)
4,953,081 2,001 233,598 13,179 51,033,246 17,332 10,397 113,921,732
Revenues, Expenditures & Fund Balances
2022-2023 Fiscal Year Budget
All Fund Summary
Page 2
49
All Revenue Sources
Amount
Percent of
Total
Fiscal Year
2022 Estimate
Fiscal Year
2021 Actual
Property Taxes 8,799,080 10.68%8,509,716 7,991,672
State of Illinois Taxes 26,340,750 31.97%27,080,000 22,523,832
Other Taxes 4,806,000 5.83%4,782,800 4,259,623
Licenses and Permits 1,626,200 1.97%2,148,300 2,059,582
Fines 1,024,000 1.24%939,000 884,831
Charges for Services 23,749,700 28.82%25,096,750 24,442,340
Grants 2,770,750 3.36%3,658,930 2,958,527
Franchise Fees 565,000 0.69%565,000 572,856
Investment Income 1,205,650 1.46%1,188,300 8,958,442
Intergovernmental 450,000 0.55%455,000 103,444
Miscellaneous 2,670,000 3.24%2,831,473 2,756,250
Water & Sewer Tap-on Fees 1,475,000 1.79%2,450,000 3,216,057
Subtotal Revenues 75,482,130 91.60%79,705,269 80,727,456
Interfund Transfers 4,314,782 5.24%3,019,633 6,155,850
Debt Proceeds 2,600,000 3.16%4,585,000 2,790,000
Grand Total Revenues 82,396,912 100.00%87,309,902 89,673,306
All Funds
Revenue Summary
2022-2023 Fiscal Year Budget
Fiscal Year 2023 Budget History
Page 3
50
Expense Classification
Amount
Percent
of Total
Fiscal Year
2022 Estimate
Fiscal Year
2021 Actual
Salaries and Wages 16,087,918 19.16%14,446,100 14,236,182
Benefits 6,933,480 8.26%6,525,839 6,040,276
Utilities 1,006,928 1.20%939,050 1,075,429
Supplies and Commodities 1,820,930 2.17%1,545,800 1,327,268
Contractual Services 19,801,388 23.59%19,386,918 19,152,219
Debt Service 4,440,539 5.29%6,683,506 7,112,174
Capital Outlay 25,155,000 29.96%17,002,500 16,365,075
Other 4,382,500 5.22%2,989,369 2,525,020
Total Expenditures 79,628,683 69,519,082 67,833,643
Interfunds 4,319,782 5.15%3,021,348 6,155,850
Grand Total Expenditures 83,948,465 100.00%72,540,430 73,989,493
All Funds
Expense Summary
2022-2023 Fiscal Year Budget
Fiscal Year 2023 Budget History
Page 4
51
FINANCIAL POLICIES General
The Village of Plainfield has an important responsibility to carefully account for public funds, to
manage municipal finances wisely, and to plan and provide for the adequate funding of services
desired by the public and as required by laws, rules, or regulations, including the provision and
maintenance of public facilities and improvements. The financial goals and policies set forth in
this document are intended to establish guidelines for the continued financial strength and
stability of the Village of Plainfield.
Financial Goals
Financial goals are broad, fairly timeless statements of the financial position the Village seeks to
attain. The financial goals for the Village of Plainfield are:
• To provide full value for each tax dollar by delivering quality services efficiently and on a
cost-effective basis.
• To preserve our quality of life by providing and maintaining adequate financial resources
necessary to sustain a sufficient level of municipal services, and to respond to changes
in the economy, the priorities of governmental and non-governmental organizations,
and other changes that may affect our financial well-being.
• To maintain a strong credit rating in the financial community.
Financial Policies
Financial policies support the financial goals. They are general statements that guide decision-
making in specific situations, to ensure that a decision will contribute to the attainment of the
financial goals. Federal and state laws, rules, and regulations, our Village Code of Ordinances,
and generally accepted accounting principles promulgated by the Governmental Accounting
Standards Board (“GASB”) and the Government Finance Officers Association of the United
States and Canada (“GFOA”) govern our financial policies and processes.
Budget Policies
Sound financial practice and the desire to maintain a strong credit rating dictate that our
budgets be balanced, constantly monitored, and responsive to changes in service demands.
With these concepts in mind, the Village of Plainfield has adopted the following budget policy
statements:
• The Village will adopt and maintain a balanced budget in which expenditures will
not be allowed to exceed reasonably estimated revenues and other available
funds at the same time maintaining recommended fund balances.
• Fund balance should not be considered a source of funds for operating
expenditures. Excess unreserved and undesignated fund balance may be
appropriated as part of the adopted budget to fund capital or emergency
expenditures.
Page 5 52
FINANCIAL POLICIES
• As part of the annual budget review process, the Village will project fund
revenues and expenditures for a minimum of two years beyond the budget year
and compare the projected balances to the fund balance policy. This will allow
the Village to identify potential problems early enough to correct them.
• The Village will maintain a budgetary control system to ensure adherence to the
budget and will prepare monthly reports comparing actual revenues and
expenditures to budgeted amounts.
• Twice annually, the Village Administrator will provide the Village Board with
trend analysis/projections of revenues and expenditures.
Revenue Policies
Revenues determine the capacity of a local government to provide services. Under ideal
conditions, revenues would grow at a rate equal to or greater than expenditures. To ensure
that our revenues are balanced and capable of supporting our desired levels of services, the
Village of Plainfield has adopted the following revenue policy statements. • The Village endeavors to develop and maintain a diversified and stable revenue
base to shelter it from short-term fluctuations in any one revenue source.
• The Village will estimate annual revenues on an objective, reasonable, and
conservative basis. Most revenues will be estimated based on a historical trend
analysis. Major revenues will receive a more in-depth analysis.
• Each year and whenever appropriate, existing revenues will be re-examined and
possible new sources of revenues will be explored to ensure that we are
maximizing our revenue potential.
• The Village will strive to be informed and aware of all grants and other aid that
may be available to us. All potential grants and other aid shall be carefully
examined for matching requirements (both dollar and level-of-effort) and
restrictive covenants, to ensure that our participation in such grants will be
beneficial and cost-effective.
• All charges for services, fees, licenses, permits, etc. will be reviewed regularly to
ensure that rates are maintained at a level that is related to the cost of providing
the services and are competitive with others providing similar services in the
area.
• Water and Sewer Funds will be self-supporting.
Page 6 53
FINANCIAL POLICIES • The Village will establish user charges and set fees for services for its enterprise
funds at a level that fully supports both the direct and indirect costs of the
activity. Indirect costs include the recognition of annualized depreciation of
capital assets. Cash flow requirements to adequately defray bond retirement
and capital outlay will become a primary determinant in the development of
user charges.
• Connection fees for water and sewer services shall be reviewed regularly to
assure that fees reflect the cost of providing services to new developments.
• One-time revenues that are not required by law or agreement to be expended
for a particular purpose will only be used to fund one-time capital or emergency
expenditures. One-time revenues will not be used to support operating
expenditures, except in emergency situations.
Cash Management Policies
• An investment policy has been adopted by the Village Board, which provides
guidelines for the prudent investment of the temporary idle cash and outlines
the policies for maximizing the efficiency of the cash management system. The
ultimate goal is to enhance the economic status of the Village while protecting
its pooled cash. The current Investment Policy is attached as Exhibit A.
• The cash management system is designed to accurately monitor and forecast
expenditures and revenues, thus enabling the Village to invest funds to the
fullest extent possible. The Village attempts to match funds to projected
disbursements.
• Except for cash in certain restricted and special funds, the Village of Plainfield
will consolidate cash balances from all funds to maximize investment earnings.
Investment income will be allocated to the various funds based on their
respective participation and in accordance with generally accepted accounting
principles.
• Criteria for selecting investments and the order of priority are: safety, liquidity,
and yield.
Expenditure Policies
Expenditures are a rough measure of a local government’s service output. While many
expenses can be easily controlled, emergencies, unfunded mandates, and unanticipated service
demands may strain our ability to maintain a balanced budget. To ensure the proper control of
expenditures and provide for a quick and effective response to adverse financial situations, the
Village of Plainfield has adopted the following expenditure statements:
• The Village will maintain a level of expenditures that will provide for the public
well-being and safety of the residents and businesses of the community.
Page 7 54
FINANCIAL POLICIES
• The Village will pay all current operating expenditures with current operating
revenues.
• Expenditures and purchase commitments will follow the Village’s approved
Purchasing Authority Policy. The current Purchasing Authority Policy is attached
as Exhibit B.
• Encumbrances represent commitments related to unperformed contracts for
goods or services, and will be recorded when incurred.
Fund Balance
Fund balances are established to protect against the need to reduce service levels or
raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time
expenditures.
In addition, in accordance with GASB Statement 54, the Village must establish fund balance
classifications that inform the financial statement user as to the extent to which the Village
must observe constraints imposed upon use of the resources that are reported by the
governmental funds. More detailed fund balance financial reporting and the increased
disclosures will aid the user of the financial statements in understanding the availability of
resources for various governmental purposes.
The fund balance will be composed of five categories: 1) Nonspendable, 2) Restricted, 3)
Committed, 4) Assigned, or 5) Unassigned.
Definitions
Governmental Funds – are used to account for all or most of the Village’s general activities,
including the collection and disbursement of earmarked monies (special revenue funds), the
acquisition or construction of general capital assets (capital projects funds) and the servicing of
general long-term debt (debt service funds). The General Fund is used to account for all
activities of the Village not accounted for in some other fund.
Fund Balance – the difference between assets and liabilities in a Governmental Fund.
Nonspendable Fund Balance – the portion of a Governmental Fund’s fund balance that is not
available to be spent, either short-term or long-term, in either form (e.g., inventories, prepaid
items, land held for resale) or through legal restrictions (e.g., endowments).
Restricted Fund Balance - the portion of a Governmental Fund’s fund balance that is subject to
external enforceable legal restrictions (e.g., grantor, contributors and property tax levies).
Committed Fund Balance - the portion of a Governmental Fund’s fund balance with self-
imposed constraints or limitations that have been placed by formal action at the highest level
of decision making.
Assigned Fund Balance - the portion of a Governmental Fund’s fund balance to denote an
intended use of resources, or for all remaining fund balance in non-General funds not
categorized above.
Page 8 55
FINANCIAL POLICIES Unassigned Fund Balance - available expendable financial resources in a governmental fund
that are not the object of tentative management plan (i.e. designations). (Only in the General
Fund, unless negative)
Fund Balance Policies
• The Village will spend the most restricted dollars before less restricted, in the
following order:
a. Nonspendable (if funds become spendable)
b. Restricted
c. Committed
d. Assigned
e. Unassigned
• The Management Services Director will determine if a portion of fund balance
should be assigned, consistent with intentions of the Village Board.
• The Village will strive to maintain the unassigned fund balance of the General
Fund at a level at least equal to 25% of the total General Fund annual
operational expenditures.
• If the General Fund unassigned fund balance falls below the minimum, a plan will
be developed to return to the minimum balance within a reasonable period of
time.
• General Fund unassigned fund balance in excess of 40% may be transferred to
the Capital Improvement Fund.
• The Village will strive to maintain the unrestricted net position of the Enterprise
Fund (Water and Sewer) at a level at least equal to 25% of the total Water and
Sewer Fund annual operational expenditures.
• If the Enterprise Fund unrestricted net position falls below the minimum, rates
may be adjusted so as to gradually return to the minimum within a reasonable
period of time. If the position exceeds 40%, the overage may be used to offset
rate increases, or transferred to the Village’s Capital Replacement Fund, or a
combination thereof.
• The Water and Sewer Capital Replacement Fund is a reserve fund for future
capital investments in the Village’s infrastructure system. Funding amounts for
the Capital Replacement Fund is largely driven by the annual depreciation
amount of the Enterprise Fund infrastructure system.
Page 9 56
FINANCIAL POLICIES Capital Improvement Policies
• The Village shall maintain a Five-Year Capital Improvement Program and capital
improvements will be made in accordance with that plan. The program shall be
updated annually.
• The corresponding year of the Capital Improvement Program will be
incorporated into the annual operating budget as the Capital Budget.
• As part of the development of the Capital Improvement Program, the condition
of Village infrastructure will be evaluated to appropriately prioritize and
schedule maintenance and replacement.
• Each capital project will be evaluated for its impact on current and future
operating budgets.
Debt Policies
Debt is an effective way to finance capital improvements or to even out short-term revenue
flows. Properly managed debt preserves our credit rating, provides flexibility in current and
future operating budgets, and provides us with long-term assets that maintain or improve our
quality of life. To provide for the appropriate issuance and responsible use of debt, the Village
of Plainfield has adopted the following debt management policy statements:
• The Village will confine long-term borrowing to capital improvements or one-
time obligations that cannot be financed from current revenues or reserves.
Debt will not be issued to fund ongoing operating expenses.
• Capital projects financed through the issuance of bonds shall be financed for a
period not to exceed the expected useful life of the improvement.
• Before issuing debt, the Village shall assess financial alternatives to include,
whenever feasible, categorical grants, revolving loans or other state/federal aid.
• The Village shall strive to attain the highest possible credit rating for each debt
issue.
• The Village shall take all practical precautions to avoid any financial decision
which negatively impact current credit ratings on existing or future debt issues.
• The Village will maintain good communications with bond rating agencies about
its financial condition. The Village will follow a policy of full disclosure on every
financial report and bond prospectus.
• The Village will attempt to keep the average maturity of General Obligation
Bonds at or below 20 years.
Page 10 57
FINANCIAL POLICIES • The annual operating budgets of all funds will be maintained so as to ensure the
full and timely repayment of debt principal and interest due that year.
• The Village’s annual audit and official statements will reflect the Village’s
commitment to full and open disclosure concerning our debt.
• As a home rule unit of government in the State of Illinois, the Village has no
statutory debt limit.
Capital Asset Policies
This policy is to establish the principles related to the accounting treatment of the Village’s
capital assets.
Capital assets include land, improvements to land, buildings, building improvements, vehicles,
machinery, equipment, works of art and historical treasures, infrastructure, construction in
progress and all other tangible and intangible assets that are used in operations and have initial
useful lives extending beyond a single reporting period. Infrastructure assets are long-lived
capital assets that normally are stationary in nature and can be preserved for a significantly
greater number of years than most capital assets. Examples of infrastructure assets include
roads, bridges, drainage systems, water and sewer systems.
Land and land improvements are inexhaustible capital assets and will not be depreciated.
Construction in progress will not be depreciated until construction is complete. All other capital
assets will be depreciated over their estimated useful lives, using the straight-line method of
depreciation. In no event shall the useful life of an asset be less than the period of probable
usefulness established for debt purposes as outlined by GASB34.
A capitalization threshold is the cost established by the Management Services Director that
must be met or exceeded if an asset is to be recorded and depreciated as a capital asset. The
capitalization threshold is based on the cost of a single asset. Assets that do not meet the
capitalization threshold will be recorded as expenditures or expenses. For purposes of property
control (insurance, security, etc.), the Management Services Director and/or department heads
may develop and maintain the appropriate record keeping system(s) to account for assets
which do not meet the capitalization threshold.
Capital assets that meet the minimum capitalization threshold will be recorded at historical
cost. The cost of a capital asset includes capitalized interest and ancillary charges necessary to
place the asset into its intended location and condition for use. Ancillary charges include costs
that are directly attributable to asset acquisition, such as freight and transportation charges,
site preparation costs, and professional fees. Donated capital assets will be recorded at their
estimated fair value at the time of acquisition, including any ancillary charges. Estimated
historical cost may be used in those cases where the actual historical cost is not readily
available. Estimated historical cost will be calculated using the current replacement cost of a
similar asset and deflating this cost to the acquisition year (or estimated acquisition year) using
a price-level index approved by the Management Services Director.
Page 11 58
FINANCIAL POLICIES Capital assets associated with the operation of enterprise funds will be recorded in those funds.
Capital assets associated with general government operations, with the exception of
infrastructure assets, will be recorded in the appropriate internal service fund(s). Infrastructure
assets will not be recorded in a governmental or proprietary fund, but a record keeping system
necessary to allow for the accounting, auditing, and reporting of such assets, including
depreciation will be maintained.
Estimated useful life means the estimated number of years that an asset will be able to be used
for the purpose for which it was purchased. The Village of Plainfield will capitalize all assets that
have a useful life greater than one year and meet the following dollar thresholds:
Asset Category Threshold Est. Useful Life
Land & Improvements Any Inexhaustible
Building & Improvements $20,000 5 – 50
Machinery & Equipment $5,000 3 – 20
Infrastructure $50,000 15 – 50
With respect to asset improvements (such as street resurfacing, roof replacement, etc), costs
over the appropriate asset category threshold will be capitalized if:
• The estimated life of the asset is extended by more than 25%, or
• The cost results in an increase in the capacity of the asset, or
• Significantly changes the asset, or
• In the case of streets and road – if the work impacts the “base”
structure
Accounting, Auditing & Financial Reporting Policies
1. The Village will adhere to a policy of full and open disclosure of all financial
operations.
2. The Village will comply with prevailing federal, state and local statutes and
regulations.
3. The Village will maintain a high standard of accounting practices in
conformance with generally accepted accounting principles (GAAP) for
governmental entities as promulgated by the Governmental Accounting
Standards Board (GASB) and will adopt all applicable accounting and financial
reporting standards established from time to time by GASB.
4. The Village will produce a Comprehensive Annual Financial Report in
accordance with generally accepted accounting principles as outlined by the
Governmental Accounting Standards Board (GASB).
Page 12 59
FINANCIAL POLICIES 5. An independent firm of certified public accountants will perform an annual
audit according to Generally Accepted Auditing Standards (GAAS). Their
opinions will be incorporated in the Village’s Comprehensive Annual Financial
Report.
6. As an additional independent confirmation of the quality of the Village’s
financial reporting, the Village will submit its Comprehensive Annual
Financial Report to the Government Finance Officers Association (GFOA) for
the purpose of obtaining the Certificate of Achievement for Excellence in
Financial Reporting.
7. The Village will promote full disclosures in its financial statements in
accordance with, but not limited to, the requirements of the Governmental
Accounting Standards Board (GASB).
Page 13 60
Moody's S&P
Aaa AAA
Aa1 AA+
Aa2 *AA
Aa3 AA-
A1 A+
A2 A
A3 A-
Baa1 BBB+
Baa2 BBB
Baa3 BBB-
*Water revenue bond
The Village holds both General Obligation Bonds and
Water & Sewer System Revenue Bonds
Village of Plainfield
Debt Ratings
Comparison of Ratings Used by Moody's
and Standard and Poor's (S&P)
Village of Plainfield's Debt Rating is Highlighted.
2022-2023 Fiscal Year Budget
Debt ratings express the rating agency’s opinion about the ability and willingness of an issuer
(municipality) to meet its financial obligations in full and on time. Ratings can also speak to the
credit quality of a municipal bond, and the relative likelihood that the issue may default. In
addition, debt ratings help municipalities anticipate the interest rate to be offered on their new
debt issues. As a general rule, the more creditworthy an issuer (municipality) is, the lower the interest rate the issuer would typically have to pay to attract investors, translating to less interest cost to the municipality.
During the December 2013 refunding of the Village's Series 2004 Bonds, S&P upgraded the
Village's AA debt rating to AA+. S&P noted the Village's strong economy, budgetary flexibility,
budgetary performance, management with good financial policies and practices, and adequate
debt and contingent liabilities position as key factors of the upgrade. S & P also noted, "The
stable outlook reflects our view of the village's strong economy and our anticipation that the
village will maintain very strong budgetary flexibility and liquidity."
S&P and Moody's again recognized the Village's improved financial profile, management, and
budgetary performance by upgrading the Village's Water & Sewer Revenue Bonds in 2014 to
AA+ and Aa2, saving over $911,000 in present value interest costs over the life of the bond.
Since 2009, the Village has saved $2.98 million in present value interest cost, due to the
improved bond market and the Village's rating upgrades.
In 2015,again Moody’s Investors Service upgraded the Village of Plainfield, IL’s general
obligation (GO) rating to Aa1 from Aa2. Moody's stated that, "the Aa1 rating reflects the
village’s healthy financial operations and ample reserves supported by strong management and
long term fiscal planning."
In its 2021 Annual Issuer Comment, Moody's describes the Village's credit position as "very high
quality and its Aa1 rating exceeds the median rating of Aa3 for US cities. Notable credit factors
include a robust financial position, very strong wealth and income profile and a sizable tax base
with an exceptionally light debt burden."
Page 14
61
Position Title Grade
Directors and Senior Managers Minimum Maximum
Police Chief 12 128,241$ 181,020$
Public Works Director
Assistant Village Administrator/Management Services Director
Village Attorney
Police Commander 11 111,514$ 157,409$
Assistant Public Works Director
Information Technology Director
Planning Director
Human Resources Director
Economic Development Director
Building Official 10 96,969$ 136,877$
Superintendent - All Divisions
Police Sergeant
Supervisors and Advanced Technical
Accounting Services Supervisor 9 90,204$ 127,328$
Lead Engineer
IT Operations Manager
Planner 8 80,181$ 113,180$
Community Relations Director
Associate Prosecutor
Crew Leader - All 7 71,272$ 100,605$
Engineer
Utility Billing Supervisor
Village Clerk
Office Manager
Executive Assistant to the Chief
Information Technology Specialist
Building Inspector 6 63,353$ 89,426$
Records Supervisor
Mechanic I
Public Works Inspector
Geographic Information Systems Specialist
Village of Plainfield
Classification Plan
2022-2023 Fiscal Year Budget
FY 2023 Range
Page 15
62
Position Title Grade
Administrative and Technical Minimum Maximum
Human Resources Assistant 5 58,932$ 83,194$
Code Compliance Inspector
Building Maintenance Worker
Executive Assistant
Evidence Specialist
Plant Operator II - Wastewater
Equipment Operator II Street/Electrical or Forestry
Associate Planner
Management Analyst
Equipment Operator I - Streets 4 53,576$ 75,631$
Plant Operator I - Water
Operations Support Specialist
Accounting Assistant
Community Service Officer 3 48,705$ 68,755$
Administrative Assistant
Water Service Worker
Fleet Coordinator
Utility Billing Representative
Court Technician
Records Technician 2 44,277$ 62,504$
Administrative Aide
Clerical Assistant 1 40,252$ 56,823$
Cable Television Operator
Crossing Guard
Custodian
Village of Plainfield
Classification Plan
2022-2023 Fiscal Year Budget
FY 2023 Range
Page 16
63
Authorized Positions
Administration/Finance 16 16 16 16 17 17 17.5
Police Department 76.5 76.5 80 82 82 82 82
Streets Division 18.5 18.5 18.5 18.5 18.5 19.5 19.5
Community Development 14 15 15 14.5 14.5 14.5 14.5
Water and Sewer Division 11.5 11.5 10.5 11 11 11.5 11.5
Public Works Engineering 3 3 4 4 4 4 4
Village Totals 139.5 140.5 144 146 147 148.5 149
Positions Reflected are Full Time Equivalent (FTE) Positions
2010 Village Population 39,581
2020 Village Population 44,762
*(US Census)
Village of Plainfield
Staffing Schedule
2022-2023 Fiscal Year Budget
2022-2023
Budgeted
2016-2017
Actual
2017-2018
Actual
2018-2019
Actual
2019-2020
Actual
2020-2021
Actual
2021-2022
Actual
134
136
138
140
142
144
146
148
150
2016-2017Actual 2017-2018Actual 2018-2019Actual 2019-2020Actual 2020-2021Actual 2021-2022Actual 2022-2023Budgeted
Total Staff by Fiscal Year
Page 17
64
GENERAL FUND REVENUES
The Village of Plainfield continues to focus on diversified revenue streams to support the operations
of the Village. The Village continues to remain conservative in its projections across multiple revenue
sources, including State shared revenues (Income Tax, Use Tax, and Sales Tax), property taxes, and
permit revenues. For fiscal year 2023, the Village’s sources of General Fund Revenue are as follows:
❖ The largest source of the Village’s total General Fund Revenues (used for operations) continue to
come from State of Illinois taxes at approximately 48%. This consists of Municipal Sales Tax,
Income Tax, Replacement and Use Tax. This is an estimated increase from the prior fiscal year
budget of approximately 6%.
❖ Property Taxes continue to be the second largest revenue source at 21%, a decrease of 3% from
fiscal year 2022 budgeted amount.
❖ Charges for services remain the third largest revenue source at 17%. This primarily consists of
refuse collection fees (which are largely pass-through) and an administrative service charge
received from the Water and Sewer Fund to the General Fund.
Page 18 65
GENERAL FUND REVENUES
State of Illinois Revenues
The Village’s General Fund State of Illinois Revenues are made up of three main components: Local Use
Tax (9.58%), Illinois Income Tax (36.46%), and Sales Tax (53.53%). General Fund sales tax includes only
the 1% Municipal Sales Tax, and none of the Village’s 1.5% Home Rule Sales Tax. The Village
implemented a 1% Home-Rule sales tax in 2008, with an additional .5% effective in July 2012. Fiscal year
2023 reflects these Home-Rule sales tax revenues in the Village’s Capital and Water & Sewer Fund.
Municipal Sales Tax Revenues
❖ The Village receives a 1% sales tax imposed on retail sales made within the Village of Plainfield.
Sales tax is collected by the State and remitted to the Village three months after the liability
occurs. (The below chart does not include the Village’s Home Rule Sales Tax of 1.5%.)
❖ Fiscal year 2022 sales tax revenue is estimated at 26% higher than 2021. This is largely related to
the addition of the new Costco retail store which opened in November of 2020. The Village
experienced increases in Sales Tax revenues of 2.0%, 0.4% and 18.0% in FY 2019, 2020 and 2021
respectively. Fiscal year 2023 represents a 1.0% increase as compared to the 2022 estimate.
Municipal Sales
Tax
53.53%
Illinois Income
Tax
36.46%
Replacement
Tax
0.43%Local Use Tax
9.58%
Fiscal Year 2023
General Fund State of Illinois Revenues
Page 19 66
GENERAL FUND REVENUES
The following chart depicts the Village’s retail municipal sales tax revenue by category for the 2021
calendar year. Consistent with previous calendar years, Automotive and Gas stations sales reflect the
largest sales tax revenue source for the Village. Drugs and Miscellaneous Retail surpassed General
Merchandise in calendar year 2021 as the Village’s second largest sales tax revenue source.
Local Use Tax Revenue
Use tax is a tax imposed on the privilege of using, in Illinois, any item of tangible personal property that
is purchased anywhere at retail. 16% of the 6.25% State rate is allocated to the municipality. The amount
that each municipality receives is based on its population in proportion to the total state population.
❖ Fiscal Year 2021 resulted in a 27% increase in Use Tax revenues. It is anticipated that fiscal year
2022 revenues will trend lower than 2021 and fiscal year 2023 is budgeted with a slight reduction
due to the continued State of Illinois budgetary uncertainty.
Page 20 67
GENERAL FUND REVENUES
Illinois Income Tax Revenue
Illinois Income Tax is a tax that is imposed on the privilege of earning or receiving income in or as a
resident of the State of Illinois. This tax applies to income for each taxable year. Local governments
receive a percent of all income tax received by the state. The amount that each municipality receives is
based on its population in proportion to the total state population. The Village’s current population is
44,762 based on the 2020 US Census. The following charts reflect Illinois’ historical income tax rate
history and the Village’s Income Tax revenue history for the past six fiscal years, along with estimates for
fiscal years 2022 and 2023:
Fiscal year 2021 increased by 6% as compared to 2020 income tax revenues. Fiscal year 2022 is
anticipated to be significantly higher as compared to 2021. This is primarily due to the certification of
the Village’s census population in October of 2021. Due to the continued uncertainty of the State
distribution formula, Fiscal year 2023 remains flat as compared to the fiscal year 2022 estimate. This
revenue source will continue to be monitored closely so that any additional budgetary impacts can be
addressed quickly and effectively.
% of tax
received by
local
governments
Individual
rate
Corporate
rate
Before 1/1/2011 10%3%4.8%
1/1/2011 to
12/31/2014
6% (indiv)
6.86% (corp)5%7%
1/1/2015 to
6/30/2017
8% (indiv)
9.14% (corp)3.75%5.25%
After 7/1/2017
6.06% (indiv)
6.85% (corp)4.95%7%
ILLINOIS INCOME TAX RATE HISTORY
Page 21 68
GENERAL FUND REVENUES
Building Permit Revenues
The Village’s Building Permit Revenue history is depicted in the chart below:
❖ Fiscal year 2022 permit revenues are estimated to be similar to fiscal year 2021. Fiscal year 2023
is budgeted to decrease as compared to the 2022 estimate. Supply chain issues and cost of
construction are two areas of concern as it relates to building permit volume for fiscal year 2023.
❖ In fiscal year 2006, building permit revenues accounted for 37% of the Village’s overall General
Fund revenue. Fiscal year 2023 building permit revenues are estimated to account for 3.3% of
the overall General Fund revenues.
Property Tax Revenues
Overall Local property tax revenues have remained consistent from 2011 to 2017. As new homes have
been recently added to the Village’s overall Equalized Assessed value, more recent property tax revenues
reflect an increase, even as the Village has maintained an unchanged property tax rate.
Page 22 69
GENERAL FUND REVENUES
For the 2021 tax levy, the Village Board has again authorized to maintain the same property tax rate
since 2013. Village residents on average will not see an increase or decrease in the Village portion of
their property taxes when compared to the last five years unless the value of their home (Equalized
Assessed Value) has changed. In terms of an average property tax bill for levy year 2020, for every dollar
paid in property taxes by Village residents, 5.58 cents represent the Village of Plainfield’s portion. The
following chart reflects the Village’s overall property tax rate history:
A history of the Village’s Equalized Assessed Values (EAV) is displayed below. Due to the recent
reassessments of property within the Village, the Village’s EAV declined from 2010 – 2013 by a total of
approximately 19.3%. The Village’s EAV increased from 2014 – 2018 EAV increased by the same
percentage. The Village’s 2019 and 2020 EAV increased by approximately 5% and 6% respectively, and
the 202 EAV is estimated to increase by 3.8%.
Page 23 70
GENERAL FUND REVENUES
Tax Rate Percentage Tax Rate Percentage
Village of Plainfield 0.4669 5.58%0.4079 5.39%
Will County & Forest Preserve 0.7231 8.64%0.6841 9.04%
School District 202 5.3421 63.86%4.8618 64.27%
Joliet Junior College 525 0.2891 3.46%0.227 3.00%
Plainfield Township Park District 0.2537 3.03%0.1959 2.59%
Plainfield Public Library District 0.1825 2.18%0.1573 2.08%
Plainfield Fire Protection District 0.9261 11.07%0.8656 11.44%
Township and Other 0.1824 2.18%0.1653 2.19%
Total Tax Rate 8.3659 100.00%7.5649 100.00%
Village of Plainfield
Comparison of Tax Rates per $100 of Assessed Valuation
2020 and 2010 Levy Years
2020 Levy 2010
Village of Plainfield
5.58%
Will County & Forest
Preserve
8.64%
School District 202
63.86%
Joliet Junior College
525
3.46%
Plainfield Township
Park District
3.00%
Plainfield Public Library District2.17%
Plainfield
Fire
Protection
District
11.07%
Township and Other
2.18%
2020 Levy Tax Distribution by District
Residential
87.60%Commercial11.03%
Industrial
1.10%
Farm
0.24%Railroad0.03%
2020 Levy
Village Equalized Assessed Value by Type
Page 24
71
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2023
Proposed
Budget
Fund: 01 - General Fund
5,929,329 6,302,842 7,023,862 7,148,780 7,159,080
10,870,272 11,556,111 13,220,143 12,255,000 16,180,750
1,124,341 1,008,302 972,349 1,007,800 1,206,000
1,318,572 1,460,594 1,724,514 1,388,200 1,318,200
611,677 678,496 524,873 694,000 659,000
4,927,437 5,173,763 5,257,178 5,453,200 5,626,700
147,994 65,421 1,932,958 35,750 45,750
658,354 601,567 572,856 595,000 565,000
270,129 380,539 52,737 41,758 40,000
409,787 142,970 174,774 135,500 124,500
452,080 468,282 103,444 405,000 450,000
25,000 25,000 25,000 225,000 20,000
$26,744,972 $27,863,887 $31,584,688 $29,384,988 $33,394,980
Administration/Finance 8,367,812 9,118,204 11,818,181 9,027,045 11,432,330
Police Department 12,686,110 12,719,854 12,948,143 14,332,593 14,542,100
Street Department 3,978,493 4,275,503 4,419,936 4,326,500 4,639,390
Planning Program 593,847 558,561 603,526 676,050 842,750
Building Program 964,165 991,573 1,002,883 1,022,800 1,073,500
$26,590,427 $27,663,695 $30,792,669 $29,384,988 $32,530,070
$154,545 $200,192 $792,019 $0 $864,910
Expense Totals
Total: General Fund
Grants
Franchise Fees
Investment Income
Intergovernmental
Interfund Transfers
Expenses
Miscellaneous
State of Illinois Taxes
Other Taxes
Licenses & Permits
Revenue Totals
Fines and Forfeits
Charges for Services
Classification
Revenues
Property Taxes
General Fund
Revenue & Expense Summary
2022-2023 Fiscal Year Budget
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
FY 2019 Actual FY 2020 ActualFY 2021 Actual FY 2022
Adopted
Budget
FY 2023
Proposed
Budget
Revenue History by Type Interfund Transfers
Intergovernmental
Miscellaneous
Investment Income
Franchise Fees
Grants
Charges for Services
Fines and Forfeits
Licenses & Permits
Other Taxes
State of Illinois
TaxesProperty Taxes
Page 25
72
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Fund: 01 - General Fund
Revenues
Property Tax Revenue 3,607,982 4,084,845 4,512,639 4,518,780 4,593,107 4,504,080
Property Tax Rev-Road & 377,733 381,555 384,392 380,000 400,655 380,000
Property Tax-Police Pen 1,402,475 1,297,308 1,577,460 1,700,000 1,697,212 1,700,000
Property Tax Rev-IMRF 541,139 539,134 549,371 550,000 549,910 575,000
$5,929,329 $6,302,842 $7,023,862 $7,148,780 $7,240,884 $7,159,080
STTAX - State of Illinois Taxes
Municipal Sales Tax 5,754,207 5,775,938 6,812,757 6,550,000 8,575,000 8,660,750
Illinois Income Tax 3,842,879 4,289,960 4,537,460 4,100,000 5,900,000 5,900,000
Replacement Tax 48,665 63,799 60,678 55,000 85,000 70,000
Local Use Tax 1,224,521 1,426,414 1,809,248 1,550,000 1,600,000 1,550,000
$10,870,272 $11,556,111 $13,220,143 $12,255,000 $16,160,000 $16,180,750
Hotel/Motel Tax 1,097 672 419 800 1,800 1,000
Amusement Tax 7,168 4,595 1,243 7,000 6,000 5,000
Local Motor Fuel Tax 1,116,076 1,003,035 970,687 1,000,000 1,200,000 1,200,000
$1,124,341 $1,008,302 $972,349 $1,007,800 $1,207,800 $1,206,000
LIC&PER - Licenses and Permits
Liquor License 103,150 112,523 97,940 100,000 123,000 100,000
Contractors License 44,400 48,150 46,800 45,000 45,000 45,000
Cigarette License 8,000 6,045 5,750 6,000 6,000 6,000
Scavenger License 100 100 100 200 100 200
Business License 41,438 42,250 44,425 40,000 40,000 40,000
Building Permit 1,087,619 1,171,669 1,495,052 1,175,000 1,500,000 1,100,000
Sign Permit 3,895 4,937 3,687 5,000 5,000 5,000
Special Movement Permit 26,540 72,155 27,900 15,000 52,000 20,000
Solicitors Permit 3,430 2,765 2,860 2,000 2,200 2,000
$1,318,572 $1,460,594 $1,724,514 $1,388,200 $1,773,300 $1,318,200
Will County Court Fines 353,322 376,964 297,493 325,000 325,000 325,000
Aministrative Fines(P-Tkts)179,769 144,555 108,666 125,000 100,000 100,000
Aministrative Fines - Late fees 9,020 8,010 9,025 9,000 6,500 5,000
Asset Seizure 43,815 13,338 94,861 225,000 95,000 225,000
Alarm Fees 650 500 9,000 1,000 500 1,000
Kendall County Court Fines 2,213 3,141 5,828 3,000 4,000 3,000
Total: State of Illinois Taxes
OTHTX - Other Taxes
Total: Other Taxes
General Fund
Revenue Detail
2022-2023 Fiscal Year Budget
PROPTX - Property Taxes
Total: Property Taxes
Total: Licenses & Permits
FIN - Fines and Forfeits
Page 26
73
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
General Fund
Revenue Detail
2022-2023 Fiscal Year Budget
Fund: 01 - General Fund Revenues (continued)
Asset Seizure (DOJ)22,888 131,988 0 5,000 0 0
Asset Seizure (US Treas)0 0 0 1,000 0 0
$611,677 $678,496 $524,873 $694,000 $531,000 $659,000
Garbage Fee 4,320,878 4,504,532 4,708,687 4,850,000 4,915,000 5,000,000
Garbage Penalties 55,301 45,884 0 25,000 38,000 40,000
Engineering Services 0 0 0 5,000 0 5,000
Zoning Applications 37,634 22,544 21,899 15,000 20,000 15,000
Accident Report Fees 5,969 7,905 6,250 5,000 6,500 5,000
Copies-Maps & Ordinances 2,512 2,391 1,381 2,000 1,650 1,500
Impound Fee 32,762 26,150 41,000 25,000 23,500 25,000
Parking Lot Revenue 8,566 1,484 3,400 2,000 2,000 2,000
Tower Rent 42,910 45,110 49,215 46,000 46,000 46,000
Rental Income 49,200 49,200 49,200 49,200 49,200 49,200
Rental-Community/Multi 3,740 3,165 0 4,000 900 3,000
Special Detail/OT 117,965 115,398 26,146 75,000 105,000 85,000
Water & Sewer Service 250,000 350,000 350,000 350,000 350,000 350,000
$4,927,437 $5,173,763 $5,257,178 $5,453,200 $5,557,750 $5,626,700
FEMA Grant 0 0 36,196 0 36,196 0
Grant Revenue 98,848 8,600 1,814,016 0 0 0
Bulletproof Vest Grant 3,425 6,081 8,495 3,000 2,256 3,000
Tobacco Grant 2,750 1,375 1,320 2,750 1,320 2,750
Traffic Grant 42,971 49,365 72,931 30,000 79,158 40,000
$147,994 $65,421 $1,932,958 $35,750 $118,930 $45,750
AT&T Franchise Payment 126,384 127,184 102,746 120,000 90,000 90,000
Cable TV- Franchise 531,970 474,383 470,110 475,000 475,000 475,000
$658,354 $601,567 $572,856 $595,000 $565,000 $565,000
Interest Income 225,089 220,671 74,328 41,758 60,000 40,000
Realized Gain/Loss (829)69,706 0 0 0 0
Unrealized Gain/Loss 45,869 90,162 (21,591)0 0 0
$270,129 $380,539 $52,737 $41,758 $60,000 $40,000
INT - Investment Income
Total: Investment Income
Total: Fines and Forfeits
GRNTS - Grants
Total: Grants
FRAN - Franchise Fees
Total: Franchise Fees
SERV - Charges for Services
Total: Charges for Services
Page 27
74
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
General Fund
Revenue Detail
2022-2023 Fiscal Year Budget
Fund: 01 - General Fund Revenues (continued)
Event Sponsorship Program 5,729 3,300 0 3,000 0 3,000
Reimb Police Training 0 0 1,444 0 0 0
Amphitheater Rent 250 125 0 500 250 500
Restitution Program 0 200 4,100 0 0 0
Donation/Contribution 17,083 21,579 6,494 15,000 8,000 5,000
Sales-Fixed Assets 0 4,740 21,603 2,000 0 1,000
Liability Write Off 238,525 0 0 0 0 0
Other Reimbursements 99,015 95,255 115,681 90,000 175,000 90,000
Other Receipts 49,185 17,771 25,452 25,000 29,000 25,000
$409,787 $142,970 $174,774 $135,500 $212,250 $124,500
INTERGOV - Intergovernmental
School Liaison 441,774 460,772 76,005 395,000 440,000 440,000
HIDTA/Organized Crime 10,306 7,510 27,439 10,000 15,000 10,000
$452,080 $468,282 $103,444 $405,000 $455,000 $450,000
Transfer From MFT 0 0 0 150,000 0 0
Transfer From TIF 0 0 0 50,000 0 0
Transfer From Alcohol Enforc.25,000 25,000 25,000 25,000 25,000 20,000
$25,000 $25,000 $25,000 $225,000 $25,000 $20,000
$26,744,972 $27,863,887 $31,584,688 $29,384,988 $33,906,914 $33,394,980Revenues Total
MISC - Miscellaneous
Total: Miscellaneous
Total: Intergovernmental
INTER - Interfund Transfers
Total: Interfund Transfers
Page 28
75
ADMINISTRATION/FINANCE
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Administration/Finance unit of the Village’s General Fund is comprised of the following Programs:
• Non-Departmental
• Legislative Support
• Administration
• Community Relations
• Facility Management
• Human Resources
• Information Technology
• Legal Services
NON-DEPARTMENTAL PROGRAM
This program accounts for fees paid to the Village’s contracted refuse hauler. Waste Management
provides weekly refuse, recycling, and yard waste hauling services to over 14,000 households. In
addition, Waste Management offers a collection program for electronics and household hazardous
waste through At Your Door. In 2020, Village residents recycled approximately 154,000 pounds of
electronics and household hazardous waste.
LEGISLATIVE PROGRAM
This program accounts for the expenses of the elected officials of the Village, municipal dues for
governmental organizations, economic incentive rebates for one retailer, and funding to address
economic development opportunities.
In addition to the regularly scheduled Board Meetings on the first and third Mondays of the month, the
Village Board also meets on the second and the fourth Mondays of each month in Committee of the
Whole sessions. All meetings detailed are open to the public and are televised on the Village’s website
and cable community access television.
ADMINISTRATIVE PROGRAM
The Administration Program includes expenses of the Administrator’s Office, the Village Clerk, and the
Management Services Department. The Village Administrator oversees the Village’s daily operations
and is responsible for implementing the policies, procedures, and directives of the Village Board. All
Department Directors report to the Village Administrator, who in turn reports to the Village Board. The
Village’s Community Relations Program is also under the direct supervision of the Administrator.
The Clerk’s office is responsible for notice publication of all Village Meetings, the official keeper of Village
records, ordinances and minutes, FOIA requests, registering voters and early voting. The Clerk’s office
also oversees the administration of the community access cable television channel (Channel 6).
Village of Plainfield Belief Statement
The Village of Plainfield believes in
Responsive and Responsible Government
Delivered Efficiently and Effectively
By Professional Public Servants
With Empathy and Humility
Page 29 76
ADMINISTRATION/FINANCE
Performance Measures – Clerk’s Office
*Early Voting Totals – the Village processed 1,293 early voters for the March Primary (Village staff) and 4,247 for
the 2020 Presidential (County Staff)
Management Services
The Management Services Department is managed by the Assistant Village Administrator/Management
Services Director and is responsible for all accounting, financing and financial reporting functions of the
Village, including Accounts Payable, Accounts Receivable, Miscellaneous Billing, Human
Resources/Payroll, Utility Billing, Revenue Collections, and investment of the Village’s funds.
Management Services also oversees the administration of the Information Technology and the Facility
Management Programs. The Management Services Department is also responsible for the preparation,
presentation, and administration of the annual Village budget. Trend analysis of revenues and
expenditures are continuously reviewed and projected throughout each budget year.
The Village is audited annually by an external independent accounting firm to assure compliance with
accounting standards and reporting along with local, state, and federal regulations. Internal controls are
reviewed to assure the safeguard of assets and to prevent irregularities. The Management Services
Department throughout the year works to assure that the Village is in compliance with financial and
reporting regulations and ensuring that internal controls are maintained.
Management Services Key Objectives
• To invest funds in accordance with the Village’s Investment Policy
• To provide responsive accounting services within generally accepted accounting principles
• To provide timely, accurate and complete reporting
• To monitor, plan and report on the fiscal health of the Village
• To complete all statutory or mandated reporting requirements
• To promote outstanding customer service
Management Services Performance Measures – Accounts Payable/Payroll
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
A/P Checks
Payroll Checks
3,467
424
3,379
390
3,383
406
3,346
356
3,520
298
3,669
220
3,410
323
# of Direct Deposits 4,884 4,932 5,045 5,089 5,275 5,403 5,479
Total Payroll processed 5,308 5,322 5,451 5,445 5,573 5,623 5,802
Performance Measures 2015 2016 2017 2018 2019 2020 2021
Processing of Ordinances 51 42 53 58 43 51 44
Processing of Resolutions 26 12 15 13 11 19 13
Village Board Meetings Minutes/Agendas 21 21 22 25 21 22 24
COW Workshop Meetings/Agendas 18 23 20 21 19 16 21
FOIA Requests Processed 349 370 417 450 440 486 587
Early Voting (when applicable) 237 5,310 519 4,087 330 *5,540 641
Page 30 77
ADMINISTRATION/FINANCE
Management Services Performance Measures – Utility Billing
FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
Total Billing
Accounts:
(as of 4/30)
13,400 13,565 13,708 13,862 14,058 14,328
Total Water
consumption billed:
(cubic feet) 143,551,989 148,331,627 152,525,850 153,103,708 144,264,815 157,878,102
Residential
Commercial
Industrial
107,567,800
17,301,547
18,682,642
110,035,300
18,936,800
19,359,527
110,776,966
18,481,670
23,267,214
112,720,800
18,750,621
21,632,287
107,941,200
19,115,120
17,208,495
125,752,448
15,775,926
16,349,728
Total Water Bill
Transactions: 159,281 161,593 162,422 165,185 167,426 170,312
Lockbox/Electronic
Direct Debit
Front desk
76,647
37,743
44,891
76,937
39,569
45,087
75,469
44,310
42,643
73,987
47,258
43,940
73,979
49,766
43,681
78,907
50,646
40,759
COMMUNITY RELATIONS PROGRAM
The Community Relations Program includes Village communications and public/community relations
activities. These efforts include intergovernmental/community projects and events, the Village website,
Settlers’ Park programming, social media, and Village publications.
Community Relations Program Highlights
• Distribute and publicize Village news and information via Village publications (quarterly
newsletters, press releases), digital billboards, water bills, weekly E-News Updates, HOA updates,
the Village website, Facebook, Twitter, LinkedIn, and YouTube.
• Update the Village website and use it to share Village information and news.
• Coordinate, write, edit, and lay out the Village newsletter.
• Special project and event coordination including the Riverfront, Hunger Action Month, and
Settlers’ Park programming.
FY 2022-2023 Community Relations Key Objectives
• Continue to use weekly E-News Updates, HOA updates, quarterly Village Voice newsletters,
water bill inserts, press releases, the Village website, social media, Plainfield Community
Television (PCT), Coffee with the Mayor, and local media outlets to publicize and distribute Village
news and information.
• Create and send E-News and HOA updates.
• Continue to add/update information on the Village website.
• Utilize the digital billboard for public service announcements and to promote Village/community
events.
Page 31 78
ADMINISTRATION/FINANCE
FY 2022-2023 Community Relations Key Objectives (continued)
• Assist with the completion of Strategic Plan action items and help complete plan updates.
• Community Projects:
o Continue to coordinate and work with other Village Departments and stakeholders
(Riverfront Foundation, Lower DuPage River Watershed Coalition [LDRWC], etc.) on
implementing the Riverfront Master Plan. Specific projects for the upcoming year include
the new Riverfront sign, the council ring, the north trail extension, the LDRWC river
restoration project, and grant application opportunities.
o Work with other agencies/groups to assist in publicizing their events through E-News, the
Village website, the digital billboard, and social media.
o Continue Hunger Action Month activities in conjunction with the local food pantries,
Plainfield Park District, Plainfield Public Library District, Plainfield School District 202, C.W.
Avery YMCA, and the Plainfield Shorewood Area Chamber of Commerce.
o Coordinate a blood drive at the Village Hall.
o Coordinate and publicize the annual Toys for Tots collection.
• Settlers’ Park:
o Coordinate all aspects of the annual summer concert and movie series including
schedules, bands, movies, publicity, concessions, the event hotline, and community group
participation.
o Continue event and series sponsorships for these programs.
o Work with other jurisdictions, groups, and food vendors to coordinate activities/offerings
at the movies.
o Develop consistent signage for the park.
FACILITY MANAGEMENT PROGRAM
The Facility Management Program reflects expenses related to the cleaning, upkeep and maintenance
of Village Hall. This program is coordinated through the Management Services Division; however facility
maintenance issues are managed by the Public Works Facility Maintenance Crew Leader and staff. The
custodial services are currently provided contractually, with the exception of non-routine cleaning and
miscellaneous maintenance projects such as carpet cleaning and floor waxing. Certain tasks such as
generator, HVAC, various electrical and elevator maintenance and repairs and annual inspections are
also contracted with outside vendors.
Page 32 79
ADMINISTRATION/FINANCE
HUMAN RESOURCES PROGRAM
The Human Resources Division is responsible for the oversight of recruitment, testing, selection, staff
development and training, performance evaluation, labor relations, discipline, management of
employee benefit programs, workplace wellness program initiatives, worker’s compensation and risk
management programs, and administration and interpretation of Village personnel policies and
procedures. Employee benefit programs include medical, dental, vision, life, and supplemental
insurance programs, IMRF pension and disability programs, unemployment compensation, 457 deferred
compensation, vacation, sick leave, holiday pay programs, and wellness programs. This division is also
responsible for payroll administration, processing, and compliance with federal and state reporting.
Human Resources FY 2022-2023 Key Objectives
• COVID-19 -As part of the Action Response Team, continue to address our continuity of operations
plan to ensure the safety of our employees and residents. Continue working with the Directors
and Supervisors to ease the impact of COVID-19 on our staff and budget.
• Monitor the ongoing updates of all federal, state and local employment requirements. Ensure
that the Village remains in compliance.
• Enhance the Village’s loss prevention efforts to reduce the cost of worker’s compensation:
o Implement the goals, best practices, and objectives determined by the Southwest Agency
for Risk Management (SWARM) Pool.
o Foster alliances with third party providers to help meet our safety/risk goals.
• Succession Planning – Help Management recognize upcoming talent attrition and to identify
areas of internal gaps. Work to proactively gather and share knowledge before attrition begins.
• Due to a retirement, onboard and train the newly hired Human Resources Assistant.
• Complete the transition of our Personnel Manual to the Lexipol platform. This will ensure timely
policy updates with easier communication and training on the changes.
• Work with IT and the Police Department to effectively implement the Pace Scheduler platform.
Work towards digital transfer of payroll data instead of hardcopy and manual entry of the data.
• Using our compensation/organization structure study, continue evaluating trends to build upon
our compensation philosophy.
• Keeping on top of fast-moving recruiting trends to stay competitive in our labor market.
• Assist in employee recognition and the development of personnel through training programs
structured for every level of employee.
• Participate and help coordinate negotiating efforts for a renewed Collective Bargaining
Agreement with MAP in 2022.
• Employee Wellness Program – Continue to increase awareness of our Village Employee Wellness
Program and maintain/increase employee participation (currently at 85%). Continue to attain the
highest wellness program level established by our Intergovernmental Personnel Benefits
Cooperative (IPBC). Our Gold Standard programs include:
o Employee Health and Wellness Kick Off Programs.
o On-site (live) and online educational wellness programming and presentations.
o Officer Wellness Checks.
o Encouragement to get moving by including walking and exercise program points.
Page 33 80
ADMINISTRATION/FINANCE
INFORMATION TECHNOLOGY PROGRAM
The IT Department is responsible for supporting and securing the computer network, telephone and
voicemail systems for the Village’s three main facilities as well as several remote sites. Information
Technology plays a vital role in the implementation of new software projects, acquisition of new
computer and network equipment, maintenance of existing hardware, management of backups and
planning for disaster recovery, designing and supporting the Village’s public website and social media,
and supporting the Village’s existing software systems and wired/wireless networks. The IT Department
is comprised of four employees: the IT Director, IT Operations Manager, IT Support Specialist, and an IT
Specialist for Geographical Information Systems (GIS).
Information Technology Performance Measures
End users supported 180
Endpoints (desktop and laptop) 250
Servers (physical and virtual) 38
Switches/Routers/Firewall 28
Wifi Access Points 39
Average of Connected Devices 1,127
Mobile devices 151
Door Security Modules 61
*not all issues are reported as a support ticket
Information Technology FY 2022-2023 Key Objectives
With the increasing threat of targeted attacks against government infrastructure, the IT Department will
continue to provide for the security of the Village’s data by further enhancing our security posture with
additional user-based security, monitoring tools, network redesign and audit mechanisms.
We will be working with Public Works on the deployment of their new asset management software. This
project will help Public Works track assets such as streets, hydrants, trees, and much more. The software
will also enable work orders to help schedule maintenance on assets and requests across the Village.
Desktop Phones 201
Network devices 350
Terabytes of Storage 217
Video Cameras 70
Copiers / Local Printers 40
In-Car Cameras/PD Vehicles 44
Applications 121
Calendar Year Support Tickets Closed
2017 1,083
2018 942
2019 1,015
2020 1,066
2021 1,516
Page 34 81
ADMINISTRATION/FINANCE
The Village has started moving some services online and will continue to do so where appropriate. We
will also move internal services online, if possible, to provide options for a more mobile workforce in the
event of future long-term office closures. To that end, we will also work to replace aging desktop
computers with laptops.
We will also be involved with the design and configuration of the technological aspects of the planned
PEMA facility as we see that project come to fruition and make it a functional resource for the Village.
Lastly, we will be assisting Public Works with their SCADA upgrades. We will be providing support to
ensure they have connectivity to the system with other Village resources.
LEGAL SERVICES PROGRAM
Added to the Administration Program in fiscal year 2021 is the Legal Services Program, which in the past
has been budgeted within the Police Department. Although physically residing within the Police
Department, the operational expenses of the Attorney, Associate Prosecutor and Court Technicians are
now included within the Administration Program.
Page 35 82
FY 2018
Actual
FY 2019
Actual
FY 2020
Actual FY 2021 Actual
FY 2022
Adopted
Budget
2023 Proposed
Budget
1,380,447 1,419,084 1,476,873 1,765,390 1,862,500 1,926,500
536,021 551,280 528,872 669,444 771,080 875,350
11,892 14,389 13,958 10,151 23,305 21,750
95,485 123,471 112,020 136,635 152,800 175,350
4,633,183 4,586,998 4,737,669 5,206,086 5,378,860 5,879,880
255,551 313,378 240,800 909,218 838,500 1,253,500
Sub-total $6,912,579 $7,008,600 $7,110,192 $8,696,924 $9,027,045 $10,132,330
532,831 1,359,212 2,008,012 3,121,257 0 1,300,000
$7,445,410 $8,367,812 $9,118,204 $11,818,181 $9,027,045 $11,432,330
Unit: 04 - Administration/Finance
Total Administration/Finance
Salaries and Wages
Benefits
Utilities
Supplies and Commodities
Contractual Services
Other
Transfers
Classification
Fund: 01 - General Fund
Expenditures
General Fund
Administration/Finance Summary
2022-2023 Fiscal Year Budget
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
FY 2018Actual FY 2019Actual FY 2020Actual FY 2021Actual FY 2022Adopted
Budget
2023Proposed
Budget
Admin/Finance Expense History
Other
Contractual Services
Supplies and Commodities
Utilities
Benefits
Salaries and Wages
Page 36
83
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Unit: 04 - Administration/Finance
Contrac - Contractual Services
Fees to Refuse Hauler 3,982,891 4,161,324 4,364,628 4,480,000 4,569,765 4,798,250
Bad Debt Expense 0 0 11,305 0 0 0
$3,982,891 $4,161,324 $4,375,933 $4,480,000 $4,569,765 $4,798,250
Salaries-President 24,000 24,000 24,000 24,000 24,000 24,000
Salaries-Elected Officials 23,800 25,300 23,000 25,000 26,000 26,000
Salaries-Liquor Commissioner 1,500 1,500 1,500 1,500 1,500 1,500
Salaries-Treasurer 2,500 2,500 2,500 2,500 2,500 2,500
$51,800 $53,300 $51,000 $53,000 $54,000 $54,000
FICA 3,037 3,286 3,162 3,300 3,350 3,400
Medicare 710 769 740 780 785 800
Employee Insurance 139 109 101 150 10 100
Travel/Training 4,393 1,919 0 10,000 500 10,000
$8,279 $6,083 $4,003 $14,230 $4,645 $14,300
SUPP - Supplies and Commodities
Replacement Supplies 0 742 5,248 3,000 4,000 10,000
Dues & Subscriptions 56,001 50,868 53,068 50,000 55,000 55,000
$56,001 $51,610 $58,316 $53,000 $59,000 $65,000
Contrac - Contractual Services
Public Relations 100,472 122,741 107,052 115,000 115,000 120,000
Cable TV 0 0 15,761 10,000 10,000 10,000
$100,472 $122,741 $122,813 $125,000 $125,000 $130,000
Small Business Relief Grant 0 0 145,000 0 0 0
Economic Incentive Rebate 189,796 134,559 587,273 650,000 930,000 700,000
$189,796 $134,559 $732,273 $650,000 $930,000 $700,000
$406,348 $368,293 $968,405 $895,230 $1,172,645 $963,300
Total: Supplies & Commodities
Total: Contractual Services
OTHER - Other
Total: Other
Total: 01 - Legislative Program
Total: Salaries and Wages
BEN - Benefits
Total: Non-Divisional
SAL - Salaries and Wages
Total: Benefits
Administration/Finance Detail
2022-2023 Fiscal Year Budget
General Fund
Division: 00 - Non-Divisional
Division: 01 - Legislative Program
Expenditures
Page 37
84
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Administration/Finance Detail
2022-2023 Fiscal Year Budget
General Fund
Salaries-Full Time 744,712 768,361 671,481 675,000 670,000 740,000
Salaries-Part Time 53,127 55,836 63,773 75,000 70,000 55,000
Salaries-Overtime 878 359 276 2,000 1,500 2,000
$798,717 $824,556 $735,530 $752,000 $741,500 $797,000
FICA 45,116 45,731 40,466 45,000 44,500 50,000
Medicare 11,560 11,786 11,245 10,500 10,500 11,750
IMRF 84,813 80,550 84,122 80,000 80,000 88,000
Employee Insurance 103,736 105,980 89,852 90,000 110,000 135,000
Deferred Comp. Contribution 23,458 18,208 20,554 25,000 22,000 25,000
Travel/Training 12,055 4,901 1,501 12,000 5,000 12,000
IL Unemployment Insurance 4,043 3,594 5,311 5,000 5,500 6,000
$284,781 $270,750 $253,051 $267,500 $277,500 $327,750
UTIL - Utilities
Telephone/Internet 6,346 5,814 2,468 12,085 8,000 8,000
Cellular Phones 2,146 2,531 1,657 2,500 4,200 5,000
$8,492 $8,345 $4,125 $14,585 $12,200 $13,000
SUPP - Supplies and Commodities
Office Supplies/Postage 32,003 33,066 32,225 32,000 32,000 35,000
Dues & Subscriptions 3,716 3,759 2,476 5,000 4,000 5,000
Gas/Oil/Mileage/Carwash 8,919 8,378 7,200 9,500 4,000 9,500
$44,638 $45,203 $41,901 $46,500 $40,000 $49,500
Contrac - Contractual Services
Maintenance Contracts/Lease 8,719 4,046 1,894 8,000 2,500 8,000
Recording Fees 1,579 166 506 1,000 800 1,000
Legal Notices 2,328 2,079 2,103 2,500 2,200 2,500
Legal Fees 48,478 60,032 43,085 80,000 82,000 95,000
Contractual Services 95,535 54,690 63,584 65,000 85,000 90,000
$156,639 $121,013 $111,172 $156,500 $172,500 $196,500
OTHER - Other
Office Furniture & Equipment 1,748 9,982 3,920 5,000 1,500 5,000
Contingencies 37,696 7,054 25,884 40,000 20,000 400,000
$39,444 $17,036 $29,804 $45,000 $21,500 $405,000
Total: 02 - Administration $1,332,711 $1,286,903 $1,175,583 $1,282,085 $1,265,200 $1,788,750
Total: Supplies & Commodities
Total: Contractual Services
Total: Salaries and Wages
Total: Benefits
BEN - Benefits
Total: OTHER - Other
SAL - Salaries and Wages
Total: UTIL - Utilities
Division: 02 - Administration Program
Page 38
85
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Administration/Finance Detail
2022-2023 Fiscal Year Budget
General Fund
Salaries-Full Time 102,251 104,807 110,916 111,000 108,000 113,000
$102,251 $104,807 $110,916 $111,000 $108,000 $113,000
FICA 5,901 5,881 6,745 6,800 6,700 7,100
Medicare 1,380 1,375 1,577 1,600 1,500 1,700
IMRF 11,010 10,345 12,682 12,100 11,800 12,500
Employee Insurance 21,094 21,592 23,066 25,000 26,000 29,500
Deferred Comp. Contribution 3,656 1,700 3,755 4,000 4,200 5,000
Travel/Training 251 25 81 1,500 500 1,500
$43,292 $40,918 $47,906 $51,000 $50,700 $57,300
UTIL - Utilities
Telephone/Internet 635 677 310 750 400 750
$635 $677 $310 $750 $400 $750
SUPP - Supplies and Commodities
Office Supplies/Postage 0 0 0 300 150 300
Dues & Subscriptions 530 570 634 850 650 850
Gas/Oil/Mileage/Carwash 0 0 0 100 0 100
$530 $570 $634 $1,250 $800 $1,250
Contrac - Contractual Services
Public Relations 10,799 11,124 11,148 28,000 20,000 31,000
Marketing and Promotions 173 0 0 1,000 200 2,000
Settler's Park 6,191 4,287 0 4,000 3,000 8,000
Contractual Services 3,850 384 13,561 4,000 5,000 7,500
$21,013 $15,795 $24,709 $37,000 $28,200 $48,500
Total: 03-Community Relations $167,721 $162,767 $184,475 $201,000 $188,100 $220,800
Total: UTIL - Utilities
Total: Salaries and Wages
Division: 03 - Community Relations Program
BEN - Benefits
Total: Supplies & Commodities
Total: Contractual Services
SAL - Salaries and Wages
Total: Benefits
Page 39
86
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Administration/Finance Detail
2022-2023 Fiscal Year Budget
General Fund
Salaries-Full Time 50,139 52,087 53,084 55,000 55,000 60,000
Salaries-Overtime 4,226 4,176 3,344 4,500 4,500 5,000
$54,365 $56,263 $56,428 $59,500 $59,500 $65,000
FICA 3,227 3,323 3,511 3,700 3,700 4,100
Medicare 755 777 821 900 900 1,000
IMRF 5,766 5,493 6,405 6,500 6,500 7,200
Employee Insurance 15,300 15,525 14,732 18,000 15,500 18,000
Deferred Comp. Contribution 777 786 1,220 1,000 1,500 2,000
$25,825 $25,904 $26,689 $30,100 $28,100 $32,300
SUPP - Supplies and Commodities
Building Supplies 10,387 10,722 12,676 15,000 15,000 20,000
$10,387 $10,722 $12,676 $15,000 $15,000 $20,000
Contrac - Contractual Services
Contractual Services 43,067 45,241 42,946 45,000 60,000 70,000
$43,067 $45,241 $42,946 $45,000 $60,000 $70,000
OTHER - Other
Building Improvements 5,987 4,775 32,885 25,000 10,000 30,000
$5,987 $4,775 $32,885 $25,000 $10,000 $30,000
Total: 04-Facility Management $139,631 $142,905 $171,624 $174,600 $172,600 $217,300
Total: Salaries and Wages
Division: 04 - Facility Management Program
Total: Supplies & Commodities
Total: Contractual Services
Total: OTHER - Other
Total: Benefits
SAL - Salaries and Wages
BEN - Benefits
Page 40
87
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Administration/Finance Detail
2022-2023 Fiscal Year Budget
General Fund
Salaries-Full Time 166,248 174,765 185,129 190,000 190,000 195,000
Salaries-Overtime 50 0 0 500 500 500
$166,298 $174,765 $185,129 $190,500 $190,500 $195,500
FICA 9,972 10,228 11,788 12,000 12,000 12,000
Medicare 2,332 2,392 2,843 2,800 2,800 2,800
IMRF 17,738 17,263 22,034 21,000 20,000 21,000
Employee Insurance 38,063 39,343 42,044 45,000 47,000 50,000
Deferred Comp. Contribution 6,580 6,719 6,953 8,000 7,500 8,000
Travel/Training 8,688 964 614 6,500 5,000 10,000
$83,373 $76,909 $86,276 $95,300 $94,300 $103,800
UTIL - Utilities
Telephone/Internet 1,269 1,067 450 1,000 550 1,000
Cellular Phones 667 672 543 600 600 600
$1,936 $1,739 $993 $1,600 $1,150 $1,600
SUPP - Supplies and Commodities
Office Supplies/Postage 518 890 1,251 1,500 1,300 2,000
Dues & Subscriptions 7,804 946 707 9,000 9,800 10,000
Gas/Oil/Mileage/Carwash 341 24 0 1,200 100 1,200
$8,663 $1,860 $1,958 $11,700 $11,200 $13,200
Contrac - Contractual Services
Public Relations 4,149 10,143 7,363 12,000 9,000 12,000
Contractual Services 5,473 4,393 1,348 8,000 5,000 10,000
$9,622 $14,536 $8,711 $20,000 $14,000 $22,000
Total: 06 - Human Resources $269,892 $269,809 $283,067 $319,100 $311,150 $336,100
Total: Supplies & Commodities
Total: Contractual Services
Total: Benefits
Total: UTIL - Utilities
BEN - Benefits
SAL - Salaries and Wages
Total: Salaries and Wages
Division: 06 - Human Resources Program
Page 41
88
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Administration/Finance Detail
2022-2023 Fiscal Year Budget
General Fund
Salaries-Full Time 245,653 263,182 307,528 368,000 325,000 370,000
Salaries-Overtime 0 0 0 500 0 0
$245,653 $263,182 $307,528 $368,500 $325,000 $370,000
FICA 15,004 16,118 19,250 23,000 20,200 23,000
Medicare 3,509 3,769 4,502 5,400 47,100 5,500
IMRF 26,162 26,278 34,519 40,500 35,000 41,000
Employee Insurance 42,083 44,200 55,192 81,000 88,000 103,000
Deferred Comp. Contribution 6,926 8,767 7,419 6,000 6,500 7,500
Travel/Conventions/Training 12,046 9,176 0 17,000 3,000 15,000
$105,730 $108,308 $120,882 $172,900 $199,800 $195,000
UTIL - Utilities
Telephone/Internet 669 534 228 500 300 500
Cellular Phones 2,657 2,663 2,796 4,170 3,000 4,200
$3,326 $3,197 $3,024 $4,670 $3,300 $4,700
SUPP - Supplies and Commodities
Office Supplies/Postage 1,869 941 2,586 1,750 1,300 1,800
Dues & Subscriptions 675 754 689 800 700 800
Gas/Oil/Mileage/Carwash 340 360 0 400 100 400
Uniforms 368 0 267 800 300 800
$3,252 $2,055 $3,542 $3,750 $2,400 $3,800
Contrac - Contractual Services
Software Licensing/Renewals 256,683 241,440 444,441 436,700 425,000 523,130
Contractual Services 16,611 15,579 52,263 55,500 50,000 70,500
$273,294 $257,019 $496,704 $492,200 $475,000 $593,630
OTHER - Other
Server/Network Supplies 55,355 58,663 74,698 78,500 60,000 78,500
Computers 22,796 25,767 39,558 40,000 35,000 40,000
$78,151 $84,430 $114,256 $118,500 $95,000 $118,500
Total: 08 - IT Program $709,406 $718,191 $1,045,936 $1,160,520 $1,100,500 $1,285,630
Total: OTHER - Other
Total: Salaries and Wages
Total: Benefits
SAL - Salaries and Wages
BEN - Benefits
Total: Contractual Services
Division: 08 - IT Program
Total: Supplies & Commodities
Total: UTIL - Utilities
Page 42
89
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Administration/Finance Detail
2022-2023 Fiscal Year Budget
General Fund
SAL - Salaries and Wages
Salaries-Full Time 0 0 291,981 292,000 290,000 298,000
Salaries - Part Time 0 0 26,878 35,000 28,000 33,000
Salaries-Overtime 0 0 0 1,000 500 1,000
$0 $0 $318,859 $328,000 $318,500 $332,000
BEN - Benefits
FICA 0 0 20,013 20,300 19,500 21,000
Medicare 0 0 4,605 4,750 4,600 4,900
IMRF 0 0 35,706 36,000 36,000 37,000
Employee Insurance 0 0 60,370 68,000 65,500 68,000
Deferred Comp. Contrib.0 0 9,389 8,000 10,000 11,000
Travel/Training 0 0 554 3,000 1,000 3,000
$0 $0 $130,637 $140,050 $136,600 $144,900
UTIL - Utilities
Telephone/Internet 0 0 491 1,000 600 1,000
Cellular Phones 0 0 1,208 700 550 700
$0 $0 $1,699 $1,700 $1,150 $1,700
SUPP - Supplies and Commodities
Office Supplies/Postage 0 0 5,632 10,000 7,000 10,000
Dues & Subscriptions 0 0 10,506 10,500 10,500 11,000
Gas/Oil/Mileage/Carwash 0 0 836 500 750 1,000
Uniforms/Clothing 0 0 634 600 500 600
$0 $0 $17,608 $21,600 $18,750 $22,600
Contrac - Contractual Services
Maintenance Contracts/Lease 0 0 2,016 2,160 2,500 3,000
Vehicle Maintenance 0 0 784 1,000 4,000 3,000
Legal Fees 0 0 20,298 20,000 15,000 15,000
$0 $0 $23,098 $23,160 $21,500 $21,000
Total: Legal Services $0 $0 $491,901 $514,510 $496,500 $522,200
Transfer to Tort Immunity 0 0 0 0 0 300,000
Tr. to Capital (body cam/PEMA)1,359,212 2,008,012 3,121,257 0 0 1,000,000
$1,359,212 $2,008,012 $3,121,257 $0 $0 $1,300,000
Total: Administration/Finance $8,367,812 $9,118,204 $11,818,181 $9,027,045 $9,276,460 $11,432,330
Total: Transfers
Transfers
Total: Contractual Services
Division: 09 - Legal Services
Total: Salaries and Wages
Total: Benefits
Total: Utilities
Total: Supplies & Commodities
Page 43
90
POLICE DEPARTMENT
In 2019 a comprehensive Staffing and Organizational Study was conducted within the Plainfield Police
Department due to a generational shift that has begun within the agency. This shift will result in many
personnel reaching retirement age over the next several years, and the need for a new generation of
personnel taking the reins to ensure the continued delivery of professional services to the Village.
Due to the operational impact of the COVID-19 pandemic, there are items in this year’s Budget that
have been affected, and below is a synopsis of these proposed updates along with their corresponding
Budget highlights.
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Plainfield Police Department, under the leadership and direction of the Chief of Police John Konopek,
is comprised of three primary divisions, Patrol, Administration, and Support Services, each of which is
overseen by a sworn Commander. These Divisions, along with the Executive Division are responsible for
their own budget cost centers.
Each of these cost centers will be addressed individually but work together as one entity. The Plainfield
Police Department stands by a community policing philosophy, involving citizen interactions and
response, directed enforcement, and problem-solving. The implementation of Lexipol in 2020, has
resulted in Department-wide policy updates. The Department was reaccredited in 2020 by the
Commission on Accreditation for Law Enforcement Agencies (CALEA) and continues to maintain high
professional and law enforcement standards.
Police – Executive Division
This section represents the Office of the Chief, Executive Assistant, Accounting Assistant, Custodians, as
well as facility-specific costs. Aside from adjustments in this Division as a result of salaries and benefits,
there is a slight increase in building maintenance for additional cost due to enhanced cleaning measures
and the increase in the cost of supplies and materials from the impact of the COVID-19 Pandemic.
Police - Patrol Division
The Patrol Division is overseen by Patrol Commander Anthony Novak and represents all platoon Patrol
functions, including Fleet Maintenance. Salaries, uniforms, training, ammunition, range maintenance,
and wireless communications are included in this area.
The Patrol Division is continuously evaluating staffing issues based on call volume, the 2019 Staffing
Study, and other factors which could allow for subsequent promotions and personnel movements in
FY23.
Police - Administration Division
The Administration Division is comprised of Administrative Commander Ken Ruggles and includes
Criminal Investigations, School Resource Officers, DARE, and Property/Evidence Control.
Page 44 91
POLICE DEPARTMENT
Police - Support Services Division
The Support Services Division is comprised of Support Services Commander Zach Zigterman and includes
the Traffic Unit, Community Service Officers, Crossing Guards, Accreditation/Training, Records Unit, and
oversight of the Plainfield Emergency Management Agency (PEMA), Police Chaplains, and Special Events.
The Traffic Unit provides specialized services in addition to patrol coverage with focus on DUI
enforcement, overweight truck enforcement, accident reconstruction, and seat belt enforcement. The
community is ALWAYS our number one priority, and we will continue our commitment to serve and
protect.
The Records Unit responsibilities include central records safeguarding, case report data entry, front desk
calls for service, FOIA, sex offender registration, Illinois Uniform Crime Reporting, and insurance
requests.
Plainfield Emergency Management Agency (PEMA)
The PEMA Budget represents the overall operating expenses of this unit.
The PEMA organization is a very valuable asset to the Village in providing manpower/service in all major
events or emergencies/disasters with approximately 18 volunteers providing more than 3,096 hours of
volunteer service to the Village in 2021.
The fiscal year 2022-2023 Budget reflects a 6% increase due to the need to update IT equipment. We are
looking forward to the opening of the new PEMA facility in 2022.
Non-Departmental/Capital/Contingencies
Seizure Expenditures, as well as Special Activities expenses, have remained unchanged. Seizure
expenses are paid through revenues restricted only for specific Police purposes and cannot be used for
General Fund operations. Capital items include replacement and purchase of new STARCOM radios, IT
Equipment, and in-car cameras, as well as budgeted items for updates to existing equipment.
Police Commission
The Police Commission Budget covers expenses for a part-time secretary who handles meeting agendas,
minutes, and other administrative tasks. This budget also includes the police testing/hiring costs which
remain status quo for the 2022-2023 fiscal year.
Page 45 92
POLICE DEPARTMENT
FY 2022-2023 Key Objectives
1. Commit to the hiring and promotional processes, as applicable within the Police Department.
2. Continue to research and implement recommendations from the Staffing and Organizational Study,
as deemed appropriate.
3. Continue to update the rolling three (3) year Strategic Plan.
4. Evaluate new technology and its’ application as a means to improve public safety within the
community.
5. Continue to seek grant funding or other funding sources, and efficiently and effectively use the
resources provided; to protect and serve the Village of Plainfield.
6. Continue to refine and increase communication with the community through social media and direct
interaction.
PERFORMANCE MEASURES 2017 2018 2019 2020 2021
Calls Responded To 33,476 37,915 39,715 30,847 38,588
Total Traffic Citations 6,285 7,464 8,212 5,294 7,060
Total DUI Arrests 84 99 88 93 94
Total Occupant Restraint Citations 485 662 819 985 701
Total Crashes (includes private property) 1,151 1,347 1,320 845 1,213
DARE Program Student Attendance 2,100 790 782 817 751
Battery 164 179 140 112 116
Burglary to Motor Vehicle 51 75 52 57 41
Suicide/Attempt 66 80 44 35 25
Sexual Assault 29 34 40 24 21
Retail Theft 148 103 72 74 68
Mental Health Calls 21 22 17 16 148
Drug-Related Calls 104 156 89 70 46
IN PARTNERSHIP WITH THE COMMUNITY, WE ARE COMMITTED TO SERVE AND
PROTECT, PROMOTE SAFETY AND ENHANCE THE QUALITY OF LIFE
Page 46 93
FY 2018
Actual
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2023
Proposed
Budget
Salaries and Wages 7,076,406 7,431,449 7,735,573 7,688,410 8,420,518 8,552,418
Benefits 3,342,703 3,485,115 3,425,247 3,693,848 4,060,416 4,079,002
Utilities 59,597 68,639 73,299 65,280 74,215 86,678
Supplies and Commodities 319,678 316,388 349,290 296,940 363,520 385,330
Contractual Services 981,636 1,083,725 1,048,631 1,079,414 1,273,924 1,297,672
Other 133,141 300,794 87,814 124,251 140,000 141,000
Total - Police Department $11,913,161 $12,686,110 $12,719,854 $12,948,143 $14,332,593 $14,542,100
Classification
Fund: 01 - General Fund
Expenditures
Total Police Department
General Fund
Police Division Summary
2022-2023 Fiscal Year Budget
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
FY 2018Actual FY 2019Actual FY 2020Actual FY 2021Actual FY 2022Adopted
Budget
FY 2023Proposed
Budget
Police Division Expense History
Other
Contractual Services
Supplies and Commodities
Utilities
Benefits
Salaries and Wages
Page 47
94
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
BudgetFund: 01 - General FundExpenditures
Unit: 05 - Police Department
SAL - Salaries and Wages
Salaries-Full Time 309,660 311,250 338,919 345,063 335,000 347,887
Salaries-Part Time 34,245 32,369 32,174 34,944 16,000 35,000
Salaries-Overtime 361 1,096 255 1,000 800 1,000
$344,266 $344,715 $371,348 $381,007 $351,800 $383,887
BEN - Benefits
FICA 20,055 19,966 22,607 23,622 22,000 23,801
Medicare 4,773 4,761 5,450 5,525 5,100 5,566
IMRF 21,272 19,397 23,140 25,576 21,500 20,086
Employee Insurance 63,618 63,830 67,335 72,800 72,500 66,521
Deferred Comp. Contrib.6,068 6,135 6,381 8,000 8,000 8,000
Travel/Training 4,058 4,891 3,630 7,000 3,500 8,000
Education/School 0 3,511 3,000 3,000 3,000 3,000
Unemployment Insurance 18,634 18,788 20,000 20,000 20,000 20,000
$138,478 $141,279 $151,543 $165,523 $155,600 $154,974
UTIL - Utilities
Telephone/Internet 1,741 627 450 1,100 600 1,100
Cellular Phones 748 734 527 1,200 700 1,200
$2,489 $1,361 $977 $2,300 $1,300 $2,300
SUPP - Supplies and Commodities
Office Supplies/Postage 4,680 6,461 6,291 8,000 6,500 8,000
Replacement Supplies 907 1,837 1,898 4,550 3,000 4,550
Dues & Subscriptions 2,967 3,264 4,905 5,000 5,000 5,960
Gas/Oil/Mileage/Carwash 1,178 5,278 1,245 3,700 2,000 3,700
Uniforms/Clothing 1,871 2,515 2,251 1,800 1,800 1,800
$11,603 $19,355 $16,590 $23,050 $18,300 $24,010
Contrac - Contractual Services
Maintenance Contracts/Lease 7,385 6,547 5,651 6,709 6,000 6,709
Custodial Supplies 58,936 64,491 71,172 65,000 65,000 75,000
Vehicle Maintenance 2,115 651 1,688 2,500 1,500 2,500
Contractual Services 3,002 4,760 21,229 8,000 7,500 8,000
$71,438 $76,449 $99,740 $82,209 $80,000 $92,209
Total: Administration Program $568,274 $583,159 $640,198 $654,089 $607,000 $657,380
Total: Contractual Services
Total: Supplies & Commodities
Division: 02 - Police Executive
General Fund
Police Division Detail
2022-2023 Fiscal Year Budget
Total: Salaries and Wages
Total: Benefits
Total: Utilities
Page 48
95
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
General Fund
Police Division Detail
2022-2023 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 3,972,682 4,258,971 3,985,541 4,262,309 4,000,000 4,319,335
Salaries-Part Time 245,263 261,624 (1,025)0 0 0
Salaries-Overtime 306,702 291,642 224,247 250,000 240,000 250,000
$4,524,647 $4,812,237 $4,208,763 $4,512,309 $4,240,000 $4,569,335
BEN - Benefits
FICA 271,691 288,235 265,944 279,763 266,000 283,299
Medicare 64,010 67,924 62,253 65,428 62,500 66,255
IMRF 41,580 40,872 15,670 14,550 16,000 15,408
Employer Pension Contrib.1,402,475 1,297,308 1,577,460 1,700,000 1,700,000 1,700,000
Employee Insurance 615,423 659,918 630,361 665,615 695,000 705,889
Deferred Comp. Contrib.122,332 115,355 114,454 125,000 120,000 125,000
Travel/Training 32,232 38,592 24,968 41,000 33,000 41,000
$2,549,743 $2,508,204 $2,691,110 $2,891,356 $2,892,500 $2,936,851
UTIL - Utilities
Telephone/Internet 29,305 40,595 33,635 12,160 33,000 35,000
Cellular Phones 5,365 5,853 6,256 23,300 6,000 7,000
$34,670 $46,448 $39,891 $35,460 $39,000 $42,000
SUPP - Supplies and Commodities
Office Supplies/Postage 14,553 14,333 7,084 13,500 10,000 13,500
Replacement Supplies 18,178 16,250 16,708 17,000 17,000 20,000
Dues & Subscriptions 1,124 885 710 3,900 3,000 8,100
Gas/Oil/Mileage/Carwash 91,570 96,473 61,882 61,000 63,000 68,000
K-9 Unit 4,655 5,262 5,416 0 0 0
Uniforms/Clothing 37,983 52,837 48,402 43,150 43,150 42,950
Ammunition/Weapons 32,522 24,227 28,249 28,000 28,000 28,500
Bike Unit 825 5,806 3,385 3,500 3,000 6,000
$201,410 $216,073 $171,836 $170,050 $167,150 $187,050
Contrac - Contractual Services
Traffic Programs 20,302 13,161 0 0 0 0
Explorer Program 0 0 2,682 5,000 2,000 5,000
Radio Maintenance 955 0 48 2,000 1,000 2,000
Maintenance Contracts/Lease 15,656 14,521 4,366 15,995 12,000 11,920
Vehicle Maintenance 78,393 73,943 75,795 46,970 45,000 53,000
Contractual Services 13,887 12,479 13,103 16,000 15,000 16,700
Contractual Svcs - WESCOM 602,845 601,421 607,001 608,000 606,000 619,813
Animal Control 4,440 7,060 2,780 0 0 0
$736,478 $722,585 $705,775 $693,965 $681,000 $708,433
Total: Police Operations $8,046,948 $8,305,547 $7,817,375 $8,303,140 $8,019,650 $8,443,669
Total: Salaries and Wages
Division: 51 - Police Patrol
Total: Benefits
Total: Utilities
Total: Supplies & Commodities
Total: Contractual Services
Page 49
96
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
General Fund
Police Division Detail
2022-2023 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 1,042,704 1,018,858 1,763,317 2,009,633 1,775,000 2,071,741
Salaries-Overtime 79,262 58,668 107,876 134,500 135,000 138,000
$1,121,966 $1,077,526 $1,871,193 $2,144,133 $1,910,000 $2,209,741
BEN - Benefits
FICA 68,145 64,642 116,994 132,936 120,000 137,004
Medicare 15,999 15,118 27,450 31,090 28,000 32,041
IMRF 6,773 6,766 13,654 15,212 14,500 16,020
Employee Insurance 177,746 176,357 290,239 358,181 355,000 372,639
Deferred Comp. Contrib.39,548 46,030 53,793 55,000 55,000 58,000
Travel/Training 10,445 9,975 11,448 32,460 12,000 20,000
$318,656 $318,888 $513,578 $624,879 $584,500 $635,704
UTIL - Utilities
Telephone/Internet 2,238 731 579 1,110 700 1,100
Cellular Phones 11,609 11,676 12,203 19,800 10,000 15,000
$13,847 $12,407 $12,782 $20,910 $10,700 $16,100
SUPP - Supplies and Commodities
Office Supplies/Postage 2,488 3,100 3,877 5,500 4,000 5,500
Replacement Supplies 893 1,125 4,215 14,400 8,000 15,000
Dues & Subscriptions 5,050 3,923 3,999 5,220 4,000 7,000
Gas/Oil/Mileage/Carwash 16,974 16,888 16,903 30,000 26,000 30,000
Crime Scene/Evidence Tech 7,851 6,483 6,315 12,400 7,000 10,000
Uniforms/Clothing 7,199 9,148 14,057 13,000 13,000 13,900
$40,455 $40,667 $49,366 $80,520 $62,000 $81,400
Contrac - Contractual Services
Community Programs 0 0 6,127 8,500 8,500 8,500
Community Prog-Alc/Tobacco 0 0 104 2,500 1,000 2,500
Explorer Program 6,471 11,962 (240)0 0 0
Radio Maintenance 0 1,326 25,564 31,000 25,000 31,000
Maintenance Contracts/Lease 3,735 3,151 2,498 4,920 3,000 4,920
Vehicle Maintenance 14,102 13,609 27,120 31,820 26,000 30,000
D.A.R.E. Program 0 0 3,076 5,000 3,500 5,000
Background Check Svcs.2,330 2,521 2,407 2,500 2,500 2,500
Accreditation 4,595 4,595 0 0 0 0$31,233 $37,164 $66,656 $86,240 $69,500 $84,420
OTHER - Other
Shop with a Cop 0 0 14,900 10,000 15,800 10,000
$0 $0 $14,900 $10,000 $15,800 $10,000
Total: Police Administration $1,526,157 $1,486,652 $2,528,475 $2,966,682 $2,652,500 $3,037,365
Division: 52 - Police Administration
Total: Salaries and Wages
Total: Benefits
Total: Utilities
Total: Supplies & Commodities
Total: Contractual Services
Total: OTHER - Other
Page 50
97
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
General Fund
Police Division Detail
2022-2023 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 216,142 226,435 0 0 0 0
Salaries-Part Time 27,636 32,979 0 0 0 0
Salaries-Overtime 6,235 4,310 0 0 0 0
$250,013 $263,724 $0 $0 $0 $0
BEN - Benefits
FICA 15,877 16,489 0 0 0 0
Medicare 3,713 3,856 0 0 0 0
IMRF 26,816 26,696 0 0 0 0
Employee Insurance 56,492 31,405 0 0 0 0
Deferred Comp. Contrib.8,966 10,182 0 0 0 0
Travel/Training 2,136 877 0 0 0 0
$114,000 $89,505 $0 $0 $0 $0
UTIL - Utilities
Telephone/Internet 2,238 731 0 0 0 0
$2,238 $731 $0 $0 $0 $0
SUPP - Supplies and Commodities
Office Supplies/Postage 8,624 8,946 0 0 0 0
Dues & Subscriptions 15 50 0 0 0 0
Uniforms/Clothing 1,019 961 0 0 0 0
$9,658 $9,957 $0 $0 $0 $0
Contrac - Contractual Services
Maintenance Contracts/Lease 2,160 5,193 0 0 0 0
$2,160 $5,193 $0 $0 $0 $0
Total: Police Records $378,069 $369,110 $0 $0 $0 $0
Division: 53 - Police Records
Total: Salaries and Wages
Total: Contractual Services
Total: Benefits
Total: Utilities
Total: Supplies & Commodities
Page 51
98
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
General Fund
Police Division Detail
2022-2023 Fiscal Year Budget
Contrac - Contractual Services
Seizure/Forfeiture Exp.123,515 77,906 100,230 225,000 95,000 225,000
$123,515 $77,906 $100,230 $225,000 $95,000 $225,000
Total: Seizure/Forfeiture $123,515 $77,906 $100,230 $225,000 $95,000 $225,000
SAL - Salaries and Wages
Salaries-Special Activities 77,522 72,901 22,764 32,513 65,000 32,513
$77,522 $72,901 $22,764 $32,513 $65,000 $32,513
BEN - Benefits
FICA 4,927 4,470 1,344 2,016 4,000 2,016
Medicare 1,169 1,067 315 471 700 471
$6,096 $5,537 $1,659 $2,487 $4,700 $2,487
SUPP - Supplies and Commodities
Mobile Field Force 0 960 0 0 0 0
$0 $960 $0 $0 $0 $0
Total: Police Special Activities $83,618 $79,398 $24,423 $35,000 $69,700 $35,000
Total: Contractual Services
Division: 54 - Seizure/Forfeiture
Total: Supplies & Commodities
Total: Salaries and Wages
Total: Benefits
Division: 55 - Police Special Activities
Page 52
99
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
General Fund
Police Division Detail
2022-2023 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 909,075 947,620 914,637 984,456 885,000 994,442
Salaries-Part Time 203 1,598 258,505 303,600 250,000 300,000
Salaries-Overtime 46,408 47,938 40,089 56,000 45,000 56,000
$955,686 $997,156 $1,213,231 $1,344,056 $1,180,000 $1,350,442
BEN - Benefits
FICA 57,350 59,433 77,332 83,331 75,000 83,727
Medicare 13,508 14,010 18,096 19,489 17,500 19,581
IMRF 5,514 4,956 58,343 70,031 55,000 70,439
Employee Insurance 164,841 163,410 149,288 147,139 147,139 129,058
Deferred Comp. Contrib.27,000 28,752 25,302 40,000 28,000 30,000
Travel/Training 12,670 13,262 5,931 10,760 5,000 10,760
$280,883 $283,823 $334,292 $370,750 $327,639 $343,565
UTIL - Utilities
Telephone/Internet 2,238 919 1,164 2,200 1,500 2,200
Cellular Phones 2,709 2,787 2,923 5,220 3,500 7,220
$4,947 $3,706 $4,087 $7,420 $5,000 $9,420
SUPP - Supplies and Commodities
Office Supplies/Postage 2,661 3,032 9,889 13,750 10,000 13,750
Replacement Supplies 931 3,366 2,707 8,200 5,000 11,500
Dues & Subscriptions 1,319 654 1,632 1,650 1,650 650
Gas/Oil/Mileage/Carwash 9,783 10,288 17,496 22,000 19,000 22,000
Uniforms/Clothing 4,443 6,592 12,074 11,200 12,000 11,870
$19,137 $23,932 $43,798 $56,800 $47,650 $59,770
Contrac - Contractual Services
Traffic Program 0 0 20,259 25,900 22,000 27,000
Community Programs 4,895 4,662 0 0 0 0
Community Prog-Alc/Tobacco 152 24 0 0 0 0
Radio Maintenance 25,962 16,620 0 500 500 500
Maintenance Contracts 0 1,733 3,750 7,660 5,000 7,660
Vehicle Maintenance 16,321 10,431 19,310 21,500 20,000 21,500
DARE Program 4,159 4,999 0 0 0 0
Chaplaincy Program 1,097 2,880 1,220 3,000 2,000 3,000
Accreditation 0 0 4,595 8,000 5,000 8,000
Animal Control 0 0 0 9,000 5,000 9,000
$52,586 $41,349 $49,134 $75,560 $59,500 $76,660
OTHER - Other
Shop With a Cop 13,600 14,755 0 0 0 0
$13,600 $14,755 $0 $0 $0 $0
Total: Community Services $1,326,839 $1,364,721 $1,644,542 $1,854,586 $1,619,789 $1,839,857
Total: Salaries and Wages
Total: Benefits
Total: Utilities
Total: Supplies & Commodities
Division: 56 - Police Support Services
Total: Contractual Services
Total: OTHER - Other
Page 53
100
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
General Fund
Police Division Detail
2022-2023 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 129,880 138,968 0 0 0 0
Salaries - Part Time 25,268 26,666 0 0 0 0
Salaries-Overtime 100 43 0 0 0 0
$155,248 $165,677 $0 $0 $0 $0
BEN - Benefits
FICA 9,282 9,809 0 0 0 0
Medicare 2,171 2,294 0 0 0 0
IMRF 16,579 16,401 0 0 0 0
Employee Insurance 40,435 40,813 0 0 0 0
Deferred Comp. Contrib.4,879 7,399 0 0 0 0
Travel/Training 2,252 612 0 0 0 0
$75,598 $77,328 $0 $0 $0 $0
UTIL - Utilities
Telephone/Internet 1,741 702 0 0 0 0
$1,741 $702 $0 $0 $0 $0
SUPP - Supplies and Commodities
Office Supplies/Postage 8,300 5,741 0 0 0 0
Dues & Subscriptions 9,808 10,353 0 0 0 0
Uniforms/Clothing 809 155 0 0 0 0
$18,917 $16,249 $0 $0 $0 $0
Contrac - Contractual Services
Maintenance Contracts/Lease 1,920 2,371 0 0 0 0
Legal Fees 13,816 13,300 0 0 0 0
$15,736 $15,671 $0 $0 $0 $0
Total: Court Services $267,240 $275,627 $0 $0 $0 $0
OTHER - Other
Office Furniture & Equip.4,590 3,122 9,739 8,000 8,000 8,000
Machinery and Equipment 262,011 45,940 85,762 100,000 75,000 100,000
$266,601 $49,062 $95,501 $108,000 $83,000 $108,000
Total: Capital $266,601 $49,062 $95,501 $108,000 $83,000 $108,000
OTHER - Other
Contingencies 18,119 20,411 13,362 12,000 12,000 13,000
$18,119 $20,411 $13,362 $12,000 $12,000 $13,000
Total: Contingencies $18,119 $20,411 $13,362 $12,000 $12,000 $13,000
Total: Police Department $12,605,380 $12,611,593 $12,864,106 $14,158,497 $13,158,639 $14,359,271
Total: Contractual Services
Total: Benefits
Total: Utilities
Total: Supplies & Commodities
Total: OTHER - Other
Total: OTHER - Other
Division: 57 - Court Services
Division: 91 - Capital
Division: 93 - Contingencies
Total: Salaries and Wages
Page 54
101
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
General Fund
Police Division Detail
2022-2023 Fiscal Year Budget
BEN - Benefits
Travel/Training 1,377 415 1,482 4,000 1,500 4,000
$1,377 $415 $1,482 $4,000 $1,500 $4,000
UTIL - Utilities
Telephone/Internet 6,590 7,265 6,940 7,250 7,250 16,000
Cellular Phones 2,117 679 603 875 700 858
$8,707 $7,944 $7,543 $8,125 $7,950 $16,858
SUPP - Supplies and Commodities
Office Supplies/Postage 739 523 398 1,000 1,500 1,000
Replacement Supplies 2,215 5,294 4,624 6,000 5,000 6,000
Dues & Subscriptions 3,153 3,675 3,419 4,000 3,500 4,000
Gas/Oil/Mileage/Carwash 4,461 4,609 2,166 8,000 3,500 8,000
Supplies/Hardware 1,245 448 61 2,000 500 2,000
Supplies/Hardware-ESDA 514 944 0 2,000 1,000 2,000
Uniforms/Clothing 2,094 5,971 2,041 6,000 5,000 6,000
Bike Unit 0 0 168 1,500 500 1,500
$14,421 $21,464 $12,877 $30,500 $20,500 $30,500
Contrac - Contractual Services
Emergency Operation Center 933 819 0 1,000 500 1,000
Police Public Relations 524 1,654 1,050 3,000 1,000 3,000
Disaster Plan/Exercises/NIMS 216 0 0 3,000 1,000 3,000
Radio Maintenance 10,939 15,524 13,915 16,000 15,000 16,000
Maintenance Contracts/Lease 1,269 2,281 1,798 1,200 1,200 1,200
Building Maintenance 1,059 868 1,299 20,000 5,000 20,000
Vehicle Maintenance 17,620 7,218 19,265 20,000 15,000 20,000
Siren Maintenance 10,246 8,802 10,228 13,000 10,000 13,000
Contractual Services 194 0 0 5,250 1,000 5,250
CERT/Cadet Program 2,001 1,751 1,759 4,500 2,000 4,500
PEMA Search and Rescue 1,500 3,474 3,900 3,000 3,000 3,000
$46,501 $42,391 $53,214 $89,950 $54,700 $89,950
OTHER - Other
Office Furniture & Equipment 228 855 0 2,000 1,000 2,000
Machinery and Equipment 1,710 556 0 5,000 3,000 5,000
Contingencies 536 2,175 488 3,000 1,000 3,000
$2,474 $3,586 $488 $10,000 $5,000 $10,000
Total: PEMA $73,480 $75,800 $75,604 $142,575 $89,650 $151,308
Total: Utilities
Total: Supplies & Commodities
Total: OTHER - Other
Total: Contractual Services
Total: Benefits
Unit: 07 - PEMA
Page 55
102
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
General Fund
Police Division Detail
2022-2023 Fiscal Year Budget
Division: 02 - Administration Program
SAL - Salaries and Wages
Salaries-Part Time 2,101 1,637 1,111 6,500 4,000 6,500
$2,101 $1,637 $1,111 $6,500 $4,000 $6,500
BEN - Benefits
FICA 118 119 57 341 250 341
Medicare 28 28 13 80 60 80
Travel/Training 138 121 114 1,000 1,800 1,000
$284 $268 $184 $1,421 $2,110 $1,421
SUPP - Supplies and Commodities
Office Supplies/Postage 412 258 1,774 2,000 1,000 2,000
Dues & Subscriptions 375 375 699 600 600 600
$787 $633 $2,473 $2,600 $1,600 $2,600
Contrac - Contractual Services
Legal Fees 0 0 0 1,000 500 1,000
Police Testing/Hiring 4,078 29,923 4,665 20,000 15,000 20,000
$4,078 $29,923 $4,665 $21,000 $15,500 $21,000
Total: Police Commission $7,250 $32,461 $8,433 $31,521 $23,210 $31,521
Police Division Total $12,686,110 $12,719,854 $12,948,143 $14,332,593 $13,271,499 $14,542,100
Total: Contractual Services
Total: Salaries and Wages
Total: Benefits
Total: Supplies & Commodities
Unit: 50 - Police Commission
Page 56
103
STREET DEPARTMENT
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Street Department is the largest of the four divisions within Public Works. This division is under the
general supervision of the Director of Public Works while the day-to-day operations are managed by the
Street Superintendent, one crew leader in Street Maintenance, one crew leader in Forestry, and one
crew leader in Vehicle Maintenance. Additional staff members include nine equipment operators and
two mechanics.
Overall Goal
To provide our residents the highest level of service possible as they relate to the responsibilities of the
Street Division.
Street Operation Duties
The Street Division is responsible for the maintenance of over 420 lane miles of roadway, 388 cul-de-
sacs, several alleyways, and all associated storm sewer infrastructure within the Village.
The Streets budget includes funding for programs including:
1. Snow removal and de-icing operations.
2. Asphalt pavement patching/pot-hole repair, repair or replacement of smaller quantities
of sidewalks and curbs, striping roadways, crosswalks and stop bars as needed. The
budget includes $140,000 for these projects.
3. The installation and maintenance of over 6,500 regulatory and informational signs within
the Village.
4. Street sweeping all major roadways once a month and subdivisions streets at least four
times a year.
5. Storm sewer repairs and cleaning of structures, cleaning various creeks and ditches to
insure proper water flow.
6. Shoulder stone repair or replacement, mowing and trash pick-up within right of way, and
ground maintenance.
7. The maintenance and landscaping of Village parks and properties including 45 sites with
a total area of over 120 acres.
8. Parkway tree inspection and required maintenance for the 38,000 trees that are owned
by the Village.
9. Emergency response to storm damage and clean-up and assistance with sandbagging
operations as needed.
10. Provide support for festivals and special events.
11. Fleet Services provides repairs and maintains over 250 pieces of equipment and/or
vehicles, as required, for all departments.
12. Emergency traffic control and barricading placement.
13. Graffiti removal from sidewalks, streets, and buildings.
14. Dead animal pick-up and animal nuisance control as needed.
15. Mosquito abatement.
Page 57 104
STREET DEPARTMENT
Street Operation Duties (continued)
16. To provide barricades for block parties, 5K/10K runs, cruise nights, safety seat checks, and
other special events or activities.
17. The installation and maintenance of over 5,000 streetlights throughout the Village.
18. Repair sidewalk trip hazards immediately after notification, with temporally patching, to
prevent accidental falls.
19. The installation of banners and holiday decorations.
20. Provide mowing services of vacant properties per the Code Enforcement division in the
Building Department.
FY 2022-2023 Key Objectives
1. To provide effective and efficient services for our residents including:
a) Continuing our efforts in managing the removal and replacement of parkway trees
infested with the Emerald Ash Borer. It is estimated that over 100 trees will be removed
in 2022-2023.
b) Street patching and pothole repair.
c) Continue repairing and replacing the streetlights to provide a safe lit community within
the Village.
d) Efficient snow removal and reasonable road salt usage that will reduce expenses without
jeopardizing safety.
e) Regular street sweeping and herbicide spraying of curb lines.
f) Downtown streetscape maintenance. This program will consist of the installation of
planting materials within approximately 70 decorative flowerpots and planting beds.
Additionally, the general daily maintenance will be completed to keep the downtown
business district in a pristine condition.
2. To provide sign installation and replacement that complies with new retro-reflectivity
requirements. Understanding that there are three levels of compliance, that started in January
2012 with full compliance required by January 2023, Staff plans to complete the following:
a) Update the sign inventory.
b) Replace signs that exceed their life cycle by 10 years.
c) Continue updating the sign maps as changes occur.
3. To complete a regular pavement and sidewalk maintenance schedule including:
a) Complete pavement patching utilizing street division employees rather than outside
contractors within certain areas.
b) Continue to complete the roadway crack sealing program to help extend pavement life.
c) Continue the sidewalk replacement program as required.
Page 58 105
STREET DEPARTMENT
FY 2022-2023 Key Objectives (continued)
4. Vehicle Maintenance (Fleet Services) - It is our mission to provide the employees of the Village
with safe/dependable vehicles and equipment. This work is to occur in a safe and cost-effective
manner. Programs include:
a) Manage Village fuel purchasing and usage.
b) Provide a preventative vehicle maintenance program in an effort to minimize down time
and reduce operating costs.
c) Provide high quality vehicle and equipment repair service.
d) Participate in A.S.E. certification programs as required.
e) Manage the automated fuel dispensing equipment.
f) Retain an accurate inventory of parts and restock as required.
5. To provide high quality building maintenance services including:
a) Continue to manage and complete preventive maintenance for all the equipment
associated with the Village buildings.
b) Continue to maintain and operate the central warehouse by inventorying and re-ordering
parts and equipment as needed.
c) Continue to keep accurate records regarding all maintenance preformed.
Performance Measures
Program 2014 2015 2016 2017 2018 2019 2020 2021
Asphalt patching / pothole
repair (tons) 104 72 55 179 122 150 124 175
Shoulder stone repaired (tons) 945 390 277 749 1,096 352 502 1264
Snow removal events 27 23 21 19 30 26 20 19
Storm sewer structures
repaired 45 32 25 35 48 42
30 46
New signs installed 144 254 382 334 217 336 355 237
Street sweeping (lane miles) 1,334 1,398 1,906 2,181 1,964 1,718 1,534 1,968
Trees trimmed 2,041 2,128 3,645 5,127 6,402 2,885 2,954 1,173
Plantings installed 610 568 1,800 1,274 1,528 1,937 2,632 10,172
Grounds maintenance and
mowing (hours) 1,552 1,674 1,026 1,989 2,949 2,261 1,918 1,564
All vehicles, trucks, and
equipment repaired in fleet
services (units)
785 766 675 623 650
852
796
916
Page 59 106
FY 2018
Actual
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2023
Proposed
Budget
Salaries and Wages 1,566,120 1,644,082 1,671,891 1,645,291 1,651,000 1,842,000
Benefits 626,529 659,144 641,808 683,376 732,700 792,890
Utilities 290,125 249,654 249,238 236,511 243,500 203,500
Supplies and Commodities 424,591 496,484 645,363 377,461 503,300 534,000
Contractual Services 956,824 929,129 1,067,203 1,477,297 1,196,000 1,267,000
$3,864,189 $3,978,493 $4,275,503 $4,419,936 $4,326,500 $4,639,390
General Fund
Streets Division Summary
2022-2023 Fiscal Year Budget
Total Street Division
Classification
Fund: 01 - General Fund
Expenditures
Unit: 08 - Street Division
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
FY 2018
Actual
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2023
Proposed
Budget
Streets Division Expense History
Contractual Services
Supplies and Commodities
Utilities
Benefits
Salaries and Wages
Page 60
107
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Unit: 08 - Street Department
Salaries-Full Time 351,002 385,932 398,138 400,000 397,000 462,000
$351,002 $385,932 $398,138 $400,000 $397,000 $462,000
FICA 21,110 23,157 25,116 24,800 24,500 28,650
Medicare 5,062 5,538 5,992 5,800 5,750 6,700
IMRF 37,925 39,004 46,129 44,000 43,000 50,600
Employee Insurance 69,871 79,000 83,463 89,000 97,700 99,500
Deferred Comp. Contribution 9,433 9,578 10,884 10,500 11,000 12,000
Travel/Conventions/Training 12,212 11,370 2,187 10,000 10,000 13,000
IL Unemployment Insurance 4,000 4,553 4,500 4,500 4,500 4,500
$159,613 $172,200 $178,271 $188,600 $196,450 $214,950
Telephone/Internet 31,749 44,446 33,010 25,000 20,000 25,000
Cellular Phones 8,948 8,459 7,747 8,500 8,000 8,500
$40,697 $52,905 $40,757 $33,500 $28,000 $33,500
SUPP - Supplies and Commodities
Office Supplies/Postage 5,237 8,064 4,134 5,000 4,500 5,000
Dues & Subscriptions 2,881 3,093 2,898 3,000 3,000 3,500
Gas/Oil/Mileage/Carwash 318 159 0 300 300 500
Supplies/Hardware 705 91 306 500 300 500
$9,141 $11,407 $7,338 $8,800 $8,100 $9,500
Building Maintenance 7,124 8,605 12,560 20,000 20,000 20,000
Legal Notices 0 2,342 3,243 1,000 1,500 2,000
$7,124 $10,947 $15,803 $21,000 $21,500 $22,000
$567,577 $633,391 $640,307 $651,900 $651,050 $741,950
Fund: 01 - General Fund
Expenditures
Total:Supplies & Commodities
Contrac - Contractual Services
Total: Contractual Services
SAL - Salaries and Wages
Total: Salaries and Wages
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: UTIL - Utilities
Total: Administration
General Fund
Streets Division Detail
2022-2023 Fiscal Year Budget
Division: 02 - Administration Program
Page 61
108
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
General Fund
Streets Division Detail
2022-2023 Fiscal Year Budget
Salaries-Full Time 813,414 817,383 848,798 875,000 870,000 900,000
Salaries-Part Time 71,643 57,794 0 0 0 75,000
Salaries-Overtime 134,402 120,530 97,807 80,000 85,000 85,000
$1,019,459 $995,707 $946,605 $955,000 $955,000 $1,060,000
FICA 60,326 60,282 58,971 59,500 59,000 65,720
Medicare 14,109 14,098 13,791 14,000 14,000 15,370
IMRF 98,715 91,478 106,751 105,100 105,100 116,600
Employee Insurance 199,481 184,471 192,658 226,000 225,000 235,000
Deferred Comp. Contribution 21,725 19,318 21,025 25,000 23,000 25,000
$394,356 $369,647 $393,196 $429,600 $426,100 $457,690
Electricity/Gas 208,957 196,333 195,754 210,000 160,000 170,000
$208,957 $196,333 $195,754 $210,000 $160,000 $170,000
SUPP - Supplies and Commodities
Gas/Oil/Mileage/Carwash 51,796 60,155 48,040 65,000 72,000 75,000
Supplies/Hardware 17,352 16,617 14,617 15,000 15,000 15,000
Supplies - Salt Purchase 356,106 487,861 227,596 325,000 371,000 350,000
Street Sign Maintenance 37,318 43,468 51,998 65,000 55,000 60,000
Aggregate Materials 2,711 4,406 4,829 4,000 4,000 4,000
Uniforms/Clothing 10,428 9,815 11,972 10,000 10,000 10,000
$475,711 $622,322 $359,052 $484,000 $527,000 $514,000
Radio Maintenance 3,956 3,057 3,225 5,000 3,500 5,000
Vehicle Maintenance 26,194 30,102 22,249 35,000 30,000 35,000
Street Light Maintenance 94,787 153,120 137,641 125,000 125,000 135,000
Street Maintenance 97,537 168,928 157,742 165,000 165,000 165,000
Storm Sewer Improvements 16,940 11,463 15,272 20,000 15,000 20,000
Contractual Services 95,073 132,863 159,676 190,000 190,000 190,000
Contractual Snow Removal 468,986 330,321 758,253 475,000 400,000 500,000
Sidewalk Maintenance 0 442 5,220 5,000 5,000 5,000
Equipment Maintenance 105,630 167,928 134,510 100,000 100,000 125,000
$909,103 $998,224 $1,393,788 $1,120,000 $1,033,500 $1,180,000
$3,007,586 $3,182,233 $3,288,395 $3,198,600 $3,101,600 $3,381,690 Total: Street Maintenance
SAL - Salaries and Wages
Total: Salaries and Wages
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Total:Supplies & Commodities
Contrac - Contractual Services
Total: Contractual Services
Division: 60 - Street Maintenance Program
Page 62
109
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
General Fund
Streets Division Detail
2022-2023 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 74,795 82,533 85,741 85,000 85,000 90,000
Salaries-Overtime 7,219 16,669 13,067 8,000 12,000 10,000
$82,014 $99,202 $98,808 $93,000 $97,000 $100,000
FICA 5,558 6,013 6,213 6,000 6,075 6,200
Medicare 1,300 1,406 1,453 1,400 1,425 1,450
IMRF 9,785 9,833 11,148 10,500 10,700 11,000
Employee Insurance 13,719 12,231 13,226 15,000 16,000 18,000
Deferred Comp. Contribution 2,253 2,268 2,275 3,500 2,700 3,500
$32,615 $31,751 $34,315 $36,400 $36,900 $40,150
SUPP - Supplies and Commodities
Supplies/Hardware 11,557 11,634 11,071 10,000 10,000 10,000
Uniforms/Clothing 75 0 0 500 300 500
$11,632 $11,634 $11,071 $10,500 $10,300 $10,500
Tree Removal 11,765 33,790 44,200 30,000 35,000 35,000
Contractual Services 1,137 24,242 23,506 25,000 30,000 30,000
$12,902 $58,032 $67,706 $55,000 $65,000 $65,000
$139,163 $200,619 $211,900 $194,900 $209,200 $215,650
Salaries-Full Time 183,376 183,028 191,801 195,000 190,000 210,000
Salaries-Overtime 8,231 8,022 9,939 8,000 8,000 10,000
$191,607 $191,050 $201,740 $203,000 $198,000 $220,000
FICA 11,381 11,516 12,577 12,600 12,275 13,330
Medicare 2,662 2,693 2,942 3,000 2,870 3,120
IMRF 20,495 18,828 22,795 22,500 21,900 23,650
Employee Insurance 34,877 32,028 33,556 35,000 30,000 35,000
Deferred Comp. Contribution 3,145 3,145 5,724 5,000 4,000 5,000
$72,560 $68,210 $77,594 $78,100 $71,045 $80,100
$264,167 $259,260 $279,334 $281,100 $269,045 $300,100
$3,978,493 $4,275,503 $4,419,936 $4,326,500 $4,230,895 $4,639,390
Total: Vehicle Maintenance
Total: Street Division
Total:Supplies & Commodities
Contrac - Contractual Services
Total: Contractual Services
Total: Forestry Program
SAL - Salaries and Wages
Total: Salaries and Wages
BEN - Benefits
Total: Benefits
Division: 63 - Vehicle Maintenance Program
Division: 62 - Forestry Program
Total: Benefits
Total: Salaries and Wages
BEN - Benefits
Page 63
110
PLANNING DEPARTMENT
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Planning Department oversees the long-range Comprehensive Plan for the Village of Plainfield and
administers the Zoning Code with respect to all current development projects. Planning is also
responsible for coordinating local historic preservation efforts, including nominations for local landmark
and historic district status and certificate of appropriateness reviews.
The Planning Department plays a lead role in economic development activities, including efforts to
attract new commercial development as well as retain and support Plainfield’s existing businesses. As
the COVID-19 pandemic beings to ease and residential development continuing to move forward, new
development and recruitment will be pushed heavily in the hopes inflation and global supply chain issues
will also ease through this next fiscal year.
For the 2022-23 Fiscal Year, the department has five (5) full-time employee positions budgeted with
three (3) employees currently staffed and one (1) incoming new hire. The five (5) total employee
positions include the Economic Development Director, Planning Director, Associate Planner, Planner,
and the Planning Department Assistant. The Economic Development Director is an accredited certified
urban planner through the American Institute of Certified Planners.
Planning and Zoning Process
All land use development and entitlement cases are legally processed by the Village’s planning staff. Staff
works with landowners, entitlement attorneys, land planners, architects, engineers and landscape
architects. Cases involve Annexations, Annexation Agreements, Special Uses, Planned Developments,
Rezoning, Variances and Site Plan Reviews. The planning process starts with the pre-application meeting.
At the pre-application meeting, staff generally reviews the planning process and the procedural steps
that will be necessary to obtain approval of the proposed project or zoning request. Staff prepares the
case for the Plan Commission and coordinates with the Village Engineer, Fire Department and Traffic
Committee and incorporates any planning comments regarding the case.
After the Plan Commission staff prepares the case for the Village Board and final approval, coordinates
the negotiations and any required revisions relating to an Annexation Agreement or Statement of Intent
and Agreement. In addition, staff prepares the necessary agreements, plats, plans, exhibits, and
ordinances relating to approved land use cases.
Staff is also responsible for handling and processing all façade grants that are submitted for
consideration. The facade grant program is funded by the downtown tax increment financing (TIF)
district. Staff processes the grant applications and processes payments once the facades are completed.
Planning further serves as the staff liaison to the Historic Preservation Commission (HPC) and prepares
all staff reports for the monthly meetings of the HPC. The Commission is active in soliciting landmark and
district applications throughout the Village’s historical core. Staff is responsible for handling the
administration of landmark applications and any proposed creation of a district. All requests for
Certificate of Appropriateness (COA) approval for exterior modifications to landmarks and properties
within districts and any demolition are also processed through the Planning Department. Lastly, staff
coordinates the annual reporting requirements associated with being a Certified Local Government
(CLG) with the Illinois Historic Preservation Association (IHPA).
Page 64 111
PLANNING DEPARTMENT
Long Term Planning & Visioning
One of the critical roles of the department is to continue the visioning process on how Plainfield will
grow over the next several decades. Good planning continues to dictate looking into the future and
looking at the big picture. What will residential development look like in twenty years? How will retail
change in the future? How will the family structure and demographics change in the future? These are
just a few of the questions which will help reshape Plainfield in the future.
In 2022 – 2023, the Planning Department will undertake a new visioning of the Village’s Comprehensive
Plan that will help address the questions above and many others related Plainfield’s land use policies.
The Village has seen significant interest in residential growth over the last 5 years even during the COVID-
19 pandemic. With that growth, and the ever-evolving changes in retail and the constant need for new
industrial development in the Interstate 55 corridor, the Planning staff will look to guide this growth by
creating a new Comprehensive Plan that incorporates the vision of the community but continue to move
development forward in a concurrent manner with the new Plan.
Recapture
The Planning staff is also responsible for the tracking of all recapture payment requests and processing
any recapture agreements through the Village Board approval process. Additional duties of the
department include review and permit approval for all permanent/temporary signage within the Village.
Development Engineering
The department oversees the coordination of all engineering review of proposed projects through the
Village’s consulting engineer, Baxter & Woodman, and the Village’s in-house lead engineer in the Public
Works Department. The coordination involves establishing a file number and authorizing the Village
engineer to start the review. Staff is responsible for the coordination of the engineering review and the
scheduling of internal meetings between the developer’s and the Village’s engineer. All approved plans
must be consistent with the Village’s subdivision and building codes and staff is responsible for keeping
the Village’s Subdivision code updated.
FY 2022-23 Key Objectives
The Planning Department has established key objectives to pursue in the 2022-2023 Fiscal Year. Key
objectives include:
• Begin the process in May 22’ to complete a new Comprehensive Plan in Summer of 2023.
• Continued support of development of the Boulevard Place / Costco development.
• Continued pursuit of new development opportunities along the IL 59 corridor, pursuing
redevelopment opportunities in the historic downtown area for newer housing options, and
promoting commercial growth in the Village Center/Extended Downtown area on Lockport.
• Seek redevelopment opportunities in the U.S. Route 30 TIF District to create new value and
investment momentum within this corridor.
• Promote enhanced business retention efforts with industries in the community.
Page 65 112
PLANNING DEPARTMENT
Economic Development
In 2022-2023, staff will work on a reformation and revitalization of the Advisory Task Force on Economic
Development and supplementing its activities on behalf of the Village of Plainfield. Staff, as part of the
Strategic Plan, will continue to work on an approach that promotes the Village’s many regional strengths
and supportive business environment. The Department’s Economic Development Director is the lead
staff member to pursue the following:
• Identifying retailers that would potentially be interested in locating to Plainfield, including
additional end-users at Boulevard Place, multiple opportunities along the IL 59 north and south
corridor, and new opportunities in the Village Center area as residential growth continues in this
area.
• Coordinating with property owners and commercial brokers to provide customized marketing
materials and demographic information specific to the targeted retailers and end-users. The
former Shops at the Polo Club (northeast corner of Illinois Route 59 and 119th Street) is a prime
undeveloped site for pursuit while also seeking redevelopment opportunities of under-utilized
properties to maximize the potential of each site.
• Supporting the Village of Plainfield’s participation in the International Council of Shopping
Centers (ICSC) annual RECon conference and Chicago-area conferences.
• Conducting retention interviews in rotating cycles among the Village’s industrial, major retail,
and independently owned business communities.
Plainfield Riverfront
Planning Staff, in coordination with the Community Relations Director, continue to pursue the
implementation of the Riverfront Master Plan. Below are the projects currently slated to begin in 2022:
• Planning for the river restoration project, spearheaded by the Lower DuPage River Watershed
Coalition, that will provide over $2 million for river and watershed restoration.
• In coordination with Community Relations and Engineering, Staff will assist with the design and
construction of the council ring and the extension of the trail north of the Lockport Street Bridge.
• Staff will continue to investigate grant opportunities to continue to extend the trail system.
Green Village & Conservation Plainfield
Staff will continue to promote new “green” policies throughout the Village including new sustainable
planning efforts for green building, preservation of open space, green energy (wind turbines), and the
promotion of Best Management Practices.
Page 66 113
FY 2018
Actual
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2023
Proposed
Budget
Unit: 09 - Community Development
Salaries and Wages 343,473 347,822 352,345 342,605 397,500 439,000
Benefits 150,362 154,115 145,197 150,066 184,300 197,500
Utilities 3,276 4,146 4,024 2,373 4,500 5,000
Supplies and Commodities 20,465 26,728 9,540 8,419 17,750 17,750
Contractual Services 32,415 61,036 47,455 100,063 72,000 183,500
$549,991 $593,847 $558,561 $603,526 $676,050 $842,750Total: 20 - Planning Program
Classification
Fund: 01 - General Fund
Expenditures
General Fund
Planning Division Summary
2022-2023 Fiscal Year Budget
Division: 20 - Planning Program
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
FY 2018
Actual
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2023
Proposed
Budget
Planning Division Expense History
Contractual Services
Supplies and Commodities
Utilities
Benefits
Salaries and Wages
Page 67
114
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Unit: 09 - Community Development
Division: 20 - Planning Program
Salaries-Full Time 343,839 349,443 338,140 389,000 355,000 430,000
Salaries-Overtime 2,845 172 0 2,000 300 2,000
Salaries-Commissioner 1,138 2,730 4,465 6,500 6,000 7,000
$347,822 $352,345 $342,605 $397,500 $361,300 $439,000
FICA 21,162 20,988 21,781 25,000 22,500 27,500
Medicare 4,949 4,909 5,094 5,800 5,300 6,500
IMRF 37,018 34,288 38,774 43,000 39,000 48,500
Employee Insurance 76,347 74,752 75,575 93,000 87,000 96,000
Deferred Comp. Contribution 5,420 5,554 6,597 8,500 6,500 8,000
Travel/Training 8,341 3,856 1,245 8,000 4,000 10,000
IL Unemployment Insurance 878 850 1,000 1,000 1,000 1,000
$154,115 $145,197 $150,066 $184,300 $165,300 $197,500
Telephone/Internet 3,173 3,165 1,341 3,000 1,500 3,000
Cellular Phones 973 859 1,032 1,500 1,500 2,000
$4,146 $4,024 $2,373 $4,500 $3,000 $5,000
SUPP - Supplies and Commodities
Office Supplies/Postage 22,702 4,866 3,795 12,000 10,000 12,000
Dues & Subscriptions 3,776 4,434 4,587 5,000 4,600 5,000
Gas/Oil/Mileage/Carwash 250 240 37 750 200 750
$26,728 $9,540 $8,419 $17,750 $14,800 $17,750
Maintenance Contracts/Lease 550 1,949 1,820 2,000 2,000 2,500
Vehicle Maintenance 0 0 0 1,000 0 1,000
Legal Notices 0 13,382 10,514 10,000 10,000 10,000
Legal Fees 4,199 2,184 2,026 4,000 1,800 5,000
Special Projects and Programs 9,924 12,217 62,528 15,000 15,000 135,000
Contractual Services 30,913 4,048 4,387 30,000 15,000 15,000
Engineering Fees 15,450 13,675 18,788 10,000 18,000 15,000
$61,036 $47,455 $100,063 $72,000 $61,800 $183,500
$593,847 $558,561 $603,526 $676,050 $606,200 $842,750
Fund: 01 - General Fund
Expenditures
General Fund
Planning Division Detail
2022-2023 Fiscal Year Budget
Total: Supplies & Commodities
Contrac - Contractual Services
Total: Contractual Services
Total: 20 - Planning Program
SAL - Salaries and Wages
Total: Salaries and Wages
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Page 68
115
BUILDING AND CODE COMPLIANCE DEPARTMENT
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The mission of the department is to protect the lives and safety of the residents and visitors of the Village
of Plainfield, preserve quality of life and contribute to economic development and viability of the
community. To perform this obligation in a satisfactory manner building codes and ordinances help
ensure public safety, health, and general welfare.
Duties
The Building and Code Compliance Department has the duty and ability to enforce all ordinances and
laws regulating construction on private property by providing services such as permit issuance, plan
examination and inspection. To properly execute these services, the members of the building
department are also responsible for establishing working relationships with many stakeholders such as
design professionals, contractors, owners, and elected officials. The administration, review process and
enforcement utilizes regulations on permits and inspections for regulating construction, safe occupancy
and use of all buildings and premises. This includes structural building code compliance, control systems,
electrical, plumbing, HVAC, energy control systems, fire protection and fire safety systems and provisions
for property maintenance. The Building and Code Compliance Department consists of a Building Official,
Building Inspector, Electrical Inspector, Plumbing Inspector, Code Compliance Inspectors, Office
Manager, and Administrative Aides.
Administration
The administrative function of the department is responsible for the development of processes and
procedures to ensure effective workflow. The clerical staff is responsible for building permit entry,
contractor registration, billing, collection, and release of permit, along with data preservation, inspection
scheduling, Freedom of Information requests, business license issuance and quality customer service.
The staff is also responsible for covering a variety of tasks for the Public Works Department.
Permits and Inspections are the foundation of services within the department. The Building Official’s
office provides administration, support and oversight for the core services and their daily operations.
• Permits: The department receives applications for:
New construction (residential & commercial)
Residential Remodel
Commercial Build Out
Commercial Change of Occupancy
Miscellaneous Permits (fence, deck, generators, etc.)
• Licensing: The department maintains records for all contractor registration and licensing.
Approval of occupancy and verification by all departments within the Village and approval from
the Illinois Department of Public Health and Department of Children and Family Services is
required prior to issuance of all business licenses.
• Fees: The department collects all fees associated with permitting, business licensing, contractor
registrations, and maintains insurance information and bonding requirements.
Permit Management
The department utilizes Village code provisions for work done without permits, work exceeding the
scope of the approved permit and issues related to expired permits and extensions of permits.
Page 69 116
BUILDING AND CODE COMPLIANCE DEPARTMENT
Plan Review
The purpose of plan review is to determine that the plans and specifications conform to the codes and
ordinances. For compliance of permits, inspections and licensing the department conducts reviews with
all departments prior to granting approvals and issuance of certificates.
• Inspection Review: The department coordinates all interdepartmental permit reviews and plan
reviews. The plan review verifies that construction plans/drawings, proposed drawings for non-
construction changes and all requested revisions are in compliance with the Village’s building
codes and ordinances as well as its design standards. When necessary, consulting services of
structural engineers, consultants, fire protection services and elevator review/inspections
services assist in reviews for assuring compliance.
• Field Review: Field reviews ensure that the scope of work complies with approved drawings.
Deviations from approved drawings require revisions to permit drawings and subsequent
approvals by all applicable reviewers. Inspectors coordinate final inspections and require final
“walk-through” and “sign-off” before issuing appropriate certificates.
• Change of Occupancies: Inspectors coordinate final inspections and require final “walk-through”
and “sign-off” before issuing appropriate certificates.
Inspections
The intent of field inspections is to determine that the construction integrates to the plans and
specifications. Field inspection is not construction supervision. It is a review of the construction process,
at various stages, to verify that the approved plans and specifications are followed. The department
conducts inspections to implement construction provisions for compliance with codes, requirements for
occupancy, maintenance and use of buildings, structures and sites.
• Code Compliance: The department’s inspectors require compliance of the Village’s codes and
ordinances to secure that building, electrical, fire-protection district, plumbing, other building
systems and village design standards are met. The department also interfaces with the Illinois
Department of Public Health, Department of Children and Family Services and Thompson
Elevator Inspections Services for the periodic elevator inspections in compliance with State Code.
• Property Maintenance: The department assists the code compliance department for compliance
of existing structures and their premises to comply with the Village Municipal Code provisions
for property maintenance and upkeep, and in follow up to complaints received.
• Village Zoning Ordinance Enforcement: Conducts inspections and enforces special conditions and
restrictions imposed on properties/premises at time of review by Village ordinances.
Site Safety
Premise Safety is priority for the safe occupancy and use of buildings and/or structures. The department
interfaces, as needed, with the Fire Services Department and Police in code matters related to premise
safety.
• Regulating property/premises for emergency responders: The department verifies all street
addresses as required by code for emergency responders.
• Regulating safety on property by response to disasters: Safety inspections are conducted by
department inspectors on a 24-hour on-call basis for emergency incidents such as fires, floods,
and other disasters.
Page 70 117
BUILDING AND CODE COMPLIANCE DEPARTMENT
Code Compliance
Prevention, detection, investigation, communication, and enforcement of ordinance violations
regulating public health, safety and welfare are the primary focus of the newest addition to our
department. We use logical and sensible approaches when communicating with property owners. Our
department’s goal is compliance. We strive to help improve and maintain both property values and
quality of life of those in the community.
FY 2022-2023 Goals
• Continue to monitor and refine the department’s processes and procedures.
• Continue professional academic training to stay informed of building codes and industry
updates. Educate new employees.
• Continue inter-departmental cross training initiatives.
• Examine updates and efficiencies to the current building permit applications, fees, and codes.
• Continue the paperless permit process.
• Transition to a new software system.
FY 2022-2023 Key Objectives
• To provide accurate, timely and efficient Plan Reviews, Permit Issuance, and Inspection Services
• To support zoning enforcement efforts, developers, contractors, and business developments
• To sustain timely response to property condition complaints, inspection, pre-construction,
phone, e-mail, letter, and Freedom of Information requests.
• To administer rapid service for customers and residents.
• To maintain new Village of Plainfield Codes, regulations, and department information, as well
as updating the Village website and permit applications.
• Update a Standard Operating Procedures Manual.
Adapt to the COVID requirements and the corresponding changes in the building process such
as shortage and costs of building materials and inspection procedures.
Growth Statistics
Year Population Year Population
2000 13,038 2007 37,334
2003 20,673 2010 39,581
2005 30,314 2020 44,762
Calendar Year 2015 2016 2017 2018 2019 2020 2021
New Residential Permits 138 143 144 180 201 256 361
General Construction
Inspections 7,801 8,750 8,816 8,453 10,490 11,300 13,589
Commercial/Industrial
Added (Sq Ft) 336,744 976,399 38,757 95,421 1,674,
667 280,610 557,110
Acreage Annexed 172 3 58.87 206.86 65.717 2.9233 98
Page 71 118
FY 2018
Actual
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2023
Proposed
Budget
Unit: 09 - Community Development
Salaries and Wages 579,510 645,504 665,429 669,669 658,000 688,000
Benefits 269,032 296,055 304,758 313,503 330,300 345,500
Utilities 4,278 4,621 4,795 4,499 5,500 5,500
Supplies and Commodities 9,710 7,489 10,638 9,430 15,000 15,500
Contractual Services 3,166 10,496 5,953 5,782 14,000 19,000
$865,696 $964,165 $991,573 $1,002,883 $1,022,800 $1,073,500
General Fund
Building Division Summary
2022-2023 Fiscal Year Budget
Total Building Program
Classification
Fund: 01 - General Fund
Expenditures
Division: 21 - Building Program
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
FY 2018
Actual
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2023
Proposed
Budget
Building Division Expense History
Contractual Services
Supplies and Commodities
Utilities
Benefits
Salaries and Wages
Page 72
119
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Unit: 09 - Community Development
Salaries-Full Time 642,943 664,788 669,669 655,000 655,000 685,000
Salaries-Overtime 2,561 641 0 3,000 0 3,000
$645,504 $665,429 $669,669 $658,000 $655,000 $688,000
FICA 38,083 39,806 41,796 41,000 41,000 43,000
Medicare 8,906 9,310 9,775 9,800 9,800 10,000
IMRF 67,963 65,930 75,590 73,000 71,000 76,000
Employee Insurance 152,094 170,385 164,902 178,000 178,000 185,000
Deferred Comp. Contribution 16,344 11,931 16,397 15,000 15,000 15,000
Travel/Training 11,188 5,845 3,543 12,000 8,000 15,000
IL Unemployment Insurance 1,477 1,551 1,500 1,500 1,500 1,500
$296,055 $304,758 $313,503 $330,300 $324,300 $345,500
Telephone/Internet 810 1,031 449 1,000 600 1,000
Cellular Phones 3,811 3,764 4,050 4,500 4,000 4,500
$4,621 $4,795 $4,499 $5,500 $4,600 $5,500
Office Supplies/Postage 6,265 8,213 8,192 10,000 9,000 10,000
Dues & Subscriptions 675 935 340 3,000 1,000 3,000
Gas/Oil/Mileage/Carwash 57 547 0 1,000 500 1,000
Uniforms/Clothing 492 943 898 1,000 1,000 1,500
$7,489 $10,638 $9,430 $15,000 $11,500 $15,500
Recording Fees 1,079 1,847 2,612 3,000 3,000 3,000
Vehicle Maintenance 0 0 0 1,000 0 1,000
Contractual Services 9,417 4,106 3,170 10,000 15,000 15,000
$10,496 $5,953 $5,782 $14,000 $18,000 $19,000
$964,165 $991,573 $1,002,883 $1,022,800 $1,013,400 $1,073,500
Fund: 01 - General FundExpenditures
Division: 21 - Building Program
General Fund
Building Division Detail
2022-2023 Fiscal Year Budget
Total: 21 - Building Program
SAL - Salaries and Wages
Total: SAL - Salaries and Wages
BEN - Benefits
Total: Benefits
SUPP - Supplies and Commodities
Total: Supplies & Commodities
Contrac - Contractual Services
Total: Contractual Services
UTIL - Utilities
Total: Utilities
Page 73
120
WATER DIVISION
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Water Division is a sub-section of the Public Works Department. The department operates under
the general supervision of the Director of Public Works as the daily operations are managed by the Water
Superintendent and one Crew Leader within this division. Additional staff members include three Water
Operator. This budget outlines the corresponding portion of the financial revenues and expenditures
that support the overall operation of this division. The primary functions of this division include
compliance with the Environmental Protection Agency’s regulations, customer service, system
operations, maintenance, water billing, and management.
Water Supply
This division is responsible for the operation and maintenance of the entire potable water supply system
within the Village. Once the treated Lake Michigan water, provided by Illinois-American, is delivered to
the 127th Street pumping station, it is distributed throughout the system. Some of the major components
within the system include two pressure adjusting stations, one ground storage tank, five elevated water
towers, the supervisory control/data acquisition computer system, and three emergency back-up wells.
The employees of the division operate the system in a manner that provides safe drinking water for our
residents while retaining a sufficient supply of water that could be utilized to extinguish a fire if required.
Once the Village started utilizing treated Lake Michigan water in 2004, the system has consistently
exceeded the water quality standards established by the Environmental Protection Agency. On a regular
basis staff collects bacteriological samples, complete chemical samples, volatile & synthetic compound
samples, and lead/copper samples. Once these samples are collected, they are analyzed by an EPA
certified laboratory.
Employees are available to respond to water related concerns expressed by our residents daily.
Additionally, staff performs routine maintenance on pumps, motors, and chemical feed equipment.
Our field crews oversee the operation and maintenance of 245 miles of water main, 3,800 hydrants,
2,801 valves, and 14,123 water service/water meters.
Page 74 121
WATER DIVISION
Water Metering
This division is responsible for the installation, repair, and programming of all water meters. Each
month, staff collects water usage readings via radio frequency from all water meters within the Village.
These readings are then electronically transferred to our water billing system. Employees maintain and
troubleshoot meters that indicate unusually high or low usage. Staff can also replace inoperable
meters as needed. The Water Division is currently in the process of changing technology by changing
the meter reading devices to a fixed base system. This system, when fully operational, will have the
capability of reading all the Village’s meters from a fixed base unit mounted on two water towers. This
new technology will enable the Division to maintain the system more efficiently and allow reading
meters in less than one day compared to the drive by reading which takes approximately four days.
This system also allows a shut off to occur at the meter instead of the buffalo box located in the
parkway. An automated shut off valve was built into the new “iPERL” meters, which we currently
purchase from Sensus Technologies Inc. Water termination can occur at the meter with this technology
and can be performed in seconds compared to days. These advances in technology will save money.
FY 2022-2023 Key Objectives
Objective 1: Provide Outstanding Service for our Residents & Businesses
1. All employees within the division will strive to respond to the concerns expressed by our residents
in a timely manner. The water quality and system pressure will be maintained in a manner to
help protect the wellbeing of our customers.
a. The system will be operated within the regulations established by the Environmental
Protection Agency.
b. The buildings, facilities, and equipment will receive preventative and emergency
maintenance as required.
c. Staff will continue our efforts in implementing our new “work order” system that should
improve work efficiencies.
d. Additional hydrant flow testing will be coordinated with the Fire Protection District and
related fire protection companies.
e. We will strive to maintain the Village’s unaccounted for water consumption (currently at
1.9%) at an acceptable level. Staff will conduct a water loss survey and respond quickly to
water main and service line leaks.
Objective 2: Provide Public Improvements that Improve Efficiency.
1. Staff will work with the Environmental Protection Agency, the Illinois Department of
Transportation, and local Developers to provide the most cost-effective and least disruptive
solutions to address major improvement projects. We will strive to provide a comprehensive
review of the related engineering plans and provide proper construction inspection services.
Page 75 122
WATER DIVISION
Objective 3: Planning for the Future.
1. Continue to update the 5-Year Capital Improvement Plan for the water system.
2. Discuss low interest loans and grant funding opportunities with the Village Board for future
consideration.
3. Continue to review the systems electrical usage will be completed to find possible savings in
efficiency. The Village currently utilizes AEP Energy for our supplier of electricity.
4. Expand the use of utility atlases by including new information within the geographical
information system. Currently the GIS Division, (which is under the direction of the Information
Technology Division) updates the water atlases to show hydrants on one map and valves on
another map. This greatly improves our efforts to correctly locate and maintain the system as
well as quick shut downs of the system in time of repairs. The newly utilized I pad for utility
locates has helped reduce time for locating Village utility services.
5. The Village is currently in the planning stage of replacing the lead water services in the
Old Town neighborhood. Data will be collected, and design plans will be completed.
Performance Measures – Water Division
2015 2016 2017 2018 2019 2020 2021
Water Flow: (Jan 1- Dec 31)
Total pumpage (in billions)
Unaccounted for flow
Average daily flow (MGD)
Maximum daily flow (MGD)
1.145
1.9%
3.136
5.292
1.128
1.6%
3.092
5.768
1.185
1.8%
3.166
5.909
1.219
4.0%
3.340
6.000
1.149
4.0%
3.148
4.700
1.225
5.9%
3.350
5.890
1.306
1.9%
3.579
6.861
Water Mains:
Main breaks
Valves repaired
Valves exercised
Hydrants repaired
Hydrants tested
Water service repairs
4
0
441
66
3,423
5
4
1
28
135
3,201
2
10
2
3,300
50
3,400
2
4
1
1,200
10
3,425
3
9
2
1,843
21
3,524
5
4
4
45
20
1,200
4
7
3
35
15
400
5
Fire Flow Tests 4 13 6 4 12 35 6
Water Samples 747 744 750 723 706 820 970
Page 76 123
WASTEWATER DIVISION
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Wastewater division is a sub-section of the Public Works Department. The Wastewater Division
functions under the general supervision of the Director of Public Works as the daily operations are
managed by the Wastewater Superintendent. This division currently employs three wastewater
operators to manage the responsibilities of wastewater collection and conveyance, advanced
wastewater treatment, bio-solids treatment and bio-solids re-use. In addition, the Wastewater Division
investigates and mitigates pollution issues, infiltration and inflow, industrial discharges and drainage
issues.
Wastewater Treatment Facility
The Wastewater Division is responsible for the treatment of over 1.6 billion gallons of municipal
wastewater annually. The North Wastewater Plant is a 7.5 million gallon per day, secondary activated
sludge plant with nitrification and phosphorus removal. The North Facility is also the location of the
Laboratory Facility. The Laboratory Facility is charged with the analysis requirements set forth within the
federal EPA NPDES permit.
The thoroughly modern facility, utilizes screening, settling, and biological techniques to separate the
organic and inorganic solids found in the raw wastewater. The solids are removed, retained, treated and
beneficially reused as farm field fertilizer. The clear liquid portion of the wastewater (effluent) is
disinfected by ultra violet light and either reused for grounds irrigation and process cleaning or returned
to the environment by way of the DuPage River.
Sanitary Sewer System
Within its boundaries, the Village has over 3,000 manhole structures, 223 miles of sanitary sewers
ranging from 8” to 54” in diameter. The design of the system requires that 16 lift stations be employed
to elevate the wastes due to topography differences. Each of these lift stations has at least two sewage
pumps, computer controls, emergency alarms, and back-up power connections.
Industrial Pretreatment Program
This program mandates that all industrial discharges be monitored for quantity and quality of generated
wastes and pollutants. The operator responsible for industrial pretreatment is assigned the task of
tracking, sampling, reporting, monitoring, and environmental enforcement within the industrial
community.
Infiltration & Inflow (I &I)
With age, underground sewer lines deteriorate and begin to allow groundwater to enter the system.
These extraneous flows can cause basement back-ups, main line surcharging and the potential for
sanitary sewer overflow discharges to the river without proper treatment. One employee of our sewer
division has the responsibility to identify I & I points so problems can be addressed.
Page 77 124
WASTEWATER DIVISION
FY 2022-2023 Key Objectives
Objective 1: Provide Outstanding Service for our Residents and Retain Environmental Compliance
All employees within the division will strive to respond to the concerns expressed by our residents
in a timely manner. The water quality and system operation will be maintained in a manner to help
protect the wellbeing of our customers, people that utilize the DuPage River, and the environment.
a. The system will be operated within the regulations established by the EPA.
b. All facilities and equipment will receive preventative and emergency maintenance as needed.
c. Staff will respond quickly to sewer pipeline problems or other environmental concerns.
Objective 2: Provide Public Improvements that Improve Efficiency
Staff will work with the EPA, the Illinois Department of Transportation, and local Developers to
provide the most cost-effective and least disruptive solutions to address major improvement projects.
Staff will strive to provide a comprehensive review of the related engineering plans and provide
proper construction inspection services.
Objective 3: Planning for the Future
1. While our community continues to deal with the impact that the COVID-19 Pandemic has
created, each project will be evaluated based on funding availability. New grant funding
programs will be evaluated, and the Village will seek Federal and State funding when these
grant programs align with our infrastructure improvement plans.
2. Continue to update the 5 Year Capital Improvement Plan for the Wastewater system.
3. Discuss future low interest loans and grant funding opportunities with the Village Board.
4. Expand the use of utility atlases by including new information within the geographical
information system.
Performance Measures – Wastewater Division
UTILITY EXPANSION
The Utility Expansion unit represents water and sewer capital and engineering projects, as well as debt
service expenses relating to past projects. For Fiscal Year 2023, the replacement of the 100-year-old
water mains, fire hydrants, and service lines within the neighborhoods east of Route 59 is scheduled to
be completed. Wastewater Plant Improvements are anticipated. Funds are also budgeted to address
2015 2016 2017 2018 2019 2020 2021
Total Gallons Reclaimed (Billions)
Bio-solids Treated (Tons)
Average Daily Flow (Millions)
Maximum Daily Flow (Millions)
1.628
879
4.460
12.2
1.596
888
4.372
8.97
1.738
893
4.764
12.967
1.675
972
4.587
11.229
2.102
878
5.758
22.037
1.877
835
5.142
22.060
1.607
872
4.402
12.79
Lift Station Maintenance Events
Laboratory Tests
Industrial Samples
Sewers Inspected & cleaned (ft.)
1059
15.953
138
14,006
827
16,229
108
13,450
703
16,559
54
13,200
675
16,520
54
24,568
827
17,993
48
68,138
1189
17,281
49
60,073
1027
17,320
57
47,718
Page 78 125
FY 2018
Actual
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2023
Proposed
Budget
Fund: 02 - Water & Sewer Fund
Licenses and Permits 780,856 1,760,395 1,593,514 3,410,306 1,167,000 1,650,000
State of Illinois Taxes 1,808,980 1,862,432 1,801,904 2,114,518 1,800,000 2,730,000
15,986,666 16,729,536 16,846,437 19,140,282 17,992,000 18,095,000
0 0 0 0 300,000 300,000
73,154 300,234 404,488 62,163 70,000 10,000
43,341 27,599 25,631 52,618 25,500 25,500
0 0 0 0 2,200,000 2,600,000
Revenues Total $18,692,997 $20,680,196 $20,671,974 $24,779,887 $23,554,500 $25,410,500
1,287,179 1,290,678 1,318,114 1,312,957 1,428,000 1,540,000
484,621 478,365 481,960 530,380 618,485 638,238
615,153 665,229 742,311 756,615 717,000 684,500
433,809 462,225 500,546 490,170 504,300 664,000
9,507,871 9,793,009 9,462,377 10,685,604 9,763,500 9,881,500
250,000 250,000 350,000 350,000 350,000 350,000
979,300 976,800 981,000 983,800 935,748 949,100
798,994 2,224,833 4,088,669 4,549,267 7,792,000 9,255,000
3,114,850 3,111,360 3,123,776 1,309,591 1,338,757 1,445,758
3,199,738 3,238,274 3,472,840 3,588,950 0 0
Expenditures Total $20,671,515 $22,490,773 $24,521,593 $24,557,334 $23,447,790 $25,408,096
Total: Water & Sewer Fund ($1,978,518)($1,810,577)($3,849,619)$222,553 $106,710 $2,404
Classification
Water, Sewer & Expansion Revenues
Water, Sewer & Expansion Expenses
Water & Sewer Fund
Revenue/Expense Summary
2022-2023 Fiscal Year Budget
Charges for Services
Grants
Investment Income
Miscellaneous
Debt Proceeds
Supplies and Commodities
Utilities
Benefits
Salaries and Wages
Contractual Services
Other
Transfer to Debt Service
Capital
Debt service
Depreciation
Page 79
126
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Budget
FY 2023
Proposed
Budget
Fund: 02 - Water and Sewer Fund
LIC&PER - Licenses and Permits
Meter Sales 89,690 109,345 191,884 85,000 180,000 150,000
Water Connection Fee 574,742 740,749 1,103,812 500,000 1,200,000 700,000
Sewer Connection Fee 1,018,616 737,400 2,112,245 575,000 1,250,000 775,000
Sewer By-Pass Fee 7,310 6,020 2,365 7,000 8,000 5,000
Recapture Fee 70,037 0 0 0 40,000 20,000
$1,760,395 $1,593,514 $3,410,306 $1,167,000 $2,678,000 $1,650,000
STTAX - State of Illinois Taxes
Home Rule Sales Tax 1,862,432 1,801,904 2,114,518 1,800,000 2,700,000 2,730,000
$1,862,432 $1,801,904 $2,114,518 $1,800,000 $2,700,000 $2,730,000
SERV - Charges for Services
Water Sales 10,511,994 10,445,288 11,976,340 11,200,000 12,100,000 11,200,000
Water Penalty 100,499 82,258 0 50,000 70,000 80,000
Sewer Sales 4,980,864 5,130,943 6,029,551 5,600,000 6,150,000 5,600,000
Sewer Penalty 49,211 41,752 0 20,000 45,000 50,000
Capital Charge 1,074,619 1,090,178 1,110,391 1,092,000 1,115,000 1,131,000
Capital Charge Penalty 12,349 10,018 0 6,000 9,000 10,000
Tower Rent 0 46,000 24,000 24,000 24,000 24,000
$16,729,536 $16,846,437 $19,140,282 $17,992,000 $19,513,000 $18,095,000
Grant Revenue 0 0 0 300,000 3,015,000 300,000
$0 $0 $0 $300,000 $3,015,000 $300,000
Interest Income 186,009 177,512 44,047 70,000 8,000 10,000
Unrealized Gain/Loss 114,225 226,976 18,116 0 0 0
$300,234 $404,488 $62,163 $70,000 $8,000 $10,000
Sale of Scrap 1,110 997 2,581 500 6,163 500
Other Reimbursements 369 (4,201)21,930 0 0 0
Other Receipts 26,120 28,835 28,107 25,000 25,000 25,000
$27,599 $25,631 $52,618 $25,500 $31,163 $25,500
Loan Proceeds 0 0 0 2,200,000 2,200,000 2,600,000
$0 $0 $0 $2,200,000 $2,200,000 $2,600,000
$20,680,196 $20,671,974 $24,779,887 $23,554,500 $30,145,163 $25,410,500Revenues Total
Revenues
Total: Licenses & Permits
Total: State of Illinois Taxes
Total: Charges for Services
INT - Investment Income
Total: Investment Income
MISC - Miscellaneous
Total: Miscellaneous
GRNTS - Grants
Total: Grants
DEBT - Debt Proceeds
Total: Debt Proceeds
Water & Sewer Fund
Revenue Detail
2022-2023 Fiscal Year Budget
Page 80
127
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Budget
FY 2023
Proposed
Budget
Fund: 02 - Water and Sewer Fund Expenses
Unit: 10 - Water Department
SAL - Salaries and Wages
Salaries-Full Time 232,990 219,110 219,318 248,000 230,000 280,000
$232,990 $219,110 $219,318 $248,000 $230,000 $280,000
FICA 14,338 13,172 13,980 15,500 14,300 17,298
Medicare 3,445 3,170 3,355 3,600 3,400 4,050
IMRF 25,892 22,177 25,886 27,500 25,300 30,690
Employee Insurance 39,786 40,618 45,398 59,000 48,000 59,000
Deferred Comp. Contrib 6,511 6,569 7,708 8,000 8,000 9,000
Travel/Training 2,857 1,174 1,918 5,000 2,000 5,000
IL Unemployment Ins.1,518 1,334 2,000 2,000 2,000 2,000
$94,347 $88,214 $100,245 $120,600 $103,000 $127,038
Telephone/Internet 7,758 10,904 7,717 7,500 3,000 3,000
Cellular Phones 4,679 4,177 4,178 4,500 4,800 5,000
$12,437 $15,081 $11,895 $12,000 $7,800 $8,000
SUPP - Supplies & Commodities
Office Supplies/Postage 31,871 30,955 29,484 30,000 30,000 30,000
Dues & Subscriptions 2,256 1,638 266 2,000 1,500 2,000
Gas/Oil/Mileage/Wash 227 226 82 500 250 500
Supplies/Hardware 878 525 448 500 500 500
Software 1,950 0 0 2,000 500 2,000
Sand & Gravel 698 1,107 1,476 2,000 1,500 2,000
Water Meters 115,111 177,309 174,832 150,000 150,000 230,000
$152,991 $211,760 $206,588 $187,000 $184,250 $267,000
Contract - Contractual Services
Building Maintenance 6,217 8,411 10,623 10,000 12,000 15,000
Legal Fees 176 233 0 1,500 1,000 1,500
Contractual Services 29,094 37,766 36,904 40,000 40,000 50,000
Equipment Maintenance 807 0 251 500 500 500
Engineering Fees 17,306 9,875 79,590 10,000 45,000 40,000
$53,600 $56,285 $127,368 $62,000 $98,500 $107,000
Admin Service Charge 125,000 175,000 175,000 175,000 175,000 175,000
Transfer to Debt Service 244,200 245,250 245,950 233,937 233,937 237,275
$369,200 $420,250 $420,950 $408,937 $408,937 $412,275
$915,565 $1,010,700 $1,086,364 $1,038,537 $1,032,487 $1,201,313
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Total: Supplies & Commodities
Total: Contractual Services
OTHER - Other
Total: Other
Total: Water Admin Program
Total: Salaries and Wages
Division: 02 - Water Administration Program
Water & Sewer Fund
Water/Sewer/Expansion Expense Detail
2022-2023 Fiscal Year Budget
Page 81
128
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Budget
FY 2023
Proposed
Budget
Water & Sewer Fund
Water/Sewer/Expansion Expense Detail
2022-2023 Fiscal Year Budget
Salaries-Full Time 366,934 380,926 387,777 399,500 385,000 430,000
Salaries-Part Time 7,706 18,676 8,086 10,000 10,000 20,000
Salaries-Overtime 34,420 29,806 32,515 35,000 30,000 35,000
$409,060 $429,408 $428,378 $444,500 $425,000 $485,000
FICA 24,758 24,293 27,058 27,000 26,350 30,000
Medicare 5,828 5,719 6,364 6,300 6,200 7,000
IMRF 42,623 39,397 47,854 48,000 46,000 52,700
Employee Insurance 67,962 71,372 75,837 85,000 79,000 85,000
Deferred Comp. Contrib 11,682 11,507 13,575 15,000 15,000 17,000
$152,853 $152,288 $170,688 $181,300 $172,550 $191,700
Telephone/Internet 16,673 25,376 18,521 18,000 3,000 5,000
Cellular Phones 0 0 0 500 0 0
Electricity/Gas 137,244 137,382 146,358 125,000 130,000 140,000
$153,917 $162,758 $164,879 $143,500 $133,000 $145,000
SUPP - Supplies and Commodities
Office Supplies/Postage 702 371 331 2,000 500 2,000
Replacement Supplies 10,458 8,428 6,950 8,500 15,000 10,000
Gas/Oil/Mileage/Wash 13,764 17,838 10,092 15,000 15,000 15,000
Supplies/Hardware 5,359 4,215 7,699 5,000 5,000 5,000
Chemicals 5,807 3,833 5,851 6,000 6,000 10,000
Uniforms/Clothing 2,775 2,564 4,793 4,000 4,500 5,000
$38,865 $37,249 $35,716 $40,500 $46,000 $47,000
Contract - Contractual Services
Building Maintenance 3,209 5,791 7,978 8,000 8,000 20,000
Vehicle Maintenance 12,100 7,441 8,136 10,000 10,000 10,000
Contractual Services 30,800 15,711 35,739 50,000 30,000 60,000
Lake Michigan Water 9,273,434 8,900,976 9,994,364 8,833,000 10,100,000 8,921,000
Equipment Maint.10,747 168 4,356 10,000 10,000 10,000
System Maintenance 8,098 39,650 46,540 80,000 65,000 90,000
Water/Fire Hydrant 0 11,837 42,815 50,000 50,000 50,000
EPA Analytical 9,282 13,356 25,244 16,000 20,000 30,000
$9,347,670 $8,994,930 $10,165,172 $9,057,000 $10,293,000 $9,191,000
Transfer to Debt Service 244,200 245,250 245,950 233,937 233,937 237,275
$244,200 $245,250 $245,950 $233,937 $233,937 $237,275
Contingencies/Depreciation
Depreciation 3,238,274 3,472,840 3,588,950 0 0 0
$3,238,274 $3,472,840 $3,588,950 $0 $0 $0
$13,584,839 $13,494,723 $14,799,733 $10,100,737 $11,303,487 $10,296,975
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Total: Supplies & Commodities
Total: Contractual Services
OTHER - Other
Total: Other
Total: Depreciation
Total: Water Distribution Program
Total: Salaries and Wages
SAL - Salaries and Wages Division: 30 - Water Distribution Program
Page 82
129
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Budget
FY 2023
Proposed
Budget
Water & Sewer Fund
Water/Sewer/Expansion Expense Detail
2022-2023 Fiscal Year Budget
$14,500,404 $14,505,423 $15,886,097 $11,139,274 $12,335,974 $11,498,288
Unit: 11 - Sewer Department
Salaries-Full Time 233,085 220,532 220,781 251,250 230,000 280,000
$233,085 $220,532 $220,781 $251,250 $230,000 $280,000
FICA 14,283 13,278 14,021 15,800 14,500 17,500
Medicare 3,431 3,194 3,365 3,700 3,500 4,100
IMRF 25,837 22,376 25,985 28,000 25,300 30,700
Employee Insurance 37,563 38,917 43,787 57,985 48,000 57,000
Deferred Comp. Contrib 6,612 6,712 7,735 8,500 8,500 9,000
Travel/Training 3,306 11,351 989 12,000 4,000 12,000
IL Unemployment Ins.1,034 1,045 2,000 2,000 2,000 2,000
$92,066 $96,873 $97,882 $127,985 $105,800 $132,300
Telephone/Internet 12,140 18,893 13,376 13,000 3,000 3,000
Cellular Phones 3,319 2,573 2,372 3,500 3,500 3,500
$15,459 $21,466 $15,748 $16,500 $6,500 $6,500
SUPP - Supplies and Commodities
Office Supplies/Postage 32,872 29,798 28,822 30,000 30,000 30,000
Dues & Subscriptions 65,015 65,308 63,935 72,300 70,000 70,000
Gas/Oil/Mileage/Wash 457 1,145 2,195 2,500 2,000 2,500
Supplies/Hardware 3,022 1,916 1,560 2,500 3,000 3,000
$101,366 $98,167 $96,512 $107,300 $105,000 $105,500
Contract - Contractual Services
Building Maintenance 8,090 12,731 10,637 20,000 15,000 20,000
Legal Fees 176 425 0 1,500 500 1,500
Contractual Services 27,915 35,733 48,247 75,000 50,000 75,000
Equipment Maintenance 2,857 774 683 2,000 1,000 2,000
Engineering Fees 13,077 4,791 13,731 15,000 10,000 15,000
$52,115 $54,454 $73,298 $113,500 $76,500 $113,500
2013/2004A Bond (Principal)397,500 414,000 0 0 0 0
2013/2004A Bond (Interest)28,320 12,420 0 0 0 0
Admin Service Charge 125,000 175,000 175,000 175,000 175,000 175,000
Transfer to Debt Service 244,200 245,250 245,950 233,937 233,937 237,275
$795,020 $846,670 $420,950 $408,937 $408,937 $412,275
$1,289,111 $1,338,162 $925,171 $1,025,472 $932,737 $1,050,075 Total: Sewer Admin Program
SAL - Salaries and Wages
Total: Salaries and Wages
Total: Benefits
UTIL - Utilities
Total: Utilities
Total: Supplies and Commodities
Division: 02 - Sewer Administration Program
Total: Contractual
OTHER - Other
Total: Other
Total: Water Department
BEN - Benefits
Page 83
130
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Budget
FY 2023
Proposed
Budget
Water & Sewer Fund
Water/Sewer/Expansion Expense Detail
2022-2023 Fiscal Year Budget
Salaries-Full Time 376,342 401,976 409,938 444,250 385,000 445,000
Salaries-Part Time 7,706 11,873 8,086 10,000 10,000 20,000
Salaries-Overtime 31,495 35,215 26,456 30,000 25,000 30,000
$415,543 $449,064 $444,480 $484,250 $420,000 $495,000
FICA 24,790 25,771 28,018 30,100 26,000 30,100
Medicare 5,832 6,061 6,585 7,000 6,000 7,100
IMRF 43,025 42,031 49,784 53,500 46,200 54,000
Employee Insurance 52,579 57,643 63,072 80,000 68,000 78,000
Deferred Comp. Contrib 12,873 13,079 14,106 18,000 15,000 18,000
$139,099 $144,585 $161,565 $188,600 $161,200 $187,200
Telephone/Internet 34,051 50,070 36,014 35,000 4,000 5,000
Electricity/Gas 449,365 492,936 528,079 510,000 510,000 520,000
$483,416 $543,006 $564,093 $545,000 $514,000 $525,000
SUPP - Supplies and Commodities
Office Supplies/Postage 2,229 20 73 3,000 1,000 3,000
Replacement Supplies 4,508 1,938 4,218 5,000 5,000 5,000
Gas/Oil/Mileage/Wash 15,850 18,779 7,140 12,000 13,000 15,000
Supplies/Hardware 7,385 10,296 12,038 10,000 10,000 15,000
Chemicals 129,880 112,446 118,308 125,000 125,000 190,000
Sand & Gravel 0 980 0 500 500 500
Industrial Flow Monitor 2,088 1,843 2,363 8,000 5,000 8,000
Uniforms/Clothing 7,063 7,068 7,214 6,000 6,000 8,000
$169,003 $153,370 $151,354 $169,500 $165,500 $244,500
Contract - Contractual Services
Vehicle Maintenance 2,177 8,360 9,863 10,000 8,000 10,000
Contractual Services 196,551 211,043 227,502 371,000 371,000 310,000
Equipment Maint.22,814 29,966 22,125 25,000 30,000 30,000
System Maintenance 118,082 107,339 60,276 125,000 10,000 120,000
$339,624 $356,708 $319,766 $531,000 $419,000 $470,000
Transfer to Debt Service 244,200 245,250 245,950 233,937 233,937 237,275
$244,200 $245,250 $245,950 $233,937 $233,937 $237,275
$1,790,885 $1,891,983 $1,887,208 $2,152,287 $1,913,637 $2,158,975
$3,079,996 $3,230,145 $2,812,379 $3,177,759 $2,846,374 $3,209,050
Division: 40 - Sewer Treatment Program
Total: Sewer Department
Total: Sewer Treatment Program
SAL - Salaries and Wages
Total:Salaries & Wages
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Total: Supplies & Commodities
Total: Contractual
OTHER - Other
Total: Other
Page 84
131
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Budget
FY 2023
Proposed
Budget
Water & Sewer Fund
Water/Sewer/Expansion Expense Detail
2022-2023 Fiscal Year Budget
Unit: 12 - Utility Expansion
Contractual Services 173,810 67,750 233,451 100,000 100,000 200,000
Engineering Fees 9,668 86,368 123,920 150,000 150,000 175,000
Machinery & Equipment 60,766 215,554 413,836 1,500,000 1,500,000 1,300,000
Vehicles 38,267 41,391 0 93,000 93,000 80,000
Village Green Reconstruction 1,690,049 2,913,332 2,561,489 0 30,000 0
Old Town Reconstruction 0 0 0 4,000,000 4,000,000 3,000,000
143rd St. West Watermain 0 0 0 0 0 2,900,000
143rd Water/Sewer Improvements 5,285 572,937 0 0 0 0
Lakewater/Essignton Rd Trans Main 0 0 262,505 0 0 0
Scada Improvements 0 31,801 654,705 0 0 0
Watermain Improvements 0 0 0 279,000 279,000 0
Pump Station Improvements 219,197 158,315 0 0 0 0
Tower Improvements 27,791 469 0 270,000 270,000 0
Liftstation Improvements 0 752 299,361 1,400,000 1,400,000 1,600,000
$2,224,833 $4,088,669 $4,549,267 $7,792,000 $7,822,000 $9,255,000
2013/2004A Bond (Principal)927,500 966,000 0 0 0 0
2013/2004A Bond (Interest)46,205 13,455 0 0 0 0
2013/2004B Bond (Principal)385,000 400,000 0 0 0 0
2013/2004B Bond (Interest)21,625 7,500 0 0 0 0
2008 Bond (Principal)500,000 0 0 0 0 0
2015/2008 Bond (Principal)90,000 620,000 645,000 700,000 665,000 700,000
2015/2008 Bond (Interest)527,950 503,150 477,350 450,750 450,750 422,750
IEPA Loan (Principal)159,393 161,392 163,416 165,465 165,465 167,540
IEPA Loan (Interest)27,867 25,859 23,825 22,542 22,542 20,468
IEPA Loan 2 (Principal)0 0 0 0 0 110,000
IEPA Loan 2 (Interest)0 0 0 0 0 25,000
$2,685,540 $2,697,356 $1,309,591 $1,338,757 $1,303,757 $1,445,758
$4,910,373 $6,786,025 $5,858,858 $9,130,757 $9,125,757 $10,700,758
$22,490,773 $24,521,593 $24,557,334 $23,447,790 $24,308,105 $25,408,096Total: Water & Sewer Fund
Total: Other
Division: 92 - Bonds
OTHER - Other
Total: Other
Unit Total: 12 - Utility Expansion
OTHER - Other
Division: 91 - Capital
Unit: 12 - Utility Expansion
Page 85
132
CAPITAL
Engineering / Facility Maintenance (EFM) Overall Goal
To effectively engineer and manage the design/construction of Capital Projects, Roadway and Facility
Maintenance Projects within the Village to provide high-quality, cost-effective Public Improvements for
our residents. Research, evaluate, and pursue grant programs available to the Village for infrastructure
and maintenance projects.
The EFM group functions within the Public Works Department and the daily operations are managed by
the Superintendent of Public Improvements. Engineering employees currently include one Lead
Engineer, one Staff Engineer and one Public Improvements Inspector. Facility Maintenance employees
consist of one Facility Maintenance Crew Leader and two Facility Maintenance Workers.
2022/2023 Goals
It is anticipated to be another extremely busy year for the Engineering division. The ongoing expansion
of the resurfacing program, the underground utility replacements within the Old Town neighborhood,
143rd Street East, 143rd Street West, Indian Boundary Road Bridge replacement, P3/Pace and several new
development projects will require a great deal of attention. Several other projects and programs, listed
below, will help our community move forward during the fiscal year.
The Village anticipates utilizing in-house and consultant resources to administer the annual roadway
resurfacing programs, the bike path, sidewalk/curb replacement, pavement crack sealing, and pavement
patching programs, bridge inspections, and the LED streetlight replacement programs. The Village has
had continued success, along with cost savings, by managing these programs primarily in-house over the
past several years. Due to staff limitations, we anticipate an increased use of consultant resources to
assist with the administration of construction programs this year.
We will continue our sidewalk ADA compliance program and Streetlight Inventory program this summer.
The ADA program will inventory and identify the sidewalk network within the community and note any
deficiencies. Those deficiencies will be addressed via the sidewalk replacement program and the
resurfacing program in future years as the budget allows. The Streetlight inventory program captures
the GPS locations and installs identification labels on the poles for accurate inventory, maintenance, and
repairs, when needed.
It is a continual goal to have the Engineering department become the central repository for all plans,
drawings, and information relating to the Village infrastructure and facilities. This task has been an
ongoing multi-year project and includes scanning old documents and plans into the Village’s Laserfiche
system.
Facility Maintenance goal is to centralize as many external maintenance and service contracts as possible
for cost savings and smoother response in times of need. We also plan to complete a comprehensive
evaluation of all the Village owned buildings in an effort to develop a five-year maintenance plan.
Page 86 133
CAPITAL
Annual Maintenance Programs
Roadway Resurfacing Program (MFT & General Funds) - $5,000,000
A combination of MFT and Capital funds has been successfully utilized in past budgets to provide the
maintenance of several roadways within the Village. Staff has identified additional roadways in the
2022-23 fiscal year that need maintenance and resurfacing. The results of the Village’s pavement
management survey have been successful in prioritizing this work. To retain the good quality of the
Village’s roadway network, at total of $5 million has been allocated within both the MFT and Capital
funds. (The MFT funds are included in the Other Funds tab.)
Bike Path Program - $850,000
Staff is responsible for the maintenance of the Village’s thousands of linear feet of asphalt bike path.
Required patching or pavement sealing is completed annually. This amount also includes engineering
funds for bike path connections adjacent to traffic signals. The multi-year program also addresses the
needs of completing “gaps” within the system, as identified in the Village’s Transportation plan. For FY23,
this includes Renwick Road, Fort Beggs Drive and the Riverfront Trail extension north of Lockport Street.
Curb & Sidewalk Program - $150,000
Staff routinely performs inspections of sidewalks and curbs throughout the Village. In addition, requests
from residents concerning defects are promptly investigated and addressed. Staff plans to include the
“saw cut removal” of trip hazards within this program. This type of work has been completed several
times over the last few years with great success.
Patching Program - $125,000
Engineering Staff will coordinate with the Street Division to identify areas that need roadway patching.
Roadway Pavement Marking /Crack Fill Program - (The funds are included in the Street Maintenance
Division budget.) Engineering Staff will coordinate with the Street Division to identify areas that need
pavement marking and crack filling.
Bridge Program - $850,000
The Village has (16) bridges that are under our jurisdiction. According to the latest bridge inspection
reports, some minor maintenance issues need attention. FY23 includes reconstruction cost for the Indian
Boundary Bridge - federal grant funding is anticipated to cover 80% of the design and construction costs.
Storm Sewer Program - $150,000
Staff completes routine maintenance and inspection work as it relates to the Village’s storm sewer
system and other various storm sewer improvements as required. Work is anticipated to occur within
the Kings Crossing subdivision to assist with historical drainage issues in conjunction to developer funded
improvements in the adjacent subdivision.
LED Street light replacement - $125,000
The Village continues to replace older inefficient streetlight fixtures with longer lasting more energy
efficient LED fixtures. Staff has maximized the ComEd Energy Grant rebate program to leverage the total
dollars available each cycle. The Village anticipates securing additional ComEd funds again this year.
Page 87 134
CAPITAL
Grant funded Projects
143rd Street East Extension – Rt 59 to Illinois 126 – STP total grant $21.7M, Illinois Competitive Freight
total grant $20.328M, and INFRA grant $5.0M.
Phase 1 design was approved by IDOT in December of 2014. Phase 2 design work has been completed
with final plans submitted to IDOT. Land acquisition is underway and is expected to be completed in
2022. Once constructed, this project will ultimately provide a much-needed east-west connection for
the Village. TIGER, FASTTRACK, INFRA and STP-Shared Fund Grants have been applied for to assist with
the construction costs. Grants have been awarded totaling approximately $48M as of March 2022.
143rd Street West Extension – Kendall County contribution $1,000,000 and IGA Funding.
This project includes the design/construction of the west extension of 143rd Street from the
Diageo/Seefried project to Ridge Road. Kendall County has offered to provide $1M for the intersection
improvements at 143rd Street and Ridge Road. Other Intergovernmental agreements are in place to assist
with the project funding.
Renwick Road reconstruction – Spangler Farm subdivision to River Road - $1,500,000 total grant
Engineering for this project has started. This project takes a rural two-lane cross section to the standard
three-lane urban cross section. Coordination with the Plainfield Township and Plainfield Park District is
needed to complete the work.
Indian Boundary Bridge Replacement - $800,000 total grant
The Village was awarded Federal Bridge Replacement funding under the IDOT bridge program. The
design is near completion, and it is anticipated that construction will begin in 2022. This Grant provides
80% funding from the Federal Government.
Village Roadway Network – Pavement condition Index (PCI) Update $100,000
The Village has obtained a grant from the Chicago Metropolitan Planning Organization to complete an
update of the Village’s Pavement Condition Index (PCI) at no cost to the Village. Updating the pavement
condition data will assist in the planning of the annual roadway maintenance programs including
resurfacing, patching, and pavement sealing. Once this study is completed, Staff will be able to more
accurately forecast the roadway maintenance work required during the next 5 years.
Village & Shared Projects
Village Transportation Plan - Update $135,000
The Village completed a comprehensive Transportation Plan Update in 2013. This plan, which considers
both vehicular and pedestrian transportation improvements, was a combination of the previous plans
and updated information. This process included a tremendous amount of resident input. During the past
eight years many of the projects identified within the 2013 plan have been completed.
It is time to reevaluate the remaining projects and incorporated new projects. As part of the
development of the new plan we will provide several opportunities for public input. This overarching
document will provide guidance for future improvement and assist the Village with State and Federal
Grant applications.
Page 88 135
CAPITAL
Village & Shared Projects (continued)
I-55 Interchange Project at 126 and Lockport/Airport (Plainfield/Bolingbrook/Romeoville)
Although capital funding is not budgeted for Fiscal Year 2022, we will continue to coordinate with IDOT
and other communities to further the project with specific attention given to the Lockport Street Bypass
development concurrent with the interchange project.
127th Street & Naperville/Plainfield Road - Intersection/Traffic Signal Project - $175,000
The design work is scheduled to be completed in 2022. A cost sharing agreement has been approved
with the Will County Highway Department. A similar agreement is needed with the Village of Bolingbrook
before required property acquisition can occur.
Building/Facility Improvements - $800,000
In addition to funding for Village facility improvements and updates, Fiscal year 2022 includes funds to
outfit the Village’s new PEMA facility which will be constructed this upcoming fiscal year.
Page 89 136
Classification
FY 2018
Actual
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2023
Proposed
Budget
Fund: 11 - Capital Fund
State of Illinois Taxes 3,618,502 3,725,422 3,604,349 4,229,671 4,050,000 5,655,000
Utility Taxes 2,865,380 3,553,905 3,298,561 3,287,274 3,200,000 3,600,000
Licenses and Permits 6,682 59,935 98,949 140,819 88,000 133,000
Fines and Forfeits 379,000 359,600 320,551 344,100 340,000 350,000
Charges for Services 27,510 36,473 29,810 44,880 33,000 28,000
Grants 202,283 195,273 258,216 1,025,569 7,185,000 1,990,000
Investment Income 137,006 283,557 316,491 34,709 50,000 25,000
Miscellaneous 1,438,439 3,818,643 882,169 296,080 1,105,000 105,000
Interfund Transfers 532,831 1,859,212 2,008,012 3,121,257 0 1,000,000
Revenues Total $9,207,633 $13,892,020 $10,817,108 $12,524,359 $16,051,000 $12,886,000
Transfers 2,023,992 2,018,731 2,022,925 2,025,793 2,060,600 2,045,682
Contractual Services 110,790 92,411 110,892 110,706 360,000 440,000
Machinery and Equipment 497,109 520,401 602,964 791,744 550,000 1,800,000
Storm/Drainage Improvements 24,459 57,345 119,933 19,902 40,000 150,000
Bridge Repairs & Construction 51,645 152,933 6,744 26,283 510,000 850,000
Sidewalk, Curb, & Bikepath 336,350 15,611 431,540 583,882 875,000 1,000,000
Traffic Control Device 384 47,839 462,786 48,146 425,000 575,000
Roadway Improvements 2,909,348 3,716,920 5,099,031 7,348,411 20,095,000 8,975,000
Misc. Capital Expenses 1,636,387 4,109,736 655,242 1,014,114 490,000 500,000
Building Improvements 68,701 125,050 46,691 208,863 525,000 800,000
Beautification Improvements 247,808 194,312 191,185 0 100,000 150,000
Expenses Total $7,906,973 $11,051,289 $9,749,933 $12,177,844 $26,030,600 $17,285,682
Total: Capital Fund $1,300,660 $2,840,731 $1,067,175 $346,515 ($9,979,600)($4,399,682)
**Capital Fund has a 4/30/21 Fund Balance of $19,106,071
Capital Fund Revenues
Capital Fund Expenses
Capital Improvement Fund Summary
2022-2023 Fiscal Year Budget
Page 90
137
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Budget
FY 2023
Proposed
Budget
Fund: 11 - Capital Improvement Fund
Home Rule Sales Tax 3,725,422 3,604,349 4,229,671 4,050,000 5,600,000 5,655,000
$3,725,422 $3,604,349 $4,229,671 $4,050,000 $5,600,000 $5,655,000
Utility Tax 2,995,191 2,797,119 2,802,003 2,700,000 2,975,000 3,000,000
Local Motor Fuel Tax 558,714 501,442 485,271 500,000 600,000 600,000
$3,553,905 $3,298,561 $3,287,274 $3,200,000 $3,575,000 $3,600,000
Impact Fee 0 0 0 0 35,000 30,000
Traffic Impact Fee 47,750 91,200 102,688 80,000 75,000 75,000
Municipal Facilities Fee 0 0 16,500 0 25,000 20,000
Recapture Fee 12,185 7,749 21,631 8,000 12,000 8,000
$59,935 $98,949 $140,819 $88,000 $147,000 $133,000
Red Light Fines 359,600 320,551 344,100 340,000 390,000 350,000
$359,600 $320,551 $344,100 $340,000 $390,000 $350,000
Impound Fee 32,763 26,150 41,000 30,000 25,000 25,000
Daily Storage Fee for Impound 3,710 3,660 3,880 3,000 1,000 3,000
$36,473 $29,810 $44,880 $33,000 $26,000 $28,000
Grant Revenue 62,466 5,395 196,026 885,000 0 1,990,000
STP Grant 132,807 252,821 829,543 6,300,000 525,000 0
$195,273 $258,216 $1,025,569 $7,185,000 $525,000 $1,990,000
Interest Income 283,557 316,491 34,709 50,000 15,000 25,000
$283,557 $316,491 $34,709 $50,000 $15,000 $25,000
Sales-Fixed Assets 27,725 65,918 2,828 5,000 69,360 5,000
Donation/Contribution 0 300,000 0 0 0 0
Other Reimbursements 3,686,277 328,938 112,260 1,020,000 50,000 20,000
Other Receipts 104,641 187,313 180,992 80,000 87,000 80,000
$3,818,643 $882,169 $296,080 $1,105,000 $206,360 $105,000
Transfer From TIF 500,000 0 0 0 0 0
Transfer From General 1,359,212 2,008,012 3,121,257 0 0 1,000,000
$1,859,212 $2,008,012 $3,121,257 $0 $0 $1,000,000
$13,892,020 $10,817,108 $12,524,359 $16,051,000 $10,484,360 $12,886,000
MISC - Miscellaneous
INTER - Interfund Transfers
Total: Interfund Transfers
Revenues Total
Total: Miscellaneous
SERV - Charges for Services
Total: Charges for Services
GRNTS - Grants
Total: Grants
INT - Investment Income
Total: Investment Income
OTHTX - Other Taxes
Total: Other Taxes
LIC&PER - Licenses and Permits
Total: Licenses and Permits
FIN - Fines and Forfeits
Total: Fines and Forfeits
STTAX - State of Illinois Taxes
Total: State of Illinois Taxes
Revenues
Capital Improvement Fund
Revenue & Expense Detail
2022-2023 Fiscal Year Budget
Page 91
138
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Budget
FY 2023
Proposed
Budget
Capital Improvement Fund
Revenue & Expense Detail
2022-2023 Fiscal Year Budget
Police Fleet/Equipment 202,666 191,619 185,638 225,000 350,000 350,000
Body Cameras (reserve)0 0 0 0 0 1,000,000
Public Works/Community Dev.317,735 411,345 606,106 325,000 200,000 450,000
127th St. & Plfd-Naperville Rd 15,219 67,567 43,362 175,000 5,000 175,000
Rt. 30 and 143rd - engineering 0 0 0 50,000 0 100,000
Rt. 59 & Champion Dr. 0 0 0 200,000 50,000 200,000
Meadow Ln./143rd St. Signal 32,620 395,219 4,784 0 0 0
135th St. & Rt. 59 - engineering 0 0 0 0 0 100,000
15,611 431,540 583,882
Bike Path 725,000 100,000 850,000
Curb & Sidewalk 150,000 150,000 150,000
2,892,724 2,967,199 3,712,791 2,000,000 1,100,000 2,500,000
I-55 Interchange Design 59,290 46,655 26,340 50,000 500 0
143rd St. East Extension 349,612 1,300,370 1,223,145 9,600,000 3,500,000 5,300,000
143rd St. West Extension 138,273 176,566 318,989 7,950,000 125,000 1,000,000
Renwick Corridor engineering 19,002 3,043 200 370,000 0 50,000
Rt. 126 & Meadow Ln 20,180 0 0 0 0 0
Village Green project 63,353 519,083 1,786,242 0 0 0
Woodfarm Road - eng 61,776 16,347 0 0 0 0
112,710 69,768 280,704 125,000 125,000 125,000
152,933 6,744 26,283 510,000 175,000 850,000
57,345 119,933 19,902 40,000 25,000 150,000
PCI Pavement Inspection 0 0 0 100,000 0 0
Settler's Park 84,501 91,779 28,423 0 0 50,000
Transportation Plan 0 0 0 150,000 15,000 135,000
Street Lights - LED/pole 186,501 186,134 163,451 125,000 125,000 125,000
Misc. Engineering 66,889 54,713 299,164 75,000 100,000 150,000
PD Parking Lot resurface 0 13,660 521,718 0 0 0
Pond Drainage 0 0 0 40,000 0 40,000
PACE Lot 3,771,845 308,956 1,358 0 0 0
194,312 191,185 0 0 0 0
0 0 0 100,000 85,000 150,000
125,050 46,691 208,863 525,000 475,000 800,000
92,411 110,892 110,706 110,000 110,000 110,000
0 0 0 250,000 250,000 330,000
2,018,731 2,022,925 2,025,793 2,060,600 2,060,600 2,045,682
$11,051,289 $9,749,933 $12,177,844 $26,030,600 $9,126,100 $17,285,682
Roadway Improvements
Pavement Patching
Machinery and Equipment
Traffic Control Device
Sidewalk, Curb, & Bikepath
Miscellaneous Capital Expenses
Emerald Ash Borer
Expenditure Grand Totals:
Building Improvements
Contractual Services (Red Lt Camera)
Economic Incentive
Transfer to Debt Service
Beautification Improvements
Bridge Repairs & Construction
Storm & Drainage Improvements
Expenses
Page 92
139
Downtown Rt. 30 Other
MFT Bond and Tort Audit Police DARE TIF TIF Alcohol Funds
Fund Interest Immunity Fund Pension Fund Fund Fund Enforcement Totals
REVENUES
Property Taxes - - 685,000 50,000 - - 775,000 130,000 - 1,640,000
State of Illinois Taxes 2,210,000 - - - - - - - - 2,210,000
Fines And Forfeits - - - - - - - - 15,000 15,000
Interest Income 2,000 1,000 300 100 1,125,000 100 2,000 50 100 1,130,650
Other -
Employer Contributions - - - - 1,700,000 - - - - 1,700,000
Employee Contributions - - - - 695,000 - - - - 695,000
DARE Contributions - - - - - 20,000 - - - 20,000
Interfund Transfers - 2,994,782 300,000 - - - - - - 3,294,782
Total 2,212,000 2,995,782 985,300 50,100 3,520,000 20,100 777,000 130,050 15,100 10,705,432
EXPENDITURES
Salaries & Wages - - - - 1,100,000 - - - 1,100,000
Benefits - - - - 5,000 - - - 5,000
Supplies/Commodities - - - - 9,000 20,000 - - 29,000
Contractual Services - - 752,836 45,000 35,000 - - - 832,836
Other
Debt Service - 2,994,782 - - - - - - 2,994,782
Capital Outlay 2,500,000 - - - - - 1,050,000 - - 3,550,000
Miscellaneous - - - - 130,000 - - 58,000 - 188,000
Interfund Transfers - - - - - - - - 20,000 20,000
Total 2,500,000 2,994,782 752,836 45,000 1,279,000 20,000 1,050,000 58,000 20,000 8,719,618
EXCESS/(DEFICIENCY)(288,000) 1,000 232,464 5,100 2,241,000 100 (273,000) 72,050 (4,900) 1,985,814
Miscellaneous Funds
Revenue & Expenses by Fund Summary
2022-2023 Fiscal Year Budget
Page 93
140
Description
2019
Actual
2020
Actual
2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Fund: 04 - Motor Fuel Tax
State of Illinois Taxes
MFT Entitlements 1,103,351 1,485,096 1,655,228 1,500,000 1,750,000 1,775,000
Grant Revenue 0 0 1,304,272 870,000 870,000 435,000
Total: State of Illinois Taxes $1,103,351 $1,485,096 $2,959,500 $2,370,000 $2,620,000 $2,210,000
Investment Income
Interest Income 72,787 68,615 8,601 20,000 1,500 2,000
Total: Investment Income $72,787 $68,615 $8,601 $20,000 $1,500 $2,000
Revenues Total $1,176,138 $1,553,711 $2,968,101 $2,390,000 $2,621,500 $2,212,000
Division: 91 - Capital
Street Improvements 875,331 1,254,866 2,122,092 2,000,000 2,000,000 2,500,000
Total: Other $875,331 $1,254,866 $2,122,092 $2,000,000 $2,000,000 $2,500,000
Division Total: 91 - Capital $875,331 $1,254,866 $2,122,092 $2,000,000 $2,000,000 $2,500,000
Division: 99 - Transfers
Transfer to General 0 0 0 150,000 0 0
Total: 99 - Transfers $0 $0 $0 $150,000 $0 $0
Total: Non-Departmental $875,331 $1,254,866 $2,122,092 $2,150,000 $2,000,000 $2,500,000
Expenditures Total $875,331 $1,254,866 $2,122,092 $2,150,000 $2,000,000 $2,500,000
Total: 04 - Motor Fuel Tax $300,807 $298,845 $846,009 $240,000 $621,500 ($288,000)
**MFT has a 4/30/21 Fund Balance of $4,619,581
Motor Fuel Tax Fund
2022-2023 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$1,000,000$1,100,000$1,200,000$1,300,000$1,400,000$1,500,000$1,600,000$1,700,000$1,800,000$1,900,000
2019 Actual 2020 Actual 2021 Actual FY 2022
Adopted
Budget
FY 2023
Proposed
Budget
MFT Revenue History
MFT
Entitlements
Page 94
141
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Fund: 05 - Bond and Interest Fund
Property Taxes
Property Tax Revenue 118,114 114,802 0 0 0 0
Total: Property Taxes $118,114 $114,802 $0 $0 $0 $0
Investment Income
Interest Income 12,403 11,223 1,276 3,000 1,000 1,000
Total: Investment Income $12,403 $11,223 $1,276 $3,000 $1,000 $1,000
Debt Proceeds
Refunding Bond Proceeds 0 0 2,790,000 0 2,385,000 0
Total: Debt Proceeds $0 $0 $2,790,000 $0 $2,385,000 $0
Interfund Transfers
Transfer From Water & Sewer 976,800 981,000 983,800 935,749 935,748 949,100
Transfer From Capital 2,018,731 2,022,925 2,025,793 2,060,600 2,058,885 2,045,682
Total: Interfund Transfers $2,995,531 $3,003,925 $3,009,593 $2,996,349 $2,994,633 $2,994,782
Revenues Total $3,126,048 $3,129,950 $5,800,869 $2,999,349 $5,380,633 $2,995,782
Bond & Interest Fund
2022-2023 Fiscal Year Budget
Revenues
Revenue & Expense Detail
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
$5,500,000
$6,000,000
FY 2019Actual FY 2020Actual FY 2021Actual FY 2022Adopted
Budget
FY 2023Proposed
Budget
Bond & Interest Expense History
Expenditures
Page 95
142
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Bond & Interest Fund
2022-2023 Fiscal Year Budget
Revenue & Expense Detail
Unit: 00 - Non-Departmental
Division: 92 - Bonds
OTHER - Other
2007 Bond (Principal)170,000 0 0 0 0 0
2007 Bond (Interest)8,500 0 0 0 0 0
2009 Refunding Bond(Princ)105,000 110,000 0 0 0 0
2009 Refunding Bond (Int)8,600 4,400 0 0 0 0
2010 Bond (Principal)770,000 805,000 840,000 0 0 0
2010 Bond (Interest)206,800 176,000 143,800 0 0 0
2012 Refunding Bond (Princ)680,000 695,000 715,000 735,000 735,000 0
2012 Refunding Bond (Int)155,400 135,000 114,150 92,700 92,700 0
2014 Refunding Bond (Princ)750,000 950,000 965,000 1,025,000 1,025,000 1,060,000
2014 Refunding Bond (Int)270,850 255,850 236,850 207,900 207,900 177,150
2020 Refunding Bond (Princ)0 0 0 910,000 910,000 935,000
2020 Refunding Bond (Int)0 0 0 25,749 25,749 14,100
2021 Refunding Bond (Princ)0 0 0 0 0 790,000
2021 Refunding Bond (Int)0 0 0 0 0 18,532
Payment to Escrow Agent 0 2,754,483 0 2,355,000 0
Bond Issuance Costs 0 33,300 0 28,400 0
Total: OTHER - Other $3,125,150 $3,131,250 $5,802,583 $2,996,349 $5,379,749 $2,994,782
Expenditures Total $3,125,150 $3,131,250 $5,802,583 $2,996,349 $5,379,749 $2,994,782
Total: Bond & Interest $898 ($1,300)($1,714)$3,000 $884 $1,000
Expenditures
Page 96
143
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Fund: 07 - Tort Immunity Fund
Property Taxes
Property Tax Revenue 491,668 399,426 150,397 350,000 350,000 685,000
Total: Property Taxes $491,668 $399,426 $150,397 $350,000 $350,000 $685,000
Investment Income
Interest Income 8,101 8,237 484 1,000 500 300
Total: Investment Income $8,101 $8,237 $484 $1,000 $500 $300
Other Reimbursements $451 $0 $0 $0 $0 $0
$451 $0 $0 $0 $0 $0
Transfers
Transfer from General 0 0 0 0 0 300,000
Total: Transfers $0 $0 $0 $0 $0 $300,000
Revenues Total $500,220 $407,663 $150,881 $351,000 $350,500 $985,300
Unit: 00 - Non-Departmental
Contractual Services
Bond-Treasurer 336 336 336 336 336 336
Comm. Umbrella Liability 170,959 157,579 220,751 280,000 351,336 437,500
Workman's Comp. Ins.180,488 189,364 189,914 230,000 240,481 315,000
Total: Contractual Services $351,783 $347,279 $411,001 $510,336 $592,153 $752,836
Expenditures Total $351,783 $347,279 $411,001 $510,336 $592,153 $752,836
Total: Tort Immunity Fund $148,437 $60,384 ($260,120)($159,336)($241,653)$232,464
**Tort Immunity Fund has a 4/30/21 Fund Balance of $242,787
Tort Immunity Fund
2022-2023 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
MISC - Miscellaneous
Total: Miscellaneous
$0
$100,000$200,000$300,000
$400,000$500,000
$600,000$700,000
$800,000
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2023
Proposed
Budget
Tort Immunity Revenue History
Property Tax Revenue
Page 97
144
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Fund: 08 - Audit Fund
Property Taxes
Property Tax Revenue 44,169 36,152 30,373 40,000 40,000 50,000
Total: Property Taxes $44,169 $36,152 $30,373 $40,000 $40,000 $50,000
Investment Income
Interest Income 532 513 33 500 100 100
Total: Investment Income $532 $513 $33 $500 $100 $100
Revenues Total $44,701 $36,665 $30,406 $40,500 $40,100 $50,100
Unit: 00 - Non-Departmental
Division: 00 - Non-Divisional
Contrac - Contractual Services
Audit Village 38,085 39,565 40,320 42,000 41,800 45,000
Total: Contractual Services $38,085 $39,565 $40,320 $42,000 $41,800 $45,000
Expenditures Total $38,085 $39,565 $40,320 $42,000 $41,800 $45,000
Total: Audit Fund $6,616 ($2,900)($9,914)($1,500)($1,700)$5,100
**Audit Fund has a 4/30/21 Fund Balance of $9,779
Audit Fund
2022-2023 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
$50,000
$55,000
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2023
Proposed
Budget
Audit Fund Revenue History
Property TaxRevenue
Page 98
145
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Fund: 10 - Police Pension Fund
Investment Income
Interest Income 1,219,956 1,012,050 890,572 625,000 600,000 625,000
Realized Gain/Loss 339,712 765,702 580,856 300,000 300,000 300,000
Unrealized Gain/Loss 235,710 (1,129,771)7,324,489 200,000 200,000 200,000
Total: Investment Income $1,795,378 $647,981 $8,795,917 $1,125,000 $1,100,000 $1,125,000
MISC - Miscellaneous
Other Receipts 200 0 226 0 0 0
Employee Contributions 555,362 580,065 655,092 650,000 670,000 695,000
Employer Contributions 1,402,475 1,297,308 1,577,460 1,700,000 1,700,000 1,700,000
Total: Miscellaneous $1,958,037 $1,877,373 $2,232,778 $2,350,000 $2,370,000 $2,395,000
Revenues Total $3,753,415 $2,525,354 $11,028,695 $3,475,000 $3,470,000 $3,520,000
Police Pension Fund
2022-2023 Fiscal Year Budget
Revenues
Revenue & Expense Detail
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2023
Proposed
Budget
Police Pension Contribution History
Employee Contributions
Employer Contributions
Page 99
146
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Police Pension Fund
2022-2023 Fiscal Year Budget
Revenue & Expense Detail
Unit: 00 - Non-Departmental
Division: 00 - Non-Divisional
Salaries and Wages
Pension Payments 510,423 640,262 811,860 950,000 930,000 1,100,000
Total: Salaries & Wages $510,423 $640,262 $811,860 $950,000 $930,000 $1,100,000
Benefits
Travel/Training 7,153 6,765 (341)5,000 3,000 5,000
Total: Benefits $7,153 $6,765 ($341)$5,000 $3,000 $5,000
Supplies and Commodities
Office Supplies/Postage 0 123 0 500 500 500
Dues & Subscriptions 6,421 7,111 8,213 7,500 8,500 8,500
Total: Supplies & Commodities $6,421 $7,234 $8,213 $8,000 $9,000 $9,000
Contractual Services
Contractual Services 36,143 29,146 35,946 35,000 35,000 35,000
Total: Contractual Services $36,143 $29,146 $35,946 $35,000 $35,000 $35,000
Other
Investment Expense 106,456 115,940 134,947 120,000 130,000 130,000
Total: OTHER - Other $106,456 $115,940 $134,947 $120,000 $130,000 $130,000
Total: Non-Divisional $666,596 $799,347 $990,625 $1,118,000 $1,107,000 $1,279,000
Expenditures Total $666,596 $799,347 $990,625 $1,118,000 $1,107,000 $1,279,000
Total: Police Pension Fund $3,086,819 $1,726,007 $10,038,070 $2,357,000 $2,363,000 $2,241,000
Expenditures
Page 100
147
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Fund: 14 - D.A.R.E. Fund
Investment Income
Interest Income $315 $239 $11 $100 $50 $100
Total: Investment Income $315 $239 $11 $100 $50 $100
Miscellaneous
DARE Contributions 24,819 14,198 0 20,000 11,700 20,000
Total: Miscellaneous $24,819 $14,198 $0 $20,000 $11,700 $20,000
Revenues Total $25,134 $14,437 $11 $20,100 $11,750 $20,100
Unit: 00 - Non-Departmental
Division: 00 - Non-Divisional
D.A.R.E. Program 18,948 23,142 0 20,000 5,000 20,000
Total: Non-Divisional $18,948 $23,142 $0 $20,000 $5,000 $20,000
Expenditures Total $18,948 $23,142 $0 $20,000 $5,000 $20,000
Total: D.A.R.E. Fund $6,186 ($8,705)$11 $100 $6,750 $100
**DARE Fund has a 4/30/21 Fund Balance of $3,547
D.A.R.E. Fund
2022-2023 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2023 Proposed
Budget
DARE Contribution History
DARE Contributions
Page 101
148
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Fund: 17 - Tax Increment Financing Fund-Downtown
Property Taxes
Property Tax Revenue 726,816 735,635 775,317 730,000 757,117 775,000
Total: Property Taxes $726,816 $735,635 $775,317 $730,000 $757,117 $775,000
INT - Investment Income
Interest Income 17,553 16,472 2,425 5,000 2,000 2,000
Total: Investment Income $17,553 $16,472 $2,425 $5,000 $2,000 $2,000
Revenues Total $744,369 $752,107 $777,742 $735,000 $759,117 $777,000
Unit: 00 - Non-Departmental
Division: 91 - Capital
Other
Contractual Services 81,868 112,764 652,978 1,000,000 1,500,000 1,000,000
Facade Improvements 2,500 0 0 40,000 0 50,000
Total: Capital $84,368 $112,764 $652,978 $1,040,000 $1,500,000 $1,050,000
Division: 99 - Transfers
OTHER - Other
Transfer to General Fund 0 0 0 50,000 0 0
Transfer to Capital Fund 500,000 0 0 0 0 0
Total: Transfers $500,000 $0 $0 $50,000 $0 $0
Expenditures Total $584,368 $112,764 $652,978 $1,090,000 $1,500,000 $1,050,000
Total: Tax Increment Financing Fund $160,001 $639,343 $124,764 ($355,000)($740,883)($273,000)
**TIF Fund has a 4/30/21 Fund Balance of $1,119,145
Downtown Tax Increment Financing Fund
2022-2023 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$480,000
$530,000
$580,000
$630,000
$680,000
$730,000
$780,000
$830,000
FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2023 ProposedBudget
TIF Property Tax Revenue History
Property Tax Revenue
Page 102
149
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Fund: 18 - Tax Increment Financing Fund - Rt 30
Property Taxes
Property Tax Revenue 0 968 11,723 15,000 121,715 130,000
Total: Property Taxes $0 $968 $11,723 $15,000 $121,715 $130,000
INT - Investment Income
Interest Income 0 6 16 50 50 50
Total: Investment Income $0 $6 $16 $50 $50 $50
Revenues Total $0 $974 $11,739 $15,050 $121,765 $130,050
Unit: 00 - Non-Departmental
Division: 91 - Capital
Other
Contractual Services 0 0 0 0 0 0
Total: Capital $0 $0 $0 $0 $0 $0
Property Tax Rebate 0 0 5,997 7,500 57,069 58,000
$0 $0 $5,997 $7,500 $57,069 $58,000
Expenditures Total $0 $0 $5,997 $7,500 $57,069 $58,000
Total: Tax Increment Financing Fund $0 $974 $5,742 $7,550 $64,696 $72,050
**TIF Fund has a 4/30/21 Fund Balance of $6,715
OTHER - Other
Total: Other
Route 30 Tax Increment Financing Fund
Revenue & Expense Detail
2022-2023 Fiscal Year Budget
Revenues
Expenditures
$0
$3,000
$6,000
$9,000
$12,000
$15,000
$18,000
FY 2019 ActualFY 2020 ActualFY 2021 Actual FY 2023Proposed
Budget
Rt. 30 TIF Property Tax Revenue History
Property TaxRevenue
Page 103
150
Description
FY 2019
Actual
FY 2020
Actual
FY 2021
Actual
FY 2022
Adopted
Budget
FY 2022
Estimated
Amount
FY 2023
Proposed
Budget
Fund: 27 - Alcohol Enforcement Fund
Fines and Forfeits
Alcohol Fines 22,680 21,203 15,858 15,000 18,000 15,000
Total: Fines and Forfeits $22,680 $21,203 $15,858 $15,000 $18,000 $15,000
Investment Income
Interest Income 1,164 954 70 500 100 100
Total: Investment Income $1,164 $954 $70 $500 $100 $100
Revenues Total $23,844 $22,157 $15,928 $15,500 $18,100 $15,100
Unit: 00 - Non-Departmental
Division: 99 - Transfers
Other
Transfer to General 25,000 25,000 25,000 25,000 25,000 20,000
Total: Other $25,000 $25,000 $25,000 $25,000 $25,000 $20,000
Expenditures Total $25,000 $25,000 $25,000 $25,000 $25,000 $20,000
Total: Alcohol Enforcement Fund ($1,156)($2,843)($9,072)($9,500)($6,900)($4,900)
**Alcohol Enforcement Fund has a 4/30/21 Fund Balance of $29,132
Alcohol Enforcement Fund
2022-2023 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$8,200
$10,200
$12,200
$14,200
$16,200
$18,200
$20,200
$22,200
$24,200
FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2023 Proposed
Budget
Alcohol Fines History
Alcohol Fines
Page 104
151
FY 2023
Proposed
Budget
FY 2024
Budget
FY 2025
Budget
FY 2026
Budget
7,159,080 7,215,600 7,272,913 7,345,643
16,180,750 16,261,304 16,342,260 16,587,394
1,206,000 1,212,000 1,230,090 1,248,541
1,318,200 1,323,200 1,334,310 1,360,996
659,000 663,000 669,375 676,069
5,626,700 5,655,700 5,681,777 5,767,004
45,750 45,750 45,750 45,750
565,000 565,000 565,000 565,000
40,000 50,000 50,000 50,500
124,500 130,500 130,500 131,805
450,000 461,000 472,275 476,998
20,000 20,000 20,000 20,000
Revenues Total $33,394,980 $33,603,054 $33,814,251 $34,275,699
Administration/Finance 11,432,330 10,993,049 11,048,942 11,214,676
Police Department 14,542,100 15,334,725 15,621,246 15,855,565
Street Department 4,639,390 4,868,637 4,999,262 5,099,247
Planning Program 842,750 884,250 899,506 917,496
Building Program 1,073,500 1,143,085 1,175,156 1,198,660
Expenses Total $32,530,070 $33,223,745 $33,744,112 $34,285,644
$864,910 $379,309 $70,138 ($9,944)Surplus/(Deficit) General Fund
Miscellaneous
Intergovernmental
Interfund Transfers
General Fund Revenues
General Fund Expenses
Franchise Fees
Investment Income
General Fund
Revenue & Expense Forecast
Fiscal Years 2023-2026
Grants
Classification
Fund: 01 - General Fund
Property Taxes
State of Illinois Taxes
Other Taxes
Licenses & Permits
Fines and Forfeits
Charges for Services
Page 105
152
FY 2023
Proposed
Budget
FY 2024
Budget
FY 2025
Budget
FY 2026
Budget
Licenses and Permits 1,650,000 1,000,000 1,020,000 1,030,200
State of Illinois Taxes 2,730,000 2,750,000 2,777,500 2,780,278
Charges for Services 18,095,000 18,456,900 18,826,038 19,202,559
Grants 300,000 0 0 0
Investment Income 10,000 15,000 15,000 15,000
Miscellaneous 25,500 25,000 25,000 25,000
Debt Proceeds 2,600,000 0 0 0
Revenues Total $25,410,500 $22,246,900 $22,663,538 $23,053,036
Salaries and Wages 1,540,000 1,663,200 1,729,728 1,798,917
Benefits 638,238 663,768 690,318 717,931
Utilities 684,500 705,035 719,136 733,518
Supplies and Commodities 664,000 683,920 697,598 711,550
Contractual Services 9,881,500 10,177,945 10,483,283 10,797,782
Other 350,000 350,000 350,000 350,000
Transfer to Debt Service 949,100 952,088 0 0
Capital 9,255,000 4,000,000 4,500,000 4,500,000
Debt service 1,445,758 1,338,758 1,488,758 1,488,758
Depreciation 0 1,700,000 2,000,000 2,000,000
Expenses Total $25,408,096 $22,234,714 $22,658,822 $23,098,457
Surplus/(Deficit) Water & Sewer Fund $2,404 $12,186 $4,716 ($45,420)
Water & Sewer Fund
Revenue & Expense Forecast
Fiscal Years 2023-2026
Water, Sewer & Expansion Revenues
Water, Sewer & Expansion Expenses
Classification
Fund: 02 - Water & Sewer Fund
Page 106
153
GENERAL FUND REVENUE PER CAPITA
Importance
Emerging Trends
GENERAL FUND TAX REVENUES AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
Declining tax revenues, where levies or rates have not been reduced, should be avoided.
VILLAGE OF PLAINFIELD STATISTICAL TRENDS
Total General Fund operating revenues, divided by the current population (as reported or estimated by U.S.
or Special Census)
Per capita revenue provides preliminary information about the financial burden on and benefit received from
residents. Significant variances should be investigated by examining individual revenue sources.
Preferably, revenue per capita should at a minimum remain constant over time. Decreasing revenues might
indicate an inability to meet service demands under the existing revenue structure.
Total General Fund tax revenues (local taxes, property, income, use, sales tax etc.) collected divided by total
General Fund operating revenue.
Taxes are the largest single revenue source in this fund, and so their levels must be carefully monitored on a
continual basis.
$400
$500
$600
$700
$800
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Fiscal Year
General Fund Revenue Per Capita
50.00%
54.00%
58.00%
62.00%
66.00%
70.00%
74.00%
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Fiscal Year
GF Tax Revenues as a % of GF Revenue
Page 107 154
LOCAL TAXES AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
SALES TAX REVENUE AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
Because sales taxes account for a high percentage of some governments revenues, this ratio measures
dependency and can vary significantly with changes in external economic conditions.
Decreasing sales tax revenue typically represents a downturn in the economy, but a decline could represent a
change in a municipality's property mix (i.e. # of sales tax generating businesses).
VILLAGE OF PLAINFIELD STATISTICAL TRENDS
Local taxes under direct control of the governing unit (i.e. sales/use, property, motor fuel tax) divided by
total General Fund operating revenue.
Local taxes are a municipality's most dependable source of revenue. However, there can be a challenge of
balancing the need for financial stability with the burden placed on taxpayers by locally controlled taxes.
A low percentage indicates the possibility of little local control over its financial future; a high percentage
may indicate too much dependency on the local tax base. The appropriate balance will vary by municipality.
Though it is critical to not overburden local taxpayers, the list of local taxes reflect that some of the burden
can be spread to non-residents as well. Municipalities can proactively determine their revenue mix using
local taxes to avoid heavy dependence on any one revenue source.
Sales and use tax, divided by General Fund operating revenue.
20.00%
30.00%
40.00%
50.00%
60.00%
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Fiscal Year
Local Taxes as a % of GF Revenue
15.00%
20.00%
25.00%
30.00%
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Fiscal Year
Sales Tax as a % of GF Revenue
Page 108 155
PROPERTY TAX REVENUE AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
INCOME TAX REVENUE AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
Income Tax divided by General Fund operating revenue.
Income tax revenues fluctuate with economic swings and is outside the control of the local unit.
Overreliance on sources that may be reduced with short notice could impact long-term stability.
While income tax revenues are generally a reliable and steady income source, they are subject to the policy
of the State. The State is currently proposing to push their financial burden to local municipalities by
reducing its funding formula. Increasing reliance on this uncontrolled revenue source should be monitored
and addressed.
VILLAGE OF PLAINFIELD STATISTICAL TRENDS
Property and personal property replacement tax divided by General Fund operating revenue.
Property tax is typically one of the largest revenue sources for municipalities, but it can be politically
sensitive. Reliance on these revenues remain high because it is generally an inelastic revenue, as local
assessments are averaged over a three year period.
Being one of the most significant revenue generators, property taxes are used to fund critical day-to-day
operations and services that residents expect. Municipalities with excessive growth will experience a future
increase in property tax revenues even when the municipality's tax rate remains the same, however
additional growth tends to increase service needs. Also, impacts based on struggling housing markets should
be examined to address the possible reduction in future property tax revenues.
0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Fiscal Year
Property Taxes as a % of GF Revenue
0.00%
5.00%
10.00%
15.00%
20.00%
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Fiscal Year
Income Tax as a % of GF Revenue
Page 109 156
GENERAL FUND EXPENDITURES PER CAPITA
Importance
Emerging Trends
OPERATING SURPLUS (DEFICIT) AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
Warning signs include an increase in operating expenditures per capita unrelated to additional services
or increasing demands on existing services.
Total General Fund operating surplus (deficit) divided by the total General Fund operating revenue.
A basic tenant of government is that, over time, revenues should equal expenditures. This ratio
provides an indication of the government's success in meeting this tenant.
Notable increases in operating surpluses or deficits may indicate a pattern of imbalance of revenues and
expenditures that should be examined and addressed through the budget process as well as monitored
throughout the year.
VILLAGE OF PLAINFIELD STATISTICAL TRENDS
Total General Fund operating expenditures divided by the current population (as reported or estimated
by U.S. or Special Census)
A unit's costs are in part related to the size of the population served. One should be aware of
population trends and expect proportionate changes in demand for services. Over time, it is desirable
to expend fewer dollars per person served.
$200
$300
$400
$500
$600
$700
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Fiscal Year
GF Expenses Per Capita
-10.00%
-5.00%
0.00%
5.00%
10.00%
15.00%
20.00%
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Fiscal Year
Operating Surplus (Deficit) as a % of GF Revenue
Page 110 157
UNRESERVED FUND BALANCE AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
Importance
Emerging Trends
Fund balance often assists governments in meeting unexpected needs or emergencies. In cases of
revenue shortfall, this measure displays how much revenue could be offset or subsidized by existing
unencumbered fund balance.
A decreasing unencumbered fund balance may hinder response in the event of an emergency or
provide cash flow challenges due to unexpected declines in the economy.
UNRESTRICTED CASH AND INVESTMENTS AS A % OF GENERAL FUND EXPENDITURES
Total General Fund unrestricted cash balance divided by the total General Fund operating expenditures.
Cash assets, or assets readily convertible to cash and unrestricted, are critical for funding unexpected or
emergency needs. Still, budgeting should attempt to balance security with over-funding cash-on-hand.
Declining amounts of assets that can be spent without restriction may suggest that a municipality
investigate expense trends for possible improvements.
VILLAGE OF PLAINFIELD STATISTICAL TRENDS
Total General Fund unreserved fund balance divided by the total General Fund operating revenue.
0.00%
20.00%
40.00%
60.00%
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Fiscal Year
Unreserved Fund Balance as a % of GF Revenue
0.00%
20.00%
40.00%
60.00%
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Fiscal Year
Unrestricted Cash & Investments as a % of GF
Expenses
Page 111 158
MEMORANDUM
To: Mayor Argoudelis and the Board of Trustees
From: Traci Pleckham – Assistant Village Administrator/Management Services Director
CC: Joshua Blakemore – Village Administrator
Date: March 31, 2022
RE: Ordinance Authorizing the Ceding of Private Activity Bonding Authority
Background Findings
Each year the Village of Plainfield, based on its Home Rule status and in accordance with the IRS
Code, receives an allocation of private activity bonding cap (Volume Cap) from the State of
Illinois. This Volume Cap, per the IRS Code, can be used to issue tax exempt private activity
bonds for certain qualifying low-income housing and industrial development projects. It can
also be ceded to another municipality or development agency for similar uses. Based on a
Village population of 44,542 times $110, the Village’s 2022 Volume Cap is $4,899,620. State law
requires that all home-rule municipalities reserve their allocation before May 1st. If the Village
does nothing, the cap reverts to the Governor’s Office for relocation to projects around the
State.
Consistent with past years, staff is recommending the allocation of the 2022 Volume Cap to the
Will Kankakee Regional Development Authority (WKRDA) to support Plainfield and regional
economic development and housing projects, to bring about additional job creation and to
stimulate the area’s economy. WKRDA was created through the Illinois General Assembly in
1991 and has the ability to serve as the conduit to administer and issue these types of tax-
exempt bonds on behalf of the borrower. If reallocated and not utilized by December 31, 2022,
WKRDA can also carry forward the Volume Cap for three years.
Staff continues to investigate potential local projects that could be eligible to use private activity
bonds as a financing tool, and works closely with WKRDA to help facilitate any possible use of
Volume Cap. Staff believes that by pooling the Village’s Volume Cap through WKRDA provides
not only additional funding opportunities for potential borrowers (more than the Village’s $4.8
million), but also brings WKRDA’s expertise and administrative oversight into the bond issuance
process, removing any of the Village’s potential financial risks.
Financial Considerations
There are no financial impacts or risks to the Village. The Village in no way receives direct dollars
through this program. Volume Cap simply offers the ability for potential borrowers to issue tax
exempt bonds up to the Village’s Volume Cap allocation (or greater if ceded to WKRDA) based
on their qualified project.
Recommendation
Seeking Board consideration of a motion to adopt Ordinance No._____, authorizing the
ceding of private activity bonding authority to the Will Kankakee Regional Development
Authority.
159
ORDINANCE NO. A SPECIAL ORDINANCE AUTHORIZING THE CEDING
OF PRIVATE ACTIVITY BONDING AUTHORITY
WHEREAS, the Internal Revenue Code of 1986 provides that the amount of private activity bonds which may be issued by the Village of Plainfield (“Village”) as a constitutional home rule unit is equal to its population multiplied by $110.00; and
WHEREAS, the Illinois Private Activity Bond Allocation Act (30 ILCS 345/1 et seq.) provides, among other things, that the corporate authorities of any home rule unit may reallocate to a state agency any portion of its unused allocation of volume cap; and
WHEREAS, the Village of Plainfield has available year 2022 volume cap and desires to utilize this
cap in cooperation with the Will Kankakee Regional Development Authority (WKRDA) to support the projects that will create jobs and expand the Village’s tax base; NOW THEREFORE, be it ordained by the Village President and Board of Trustees of the Village
of Plainfield, Illinois:
Section 1. Consent to Reallocate to WKRDA. The Village hereby agrees to reallocate to the Will Kankakee Regional Development Authority its 2020 private activity volume bonding cap in the amount of $4,899,620. Said private activity volume bonding cap shall be used to support projects that will
provide job opportunities and new investments.
Section 2. Letter of Agreement. The Village Management Services Director is hereby authorized to execute a letter of agreement with WKRDA consenting to such allocation on behalf of the Village as authorized.
Section 3. Maintaining Records. The Village Management Services Director is hereby authorized to maintain such record of the allocation for the term of the bonds issued pursuant to such allocation. Section 4. Notice. The Village President shall provide notice of such allocation to the Office of
the Governor.
Section 5. Effective Date. This ordinance shall be effective from and after its passage. PASSED: this 4th day of April, 2022.
Ayes: Nays: Absent: APPROVED: this 4th day of April, 2022 ATTEST:
Village Clerk Village President
160
WILL KANKAKEE REGIONAL DEVELOPMENT AUTHORITY
HQ Address: 116 North Chicago Street - Suite 101 • Joliet • Illinois 60432
Mailing Address: PO Box 9079 • Springfield • Illinois 62791 Tel: 866-325-7525 • Web: www.wkrda.com February 23, 2022 The Honorable John Argoudelis, Village President
Village of Plainfield 24401 W. Lockport Street Plainfield, IL 60544
Dear Village President John Argoudelis:
The Will Kankakee Regional Development Authority (WKRDA) respectfully requests your consideration to transfer your unneeded 2022 Home Rule Volume Cap to WKRDA to support regional economic development and affordable housing projects. WKRDA has successfully fostered mutual relationships with home rule communities and counties to share this valuable resource for the benefit of the entire region. In 2022, Home Rule communities receive a direct allocation equal to their population times $110. The 2022 State of
Illinois Allocation guidelines identify Plainfield’s population at 44,542 or a total Volume Cap Allocation of
$4,899,620.
Home Rule communities must obligate their allocation by May 1st of each calendar year, or it transfers back to the State for reallocation outside the region. If the City would consider passing an ordinance transferring its 2022 allocation to WKRDA prior to May 1st, then WKRDA would be able to safekeep the volume cap until December 31st
on your behalf and that of the region. We also can carry it forward for three additional years if not used. We understand that volume cap and this process can be confusing. We are available to discuss or meet with you or
your representatives to address any questions or offer additional information. Please call us at 217-836-9553 or send an email to wribley@wkrda.com. For your convenience we have included a Draft Ordinance and Letter to the Governor’s Office to effectuate the transfer. It is important that official action be taken and submitted to the Governor’s Office as outlined in the accompanying documents prior to May 1.
Please send a copy of the Ordinance/Resolution and notification letter to the Governor’s Office of Management and Budget as noted and a copy of both to us at WKRDA Statewide Office, Attn: Warren Ribley, PO Box 9079, Springfield, IL 62791. Most Sincerely,
Warren Ribley
Assistant Executive Director
161
162
Tax Free Bond Financing
Description
The Will Kankakee Regional Economic Development Authority (WKRDA) acts as the issuer of the bonds, passing on its DOUBLE tax-exempt status to finance the acquisition of fixed assets including land, buildings, machinery, and equipment. Because the interest on the bonds is not subject to state or federal income taxes, investors and lenders require a lower interest rate to achieve an equivalent after-tax return. Therefore, the borrower receives a preferential lower interest rate, generating substantial savings.
Eligibility
• Manufacturing Bonds – Industrial Revenue Bonds are available for manufacturers of tangible goods. At least 75% of the bond proceeds must be used for expenditures directly related to the manufacturing process. No more than 25% may be used for ancillary facilities such as warehouse or office space. The borrower's capital expenditures cannot be greater than $20 million (except with a lease) in the city where the project is located. This $20 million is the amount spent over a defined six-year period: 3 years before financing and 3 years after.
• Not-For-Profit Bonds – Tax-Exempt bonds are available for Not-For-Profit 501c(3) companies. Eligible borrowers
are any 501c(3), which can include private colleges or charter schools, hospital systems, medical clinics,
behavioral health centers, continuing care centers, community centers, or YMCAs.
• Housing Bonds – Senior housing and multi-family housing bonds are available to for-profit and non-profit developers.
Developers must agree to set aside a portion of a financed project’s units for tenants at a certain income level.
• Funds can be used to build a new facility, acquire land and buy new machinery and equipment. Funds can be used to
acquire an existing facility as long as 15% or more is used to rehab the structure. Funds expended prior to sixty
days before receiving initial approval from WKRDA may not be eligible.
• The capital improvements must take place in the territory of WKRDA in the counties of Will or Kankakee.
Benefits
• Lower Interest Rate - A WKRDA Double Tax Exempt Bond is exempt from state and federal income taxes, making it
an attractive investment for the bondholder. The interest rate available on these bonds is far lower than
conventional financing, with interest savings ranging from 150 – 300 basis points lower than a conventional loan.
• Finance up to 100% of the project cost – contingent upon meeting credit standards of a local bank or institutional
investment bank backing the bond.
• Smooth Process – WKRDA has been described as a “Nimble Issuer” having flexible guidelines and an expedited
approval process. WKRDA can assemble a team of bond specialists who have a thorough understanding of all the
legal and financial aspects of these types of transaction. The WKRDA team will work closely with the borrower
every step of the way, answering questions, helping avoid pitfalls, and making sure that suitable financing is
arranged.
Application
Interested entities should complete the one-page application and submit a non-refundable application fee. An issuance fee is paid at closing along with other professional costs. The cost of issuing a Bond is generally more expensive than a conventional loan, but the total costs are usually recouped in the first year of interest savings and will continue throughout the life of the bond.
Contact
For more information please contact Warren Ribley, Will Kankakee Regional Economic Development Authority (WKRDA), 116 North Chicago Street, Suite 101, Joliet Illinois 60432, Tel: 866-325-7575, Email: wribley@wkrda.com
163
Industrial Revenue Bond Financing
Description
The Will Kankakee Regional Development Authority (WKRDA)acts as the issuer of the bonds,passing along its DOUBLE
TAX-EXEMPT status to a manufacturing company to finance the acquisition of fixed assets including land,buildings,
machinery,and equipment.Because the interest on the bonds is not subject to state or federal income taxes,investors and
lenders require a lower interest rate to achieve an equivalent after-tax return.Therefore,the borrower receives a
preferential interest rate, generating substantial savings.
Eligibility
●Funds must be used by a manufacturer of tangible goods. The company must add value or alter raw materials.
●At least 75% of the bond proceeds must be used for expenditures directly related to the manufacturing
process. No more than 25% may be used for ancillary facilities such as warehouse or office space.
●Funds can be used to build a manufacturing plant and acquire necessary land.
●Funds can be used to acquire an existing manufacturing plant as long as 15% or more is used to rehab the
structure.
●Funds can be used to acquire new equipment used in the manufacturing process.
●The borrower's capital expenditures cannot be greater than $20 million (except with a lease) in the city where
the project is located. This $20 million is the amount spent over a defined six-year period: 3 years before
financing and 3 years after.
●Funds expended prior to sixty days before receiving initial approval from WKRDA may not be eligible
●A business must be located in the designated territory of WKRDA in the Illinois counties of:Will and
Kankakee.
Benefits
●Lower Interest Rate - A WKRDA Industrial Revenue Bond is exempt from state and federal income taxes,
making it an attractive investment for the bondholder. The interest rate available on these bonds is far lower
than conventional financing, and the borrower can expect interest savings to range from 150 – 300 basis
points lower than a conventional loan.
●Finance up to 100% of the project cost – contingent upon meeting credit standards of a local bank backing the
bond.
●Smooth Process – WKRDA has been described as a “Nimble Issuer” because of its flexible guidelines and an
expedited approval process. We can assemble a team of IRB specialists who have a thorough understanding of
all the legal and financial aspects of this type of transaction. We'll work closely with you every step of the way
-- answering your questions, helping you avoid pitfalls, and making sure you get the financing that's right
for you.
Application
Interested Companies should complete a one-page application and submit a non-refundable application fee. There is an
issuance fee paid at closing along with other professional costs. The cost of issuing a Bond is generally more expensive
than a conventional loan, but the total costs are usually recovered in the first year of interest savings and will continue
through the life of the bond.
Contact:For more information please contact Warren Ribley,Will Kankakee Regional Development Authority
(WKRDA), 116 North Chicago Street, Suite 101, Joliet, IL 60431, Tel: 866-325-7525, Email: wribley@wkrda.com.
164
Housing Bond Financing
Description
The Will Kankakee Regional Development Authority (WKRDA)acts as the issuer of the bonds,passing its DOUBLE
tax-exempt status on to a Developer,private for-profit or not-for-profit to finance low-income or senior
housing projects.The bond can include the acquisition of fixed assets including land,buildings,and
equipment.Because the interest on the bonds is exempt from state or federal income taxes,investors and
lenders require a lower interest rate to achieve an equivalent after-tax return.Therefore,the borrower
receives a preferential interest rate, generating substantial savings.
Eligibility
●The Developer must agree to set aside a portion of a financed project’s units for tenants at a certain income level.
A minimum of 20%of the units must be set aside for individuals earning no more than 50%of the area median
income or the Developer can option to set aside 40%of the units for individuals earning 60%of the area median
income.
●Funds can be used to build a facility, acquire necessary land and new equipment.
●Funds can be used to acquire an existing facility if 15% or more is used to rehab the structure.
●Housing bonds can assist in obtaining Low Income Housing Tax Credits (LIHTC)that can reduce the required
equity.
●Funds expended prior to sixty days before receiving initial approval from WKRDA may not be eligible.
●The capital improvements must take place in the territory of WKRDA in the counties of:Will and Kankakee.
Benefits
●Lower Interest Rate-A WKRDA Double Tax-Exempt Bond is exempt from state and federal income taxes,making
it an attractive investment for the bondholder.The interest rate available on these bonds is far lower than
conventional financing,and the borrower can expect an interest savings to range from 150 –300 basis points
lower than a conventional loan.
●Finance up to 100%of the project cost –contingent upon meeting credit standards of a local bank backing the
bond.
●Smooth Process –WKRDA has been described as a “Nimble Issuer”because of its flexible guidelines and an
expedited approval process.We can assemble a team of Bond specialists who have a thorough understanding of
all the legal and financial aspects of this type of transaction.We'll work closely with the borrower every step of
the way,answering questions,helping avoid pitfalls,and making sure the borrower gets the financing that's
right for them.
Application
Interested Developers should complete a one-page application and submit a non-refundable application fee.There is an
issuance fee paid at closing along with other professional costs.The cost of issuing a Bond is generally more expensive
than a conventional loan,but the total costs are usually recovered in the first year of interest savings and will continue
through the life of the bond.
Contact
For more information please contact Warren Ribley,Will Kankakee Regional Development Authority (WKRDA),116 North
Chicago Street, Suite 101, Joliet, IL 60431, Tel:866-325-7525, Email: wribley@wkrda.com.
165
2022 HOMECOMING PARADE
STAFF REPORT
EVENT:
2021 Plainfield Community Homecoming Parade
DATE/TIME:
Saturday, October 8th, 2022 from 9:00 a.m. to 11 a.m. (Approximate)
LOCATION:
Parade steps from Plainfield Central High School at 9:00 a.m. and travels north on James
Street, east on Commercial Street, north on Illinois Street, west on Ottawa Street, north
on Fox River Street, east on Chicago Street, north on Illinois Street, west on Lockport
Street, south on James Street, and concludes in the south lot of Plainfield Central High
School.
ORGANIZER(S):
Plainfield Community School District 202
SYNOPSIS:
Plainfield Community Homecoming Parade is traditionally the largest, one-day event in
Plainfield. Staging of entries, bands and personnel began at 6:00 a.m. Roads close at
approximately 8:30 a.m. and remained closed until approximately 11:00 a.m.
ROUTE:
Staff and the organizer have worked together to modify the route so volunteers can better
manage participants and vehicular traffic can remain open on Route 126.
The newly proposed route will start and end at Plainfield Central High School, with the
roadway being closed to vehicular traffic on Lockport Street from James Street to Route
59 (downtown area). The roadway will be closed to the south on James Street at Fort
Beggs Drive.
166
Staging will occur in the north parking lot of Plainfield Central High School and along
James Street south of Commercial Street. The proposed route is from Plainfield Central
High School north on James Street, east on Commercial Street, north on Illinois Street,
west on Ottawa Street, north on Fox River Street, east on Chicago Street, north on Illinois
Street, west on Lockport Street, south on James Street. Entries can either continue
south on James Street away from the event, or to the south lot of Plainfield Central High
School to unload their float.
The route will require Plainfield PD, CSO’s, crossing guards, and PEMA personnel to
staff.
POSITIVES:
The Homecoming Parade is a showcase of our community spirit and offers numerous
school groups, sporting associations, school bands and local businesses the opportunity
to participate in a community event and draw attention to their organizations.
Many residents come out early to get their favorite viewing locations and stay to have
lunch in our downtown restaurants. The parade is also followed by PCHS Homecoming
Football Game and an Alumni Tea.
By leaving Route 126 open throughout the event, the proposed route will also decrease
the frustration of the motoring public.
POTENTIAL NEGATIVES/OBSTACLES:
The 2021 Homecoming Parade cost the Village an estimated $16,387 in overtime and
manpower.
Weather is traditionally the greatest factor impacting attendance to the Homecoming
Parade.
Large scale outdoor gatherings pose a risk of terrorist or extremist activity. The newly
purchased vehicle barrier devices will be utilized, but all risk cannot be eliminated.
RECOMMENDATION:
Staff recommends the Board approve the 2022 Homecoming Parade and its associated
road closures. Staff will continue to work with the School District through the planning
process to ensure the parade is as successful as possible.
167
2022 Plainfield Homecoming Parade Route
168
169
170
171
Ordinance No.
AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AMENDMENT TO ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF PLAINFIELD, ILLINOIS, AND NVR, INC. WHEREAS, on April 5, 2004, pursuant to Ordinance No. 2392, the Village of Plainfield entered into an Annexation Agreement for certain property legally described on the attached Exhibit “A”, which was recorded in the Office of the Will County Recorder of Deeds as Document No. R2004209163; and WHEREAS, an Amendment to Annexation Agreement, a true and exact copy of which is attached hereto as Exhibit "B", and by reference thereto incorporated herein, has been submitted to the Corporate Authorities of the Village of Plainfield by the Owner; and WHEREAS, a public hearing was held before the Corporate Authorities of the
Village of Plainfield, after publication of notice, upon the proposed Amendment to Annexation Agreement. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF PLAINFIELD, WILL AND KENDALL COUNTIES, ILLINOIS AS FOLLOWS: Section 1: Recitals – The foregoing recitals are hereby incorporated into this Ordinance as if fully set forth herein.
Section 2: Approval – That the President and Village Clerk are hereby authorized and directed to execute the aforesaid Amendment to Annexation Agreement for and on behalf of the Village of Plainfield, Illinois.
Section 3: Severability – The various portions of this Ordinance are hereby
expressly declared to be severable, and the invalidity of any such portion of this Ordinance shall not affect the validity of any other portion of this Ordinance, which shall be enforced to the fullest extent possible.
172
Section 4: Repealer – All Ordinances or portions of Ordinances previously passed or adopted by the Village of Plainfield that conflict with or are inconsistent with the provisions of this Ordinance are hereby repealed.
Section 5: Effective Date - This Ordinance shall be in effect upon its passage and approval as provided by law.
PASSED THIS ______ DAY OF ____________, 2021.
AYES: NAYS:
ABSENT: APPROVED THIS ______ DAY OF ____________, 2021.
VILLAGE PRESIDENT ATTEST:
VILLAGE CLERK PREPARED BY AND RETURN TO: VILLAGE OF PLAINFIELD 24401 W. LOCKPORT STREET PLAINFIELD, IL 60544
ATTN: VILLAGE CLERK
173
EXHIBIT “A” Legal Description
44 ACRES ON THE SOUTH END OF THE SOUTHWEST FRACTIONAL QUARTER OF SECTION 31, IN TOWNSHIP 37 NORTH, AND IN RANGE 9 EAST OF THE THIRD PRINCIPAL MERIDIAN, AND BOUNDED AS FOLLOWS: BEGINNING AT THE
SOUTHWEST CORNER OF SAID SOUTHWEST FRACTIONAL QUARTER, AND RUNNING NORTH, ON THE WEST LINE, 14.19 CHAINS; THENCE EAST 31 CHAINS; THENCE SOUTH 14.19 CHAINS; THENCE WEST 31 CHAINS TO THE PLACE OF BEGINNING, ALL IN WILL COUNTY, ILLINOIS.
PIN: 07-01-31-300-002-0000 Property Address: Northwest corner of Heggs Road and 135th Street, Plainfield, IL 60585
174
EXHIBIT “B” Amendment to Annexation Agreement
175
1
PREPARED BY AND AFTER
RECORDING MAIL TO:
Rosanova & Whitaker, Ltd.
Attn: Michaelene Burke
127 Aurora Ave.
Naperville, IL 60540
This space reserved for Recorder’s use only.
AMENDMENT TO ANNEXATION AGREEMENT
------------------------------------------------
THIS AMENDMENT TO ANNEXATION AGREEMENT (the “Amendment”) is dated
this __ day of______________, 2021, by and between the Village of Plainfield (“Village”), an
Illinois municipal corporation (the “Village”), by and through its President and Board of Trustees
(hereinafter referred to as (“Corporate Authorities”), and NVR, Inc., a Virginia corporation, and
its assigns (“Developer”). Each of Village and Developer may individually be referred to herein
as a “Party” and collectively as the “Parties”.
WHEREAS, the Village is an Illinois home rule municipality organized and existing under
the Illinois Constitution of 1970;
WHEREAS, pursuant to Ordinance No. 2392, the Village entered into a certain
Annexation Agreement dated April 5, 2004, titled “Annexation Agreement for McMicken
Assemblage” (the “Annexation Agreement”) recorded as document R2004209163 with the Will
County Recorder (the “Recorder”) on November 17, 2004”);
WHEREAS, the Agreement annexed the property known as the “McMicken
Assemblage”;
WHEREAS, Developer is the contract purchaser for that portion of the McMicken
Assemblage referred to in the Annexation Agreement as Parcel A and is as described on Exhibit
A attached hereto (the “Property”);
176
2
WHEREAS, Developer has filed a development application with the Village along with
the site plan and proposed product elevations (collectively, referred to as the “Site Plan”) as is
attached hereto as Exhibit B for the proposed development of the Property;
WHEREAS, Village is willing to amend certain provisions of the Annexation Agreement
to allow Developer to develop the Property in material compliance with the Site Plan;
WHEREAS, all notices required by law have been given in connection with the approval
of the Amendment; and
WHEREAS, all public hearings required by law have been given in connection with the
proposed Amendment.
NOW, THEREFORE, IT IS HEREBY AGREED BY AND BETWEEN THE
PARTIES HERETO, as follows:
1. INCORPORATION OF RECITALS AND EXHIBITS. The Recitals above are
material to this Amendment and are each hereby incorporated as part of this Amendment.
All parties represent that they have full authority to enter into this Amendment pursuant
to law. Developer and Village agree that should any conflicts exist between the
Agreement, including all exhibits attached thereto, and this Amendment, including all
exhibits attached hereto; this Amendment, as modified by the exhibits attached to this
Amendment, shall control with respect to the interpretation of conflicting provisions (if
any).
2. ANNEXATION AND ZONING. The Property is annexed to the Village. No annexation
impact fee is payable to the Village with respect to the Property. The Property is zoned
R-1 Special Use PUD Residential District. The Village approves the construction of
ninety (90) detached single family homes substantially in accordance with the Site Plan.
Prior to the development of the Property, Developer shall prepare and submit to the
Village, a plat of subdivision, engineering plans, a landscaping plan and architectural
renderings (the “Plans”). Approval of the Plans shall require a public meeting before the
Plan commission and the Board of Trustees, after public notice. Provided that the Plans
are in material compliance with the Site Plan, Village Code and the material terms of
this Amendment, no further zoning or platting approvals shall be required as a
prerequisite to the receipt by Developer of the building permits and land development
permits necessary to the development of the Property in accordance with the terms and
conditions of this Amendment.
3. PARK AND LIBRARY DISTRICT ANNEXATION. The Property is annexed to the
Plainfield Township Park District and the Plainfield Library District.
177
NVR - Business Use Only
3
4. PARK AND SCHOOL DONATIONS. The cash in lieu for school site shall be $2,807
per residential unit payable at issuance of building permit for a three (3) bedroom unit,
$3,490 for a four (4) bedroom unit, and $5,666 for a five (5) bedroom unit. There will
be no cash in lieu for park site donations.
5. SCHOOL TRANSISITION FEE. Developer shall not be required to pay a school
transition fee with respect to the development of the Property.
6. SCHOOL FACILITIES IMPACT FEE: Developer shall not be required to pay a
school facilities impact fee.
7. FIRE PROTECTION DONATION. Developer shall pay $100.00 contribution per
residential unit payable to the Fire Protection District at the time of building permit
issuance.
8. LIBRARY IMPACT FEE. Developer shall be required to pay a library impact fee in
the amount of $707.00 payable at the issuance of a building permit.
9. WATER AND SANITARY SEWER. The Property is currently serviced with
sufficient water and sewer service. Village represents that no water and/or sewer
oversizing shall be required to develop the Property in accordance with the General
Development Plan.
The connection fees to the Village shall as be calculated in accordance with Village
Ordinance No. 3356, based on a water meter size of 1 ½ inches. The Water Connection
Fee paid at building issuance shall be: $3,810.00. The connection fees to the Village
sewer shall be determined on the basis of population equivalents hereinafter referred to
as "P. E.", which is a designation used by the Illinois Environmental Protection Agency
to determine wastewater demands. The Sewer Connection Fees based on a rate of
$1,200.00/per P. E. paid at building issuance shall be based on the PE required for each
home.
10. RECAPTURE FEES. Developer shall be obligated to pay the recapture fees as set forth
below:
A. An Agreement Authorizing Reimbursement For The Construction Of Improvements
Beneficial To The Public (the “135th Recapture”) for the construction of and of
improvements to 135th Street between Ridge Road and Heggs Road recorded as
document number R20090001458, and as Ordinance No. 3371 recorded as document
number R2018066648, in Will County in the amount of $234,000, of which $2,516
shall be payable per residential unit at issuance of a building permit until paid in full;
and
178
4
B. An Agreement Authorizing Reimbursement For The Construction Of Improvements
Beneficial To The Public (the “Heggs Road Recapture”) for the construction of and of
improvements to Heggs Road from 135th Street recorded as document number
R2009004324, and as Ordinance No. 3372 recorded as document number
R2018066650, in Will County in the amount of $122,000, of which $1,312 shall be
payable per residential unit at issuance of a building permit until paid in full.
Except as set forth above, the Property is not subject to any other recapture ordinance,
and Developer shall have no other obligation to reimburse or share in costs of
engineering, construction or other costs of any public improvements which may
reasonably be expected to benefit the Property.
11. TRAFFIC IMPACT AND MUNICIPAL FACILITY FEE. Developer agrees to pay
a traffic impact fee and a municipal fee in the amount of $1,500 per residential unit
payable at issuance of a building permit.
12. MISCELLANEOUS FEES. All other fees provided for by ordinance and uniformly
applied and collected in connection with the development of the property within the
corporate limits of Plainfield, except as otherwise specified in this Agreement, shall be
applicable to the Property.
13. ARCHITECTURAL DESIGN PROVISIONS AND VARIANCES. Developer
agrees to provide a variety of architectural designs for residential dwelling units for
purpose of discouraging excessive similarity between units to be constructed on the
Property. Developer agrees to establish appropriate policies and procedures to provide
distinction between surrounding dwelling units, including front, rear and side elevations,
for the purposes of antimonotony.
14. VARIANCES. Lot design and building criteria are contained in the Design Criteria
attached hereto and made a part hereof as Exhibit C.
15. AMENDMENTS. This Amendment, including any attached exhibits, may be amended
only with the mutual consent of the Parties by a duly executed written instrument. In the
case of the Village, the written instrument may only be in the form of an ordinance duly
adopted in accordance with applicable laws. Modifications subsequent to this
Amendment’s adoption shall require a public hearing and procedure consistent with law.
16. POSITIVELY PLAINFIELD. Developer is not required to be a member of Positively
Plainfield.
179
NVR - Business Use Only
5
17. DORMANT SPECIAL SERVICE AREA. Developer agrees to the Village enacting a
dormant Special Service Area (SSA) to act as a back-up in the event that the
homeowner’s association fails to maintain the private common areas, private detention
ponds, perimeter landscaping features (if any) and entrance signage within the Property.
18. ENFORCEMENT. This Amendment shall be enforceable by any action at law or in
equity, including actions for specific performance and injunctive relief. The laws of the
State of Illinois shall control the construction and enforcement of this Agreement. The
Parties agree that all actions instituted on this Amendment shall be commenced and heard
in the Circuit Court of Will County, Illinois, and hereby waive venue in any other court
of competent jurisdiction. Before any failure of any Party to perform any obligation
arising from this Amendment shall be deemed to constitute a breach, the Party claiming
the breach shall notify the defaulting Party in writing and demand performance. No
breach of this Amendment shall have been found to have occurred if performance is
commenced to the satisfaction of the complaining Party within thirty (30) days of the
receipt of notice.
19. EFFECT OF SUCCESSORS. This Amendment shall be binding upon and inure to the
benefit of the Village and its successor municipal corporations and corporate authorities.
This Amendment shall be binding upon and inure to the benefit of the Developer and its
grantees, nominees, lessees, assigns, successors and heirs.
20. CONSTRUCTION OF AGREEMENT. This Amendment shall be interpreted and
construed in accordance with the principles applicable to the construction of contracts.
21. SEVERABILITY. If any provision, covenant, agreement or portion of this Amendment
or its application to any person, entity or property is held invalid, the Village shall
immediately make a good faith effort to take such action as may be necessary to readopt
or reaffirm this Amendment or any underlying resolution or ordinance in order to cure
such invalidity. If after such actions by the Village, any provision of this Amendment is
held invalid, the Village shall take all such actions as may be necessary to provide
Developer the practical benefits and realize the intent of this Amendment.
Notwithstanding any determination that a specific section of this Amendment is invalid,
the remainder of the Amendment shall remain in full force and effect.
22. COUNTERPARTS. This Amendment may be executed in counterparts, each of which
shall be deemed an original and all of which counterparts taken together shall constitute
one and the same Amendment.
23. EFFECT OF AMENDMENT. The provisions of this Amendment set forth herein are
applicable only with respect to the Property and only in connection with the approved
use as a planned unit development as contemplated by the General Development Plan as
submitted by Developer.
180
6
24. DEVELOPER ENTITY. Developer has not acquired the Property as of the date of this
Amendment and will not acquire the Property until and unless all third-party permits, and
governmental approvals are obtained on terms agreeable to Developer. Developer shall
have no obligation under this Amendment unless and until Developer acquires title to the
Property. Subject to the terms herein, the Developer may convey the Property and assign
its development rights and obligations to an affiliated entity (“Affiliate”).
25. DURATION. This Amendment shall remain in full force and effect for a term of twenty
(20) years from the date of execution.
26. NOTICES. Any notice or demand hereunder from one Party to another Party, or to an
assignee or successor in interest of either Party, or from an assignee or successor in
interest of either Party to another Party, or between assignees or successors in interests
of either Party shall be in writing and shall be deemed duly served when mailed as prepaid
registered or certified mail to the addresses as follows.
If to the Village:
Village of Plainfield
530 W. Lockport, Suite 206
Plainfield, Illinois 60544
Attn: Village President
Attn: Village Administrator
With a copy to:
If to Owner:
NVR HOMES, Inc.
_______________
Attn: Scott Shelton
With a copy to:
Rosanova & Whitaker, Ltd.
127 Aurora Avenue
Naperville, Illinois 60540
Attn: Michaelene Burke
181
NVR - Business Use Only
7
or to such address as any Party hereto or an assignee or successor in interest of a Party hereto may
from time to time designate by notice to the other Parties hereto or their successors in interest.
Signatures appear on next page.
182
8
IN WITNESS WHEREOF, the Parties have caused this Amendment to be executed by their duly
authorized representatives effective as of the day, month and year first above written.
THE VILLAGE OF PLAINFIELD,
AN ILLINOIS MUNICPAL CORPORATION
BY: ______________________________
VILLAGE PRESIDENT
Date:
ATTEST: ___________________________
VILLAGE CLERK
Date:
183
NVR - Business Use Only
9
NVR, INC.,
A VIRGINIA CORPORATION
BY: _____________________________
NAME: _________________________
TITLE: __________________________
DATE: __________________________
BY: _____________________________
NAME: _________________________
TITLE: __________________________
DATE: __________________________
184
10
EXHIBIT A
THE PROPERTY
44 ACRES ON THE SOUTH END OF THE SOUTHWEST FRACTIONAL QUARTER OF
SECTION 31, IN TOWNSHIP 37 NORTH, AND IN RANGE 9 EAST OF THE THIRD
PRINCIPAL MERIDIAN AND BOUNDED AS FOLLOWS: BEGINNING AT THE
SOUTHWEST CORNER OF SAID SOUTHWEST FRACTIONAL QUARTER, AND
RUNNING NORTH, ON THE WEST LINE, 14.19 CHAINS; THENCE EAST 31 CHAINS;
THENCE SOUTH 14.19 CHAINS, THENCE WEST 31 CHAINS TO THE PLACE OF
BEGINNING, ALL IN-WILL COUNTY, ILLINOIS.
07-01-31-300-002-0000
185
NVR - Business Use Only
11
EXHIBIT B
THE SITE PLAN
186
12
EXHIBIT C
LOT AND ARCHITECTURAL STANDARDS
90 SINGLE FAMILY DETACHED RESIDENTIAL LOTS
MINIMUM LOT AREA: 9,360
MINIMUM LOT WIDTH: 70’
MINIMUM HOUSE SIZE: 1900 sf
Minimum House Size 2-story 2,400 sf
1.5 story 2,300 sf
1 story 1,900 sf
Minimum House Width side to side 37 ft
SIDING MATERIALS: All homes will include a component of front façade masonry, either
stone or brick, with the balance of the façades being either fiber cement board, vinyl, brick or
stone.
KEY AND THROUGH LOT ENHANCEMENTS:
1. Key and Through Lot Design Enhancements. The Design Guidelines for Planned Unit
Developments are incorporated into the original McMicken Assemblage Annexation Agreement.
These guidelines require special treatment for Key Lots and Through Lots. These Lots and the
architectural requirements are identified as follows:
(A) Key Lots
(i) Lots: 1, 18, 19, 55, 67, 78, 37, 38, 63, and 87.
(ii) Architectural Treatment:
a. A plane change or bump-out feature shall be applied on at least one of
the elevations that are exposed to streets.
b. Simple roof forms, such as gable or hip, and dormers are encouraged.
c. All elevations shall have windows. Window trim would be required.
(iii) Landscape Treatment:
a. The landscaping shall conform to the Prototypical Key Lot Landscape Plan
in the Master Landscape Plan.
(B) Through Lots
(i) Lots: 24 to 51.
(ii) Architectural Treatment:
a. There shall be a plane change or additional bump-out features on the
elevation that is exposed to streets or additional rear landscaping
plantings. For the lots that are identified as both key and through lots
187
NVR - Business Use Only
13
(Lots 37 and 38), both of the elevations that are exposed to streets should
have plane changes or bump-out feature options
b. Provide for gable or hip roof change on rear elevation.
c. All elevations shall have windows. Window trim would be required.
(iii) Landscape Treatment:
a. The landscaping shall conform to the Uniform Landscape Design in the
Master Landscape Plan.
ROOFING MATERIALS: Metal roofs, except for design elements and porches, are not allowed.
GARAGES: Each structure shall have an option of a three (3) car attached garage. No structure
shall have a front facing attached garage greater than three-car width. No detached garages are
allowed.
DRIVEWAY MATERIALS: Driveway surfaces may be poured concrete, bomanite, brick,
modular pavers or asphalt. No gravel, screenings or other “loose” materials are permitted.
DRIVEWAY LOCATION: Driveways may be installed leading from the closest street to the
garage doors. No driveway or apron may be installed, except for circular driveways, which does
not lead to garage doors. Driveways, except for circular driveways, shall be a minimum of 16’ in
width.
MODEL HOMES: Developer shall be permitted to construct, maintain and utilize, as model units,
two residential units. Model homes shall be constructed after approval of the final plat,
construction of a gravel driveway to and adjacent to the models and posting of the necessary surety
guarantying completion.
COVENANTS: Developer agrees to impose covenants, conditions and restrictions relating to
facade materials, accessory structures and other building restrictions at the time of final plat.
Developer agrees that no single family detached homes can be constructed next to, across the
street from, catty corner to, or with frontage on the same street as, another like building
elevation. The covenants, conditions and restrictions shall require the Association to be
responsible for the installation and maintenance of landscaping within the entrance area or
landscape easements on the Property. The covenant shall further provide that no structures,
fences or play equipment will be allowed within said easements.
ENTRY FEATURES AND SUBDIVISION LANDSCAPING: Developer shall be permitted to
construct entry features at the entryway of the Property. Said entry features shall be subject to
review and approval by the Village planning staff. Permanent entry features containing signs
identifying the name of the subdivision shall be permitted in accordance with Village ordinances.
BUILDING AND OCCUPANCY PERMITS: Village agrees to issue building and occupancy
permits for the homes to be constructed on the Property within a reasonable time after proper
188
14
application has been made to the Village. In the event that certain improvements, such as final
grading, landscaping, sidewalks or driveways cannot be completed on a lot due to weather
conditions, Village hereby agrees to issue temporary occupancy permits in order to allow
Developer to complete such improvements.
189
W 135TH STREETS HEGGS ROADLOT 1LOT 2LOT 3LOT 4LOT 5LOT 6LOT 7LOT 8LOT 9LOT 10LOT 11LOT 12LOT 13LOT 14LOT 15LOT 16LOT 17LOT 18LOT 19LOT 20LOT 21LOT 22LOT 23LOT 24LOT 25LOT 26LOT 27LOT 28LOT 29LOT 30LOT 31LOT 32LOT 33LOT 34LOT 35LOT 36LOT 37LOT 38LOT 39LOT 41LOT 40LOT 42LOT 43LOT 44LOT 45LOT 46LOT 47LOT 48LOT 49LOT 50LOT 51LOT 52LOT 53LOT 54LOT 55LOT 56LOT 57LOT 58LOT 59LOT 60LOT 61LOT 62LOT 63LOT 64LOT 65LOT 66LOT 67LOT 68LOT 69LOT 70LOT 71LOT 72LOT 73LOT 74LOT 75LOT 76LOT 77LOT 78LOT 79LOT 80LOT 81LOT 82LOT 83LOT 84LOT 85LOT 86LOT 87LOT 88LOT 89LOT 90LOT AREA TABLELOT NO.LOT 1LOT 2LOT 3LOT 4LOT 5LOT 6LOT 7LOT 8LOT 9LOT 10AREA(SQFT)21353121531202512515136331786628105136391205512070LOT AREA TABLELOT NO.LOT 11LOT 12LOT 13LOT 14LOT 15LOT 16LOT 17LOT 18LOT 19LOT 20AREA(SQFT)12070120701207012070120701207012070163221490212070LOT AREA TABLELOT NO.LOT 21LOT 22LOT 23LOT 24LOT 25LOT 26LOT 27LOT 28LOT 29LOT 30AREA(SQFT)12070121042093412024117721158111639963696369636LOT AREA TABLELOT NO.LOT 31LOT 32LOT 33LOT 34LOT 35LOT 36LOT 37LOT 38LOT 39LOT 40AREA(SQFT)9636111801165210557949094901209412175958210076LOT AREA TABLELOT NO.LOT 41LOT 42LOT 43LOT 44LOT 45LOT 46LOT 47LOT 48LOT 49LOT 50AREA(SQFT)10723110721074810050966196209702114351262310886LOT AREA TABLELOT NO.LOT 51LOT 52LOT 53LOT 54LOT 55LOT 56LOT 57LOT 58LOT 59LOT 60AREA(SQFT)104001499111304142052021216666106251002494929404LOT AREA TABLELOT NO.LOT 61LOT 62LOT 63LOT 64LOT 65LOT 66LOT 67LOT 68LOT 69LOT 70AREA(SQFT)9765132811664415916127991240313338140631396113219LOT AREA TABLELOT NO.LOT 71LOT 72LOT 73LOT 74LOT 75LOT 76LOT 77LOT 78LOT 79LOT 80AREA(SQFT)1189993609360118401493512785122261214393609360LOT AREA TABLELOT NO.LOT 81LOT 82LOT 83LOT 84LOT 85LOT 86LOT 87LOT 88LOT 89LOT 90AREA(SQFT)9360120831659115079135661547016358119951199912124NORTHNORTH0PLAINFIELD, IL SITEEX-909/28/20214080160240PROPERTY SUMMARY TABLE190
191
192
193
194
195
196
HISTORIC URBANIZED CORE SURVEY Plainfield Historic Preservation Commission
ADDRESS
603 W. Lockport St.
PIN/Property Index Number
#06-03-09-403-032-0000
Historic Property Name(s)
Common Name(s)
Wine & Cheese by TCC
Architectural Style
no style
Vernacular Building Type
Gable Front Commercial
Construction Date
c. 1850*
Architect/Builder
Historic Use(s)
Commercial
Present Use(s)
Commercial
History (associated events, people, dates)
See reverse side/Continuation Sheet.
Description
Limestone foundation; clapboard (replacement or fiber cement siding?) walls; asphalt shingle gable front roof. 2 stories,
rectangular shape; 3 facade bays. Single storefront building with slightly angled storefront sash east and west; large 9-light
sash. Tall 6-light sash angled to single large light door with transom. Paneled bulkhead. Storefront with standing seam
metal shed awning with end brackets. Two 1/1 double-hung sash on 2nd story with working shutters. Hanging sign
center. Corner boards and cornice. West elevation with exterior metal straight run staircase. 2nd story concrete block
addition to rear. Side entrance on west into concrete block section with standing seam metal shed hood and metal
brackets. Concrete block section blind otherwise on 1st story; 4 small 1/1 double-hung sash on 2nd story. Insul-brick east
with narrow wood staircase spanning slight side setback between adjacent commercial building to 2nd story entrance.
Integrity/Major Physical changes from original construction
Building has undergone rehabilitation over the years, but remains in its historic form with a historic-appearing storefront
and upper story of great accuracy.
Subsidiary Building(s)/Site
No setback. 1 concrete step to entrance. Gravel lot to west now parking for this business. That lot had been formerly
occupied by a historic residence.
Registration & Evaluation
National Register of Historic Places: Currently Listed: ___yes X no
If not currently listed, recommend: Individually ___yes X no; historic district X yes no
Contributing X or non-contributing
Significance statement: Building is highly significant architecturally, reflecting the early era of commercial buildings
which once line W. Lockport Street, but most all of which were destroyed by significant fires. This building remains as
the oldest commercial building in the Village, and remains with a high degree of integrity. A very obvious candidate for
landmarking. VP, Comm, VG&Comm, AA
Village of Plainfield designation: Currently Listed: ___yes X no
If not currently listed, recommend: Historic Landmark X yes no; Historic District X yes no
Contributing X or non-contributing
Form prepared by: ArchiSearch Historic Preservation Consultants (Alice Novak) Date of Field Survey: 11.06.05 - 328
197
HISTORIC URBANIZED CORE SURVEY Plainfield Historic Preservation Commission
ADDRESS
603 W. Lockport St.
PIN/Property Index Number
#06-03-09-403-032-0000
History (associated events, people, dates)
Chittenden & Smiley’s Subdivision of Lots 17 & 18. Appears as a 2 story “Tin Shop” on the 1893 Sanborn map, the
earliest version for the Village. The building, 508, without setback, had a full-facade canopy or porch which extended
into the street and a west elevation exterior staircase where the extant staircase is today. A square outbuilding was on the
rear lot. On the 1898, the square outbuilding was gone and a very tiny outbuilding appeared on the rear lot line, with
some sort of open porch or upper story walkway connecting the two buildings. A 1 story full-elevation rear wing had been
added to the building by the 1912 Sanborn map, and the rear lot changed yet again, this time with a 1 story rectangular
outbuilding occupying the entire rear lot line. The notation of the use of the building is not clear, perhaps reading
“restaurant.” By the 1931 Sanborn, no outbuildings remained on the rear lot and the building was labeled “store.” On
the 1944 Sanborn, the address was changing to 603 and the building was labeled “meeting,” likely indicating a lodge hall
space on the upper story. *The April 2000 Historic Urban Core Building Inventory from the Design Manual for the
Lockport Street Business Corridor provides the date of this building, crediting this with being the oldest remaining
commercial building in the Village.
198
HISTORIC URBANIZED CORE SURVEY Plainfield Historic Preservation Commission
ADDRESS
609 W. Lockport St.
PIN/Property Index Number
#06-03-09-403-030-0000
Historic Property Name(s)
Plainfield Fire Department
Common Name(s)
Plainfield Pet Grooming
Architectural Style
Italianate influence
Vernacular Building Type
Commercial type
Construction Date
c. 1900; rear addition c. 1920
Architect/Builder
Historic Use(s)
Government/Fire Station
Present Use(s)
Commercial
History (associated events, people, dates)
See reverse side/Continuation Sheet.
Description
Foundation not visible; red brick walls in running bond on the facade and in common bond on the side elevations; steeply
sloped shed roof with tile coping. Tall 1 story, rectangular shape, 2 facade bays. Left/west entrance bay under iron beam
with rosettes. Modern door/entrance group consisting of door and sidelights, each with a transom. Barn-like single doors
on right/east and left of group under beam; 8-light vertical wood doors. Single 1/1 east bay with canvas awning; tall jack
arch. Exceptional Italianate metal entablature with end brackets, pyramidal consoles, modillions, and a shaped molded
cornice. West elevation blind. East elevation also blind. Elevation walls pained white. Sanborn maps show that the side
elevations have always been exposed, never having been common with adjacent buildings.
Integrity/Major Physical changes from original construction
Excellent integrity. The modern pedestrian entrance has been set within the original fire truck door, with the beam
extant. Two swing doors are at least in keeping with the dual-fold pair of doors which appear in a historic photograph in
Then and Now, but do not appear to be original. The right/east bay has always had a single 1/1 double-hung sash.
Subsidiary Building(s)/Site
Large gravel lot to east for an adjacent retail enterprise.
Registration & Evaluation
National Register of Historic Places: Currently Listed: ___yes X no
If not currently listed, recommend: Individually ___yes X no; historic district X yes no
Contributing X or non-contributing
Significance statement: The oldest and apparently only historic government-related building remaining in the Village.
Building is a very late, but very good, example of Italianate style and retains a high degree of integrity. VP, Comm,
VG&Comm, AA.
Village of Plainfield designation: Currently Listed: ___yes X no
If not currently listed, recommend: Historic Landmark X yes no; Historic District X yes no
Contributing X or non-contributing
Form prepared by: ArchiSearch Historic Preservation Consultants (Alice Novak) Date of Field Survey: 11.06.05 - 327
199
HISTORIC URBANIZED CORE SURVEY Plainfield Historic Preservation Commission
ADDRESS
609 W. Lockport St.
PIN/Property Index Number
#06-03-09-403-030-0000
History (associated events, people, dates)
Chittenden & Smiley’s Subdivision of Lots 17 & 18. The 1893 Sanborn map, the earliest version for the Village, shows a
Town Hall here, then 506, without a setback, rectangular in shape, but much shorter than the extant building, and
without a setback; a small narrow rectangular wing was flush with the facade on the east elevation. A square 1 story
outbuilding was directly behind the Town Hall on the north lot line. The property appears the same on the 1898
Sanborn, then appears substantially different by the 1912 Sanborn: a much longer building, but with the same width, is
shown, although with a setback as the extant building. It continues to be labeled “Town Hall,” but is also indicated as
“Fire Department” and “Jail” at the rear. The outbuilding remained. Another rectangular building of similar proportions
is shown directly across the street, at what was then 532, and it, too, was labeled as “Fire Department,” with a water tank
structure to the rear. The 1931 Sanborn shows the building as the “Fire Department,” with a rear “Jail” wing; the
outbuilding was removed and this building appears to have been expanded either in its place or encompassing the ormer
outbuilding. The former Fire Department across the street was labeled “Village Hall,” but the water tank remained. By
the 1944 Sanborn map, the Village Hall had regained the “District Fire Department” association, and had a new address
of 606 and the other Fire Department in this building had become 609. Otherwise, this building appeared the same.
200
201
202
203
204
205
HISTORIC URBANIZED CORE SURVEY Plainfield Historic Preservation Commission
ADDRESS
512 W. Lockport St.
PIN/Property Index Number
#06-03-16-210-009-0000
Historic Property Name(s)
Common Name(s)
Gruben’s Uptown Tap
Architectural Style
Classical Revival influence
Vernacular Building Type
Commercial type
Construction Date
c. 1865; 1892; c. 1955-65
Architect/Builder
Historic Use(s)
Commercial
Present Use(s)
Commercial/Tavern
History (associated events, people, dates)
Original Town. Appears as #543 on the 1893 Sanborn map, and was then in use as a confectionary. Shown as the same
on the 1898 Sanborn map. The 1912 Sanborn shows the building in use as a bakery; the building appeared the same on
the 1931 and 1944 Sanborn maps, although Sanborn maps switched to a generic “store” designation on most commercial
building. The 1944 Sanborn shows the address changes. The building appears to have been used for food-related
purposes for at least the entire 20th century. *Appendix F: Historic Urban Building Inventory, April 2000 of the Design
Manual, Lockport Street Business Corridor notes that this may be the oldest commercial building on the south side of
Lockport Street, dating to c. 1865, with 1892 post fire changes.
Description
Foundation not visible; yellow brick facade in running bond; shed or flat composition roof. Tall 1 story, rectangular
shape, 2 facade bays. Left/east bay angled to right/west bay door. Left with two storefront sash, limestone lug sill. Entire
storefront angles from east to west. Storefront sign panel clad with diagonal wood which extends over end piers and
transom area. Raised stretcher course at parapet, with alternating raised stretchers. End “brackets” with raised organic
designs. 5 frieze panels with organic designs between modillions with leaf appliques. Molded cornice. Handing sign over
middle anchored to roof and parapet.
Integrity/Major Physical changes from original construction
Storefront materials altered c. 1955 - 65 with random ashlar limestone added. Diagonal wood over storefront panel added
c. 1980 or later. Windows and door replaced, but importantly the storefront retains a general scale and pattern which is
at least historically correct.
Subsidiary Building(s)/Site
No outbuildings. One of a series of single storefront 1 story buildings which occupy much of this south block.
Registration & Evaluation
National Register of Historic Places: Currently Listed: ___yes X no
If not currently listed, recommend: Individually ___yes X no; historic district X yes no
Contributing X or non-contributing
Significance statement: A good example of what appears to be a late 19th century building which survived the fire;
contributes to the building pattern along this block of generally 1 story single storefront buildings. VP, Comm,
VG&Comm, OT.
Village of Plainfield designation: Currently Listed: ___yes X no
If not currently listed, recommend: Historic Landmark yes X no; Historic District X yes no
Contributing X or non-contributing
Form prepared by: ArchiSearch Historic Preservation Consultants (Alice Novak) Date of Field Survey: 11.06.05 - 341
206
HISTORIC URBANIZED CORE SURVEY Plainfield Historic Preservation Commission
ADDRESS
514 W. Lockport St.
PIN/Property Index Number
#06-03-16-210-008-0000
Historic Property Name(s)
Common Name(s)
Gruben’s Uptown Tap and Grill
Architectural Style
no style
Vernacular Building Type
Commercial type
Construction Date
c. 1900
Architect/Builder
Historic Use(s)
Commercial
Present Use(s)
Commercial/Restaurant
History (associated events, people, dates)
Original Town plat. This building first appears on the 1912 Sanborn map as #542, a meat market. A much smaller
building had been on this lot on the 1893 and 1898 Sanborn maps. The building appears the same on the 1931 and 1944
Sanborn maps.
Description
Foundation not clearly visible; red brick facade wall in running bond; flat or shed composition roof. Tall 1 story,
rectangular shape, 3 facade bays. 2 concrete stairs to central entrance, recessed from facade plane. 2 replacement
storefront sash, tinted dark as is the door; plain bulkheads and boarded transom area. Thin iron posts frame door with
rosettes in storefront beam. Plain parapet until raised stretcher course below metal cornice. Cornice in similar fashion to
adjacent buildings west, but differing with pyramidal/extending block course. Projecting end brackets, fluted with rosettes
and finials. Modillions beneath molded cornice. Interior open to 512 to the east.
Integrity/Major Physical changes from original construction
Storefront with modern materials, although maintaining a somewhat historic pattern of storefront windows and a central
recessed door.
Subsidiary Building(s)/Site
No outbuildings. Cornice similar to 522, 520, 518, and 516.
Registration & Evaluation
National Register of Historic Places: Currently Listed: ___yes X no
If not currently listed, recommend: Individually ___yes X no; historic district X yes no
Contributing X or non-contributing
Significance statement: A good example of an early 20th century commercial building, maintaining the consistent
building pattern along this section of Lockport St. VP, Comm, VG&Comm, OT.
Village of Plainfield designation: Currently Listed: ___yes X no
If not currently listed, recommend: Historic Landmark yes X no; Historic District X yes no
Contributing X or non-contributing
Form prepared by: ArchiSearch Historic Preservation Consultants (Alice Novak) Date of Field Survey: 11.06.05 - 340
207
TECHNICALDATASHEET
309 S. UNION | SPARTA, MI 49345 | P:(616) 887-7387 | T:(800) 253-3664 | F:(616) 887-0537
WWW.GENERALFORMULATIONS.COM
GF 285 RoughMark™ is a 3.5 mil matte white opaque polymeric vinyl film coated with a solvent acrylic high-tack removable (HTR)
pressure sensitive adhesive on a 90# layflat liner. GF 285’s thick HTR adhesive is designed to aggressively grip onto textured sub-
strates such as brick or block, yet cleanly remove without leaving adhesive residue on the contact surface. The 90# liner provides
excellent dimensional stability for digital printing. GF 285 accepts a variety of solvent-based, eco-solvent, latex and *UV curable
inks common to wide format digital printing systems.
* For UV Curable inks, please consult with the ink manufacturer for specifics on ink flexibility.
PRODUCT NAME 285
FILM
Film Type White Polymeric Vinyl
Film Thickness (mils/μm)3.5 / 89 (+/- 10%) before emboss
Film Weight (gsm)130
Gloss (60°)<20
Opacity (%)99
Tensile Strength (lbs/in)MD > 3500 / CD > 2500
Elongation (%)MD > 90 / CD > 200
Dimensional Stability (FTM 14)MD < 0.50 mm / CD < 0.20 mm
ADHESIVE
Adhesive Type Solvent Acylic
Adhesive Thickness (mils/μm)1.9-2.1 / 48-53
Adhesive Color Clear
Peel Strength on Stainless Steel (lbs/in) / (N/25mm) 15 min 1.2 / 5.3
Peel Strength on Stainless Steel (lbs/in) / (N/25mm) 24 hrs 2.0 / 8.8
LINER
Liner Weight (#/gsm)90 / 145
Liner Type White 2-Sided PE-Coated Kraft
Liner Thickness (mils/μm)6.7 / 170
Release Force @ 300” / min (g/2”)40-50
PERFORMANCE GUIDANCE
Application Temperature > +40 °F
Service Temperature -40 °F to 200 °F
Shelf Life up to 1 year
Storage Temp / Rel. Humidity 70 °F / 50%
Outdoor Durability up to 5 years
Removability up to 6 months
CERTIFICATIONS & RATINGS
Flammability ASTM E84 Class 1 or A (Rating Standard Test Method for Surface Burn-
ing Characteristics of Building Materials)
GF 285 ROUGHMARK™
3.5 MIL MATTE WHITE CONFORMABLE WALL VINYL
CLEAR HIGH-TACK REMOVABLE ADHESIVE
GF 285 | APRIL 2021
208
309 S. UNION | SPARTA, MI 49345 | P:(616) 887-7387 | T:(800) 253-3664 | F:(616) 887-0537
WWW.GENERALFORMULATIONS.COM
TECHNICAL DATA SHEET
GF 285 - 3.5 MIL MATTE WHITE CONFORMABLE WALL VINYL
CLEAR HIGH-TACK REMOVABLE ADHESIVE
For Standard Terms & Conditions: www.generalformulations.com/terms-conditions GF 285 | APRIL 2021
PRODUCT SNAPSHOT APPLICATIONS INK TYPE
APPLICATION
❍ WET APPLY
● DRY APPLY
❍ LAMINATING
❍ MOUNTING
● DIE CUTTABLE
❍ HOT STAMP
❍ THERMAL DIE
● FLATBED CUTTABLE
● POP/RETAIL
● WALL
❍ WRAP
❍ WINDOW
❍ FLOOR
❍ TRANSLUCENT
❍ FLEET
● GENERAL SIGNAGE
● INDOOR
● OUTDOOR (LONG TERM)
● SOLVENT
● ECO-SOLVENT
● LATEX
● UV CURABLE
● SCREEN
● OFFSET (UV CURABLE)
❍ OFFSET (CONVENTIONAL)
SUBSTRATES/SURFACES
❍ SMOOTH PAINTED DRYWALL
● MODERATELY TEXTURED
WALL SURFACES
FAQS
Can I use GF 285 on other surfaces?
GF 285 RoughMark™ can be used in applications where a conformable
removable vinyl is desired. This film conforms well with controlled heat
and features clean removability from a variety of moderately textured
substrates including brick, block, and concrete surfaces (vertical appli-
cation only). If a high gloss finish is desired, it is recommended to use
GF 242 gloss clear cast laminate.
Can this product be used on Elevators?
This product is not intended for this application. Test all applications
prior to use. Not designed for coated/ sealed/ treated stainless steel,
brass or bronze surfaces.
When paneling larger jobs, do I use overlaps or butt-seams with this
product?
Either is acceptable, although butt-seams require a high degree of skill
to line up the panels. Because this product is going on uneven surfaces
and is thinner than a normal wall vinyl, an overlap should be the default
way to install.
209
210
211
212
213
214
215
216
217
218
HISTORIC URBANIZED CORE SURVEY Plainfield Historic Preservation Commission
ADDRESS
513 W. Lockport St.
PIN/Property Index Number
#06-03-09-407-024-0000
Historic Property Name(s)
Common Name(s)
Sweet Pea Children’s Boutique
Architectural Style
no style
Vernacular Building Type
Commercial type
Construction Date
c. 1892
Architect/Builder
Historic Use(s)
Commercial
Present Use(s)
Commercial
History (associated events, people, dates)
See reverse side/Continuation Sheet.
Description
Foundation not visible; brick facade wall in running bond painted white; shed or flat composition roof. 2 stories,
rectangular shape, 2 facade bays. Altered storefront with left/west bay entrance; transom. Angled storefront sash and
large storefront sash at sidewalk/building plane. Stack bond brick bulkhead space with concrete sill. Double transom over
largest storefront sash. Brick pier east corbeled at storefront top. Fluted iron pilaster with scrolled cap only original
storefront material remaining. Canvas awning over all. Narrow tall 1/1 double-hung sash on 2nd story, single at end bays,
paired middle, all with canvas awnings. Deteriorating lug sills; sandstone? Parapet with 3 vertical panels outlines in raised
brick; raised stretcher panels.
Integrity/Major Physical changes from original construction
Storefront altered in materials.
Subsidiary Building(s)/Site
No outbuildings.
Registration & Evaluation
National Register of Historic Places: Currently Listed: ___yes X no
If not currently listed, recommend: Individually ___yes X no; historic district X yes no
Contributing X or non-contributing
Significance statement: Contributes to the commerce history of the central business district. A good example of the
Commercial type from the late 19th century. VP, Comm, VG&Comm, AA.
Village of Plainfield designation: Currently Listed: ___yes X no
If not currently listed, recommend: Historic Landmark yes X no; Historic District X yes no
Contributing X or non-contributing
Form prepared by: ArchiSearch Historic Preservation Consultants (Alice Novak) Date of Field Survey: 11.06.05 - 351
219
HISTORIC URBANIZED CORE SURVEY Plainfield Historic Preservation Commission
ADDRESS
513 W. Lockport St.
PIN/Property Index Number
#06-03-09-407-024-0000
History (associated events, people, dates)
Chittenden and Smiley’s Subdivision. Appendix F: Historic Urban Building Inventory, April 2000 of the Design Manual,
Lockport Street Business Corridor notes that the original stone sidewalls may have been re-incorporated in the new building
constructed after the 1891 fire. A building appears here on the 1893 Sanborn map, and was used as a meat market. On
the 1898 Sanborn, the building was being used for agricultural implement sales. On the 1912, the building in this
location is of similar (if not identical) length, but a full rear elevation 1 story wing has been added, along with a small
square 1 story wing beyond, aligned on the east. This could have been a reconstructed building after the fire, or it could
indicate additions on the extant building; the building was a saloon at that time. The building appears the same on the
1931 and 1944 Sanborn maps, with the address changing from 517 to 513 on the 1944 map; the building is labeled
generically “store,” as were most commercial buildings on the later Sanborn maps.
220
221
24
25
36
13
12
1
24
36
25
15
22
27
34
3
10
34
27
22 24 19
25 30 29
20
313536 32
21
28
33 34
27
22 23
26
141517
21 22
32 33
23 24
5 4
98
3
12
6
7
2 2
35
16
10
35WHEATLAND TOWNSHIP26
23
35 31
11
1
34
36
30
19 20
29 28 27 26
23
11
26 25
14 13 18
WILL COUNTYPLAINFIELD TOWNSHIP
WHEATLAND TOWNSHIPOSWEGO TOWNSHIPKENDALL COUNTYNA-AU-SAY TOWNSHIPPLAINFIELD TOWNSHIPAmoco/Hart
Arbor
Creek
Arbor of
Plainfield
Booth
Property
Boughton
Farm
Bronk
Estates
Bronk
Farm
C.B. & I.
Industries Inc.
Canterbury
Woods
Cedarlake
Village
Century
Trace
Champion
Creek
Chatham
Square
Coil
Plus
Convent of
Mantellate
Sisters
Creekside
Crossing
Crossings at
Wolf Creek
Crossroads
Business
Center
Dayfield Diageo
Dillman
Estates
Downtown
Dunmoor
Estates
Eagle
Chase
Edward
Health
Ventures
Essington
Sports
Group
Fairfield Ridge
Farmstone
Ridge
Four
Seasons
Fritz
Farm
Grace
Pointe
Church
Grande
Park
Grande
View Place
Harmony
Ridge
Harvest
Glen
Heartland
Heritage
Meadows
Heritage
Oaks
Hidden
River
Highview
Indian Oaks
Estates
Kensington
CenterKensington
Club
King's
Bridge
Estates
Kings
Crossing
Lake
Mary
Lake Renwick
Nature
Preserve
Liberty
Grove
Martin
Centre
Marybrook
McGuire
Farm
McMicken
Assemblage
Meijer
Menards
Millrace
Village
Nature's
Crossing
Normantown
Prairie
Park
Place
Parkview
Meadows
Patriot
Square
PCHS
Peerless
Estates
Pheasant
Chase
Plainfield
Lanes
Plainfield
Acres
Plainsman Terrace
Playa
Vista
Playa
Vista
South
PNHS
Prairie
CreekPrairie
Knoll
Prairie
Ponds
Quail
Run
Renwick
Community
Park
Renwick
Place
River
Point
Estates
River
Ridge
Estates
Riverstone
Riviera Estates
Rose
Sabadosh
Property
Settler's
Park
Shenandoah
The Great
Meadow
Spring
Hill
Estates
Springbank
Stewart
Ridge
The
Enclave
The
Lakelands
The Ponds
at Plainfield
The
Reserve
The Shores
The
Strea
m
s
Tuttle
Villas
at Fox Run
Vintage
Harvest
Vista
Pointe
Walkers
Grove
Walkers
Point
Wallin
Woods
Wallin
Woods
Commercial
Water's
Edge
Whispering Creek
White
Ash
Farms
Wilding
Pointe
Winding
Creek
YMCA
Grande Park
Lake Renwick
Nature
Preserve
PEHS
Kohls
Wal-Mart
Target
Fire Dept.
Campus
Eaton
Preserve
Mather
Woods
Grande Park
Elementary
Robinson B. Murphy Junior High
Freedom
Elementary
Heritage GroveMiddleSchool
John F.Kennedy
Middle School
Elizabeth
EichelbergerElementary
EaglePoint
Elementary
Walker'sGroveElementary
Lincoln
Elementary
Indian Trail
Middle School
Plainfield
Academy
PSD 202
District
OfficesCentral
Elementary
Media &
Technology
Center
Van Horn
Woods
Springbank
Wastewater
Treatment
Plant
McMillen
Farm
S
a
n
d
h
u
r
s
t
Renwick
Heights
Renwick PointeJewel
Kuusakoski
Recycling
Diageo
Plainfield
Township
Offices
Clow Stephens
Community Park
Lichtenwalter
Subdivision
JEC
Lichtenwalter
Commercial
Van Dyke
Road
Condos
Golden
Meadow
Estates
The Boulevard
Midwest
Warehouse
&
Distribution
Center
Greenbriar
American
Built System
Diageo
Heritage
Woods
of Plainfield
Ira Jones
MiddleSchool
Fairfield CommonsPlainfield
Small Business
Park
Willow
Run
Enclave
at 127th
Three
Rivers
Church
Pavillion
The PreservePlainfield
Northpointe
Lansdowne
Wallin Oaks
Elementary
Fond
Du
Lac
Gas n
Wash
SepTran Bus
Rod
Baker
Ford
Sunny
Farm
Acres
Louis-Joliet
Mall
Kohl's
Plainfield
West
Spangler Farm
PACE
OAK ST
MILL S
T
LEE ST
128TH ST
EVONSTELLEN DR131ST ST
A
NNDRK
A
Y
DRADAMS CT
KERRST
MESA DRIONE STA
S
H
S
T
CASE STEWING DRWILSONLNJONESCTPAWNEE STM A PLECTKILDAREDRDILLMAN STS
HRIVERCTEVANS ST
BETTY LN
PRATT LNDENISESTBLAIR STEIDER CTPINTAIL RDM A GG IE LN
BRISTOLAVE
BUSSEYDRBRETTSTK
E
A
RNSDRRYAN
LNILLINOIS STCRESCENTCONIFERST
PEERLESS DRDOUGLA S D R
ELLNA CTBLUEIRISCT
NEWKIRK DR
LINDEN LN
FEENEY DRVICARAGEDRLAKESIDECTCOVECIRHARMONY DR
FREEDOMWAY
SOLDIER DR
PRAIRIE DR MARATHONL
N
DEERPATH LN
HUNT
CLUBLN
CAHILLS WAY
CAPTIVA LN KERRYLN
FRASER RD
PINE CONE LN
FERN ST
ANDERSON ST
CLARK ST
MADISON ST LAKEPOINTDRLORRAINELN
STRATFORD DR
CHABLISLNDOVERCTCOTSWALD DR
BRITTANY ST RIVERC RESTDRCHATHAMDRDERBY LNCORBIN
STWILDWOODPLJEFFERSONAVE
MARYLNGATEWA
Y
CIRWELLERDR
CECILYDRIVY LNKELLY AVEFIE L D BROOK DR
RUEBEN ST
MAG N ETICWAYLYNN ST
W H ITEOAKDR
126RIVERWOODDRLARKSPURLNC
H
EYENNE CT
MAKEPIECE WAYCAPITAL DRDEVONSHIRE CT OLY
M
PI
CDRMA U RICELNJACOB FRY DR
OTTAWA ST
R
H
E
ADRRIDGEWOODLNANDREW RD
CHELSEA LN
C HURCHILLDRMARINA DR
BROOKSHOREDR
LUCASDRNORMAN AVE
ROBERT AVE
BENSONAVEPALMETTODR RUSHMOREDR
EASY STTAYLOR STB A SSLAKERD
SILVER LNROWLEY RD
PEARS
ON DRWOLF
CREEK LNMI
LLBANKDR
MARYBROOKDRSTOCKTONAVEDANADRMUELLER C I R
CATON FARM SPRINGS CT
R
OUNDBARNRDPE
T
E
R
S
O
N
D
RSHARP DRJ ACKSONLN
RIVERWALK CTCINEMA LNSTELLARL NLILY LNHIDDEN HORIZON
CROPLAND
D
RLIBERTYAPPALOOSA RD
LEWOODDRPAR K LNGRILLDR
SUM M ERGROVEDRC OMP
ASSAVEASHGATEXING
C
HAMPIONDRSAVANNAD
R
N E WCASTLEST
EMERSON STGENERATION DR
MILLENNIUMPKWYPREAKNESSDRAMY DRROYCE DRCROSSINGDRAPOLLO DR
WOODSTOCK DRPALOMINO LNSLEEPY HO LLOWCORONADOCIR
BARO
LODRPIONEER CTROCKWELL LN
VISTALN
INGERSOLLSTEDISON LN
SERENITYDROSWEGO PLAINSDRPARTRIDGED
RL
E
ONADRLINCOLNWAY CIR
SAN DRALNWRIGHT LN
WHEATDR
LACOSTALN
TI
MBER
DR COLUMBIN
E
CIRWHITEPINEWAY NORFO L KLNEYREC I R
GATES LN
ARMSTRONG LN
COPPER DRMICHELEDR
RIVE R CTMEADOWLNJUDITH D RPAVILION PL
GRE YW ALLB LV D FOXCREEKLNCLEARWATERDRDUBLIN LNEASTERN AVECANTERBU RYDRWILLOWDRL OCUST
L
N SUNSHINECIR
PASQU INE LLI DR
HOWARD STRT
3
0
HAMLINST
B R O O K L A N D S LN
GAMAYDR
LEACH DRCHESAPEAKEDR
DECLARATION DR
SELFRIDGE CIR
BASSW
OODCIRTRELLIAGE
AVEPEARTREE W AYHAMPSH IR E LN
WILL O W GATELNPENNRDELAINE DRGOLDEN EAGLE
CIRCAPISTADRSPAULDING SCHOOL DRASHTO
NDRPRA IR IEXIN G
FLAGG
D
RCENTER STBARTLETT AVEHIGHLAN
DDRPOPPYLNB ELMONT DR
SIMO DRHAWKS BILL LNPENNY LNCATHY LN
ALISON RDSAWGRASSCIR M
ARIGOLDRDSA
NIBELSTR E DHAWK DRCOL O N I A L PKWY
RIVER R
D
HARMONLNKNOLL RD
A
L
PI
NEWAYPOLARIS ST
WINC
HE
STER
C
TALLYN STFAL
CONDRLINDENGA T E CIR
MCGRATHDRPORTAGELNTIP
P
E
R
AR
Y
L
NW E L L E S L E Y CIR
PLAINSMANCI
RAERODRLILY CACHE RDSPRINGV IEW D R
GEORGE CTGRAN
DEPINESBLVD
REDSTAR DR
CALLIE
D
R
ARBORCREEKDRTERRACEBLV D
SU N DERLIN RD
THORNWO O DBLVDFOREST EDGE DRCEREN
ACIRSHENANDOAHTRLGENERALDR252ND AVEFR E E DOM
DAN OCONNELL DRWINTERBERRYLN
BAR
ROWLNLEXINGTON DRDEER
C
R
OS
SINGDRTIMBERWOOD CIRARBORDRZOUMAR DR
S C OTT DR INDEPENDANCE
D
R
BR IARLNHERITAGEOAKS DR
FAIRFIELD DRPARTERRE PLSILVERLEAFDRCOIL PLUS DRC A R MEL BLVD
INDIAN BOUNDARY LINE RDFEDERA LCIRREDAPPLERD
BLAKELY
DR KENSINGTONDRGLENN CIR
NORTHLAND DRAPPLETREE L N
RAMPTIMBERVIEWDRLAKEVIEW R D NORMANTOWN RDAPPLE CREEKLNWALLIN DRRO CK
D
R
THO R N BERRYDRRED OAK DR
OAK CREST LN
T U FTON ST
DEPOT DRPASTOR A L D RMAPLEVIEW DR
BRIARCLIFF DR LAKE DRPRESLEY CIR
SHELLY LNVIC KYSTJO
L
I
E
T
R
D
EIDER DRGLENBROOKCIRROCKFISHLNMILESTONEDRLESKILN
SOUTH F IE LD LNC A MBR
IDGECIRGRANDE POPLARCIRCORINNECIR
AMBROSERD
GRINTON DR
CATHE R INED RRUSTLINGBIRCHWAYHADFIELD DRNO R WOOD DRELIZABETH DRM ORNING MIS T PLROLF RD
SU
MMERHOUSEDRPILCHER RDWOLF DRGRANDE P ARK B L V D MEADOWLANDCIR
LONGCOM M ONLNW HISPERING WOOD
S
CIRPRAIRIE
G
R
OVE
DR
WOODDUCKDR248TH AVEV A N DYKE R DLAKE PLBLACKSTONE
L
NJAMES ST257MERIDIANLNDECATHALONLN
G ETSON A VECOUNTY HWY 66
PRE SIDENTIALAVE
SKYLINE DR
HEGGS RDRANCE RD
RESERVE C IRSP R I NGCREEK LN
FORT BEGGS DRCENTURYCIRPEAR T REECIRLINCOLNHWY
TRILLIUM LN
NAPERVILLE RDSUNNYMERE DR
Q U AILRUNDRLINK LN
WALNU
TCIRWINDINGCRE EKRDDOUGLAS RDPLAINFIELD RD COUNTYHWY14VERMETTERD RT 59F
RIT
Z
R
DWOOD FARMLAK EM A RY D R
OLD RIDGE RDGILMORE RDBOOK RDIL-59COUNTY HWY 36 HWYLAKESHOREDRROTH111TH ST
HAWTHO RNCIR119TH ST
BOXWOOD DR
CATON FARM RD
135TH ST
MAIN S
T
BOULEVARDPL FRON
T
A
GE
R
D
143RD ST
COUNTY LINE RDESSINGTON RDCHERRY RD
INDIAN BOUNDARY RDRENWICK RD
RODEO DR
ARBEITER RDSTEINER RDSTEWART RD127TH ST
WALKER RD
D
R
A
U
D
E
N
R
D
WHEELER RD
RT 126
PL
A
I
N
F
I
E
L
D
RIDGE
R
D
WOOLLEY RD
JOHNSON RD
LOCKPORT ST
COUNTY HWY 11 HWYCOLLINS RD
I-55 HWY¬«126
¬«59
¬«59
¬«59
¬«59
¬«59
¬«126
¬«126
¬«126
£¤30
£¤30
£¤30
£¤30
")55
§¨¦55
VISTA
L
N FOX RIVER STDES PLAINES STCHICAGO STJAMES STO AK
STLOCKPORT ST ILLINOIS STRT 59MAIN S
T
B5 OVERLAY
Main Street Zoning From Penn Road to Lockport Street
24224 W Main - R-1
24230 W Main – R-1
24232 – 24238 W Main – R-3
24242 W Main – R-1
24244 – 24250 W Main – R-3
24252 W Main – B-5
24024 W Main – R-1
24032 W Main – R-1
24038 W Main – R-1
24044 W Main - BTD
24048 W Main - BTD
24122 – 24132 W Main – R-3
24134 – 24136 W Main – R-4
24138 – 24142 W Main – R-4
24148 – 24150 W Main – R-4
24156 – 24158 W Main – R-4
24052 W Main – R-1
24102 W Main – R-1
24108 W Main - R-4
24114 W Main - R-4
24120 W Main -R-4
24200 W Main – R-1
24206 W Main – R-1
24212 W Main – R-1
24216 W Main - R-1
24218 W Main – R-2
Village of Plainfield, Illinois
2022 Zoning Map
0 21Miles
Disclaimer: The Village of Plainfield provides no warranty, expressed or implied, as to the accuracy, reliability or completeness of furnished data. Users are cautioned to consider carefully
the provisional nature of these data and information before using them for decisions that concern personal or public safety or the conduct of business that involves substantial monetary
or operational consequences. Conclusions drawn from, or actions undertaken on the basis of, such data and information are the sole responsibility of the user. Maps and data are to be
used for reference purposes only.
Planning Department
GIS Division
Printed 3/31/2022
Legend
General Industrial District
Office, Research, and Light Industrial District
Agricultural District
Low Density Single-Family Residential District
Single Family and Two-Family Residential District
Townhouse Residential District
Multiple Family Residential District
Business Transition Designation
Business Convenience District
Highway Business District
Traditional Business District
R1 Overlay
B5 Overlay
PUD - Planned Unit Development
AG
R-1
R-2
R-3
R-4
BT
B-1
B-3
B-5
I-1
I-2 PUD
PUD
PUD
PUD
PUD
PUD
PUD
PUD
PUD
PUD
PUD
UNION PLMILESAVEPARK AVECOLLEGE STHARTONG STFOX RIVER STHIGHVIEW CT
HERITAGE WAY
VANDYKE RD
MILL S
T
CHICAGO ST
VINTAGEKNOL
L
DRA
R
N
O
L
D
S
T
MI
C
H
I
G
A
N
S
TNA PERVILLERDWILKENS
LNOAK STDES PLAINES STCOMMERCIAL ST
SPRING HILL LN
DILLMAN STEVANS ST
JOHNADAM SDRPRATT LNAMBOY ST
PERSONSPKWY
UNION STILLINOIS STNEWKIRK DR
LAKE SIDE CT
LOCKPORT ST
CO
R
B
IN
S
T
OTTAWA ST
VILL AGE
C
E NTER DRROBERT AVERT 59RIVER RDVISTALN EASTERN AVEJ
O
L
I
E
T
R
DPENNR
D
CENTER STBARTLETT AVEMAIN STJAMES STFORT BEGGS DRWOOD FARMH AWTH
ORN CIRR1 OVERLAY
K:\_PLANNING\MXD_PRX\ZoningMap.aprx222
MEMORANDUM
To: Allen Persons, Director of Public Works
From: Scott Threewitt, Lead Engineer
Date: March 30, 2022
Re: State Highway Traffic Signals-Intergovernmental Master Agreement
Background Findings
The item under consideration by the Village Board is a new Intergovernmental Master Agreement (IGA) for traffic
signals on the State highway system. The Village has entered into previous IGA’s with the State for traffic signals
and updates these agreements every ten years to address the current inventory of signalized intersections. Per the
agreement and consistent with Illinois Department of Transportation (IDOT) District One policy, the State will be
the agency performing maintenance work on all traffic signals on the State Highway System. In addition to
maintenance, energy cost responsibility is also proportioned in the agreement. Both the maintenance and energy
responsibilities have been previously agreed to as part of the permitting of the initial traffic signal installations. This
IGA does not affect the Village’s maintenance and responsibility for traffic signals that are not on the State highway
system.
Policy Considerations
According to Section 2-43 (6) of the Village Code of Ordinances, the Village Administrator shall make a
recommendation to the President and Board of Trustees on purchases over the $10,000 statutory limit. The Board
has the right to accept or reject any or all proposals.
Financial Considerations
This agreement is consistent with the previously approved IGA and funds for maintenance and energy costs are
included in the Village’s budget.
Recommendation
Staff recommends that the Village Board authorize the Village President to sign the Intergovernmental Master
Agreement (IGA) for traffic signals on the State highway system.
223
1
INTERGOVERNMENTAL AGREEMENT
This Interagency Agreement is entered into between the Village of Plainfield (“GOVERNMENTAL BODY”)
and the Department of Transportation (“DEPARTMENT”) pursuant to the “Intergovernmental
Cooperation Act” (5 ILCS 220) and in accordance with The DEPARTMENT’s rules at 92 Ill. Adm. Code 544.
1. Governmental Body and the DEPARTMENT have a mutual interest in and the maintenance and
apportionment of energy costs for traffic control devices located on State highways within or
near the Governmental Body as shown on the attached Exhibit A, which is hereby made a part
of this agreement.
2. In furtherance of said interests of, the entities agree:
a. Cost. The DEPARTMENT and the GOVERNMENTAL BODY agree to the maintenance
responsibility and to the division of energy costs, for the traffic signals and other traffic
control devices listed on the attached Exhibit A.
b. Maintenance. Modernization of traffic control devices is not covered under this
agreement. It is agreed that the actual maintenance will be performed by the
DEPARTMENT indicated on Exhibit A, either with its own forces or through contractual
agreements
c. Maintenance Level. It is agreed that the signals and devices shall be maintained to at
least the level of maintenance specified in the attached Exhibit B, which is hereby made
a part of this agreement. It is understood this will meet the minimum requirements of
the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways.
Additional provisions regarding maintenance may be incorporated in this document
(Exhibit B) upon agreement by both parties.
d. Interconnect & Timing. The DEPARTMENT agrees to maintain all signal equipment and
interconnects associated with interconnected signal systems or Advanced Traffic
Management System and interconnects with at-grade railroad crossings, at
DEPARTMENT maintained locations. The DEPARTMENT shall determine the signal
timing to coordinate and regulate the flow of traffic. No signal timing shall be changed
at any state system intersection without prior DEPARTMENT approval. The
GOVERNMENTAL BODY shall submit to the DEPARTMENT any changes proposed in
signal timings.
e. Interconnections: Installation & Damage. The DEPARTMENT is not responsible for the
cost of installing or maintaining traffic signals not on (but interconnected to traffic
signals on) U.S. or State routes. Any damage done to State traffic signals in the attempt
to connect local traffic signals shall be repaired to the DEPARTMENT’s satisfaction and
shall be the responsibility of the GOVERNMENTAL BODY.
f. Master Monitoring Costs. Master controllers installed on State intersections for the
coordination of traffic signals are primarily used for the traffic signals located on U.S. or
224
2
State routes. The GOVERNMENTAL BODY may connect traffic signals to a State-owned
master controller or Advanced Traffic Management System for the coordination or
operation of non-State-owned traffic signals, for the purpose of synchronizing time or
gaining remote access. If the GOVERNMENTAL BODY desires a communications link to
their office for monitoring purposes, the GOVERNMENTAL BODY shall pay the entire
cost of installing and maintaining such monitoring system.
g. Payment for Energy Costs. The DEPARTMENT will reimburse the GOVERNMENTAL
BODY for the DEPARTMENT’S proportionate share of the energy charges.
h. Indemnification. Unless prohibited by State law, the GOVERNMENTAL BODY agrees to
hold harmless and indemnify the DEPARTMENT, and its officials, employees, and agents,
from any and all losses, expenses, damages (including loss of use), suits, demands and
claims, and shall defend any suit or action, whether at law or in equity, based on an
alleged injury or damage of any type arising from the actions or inactions of the
GOVERNMENTAL BODY and/or the GOVERNMENTAL BODY's employees, officials,
agents, contractors and subcontractors, and shall pay all damages, judgments, costs,
expenses, and fees, including attorney's fees, incurred by the DEPARTMENT and its
officials, employees and agents in connection therewith.
GOVERNMENTAL BODY shall defend, indemnify and hold the DEPARTMENT harmless
against a third-party action, suit or proceeding ("Claim") against the DEPARTMENT to
the extent such Claim is based upon an allegation that a Product, as of its delivery date
under this Agreement, infringes a valid United States patent or copyright or
misappropriates a third party's trade secret.
i. Emergency Vehicle Preemption Devices. The costs of installation, timing, phasing, and
maintenance of emergency vehicle preemption systems shall be the sole responsibility
of the GOVERNMENTAL BODY. Any Governmental Body must notify the DEPARTMENT
of any change in the emergency vehicle preemption system. However, the
DEPARTMENT reserves the right to approve or reject, at any time, the placement of such
systems on its traffic signal equipment.
j. Previous Agreements. All traffic signal and traffic control device maintenance and
electrical energy provisions contained in presently existing agreements or
understandings between the DEPARTMENT and the GOVERNMENTAL BODY for traffic
signals and/or other traffic control devices covered by this Master Agreement shall upon
execution of this Master Agreement by the DEPARTMENT be superseded and be of no
force or effect.
All parking ordinances and provisions bearing on items other than traffic signal and
traffic control device maintenance and energy charges contained in presently existing
agreements or letters of understanding between the DEPARTMENT and the
GOVERNMENTAL BODY shall remain in full force and effect.
225
3
k. Modification. Exhibit A can be modified to add or delete signals or devices, but only by
written revision signed by the Regional Engineer, the Engineer of Operations and the
authorized representative for the GOVERNMENTAL BODY. The modification shall be
effective when fully executed and filed with the Department and the Clerk or Secretary
of the GOVERNMENTAL BODY. This provision applies only to modification of Exhibit A.
l. Plan Review. All traffic signal plans prepared by others for installation on State
highways within municipal corporate limits, which are to be added to this agreement,
must be reviewed and approved by the DEPARTMENT and the GOVERNMENTAL BODY.
m. Cost Sharing. As indicated in Exhibit A, the cost of energy and maintenance of traffic
signals, and/or other traffic control devices generally are shared in proportion to the
number of approaches maintained by each unit of government, however, other
DEPARTMENT policies and practices require cost sharing of energy and maintenance to
be based on other criteria besides the number of approaches maintained. The
maintenance costs of the interconnect system and related equipment as well as
engineering costs for any approved coordination and timing studies shall be shared
within the interconnect system, unless otherwise agreed to in a permit or by other
agreement.
n. Jurisdictionally Transferred. The GOVERNMENTAL BODY will be responsible for the
maintenance costs of all traffic signal and/or other traffic control devices related to a
roadway or roadways that has or have been jurisdictionally transferred by the
DEPARTMENT to the GOVERNMENTAL BODY in a prior agreement(s).
o. Billing. Bills shall be submitted by the DEPARTMENT on a three (3) month basis. The
amount billed shall be the costs incurred less any proceeds from third party damage
claims received during the billing period for repair of signals or devices that are the
responsibility of the GOVERNMENTAL BODY.
i. Any proposed single expenditure in excess of $10,000 for repair or damage to
an installation must be approved by the GOVERNMENTAL BODY before the
expenditure is made.
ii. The hours, or parts thereof, billed for each maintenance item will be at the
actual time directly related to the work task.
iii. THE DEPARTMENT costs are composed of labor, equipment, materials and the
quantity of each. The cost for labor will be determined by the actual hourly rate
for the employee plus a multiplier to include direct and indirect labor related
costs, retirement, social security, health, hospitalization and life insurance,
holidays, vacation, sick leave and workers compensation. Equipment costs will
be as listed in the Schedule of Average Annual Equipment Ownership Expense.
Materials will be at cost.
226
4
iv. The cost for contracted work will be the actual cost for the contractor. In
District One, maintenance costs are based on the District’s Electrical
Maintenance Contract’s (EMC) related bid cost and may vary from contract to
contract. The length of District One’s EMC is generally 2 to 3 years.
3. Notice under this agreement shall be as follows:
For The DEPARTMENT: For the GOVERNMENTAL BODY:
______________________ ________________________________
Name and Title Name and Title
___________________________ ________________________________
Phone number Phone Number
___________________________ ________________________________
Email Address Email Address
___________________________ ___________________________
___________________________ ___________________________
Address Address
4. Effective Date. This Agreement shall be effective from July 1, 2021 through June 30, 2031 and
may be terminated prior to that date, by either party, upon 30 days written notice.
FOR THE GOVERNMENTAL BODY:
Signature and Job Title of Authorized Representative Type or Print Name of Authorized Representative Date
FOR THE DEPARTMENT:
Jose Rios, Regional Engineer, Division of Highways Yangsu A. Kim, Chief Counsel Date
(Approved as to form)
By:
Director, Division of Highways, Chief Engineer Joanne Woodworth, Acting Chief Fiscal Officer Date
Date: By:
By: Omer Osman, Secretary of Transportation Date
By:
227
5
228
EXHIBIT A Following is the list of signalized intersections and locations with traffic control devices along State highways located within or near the Village of Plainfield in Will County that are subject to the provisions of the attached Master Agreement to which this list is an exhibit.
As of 3/30/22
% OF MAINTENANCE RESPONSIBILITY
% OF ENERGY CHARGES AGENCY PERFORMING MAINT. RESPONSIBILITY
LOCATION TS# STATE LOCAL OTHER STATE LOCAL OTHER
US 30 at IL 59 (No JCT) TS11955 100 100 STATE
US 30 at IL 59 (So JCT) TS11955 100 100 STATE
US 30 at IL 126 TS7585 100 100 STATE
US 30 at 135th St/Pilcher TS20972 50 50 100 STATE
US 30 at 143rd St TS20974 100 100 STATE
US 30 at 127th St TS20979 50 50 100 STATE
US 30/143rd at Van Dyke Rd TS20968 50 50 100 Permit 1-T-08-0227 STATE
IL 59 at IL 126 TS7585 100 100 STATE
IL 59 at 119th St TS21863 75 25 100 STATE
IL 59 at 127th St TS21862 75 25 100 STATE
IL 59 at 135th St/Meijer Ent TS21864 50 50 100 STATE
IL 59 at 143rd St TS7588 100 100 STATE
IL 59 at Plainfield/Naperville Rd TS7586 66 2/3 33 1/3 100 STATE
IL 59 at Fraser Rd TS7473 50 50 100 STATE
IL 59 at Fort Beggs TS7426 66 2/3 33 1/3 100 STATE
IL 59 at Industrial Dr TS7592 100 100 STATE
IL 59 at St Mary Immac Parish TS7471 100 Permit 1-T-11-0195 100 STATE
IL 59 at Renwick Rd TS7474 75 25 100 STATE
IL 126 at Drauden/Steiner Rd TS20969 50 50 TS20969 100 M-8003(645) STATE
IL 126 at Essington Dr TS7583 66 33 1/3 100 STATE
IL 126 at Meadow Lane TS20966 50 50 50 50 STATE
IL 126 at New Dyke Rd TS20971 50 50 By permit 50 50 By permit STATE
IL 126 at Wallin Dr TS20970 50 50 50 50 STATE
US 30 (Lincoln Hwy) at I-55 W front Rd 50 25 25 Joliet 50 25 25 Joliet JOLIET
229
EXHIBIT B SHORT FORM TRAFFIC SIGNAL MAINTENANCE PROVISIONS A. GENERAL PROVISIONS 1. CABINET PACK Wiring diagrams, phase diagrams, and manuals that are required to be in each traffic signal controller cabinet at the time of construction completion shall remain in the cabinet. Written documentation of all traffic signal timing changes shall be provided in the cabinet. All entries shall be written in a clear and concise manner. The agent of the maintaining agency making any entries shall provide his/ her signature and date of entry. These shall be kept in the cabinet to assist the DEPARTMENT on emergency call outs. 2. HARDWARE SPECIFICATIONS
All equipment and material used shall comply with the requirements of the DEPARTMENT’s Standard Specifications for Road and Bridge Construction and the district special provisions.
3. HIGHWAY LIGHTING For maintenance involving combination traffic signal and lighting unit mast arm assemblies and poles, the foundation, traffic signal mast arm assembly, pole lighting arm, luminaire and lighting
cable and all signal cable shall be considered part of the traffic signal system and are the responsibility of the DEPARTMENT. The highway lighting system components of each combination mast arm assembly and pole shall be tested for proper operation and physical condition during the intersection cabinet inspection. All costs of repairing or replacing damaged or missing non-standard IDOT highway lighting system equipment is the responsibility of the GOVERNMENTAL BODY. 4. EMERGENCY VEHICLE PREEMPTION SYSTEM Test Emergency Vehicle Preemption System (EVPS) equipment for proper operation and physical condition during the intersection cabinet inspection. All program settings and each sequence of operation must be verified to be correct during each inspection. All cost of inspection and maintaining the EVPS equipment, including the light detectors, light detector amplifiers, radio transmitters and receivers, antennas, confirmation lights, and cables and
related components, is the responsibility of the GOVERNMENTAL BODY. In addition to regular inspection and maintenance, all cost of repairing or replacing damaged or missing EVPS equipment is the responsibility of the GOVERNMENTAL BODY.
5. RAILROAD PREEMPTION At all locations with railroad/traffic signal interconnects, respond to any and all emergency and all red flash alarms in a timely manner and notify the Illinois Commerce Commission and the GOVERNMENTAL BODY of the malfunction. None of the traffic signal railroad preempt parameters including but not limited to the phase timings, phase sequences and pedestrian and vehicular clearance intervals can be modified without prior approval from the Illinois Commerce Commission. Maintain unique spare controller data modules or sets of data chips containing the final railroad
preemption parameters for each location. Cooperate in any inspection as deemed necessary by the DEPARTMENT or the Illinois
Commerce Commission.
230
2
The DEPARTMENT shall provide contact personnel available at all times to who railroad
preemption malfunctions must be reported. 6. DAMAGE REPAIRS
Repair or replace any and all standard DEPARTMENT equipment damaged by any cause whatsoever. Equipment owned by a third party, such as EVP, lighted street name signs, TSP, and the like are the responsibility of others. 7. ACCIDENT DAMAGE Be responsible to make recovery for damage to any part of the installation or system from the party causing the damage. Whenever third-party claims cannot be recovered, the GOVERNMENTAL BODY shall share in the loss.
8. TEMPORARY TRAFFIC CONTROL Provide temporary traffic control during a period of equipment failure or for when the controller must be disconnected. This may be accomplished through the installation of a spare controller,
placing the intersection on flash, manually operating the controller, manually directing traffic through the use of proper authorities, or installing temporary stop signs which will be removed once the signal is in working condition.
9. EMERGENCY PERSONNEL Provide skilled maintenance personnel who will be available to respond without delay to emergency calls. This may be provided by agency forces, contract, or maintenance agreement. Controller failure, lights out, knockdowns, or two (2) red lights out at intersection are considered emergencies. B. AS REPORTED OR OBSERVED 1. LAMP REPLACEMENT Replace burned out lamps for all red signal indications within twenty-four (24) hours of
notification of burnout or on the next business day following the notification. However, if two or more red indications for an approach are burned out, these lamps must be replaced as soon as possible, and under no circumstances longer than twenty-four (24) hours after notification.
Replace all other burned out lamps within forty-eight (48) hours or next business day of notification of burnout. Lamp changes shall always include a lens cleaning.
2. SIGNAL ALIGNMENT Keep signal heads properly adjusted, including plumb, and tightly mounted. All controller cabinets, signal posts and controller pedestals should be tight on their foundations and in alignment. 3. CONTROLLER PROBLEMS Check the controllers, relays, and detectors after receiving complaints or calls to ascertain that they are functioning properly and make all necessary repairs and replacement. 4. L.E.D. SIGNAL HEAD AND L.E.D. MODULE REPLACEMENT An L.E.D. module shall be considered failed and shall be replaced if the indication is dark or if
the module fails to meet ITE specification on minimum maintained luminous intensity.
231
Replace failed modules for all red signal indications within twenty-four (24) hours of notification of failure or on the next business day following the notification. However, if two or more red
indications for an approach are failed, these modules must be replaced as soon as possible, and under no circumstances longer than twenty-four (24) hours after notification. Replace all other failed modules within forty-eight (48) hours or next business day of notification of faillure.
C. WEEKLY 1. MASTER CONTROLLER or ADVANCE TRAFFIC MANAGEMENT SYSTEMS At locations that are a part of a closed loop signal or advance traffic management systems maintained by the GOVERNMENTAL BODY, repair any and all malfunctions in a timely manner so that the signals remain under the control of the master at all times. As needed assist in the implementation of the signal system timing plans. Maintain the central signal system software on a PC so that the signal system is monitored
weekly. Check weekly by phone or location visit for any malfunction. Verify software accuracy to central office software. D. BI-MONTHLY (Every 2 months)
1. CABINET INSPECTION Check the controllers, relays, and detectors to ascertain that they are functioning properly
and make all necessary repairs and replacement. Keep interior of controller cabinet in a clean and neat condition at all times. Replace filters
per manufacturer’s recommendations.
2. OBSERVE SIGNALS Observe the signals at the time of the bi-monthly cabinet inspection. This involves stopping and watching for correct detection and timing operation.
3. DETECTION TESTING Test and inspect vehicle detection inductance loops, loop detectors, and pedestrian
detection during cabinet visit bi-monthly.
4. VIDEO DETECTION TESTING Inspect, maintain, and clean all video detection and surveillance systems bi-monthly or as needed, to achieve clean lenses, and adjust for proper alignment and proper focus. This shall include system camera, lenses, camera housings and hood/shield, pan tilt, and zoom mechanisms and motors, mounting brackets and hardware, poles, microprocessors,
controller, cables and communication equipment, and other related components. Maintenance shall include modifications to programmable detection zones.
5. CONTROLLER CHECK When controllers malfunction, they shall be removed, repaired, and bench checked. The
controllers shall not be removed for annual maintenance inspections. This bi-monthly check should verify software with central office software and reprint cabinet
pack timings sheet. Controller check shall occur during the bi-monthly cabinet inspection.
232
4
6. FUSE AND BREAKER CHECKS Fuse and breaker checks should occur during the bi-monthly cabinet inspection. Replace
burned out fuses or deteriorated breakers as needed. 7. CLEARANCE TRIMMING
Remove any obstruction blocking the line of sight of the traffic signal face to the motorist including trimming trees, bushes or any other form of vegetation blocking said lines of sight. E. GENERAL
1. ANNUAL HARDWARE INSPECTION Inspect all mast arm assemblies, mast arm poles, brackets (or other types of hardware) supporting traffic heads or pedestrian signal heads on an annual basis. 2. ANNUAL CONFLICT MONITOR AND MMU TEST
Test all conflict monitors and MMUs once every two years in accordance with manufacturer recommendations. 3. PAVEMENT MARKINGS In District 1, the GOVERNMENTAL BODY shall inspect stop bars, symbols, special pavement treatments and crosswalks and replace as necessary to insure proper motorist and pedestrian guidance; Whereas, in District 2 through District 9, the cost of pavement markings is shared between the DEPARTMENT and the GOVERNMENTAL BODY according to Exhibit A. 4. The GOVERNMENTAL BODY shall also be responsible for maintenance of the installed street name signs on approaches to a State highway from a local road. Because of the value of street name signs to motorists, the GOVERNMENTAL BODY shall provide such signs at all named State highway intersections. s:\gen\wpdocs\traffic\yg\2011\2011_1\reverse master agreement changes accepted exhibit b 3_9_2011 (1) (2) final.docx
233