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Home My Public Portal About12 Public SafetyPUBLIC SAFETY PROGRAM DESCRIPTION GENERAL FUND DEPARTMENT PUBLIC SAFETY PROGRAM 4100 FUND 101 The Public Safety portion of the budget consists of police protection provided by the Riverside County Sheriff's Department and the Citizens on Patrol Services (COPS) program. The primary mission of Rancho Mirage public safety is to protect the lives and property of the citizens of the City, to preserve the public peace and to apprehend those who violate the law The City contracts with the Riverside County Sheriff's Department for these services. Current patrol staffing consists of three deputies on day shift (7:00 a.m. to 5:00 p.m.) Monday through Sunday Three deputies are on evening shift (3:00 p.m. to 1:00 a.m.) and two deputies are on graveyard shift (10:00 p.m. to 8:00 a.m.) Monday through Sunday This is the equivalent of 80 hours per day of patrol time or 29,200 hours per year. In addition to the 80 hours of daily patrol time, the City also contracts for two motorcycle deputies for traffic enforcement. Rancho Mirage was the first city in the Coachella Valley served by the Sheriff's Department to employ motorcycles for traffic enforcement and commenced that program in FY 1996 -97 with State grant funds. Three additional deputies constitute our Special Enforcement Team (SET). Their goal is to reduce burglaries and thefts in Rancho Mirage. They work in cooperation with Indian Wells' SET, Palm Desert's SET and La Quinta's SET During FY 1999 -2000, the City began utilizing the services of one Community Service Officer (CSO) to perform two basic functions. First, to transport prisoners to County jail in Indio in lieu of a deputy doing so. Second, to assist the Special Enforcement Team by providing additional patrol to reduce burglaries and theft - Rancho Mirage's most frequent serious crimes. A second and third CSO were added in FYs 2001 -02 and 2002- 03 to primarily provide crime prevention patrol and crime prevention training to our residents and businesses. Two CSOs are budgeted in the General Fund; the third CSO is budgeted in the COPS Fund (Citizens Option for Public Safety) which is funded by State grant revenue restricted to law enforcement purposes. In September 2006, the City Council approved the hiring of two additional Deputy Sheriff positions — one for traffic enforcement and the second to assist the three -deputy Special Enforcement Team and provide concentrated patrol in crime "hot spots." It was not until FY 2008 -09 that both positions were filled due to staffing shortages. The traffic enforcement position has been vacant since February 2009 when the deputy was injured on duty For FY 2010 -11, in order to reduce costs, the Sheriff's Department has been directed to not fill the position. Projected savings is $225,807 Planned again for FY 2010 -11 is the bicycle patrol in the area of The River and at Costco/Home Depot. The goal is to deter auto burglaries, thefts and purse snatches at these two locations. They commence the Friday after Thanksgiving Day and continue Friday through Sunday each week to the day before Christmas. A total of four deputies working ten -hour shifts are involved for a total of 560 hours — half at The River and nearby and half at Costco /Home Depot. 149 The cost of one half of the Costco/Home Depot patrol is incurred by Palm Desert. As a result, 420 hours are paid by Rancho Mirage and 140 by Palm Desert. The 420 hours for Rancho Mirage constitutes 1.44% of the 29,200 budgeted annual patrol hours and can be absorbed within the budget as a result of patrol hours not provided due to staff vacancies or sick and vacation leave for example. Based on a review of statistics from the Federal Bureau of Investigation's (FBI) Uniform Crime Report for the years 2000 -2008, the City's property crimes (burglaries, vehicle thefts and other thefts) have decreased as noted below # OF PROPERTY YEAR CRIMES % CHANGE POPULATION % CHANGE 2000 407 - 11,942 - 2001 563 38.3 13,915 16.5 2002 616 9 4 14,345 3.1 2003 748 21.4 14,965 4.3 2004 961 28.5 15,518 3.7 2005 1,051 9 4 16,520 6.5 2006 988 (6.0) 16,672 .9 2007 1,067 8.0 16,944 1.6 2008 898 (15.8) 17,180 1.4 For the second time, the number of property crimes reported to the Sheriff's Department by our residents and businesses declined 15.8% in calendar year 2008. The number of property crimes increased 121% from 2000 to 2008 while the City's population grew 43.9 %. For calendar year 2009, the FBI's Uniform Crime Report has not been issued. Reported property crimes for 2009 totaled 651 — a 27.5% decrease from the 898 in 2008. Property crimes are an ongoing problem in Rancho Mirage due to the upscale nature of the community with its continuing residential growth. As noted earlier, one of the two new positions approved in September 2006 was to provide concentrated patrol as an additional tool to combat property crime. Reducing property crime has been an ongoing goal of the Sheriff's Department. Citizens on Patrol Services (COPS) was formed in 1993 by the City and is made up of volunteers who serve as additional "eyes and ears" for the Sheriff's Department as they patrol City streets on a daily basis. They assist in the reduction of crime activities by providing high visibility, direct communications and random daily patrols. They are ambassadors of the City and provide door checks of business establishments and vacation home checks. They are trained by the Riverside County Sheriffs Department in nonconfrontational methods, various aspects of police surveillance, reporting procedures, CPR, first aid and emergency preparedness. The City -wide COPS Program is equipped with communications equipment and a City vehicle. Each volunteer is issued a uniform, safety equipment and a badge. As a result, an estimated 9,500 volunteer hours were provided during FY 2009 -10 by approximately 38 volunteers. For FY 2010 -11 the City -wide COPS Program has an annual budget of $24,500. 150 ACCOMPLISHMENTS FY 2009-10 • Through December 30, 2009, actual patrol hours totaled 13,670.8 — 93.38% of the 14,640 hours contracted through December 30, 2009 • All budgeted Deputy positions were filled except for the traffic enforcement position. EXPENDITURE SUMMARY I DEPARTMENTAL FYN/ TIUSE SUMMARY 4100 PUNIC SAFETY BUDGET HIGHLIGHTS. FY 2010-11 Personnel Operations & Maintenance Capital Total Expenditures 2008/09 2009/10 2009/10 2010/11 Actual Budget Estimate Budget 0 0 0 0 5,478,307 6,088,528 5,460,388 6,072,209 13,264 8,200 9,189 0 5,491,571 6,096,728 5,469,577 6,072,209 % Change in Budget -0.40% • The Public Safety budget for FY 2010 -11, which includes law enforcement services provided by the Sheriff's Department and COPS programs totals $6,072,209, compared to the FY 2009 -10 budget of $6,096,728. The primary reason for this $24,519 decrease is the vacant traffic enforcement position at a projected savings of $225,807 • The FY 2009 -10 hourly rate for patrol deputies is $121.97 versus $123.16 budgeted. The $121.97 rate reflects a 3.98% increase over the FY 2008 -09 rate of $117.30. For FY 2010 -11, a 4% hourly rate increase is budgeted. • It is proposed that the vacant traffic enforcement position remain unfilled. The budget reflects this position being vacant. 151 FUND 101- GENERAL FUND DIVISION 4100 - PUBLIC SAFETY EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2010-2011 Budget ACCT ACCOUNT JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT 7400 Professional/ 1) The Records Management System enables the Riverside County Technical Sheriffs Department to acquire information concerning a criminal's history and lost or stolen property Information can be provided very quickly and the search can be done Countywide, Statewide or throughout the United States. $ 37,000 2) Riverside CAL -ID Remote Access Network enables the Riverside County Sheriffs Department to participate in the Statewide Automated Fingerprint Identification System. 3) Driving Under the Influence (DUI) testing fees for detection of drugs and alcohol paid to the California Department of Justice and American Forensic Nurses. Fees are recoverable through Riverside County 9,000 TOTAL $ 60,047 $ 57,000 $ 59,900 $ 61,000 7404 Sheriff 1) General law enforcement (contract specifies 80 hours per day or Services 29,200 hours per year x $126.85) $ 3,703,985 2) Traffic enforcement (two motorcycle deputies = 4,160 hours x $108.56) 451,614 3) Special Enforcement Team (contract specifies three deputies = 6,240 hours x $108.56) 677,420 4) Targeted patrol (contract specifies one deputy = 2,080 hours x $108.56) 225,807 5) Community Service Officer (two officers = 4,160 hours x $39.38) 163,821 6) Overtime for deputies and investigators based on FY 2009 -10 projected hours and two prior years' actual hours 250,000 7) Rancho Mirage's share of Palm Desert station costs (new station is three times as large as previous) 232,000 8) Patrol vehicle mileage estimated at 305,000 miles @ $.81 247,000 9) Detective vehicle mileage estimated at 7,800 miles @ $.55 4,300 TOTAL $ 5,353,655 $ 5,981,141 $ 5,340,000 $ 5,955,947 7408 County Booking Each time someone is arrested and booked into Riverside County jail, the Fees City is charged a "booking fee." The fee for each booking for FY 2010 -11 is $43.04. The amount budgeted projects 343 bookings based on FY 2008 -09 actuals $ 14,762 TOTAL $ 5,922 $ 4,587 $ 17,044 $ 14,762 7550 City -wide COPS Operational costs related to the City -wide COPS program including vehicle Program maintenance, communications and uniforms. $ 24,500 TOTAL $ 22,797 $ 24,500 $ 24,500 $ 24,500 152 15,000 FEND 101 - GENERAL FOND DIVISION 4100 - PUBLIC SAFETY ACCT ACCOUNT NO. NAME 7623 Vehicle Fuel 7624 Vehicle Maintenance 7824 Communication Maintenance/ Service 8000 Supplies 8910 Other Equipment EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2010-2011 JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 STAFF REQUESTS ACTUAL BUDGET ESTIMATE Fuel for two Sheriff motorcycles. TOTAL $ Maintenance for two Sheriff motorcycles. TOTAL $ 9,314 Maintenance of existing equipment for Sheriff motorcycle radios and share of Gang Task Force phone line. $ TOTAL $ 153 3,178 $ 3,300 $ 4,000 2,376 $ $ 12,000 $ 6,000 3,000 $ 3,000 $ Crime prevention training supplies and other miscellaneous supplies. TOTAL $ 4,686 $ 3,000 $ 1,000 $ Four law enforcement bicycles for the four deputies constituting the Special Enforcement Team and targeted patrol deputy $ TOTAL $ 6,776 $ 8,200 $ - $ Budget FY 2010 -11 AMOUNT 5,000 5,000 6,000 6,000 3,000 3,000 $ 2,000 2,000 DIVISION TOTAL $ 6,072,209 154 yCI T.V ORRAiip PROGRAM DESCRIPTION The Emergency Services Division is the liaison to local, county, state and federal agencies should a significant or widespread emergency or disaster affect the City The Division's goal is to coordinate preparedness efforts by City staff and to work with the City's Emergency Preparedness Commission in its efforts to assist residents and communities within Rancho Mirage to become better prepared for an emergency ACCOMPLISHMENTS FY 2009 -10 GENERAL FUND DEPARTMENT PUBLIC SAFETY PROGRAM 4200 EMERGENCY SERVICES FUND 101 • The Emergency Preparedness Commission conducted its 8 annual Town Hall Forum on emergency preparedness. • The Emergency Preparedness Film (DVD) was created by the Commission and first shown at the Forum. It is now being sold to the public along with an emergency checklist for $2. • Two Emergency Preparedness Expos were held at the Library in October and April to provide the public with opportunities to purchase preparedness goods and services. • Three CERT (Community Emergency Response Team) courses were offered at the Library in November, January and May • City Hall participated in the November 2009 Great Southern California Shake out drill. Library staff participated in their exercise in May 2010. • CERT training was provided again this Fiscal Year to additional City staff. GOALS AND OBJECTIVES FY 2010 -11 • Offer three CERT courses to the community • Offer two CERT refresher courses to the community • Assist with the 9' annual Town Hall Forum. • Offer two Emergency Preparedness Expos to the community 155 • Continue to coordinate the efforts of the Emergency Preparedness Committee consisting of 16 City staff to accomplish a wide variety of emergency preparedness tasks. EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 4200 Emergency Services BUDGET HIGHLIGHTS. FY 2010 -11 Personnel 34,137 22,583 22,676 24,586 Operations & Maintenance 64,373 92,816 69,673 71,016 Capital 7,251 15,000 18,170 0 Total Expenditures 105,761 130,399 110,519 95,602 • The cost of salary and benefits for the Emergency Services Coordinator is approximately 10% of the salaries and benefits of the Director of Administrative Services (1500 -7100) because the Director serves as the Coordinator STAFFING SUMMARY Title/Ranae Number Emergency Services Coordinator 2008/09 2009/10 2009/10 2010/11 Actual Budget Estimate Budget 156 % Change in Budget - 26.69% FY 08 -09 FY 09 -10 FY 10 -11 Authorized Authorized Authorized Positions Positions Positions 1 0 0 Total Positions 1 0 0 HIND 101- GENERAL FEND DIVISION 4200 - EMERGENCY ACCT ACCOUNT NO. NAME 7100 Salaries - Full Time 7200 Benefits 7400 Professional / Technical 7486 Community Forums 7639 Computer Maintenance 7806 Meetings, Training Disaster recovery training and planning meetings; staff CERT training & Travel for Team #3 which includes backpack, binder and lunch for all -day course 7824 Communication Maintenance/ Service SERVICES EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2010-2011 Budget FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11 STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT JUSTIFICATION FOR Portion of salaries for Director of Administrative Services/Emergency Services Coordinator $ 17,993 TOTAL $ 23,201 $ 16,727 $ 16,727 $ 17,993 Portion of Benefits paid by City for Director of Administrative Services/Emergency Services Coordinator including group insurance, retirement and other benefits $ 6,593 TOTAL $ 10,936 $ 5,856 $ 5,949 $ 6,593 1) Three Community Emergency Response Team (CERT) courses for the community $ 10,800 2) Two CERT refresher courses for the community 2,000 3) Consultant services provided by former Emergency Preparedness Commission Charman: staff and Homeowners Association radio exercises, identifying steps to establish Library as alternate Emergency Operations Center, identifying improvements to City Hall as primary Emergency Operations Center, etc. 9,800 4) Information Services Disaster Recovery Plan - remote back -up 20,000 5) Preparation of video on emergency preparedness for public presentation (request by Emergency Preparedness Commission) TOTAL $ 7,200 $ 32,800 $ 28,400 $ 42,600 Annual Town Hall Meeting on various subjects relating to community and individual response to natural and man -made disasters or emergencies TOTAL $ 9,519 $ 12,000 Disaster Recovery - offsite hosting of Financial Software TOTAL $ - $ 18,600 TOTAL $ Rental of two satellite phones ($68 per month) and site rental at Indio Hills for the Public Works repeater, COPS repeater and Home Owners' Associations/Emergency Preparedness Commission repeater ($550 per month) $ 7,416 TOTAL $ 2,691 $ 157 $ 531 $ 3,038 $ - $ 3,070 $ 8,600 $ 10,000 7,416 $ 7,416 $ 10,000 $ 3,000 $ 3,000 7,416 FOND 101- GENERAL FEND DIVISION 4200 - EMERGENCY SERVICES EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2010.2011 Budget ACCT ACCOUNT JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT 7839 Reproduction & CERT manuals and backpacks and other brochures as needed Printing TOTAL $ 5,128 $ 3,000 $ 4,760 7842 Advertising/ Advertising for Community Emergency Response Team (CERT) courses and Publishing two Emergency Preparedness Expos $ TOTAL $ 1,746 $ 6,000 $ 2,220 $ 8000 Supplies Office supplies, training materials, publications for the public, etc. $ 500 TOTAL $ 9,267 $ 5,000 $ 5,870 $ 500 8012 Small Tools, Miscellaneous supply items for the Emergency Operations Center (EOC) and Furniture & vehicle. $ 1,000 Equipment TOTAL $ 5,806 $ 3,000 $ 1,074 $ 1,000 8016 Emergency Various supplies to be used by staff as needed for an emergency - medical, Supplies food and water supplies $ 2,500 TOTAL $ 5,099 $ 5,000 $ 3,250 $ 2,500 8900 Furniture & Network attached storage/backup device $ Equipment TOTAL $ 3,139 $ 15,000 $ 17,970 $ DIVISION TOTAL $ 95,602 158 $ 4,000 $ 4,000 CITY OF RAI1CH MIRAGE 0 DEPARTMENT COPS (CITIZENS OPTION FOR PUBLIC SAFETY) Fi FUND 102 PROGRAM DESCRIPTION GENERAL FUND The State began distributing $100 million per year to local government on a statewide basis in FY 1996 -97 This funding also known as COPS (Citizens Option for Public Safety) funding, is restricted to law enforcement purposes. The City established the COPS Fund at that time. Prior to FY 2000 -01, the City annually received approximately $24,000 that had been used to furnish equipment requested by the Sheriff's Department. In FY 2000 -01, the State increased funding to $121.3 million on a statewide basis and Rancho Mirage's share increased to $100,000. Since that time, our annual funding has remained at that amount. In January 2001, the City Council approved the Cove Commission's recommendation to approve funding for a crime analyst and an office assistant to be assigned to the Sheriff's Department's Palm Desert station. As part of the FY 2001 -02 Budget, the City Council also approved the hiring of a second Community Service Officer (CSO) whose primary purpose is crime prevention patrol and training to Rancho Mirage businesses and residents. At this time, there is no indication that funding will be discontinued due to the State's financial problems. If funding from the State is discontinued, either the City's General Fund would have to absorb costs that are currently recorded in this Fund or COPS Fund activities would have to be discontinued. Because public safety is a high priority to the State, it is assumed for budget purposes that the COPS Funds will continue to receive $100,000 per year from the State. ACCOMPLISHMENTS FY 2009 -10 • The CSO has actively provided crime prevention training and patrol during the entire year. • The 3- deputy Special Enforcement Team continued to use rental vehicles to conduct surveillances of criminal suspects. GOALS AND OBJECTIVES FY 2010 -11 • Continue the program for providing crime prevention patrol and training as well as the City's share of the Cove Crime Analyst and Office Assistant. • Continue the use of rental vehicles for surveillance purposes. 159 BUDGET HIGHLIGHTS. • The budget continues the $100,000 of State grant funding for this fiscal year. 160 FEND 102 CITIZENS OPTION FOR PUBLIC SAFETY FE1 CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY CRV OF RANCHO MIRAGE 161 FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11 Actual Budget Estimate Budget Beginning Fund Balance $ 27,294 5,322 5,322 5,322 Revenues 100,552 101,000 100,100 100,200 Expenditures 122,524 101,000 100,100 100,200 Ending Fund Balance $ 5,322 5,322 5,322 5,322 FOND 102 - CITIZENS OPTION FOR PDBIIC SAFETY (COPS) FOND ACCT ACCOUNT NO. NAME 4610 County COPS Revenue 5800 Interest DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10 ASSUMPTIONS REVENUE ACTIVITY DETAIL For Fiscal Years 2010 -2011 ACTUAL BUDGET ESTIMATE Revenue from State of California restricted to law enforcement purposes. TOTAL $ 100,306 $ 100,000 $ 100,000 Interest earned on cash and investments. Assumption: Based on a 2.6% interest rate. TOTAL $ 246 $ 1,000 $ 100 162 Budget FY 2010 -11 AMOUNT 100,000 100,000 200 200 FUND TOTAL 100,200 FUND 102 - CITIZENS OPTION FOR PIBUC SAFETY (COPS) FOND ACCT ACCOUNT NO. NAME 7404 Sheriff Services 7624 Vehicle Maintenance 7824 Communication Main/Sery 8000 Supplies Sprint cell phone service JUSTIFICATION FOR EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2010-2011 Budget FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11 STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT Ongoing funding for one of the City's Community Services Officers who provides crime prevention patrol and training to businesses and residents; City's share of Cove Crime Analyst and Office Assistant and vehicle rental for surveillances by the Special Enforcement Team TOTAL $ Maintenance for Sheriffs vehicles TOTAL $ TOTAL $ Miscellaneous office supplies, calendars, tapes, etc. TOTAL $ 2 ,903 $ 163 $ 100,200 108,380 $ 101,000 $ 92,884 6,803 $ - $ 3,000 2,803 $ - $ 1,416 - $ 2,800 FUND TOTAL $ 100,200 100,200 164