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Home My Public Portal About14 ProgramsPROGRAMS PROGRAM DESCRIPTION Programs that are mandated by Federal or State government or other agencies having jurisdiction over the City are accounted for in this division of the budget. Such programs are related to the Americans with Disabilities Act (Federal), integrated solid waste administration and management (State), and the Local Agency Formation Commission (State). Comprising a significant portion of the Mandated Programs budget is the Integrated Solid Waste Management Program. Expenditures in this account relate to the requirement to implement, manage and report on the State - certified Source Reduction and Recycling Element and Household Hazardous Waste Element, which together require the equivalent of 2 '/ full -time employees to accomplish all listed and certified work necessary to support the mandated solid waste related activities. The City has achieved compliance with the 50% diversion mandate since calendar year 2004, with the City's diversion rate increasing each year since 2004 (City is currently diverting 66% of its solid waste). This has been, in a large part, due to the result of three implemented state mandated solid waste diversion programs (Construction & Demolition Debris Recycling, Commercial Business Recycling and Food Waste Recycling). Expenses directly relating to these three core programs will continue to be funded through Fund 251 (AB939 Recycling Program Fund). The requirement to administer, direct and report on these and other solid waste diversion programs will continue to be funded through this account. Other solid waste management activities funded through this account include required annual reporting, community solid waste collection events, research and analysis of assignment of solid waste tonnages among jurisdictions using the same hauler, performance monitoring and enforcement of contract terms and other miscellaneous activities that promote accurate allocation, tracking and reporting of solid waste. ACCOMPLISHMENTS FY 2009 -10 GENERAL FUND DEPARTMENT SPECIAL PROGRAMS PROGRAM 5200 MANDATED PROGRAMS FUND 101 • Achieved compliance with all State mandated solid waste mandates through successful implementation, management and reporting of solid waste diversion programs. Continued implementation of the Restaurant Food Waste Recycling Program and expanded the program to include country club dining rooms. • Held children's recycling event during the City's Art Affaire (Rad Hatter) which helped promote recycling for local children. Continued to recognize outstanding business recycling through the "Recycling Rammy" award. • Continued to increase residential and commercial participation in solid waste diversion programs by publishing a "What's Green in Rancho Mirage" section in the MirageScape. Additionally, a recycling calendar was designed, printed and mailed out to all residents and businesses which provided useful details on the City's recycling and other sustainability opportunities and accomplishments. • Participated in regional solid waste diversion programs (such as used oil recycling). Conducted two city- wide clean-up events and four document shredding /e -waste collection events for residents. 175 • Continued to support diversion programs from previous fiscal year, such as collecting household hazardous waste (HHW) and sharps (needles) from residents at their homes and added a new program which allows residents to dispose of prescription medications. • Continued to monitor solid waste and recycling franchise hauler for compliance with the City's franchise agreement. Resolved all residential and commercial complaints regarding service. • Successfully resolved all ADA access complaints from citizens as submitted. Provided any required accommodations to maintain staff and Council productivity GOALS AND OBJECTIVES FY 2010 -11 • Successfully resolve ADA access complaints from citizens as submitted. Provide any required accommodations to maintain staff and Council productivity • Complete a reconciliation process on first three years of franchise agreement with City's franchise solid waste and recycling hauler. • Continue to participate in regional solid waste diversion efforts. Conduct City -wide community events such as document shredding/e -waste collection. Initiate a new program to introduce residents to local compost products. • Continue to publish the "What's Green in Rancho Mirage" section in the MirageScape. Produce a recycling calendar that provides useful details on the City's recycling and other sustainability opportunities and accomplishments. • Evaluate and report on new solid waste diversion programs as provided for in solid waste collection and recycling contract. Continue to work with the Chamber of Commerce to recognize outstanding performance in commercial solid waste diversion programs (Recycling Rammy). • Continue to evaluate and report on restaurant food waste diversion program, studying the feasibility of expanding the program to include other generators of food waste, such as assisted living facilities. • Monitor franchise solid waste /recyclables hauler to ensure best possible service to residential and commercial customers. Resolve all service complaints ensuring all performance standards of the franchise agreement are met. 176 EXPENDITURE SUMMARY i DEPARTMENTAL EXPENDITURE SUMMARY 5200 MANDATED PROGRAMS BUDGET HIGHLIGHTS: FY 2010 -11 2008/09 2009/10 2009/10 2010/11 Actual Budget Estimate Budget Personnel 0 0 0 0 Operations & Maintenance 110,452 93,525 81,975 84,000 Capital 0 0 0 0 Total Expenditures 110,452 93,525 81,975 84,000 % Change in Budget - 10.18% • Solid Waste Management Program (7563) comprises about 87% of the Mandated Programs budget. This reflects the need to continue implementation of the State - certified Source Reduction and Recycling Element and Household Hazardous Waste Element, which together require the equivalent of 2 '/ full -time employees. This budget has been reduced from $76,000 in FY 2009 -10 to $73,000 for FY 2010 -11. • PM Quality Program (7561) and Water Quality and Conservation (7564) have been eliminated due to either inactivity in recent years or re- budgeting in a more appropriate fund of the City's budget. • The total Mandated Programs budget has been reduced to a proposed $84,000 as compared to $93,525 for FY 2009 -10. 177 FUND 101 - GENERAL FUND DIVISION 5200 - MANDATED PROGRAMS ACCT ACCOUNT NO. NAME 7560 Americans with Disabilities Act 7562 Rule 2201/TDM EXPENDITERE ACTIVITY DETAIL For Fiscal Years 2010-2011 JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 STAFF REQUESTS ACTUAL BUDGET ESTIMATE Americans with Disabilities Act (Federal Mandate) 1) Purchase of specialized equipment, furniture and minor structure modifications. Includes portable assistive listening devices, speech boards and printing of instructions and signs for Council Chamber and conference rooms. $ 1,000 2) Provide "reasonable accommodations for employees as needed (special equipment, furniture, etc.) Work force is aging. 3,000 3) Retain services of American Sign Language interpreter to attend meetings and public hearings. Service must be requested in advance. By law, City cannot charge a user fee to recover costs. Retain services of transcriptionist to prepare verbatim minutes for a specific item if requested by hearing impaired person. 1,000 TOTAL $ 25,836 $ 5,000 $ 3,400 7561 PM & Air Quality Compliance with State Implementation Plan to control PM [particulate Compliance matter of 10 microns or less] (Federal and State mandate) 1) PM control as defined by the State Implementation Plan and /or City ordinances as needed on all property in Rancho Mirage. 2) Training, workshops, dues and subscriptions; general information and publications 3) Public education purposes; includes support of other appropriate agencies providing education/information at local venues TOTAL $ 575 $ 5,000 $ - $ Compliance with Rule 2201 /City's Transportation Demand Management [TDM] Ordinance /County's Congestion Management Plan/Federal Clean Air Act (Federal/State/Local mandate). Dependent on South Coast Air Basin emission levels. 1) As a potentially regulated employer, prepare required plan and provide incentives. $ 2) Technical training (certification and documents) TOTAL $ - $ 1,500 $ 575 $ 178 Budget FY 2010 -11 AMOUNT $ 5,000 1,000 1,000 FEND 101 - GENERAL FUND DIVISION 5200 - MANDATED PROGRAMS ACCT ACCOUNT NO. NAME 7563 Solid Waste Management Program 7564 Water Quality and Conservation 7588 Local Agency Formation Commission EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2010.2011 Budget FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11 STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT JUSTIFICATION FOR Compliance with Integrated Waste Management Act, City's "Source Reduction and Recycling Element ", "Household Hazardous Waste Element" and "Non- disposal Facility Element" (State mandate). Elements call for 2.5 full -time equivalent [FTE] staff positions to comply with State certification of elements. Penalty for noncompliance is $10,000 /day fine; goal is 50% reduction of waste stream annually Goal is expected to increase by legislative action in the future. 1) Implementation of Source Reduction and Recycling Element. Includes administration of mandated diversion programs; required reporting; production and distribution of educational information $ 20,000 2) Professional /technical consulting services. Elements certified by State require 2.5 FTE positions. Services include tasks such as preparing amendments to the Municipal Code, reports and filings, and providing program technical assistance. 40,000 3) Supplies, including express mail, film, etc. 1,000 4) City Hall and other City facilities recycling program. Includes equipment, such as containers, etc., at all City locations 2,000 5) Community events including informational brochures distributed to residents 10,000 TOTAL $ 61,407 $ 76,000 $ 73,000 $ 1) Compliance with the Water Conservation in Landscaping Act and water quality standards (State mandate). Documents and other materials related to water conservation techniques and technology; participation in Coachella Valley Water District's [CVWD] weather -based irrigation clock program $ 2) Annual fees for Waste Discharge Permits required by the State Water Resources Control Board for City Hall and Public Works Corporate Yard TOTAL $ 5,000 $ 5,000 $ $ Pursuant to legislation, City's share of funds for the administration and operation of the Riverside County Local Agency Formation Commission $ TOTAL $ 2,634 $ 1,025 $ 5,000 $ 179 73,000 5,000 5,000 DIVISION TOTAL $ 84,000 180 PROGRAM DESCRIPTION The Regional Planning and Implementation Programs are found in this division of the budget. This cost center includes expenditures related to regional activities in which some or all Coachella Valley cities and the County participate or which relate to the Southern California Association of Governments. As local jurisdictions struggle to implement various programs, the `joint effort" approach has become important as a way of achieving cost savings and increasing productivity ACCOMPLISHMENTS FY 2009 -10 GENERAL FUND DEPARTMENT SPECIAL PROGRAMS PROGRAM 5300 REGIONAL PLANNING & IMPLEMENTATION FUND 101 • Continued active participation in the Coachella Valley Association of Governments (CVAG). Staff was involved in several significant areas, including transportation planning and implementation. • Continued a very popular Variable Speed Pool Pump Rebate Program in order to promote the saving of electricity by replacing single speed pumps with new energy efficient variable speed pool pumps. In FY 2009 -10, approximately 200 Rancho Mirage residents participated and upgraded their pool pumps through this program. • Continued financial support to the Retired Senior Volunteer Program (RSVP). The City and many of our community's nonprofit organizations utilize the services of RSVP to provide for registration of numerous volunteers that donate countless hours of their time in service to the community This includes the volunteers at the Rancho Mirage Public Library and City -wide Citizens on Patrol Services program. GOALS AND OBJECTIVES FY 2010 -11 • Continue active participation in the Coachella Valley Association of Governments (CVAG). • Continue to financially support the Retired Senior Volunteer Program (RSVP) as the City and many of our community's nonprofit organizations utilize the volunteer services of RSVP • Explore any grant opportunities that may exist to fund the Variable Speed Pool Pump Program as previously funded through Electric Rates and Conservation (7585). 181 EXPENDITURE SUMMARY BUDGET HIGHLIGHTS: FY 2010-11 182 DEPARTMENTAL EXPINDITURE SUMMARY 2008/09 5300 REGIONAL PLANNING & IMPELEMENTATION Actual Budget Estimate Budget 2009/10 2009/10 2010/11 Personnel 0 0 0 0 Operations & Maintenance 81,804 174,355 174,316 101,183 Capital 0 0 0 0 Total Expenditures 81,804 174,355 174,316 101,183 %Change in Budget - 41.97% • Overall, the Regional Planning & Implementation budget has been significantly reduced from an initially budgeted FY 2009 -10 amount of $174,355 to this FY's proposed $101,183, a decrease of almost 42 %. This reduction is primarily due to the suspension of the Variable Speed Pool Pump Program. Staff will continue to look for grant opportunities to fund this program. • In FY 2009 -10, the City was invoiced a total of $103,000 by the Coachella Valley Association of Governments (CVAG) for a tenth share of operating expenses for Roy's Desert Resource Center, a shelter with a broad array of supportive services for the homeless. Inasmuch as the City of Rancho Mirage officially did not support the allocation method of equal one - tenths for the CVAG jurisdictions, the City Council approved a total amount of $54,065 as our participation in the operation funding of the Center. Once again, for FY 2010 -11, the City has received an invoice for $103,000 from CVAG as the City's share in funding the Desert Resource Center's operations. The Audit/Budget Subcommittee has proposed the same level of funding, $54,065, for FY 2010 -11. FUND 101 - GENERAL FUND DIVISION 5300 - REGIONAL PLANNING & IMPLEMENTATION ACCT ACCOUNT NO. NAME 7580 SCAG 7581 CVAG 7583 RSVP 7585 Electric Rates and Conservation 7592 Two - One - One [211] EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2010-2011 Budget JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11 STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT Southern California Association of Governments (SCAG). Responsible for regional air quality, transportation, land use and affordable housing planning activities. Annual membership dues TOTAL $ 7,567 $ 1,600 $ 1,581 $ 1) Coachella Valley Association of Governments (CVAG). Responsible for discussion and resolution of issues of mutual interest to Valley cities, such as transportation, air quality, environmental resources, housing, public safety, etc. Undertakes Valley -wide implementation of Transportation Uniform Mitigation Fees (TUMF) and the PM [Particulate Matter of 10 microns or less] State Implementation Plan (SIP). Annual membership fee is based on population and assessed value. $ 27,268 2) Planning and implementation of the Multiple Species Habitat Conservation Plan (MSHCP) TOTAL $ 25,812 $ 25,990 $ 25,990 $ Retired Senior Volunteer Program (RSVP). Valley -wide organization that matches senior volunteers with community service groups (10 or 12 in Rancho Mirage), including the City Program includes accident and liability insurance. Operating budget is derived from Federal grants and matching funds provided by other Coachella Valley cities. $ 13,000 TOTAL $ 11,658 $ 12,150 $ 12,510 $ Participation with Southern California Edison [SCE] in a rebate program for installation of qualifying variable -speed pool pumps and motors. SCE: $200 rebate per household; City $300 rebate per household. 100 households at $300 each ($30,000) and administrative costs ($3,000) TOTAL $ 40,550 $ 74,000 $ 74,000 Two - One - One (211) is a toll -free consolidated information and referral service supported by Valley Cities and Riverside County 211 is administered by the Volunteer Center of Riverside County (VCRC). The VCRC provides equipment, offices and trained staff, maintains an extensive up -to -date database of community health and human services for the County and Cities, promotes 211 as a "one-call-does-it-all" resource and assists in times of disaster as well when incoming calls surge. TOTAL $ 2,217 $ 2,300 $ 2,300 183 $ 1,600 1,600 27,268 13,000 $ 1.000 $ 1,000 FUND 101 - GENERAL FOND DIVISION 5300 - REGIONAL ACCT ACCOUNT NO. NAME 7593 Employment Relations Consortium 7595 Desert Resource Center PLANNING & IMPLEMENTATION EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2010-2011 Budget FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11 STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT JUSTIFICATION FOR Coachella Valley Employment Relations Consortium, a group of seven local public agencies, joins together in retaining the services of a professional law corporation to provide group training and workshops on public employment and administration. Topics have included in the past: management rights and obligations; employment discrimination and affirmative action; employment relations for elected officials; grievance and disciplinary procedures for supervisors; developments in legislation and court decisions in personnel administration, etc. For many years, Liebert Cassidy Whitmore has provided training service, a monthly newsletter, and telephone consultations. $ 4,250 TOTAL $ - 184 $ 4,250 $ 3,870 Proportionate funding for west valley homeless shelter. City's share derived from CVAG Technical Advisory Committee (TAC) recommended Formula Option 2A, which uses employment, population and standardized credit to determine the contribution. TOTAL $ - $ 54,065 $ 54,065 $ 4,250 $ 54,065 $ 54,065 DIVISION TOTAL $ 101,183 CINOF RiJnGRIO?MIRME . PROGRAM DESCRIPTION ACCOMPLISHMENTS FY 2009 -10 GOALS AND OBJECTIVES FY 2010 -11 • None EXPENDITURE SUMMARY GENERAL FUND DEPARTMENT SPECIAL PROGRAMS PROGRAM 6100 CHILD ENRICHMENT CENTER FUND 101 In previous fiscal years, in response to a community need, the City, in partnership with the Palm Springs Unified School District and the Family YMCA of the Desert, sponsored a summer -long licensed day care program at the Child Enrichment Center. The Center, located on the campus of the Rancho Mirage Elementary School, was licensed for 60 school -aged children (starting Kindergarten in Fall through 5th grade). Summer of 2009 was the fifteenth year that the City had sponsored the summer day camp. This summer, the program will not be offered as the community need for such a program no longer exists. • The Child Enrichment Center had a successful summer program. However, enrollment was less than full capacity DEPARTMENTAL EXPINDITURE SUMMARY 2008/09 2009/10 2009/10 2010/11 6100 CHILD ENRICHMENT CENTER Actual Budget Estimate Budget Personnel 0 0 0 0 Operations & Maintenance 41,700 22,000 0 0 Capital 0 0 0 0 Total Expenditures 41,700 22,000 0 0 185 % Change in Budget - 100.00% BUDGET HIGHLIGHTS. FY 2010 -11 • The Child Enrichment Center Program is being discontinued due to the lack of need in the community for such a program at this time. The FY 2009 -10 budget of $22,000 has been eliminated for FY 2010 -11. 186 FUND 101- GENERAL FUND DIVISION 6100 - CHILD ENRICHMENT CENTER ACCT ACCOUNT NO. NAME 7400 Professional/ Technical 7806 Meetings, Training & Travel EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2010-2011 Budget JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11 STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT Services provided by the Family YMCA of the Desert over the summer months related to child care at the Child Enrichment Center in Rancho Mirage. Includes annual training of YMCA staff for dealing with special needs children and to meet licensing requirements. 1) For entire Summer 2011 $ - 2) Transportation for monthly visits to the Children's Discovery Museum, the Rancho Mirage Library and other field trip locations. - TOTAL $ - Staff Training - 10 staff members @ $200 each. training needs for each year. TOTAL $ 187 $ 20,000 $ - $ Training will support special 2,000 $ DIVISION TOTAL $ 188 PROGRAM DESCRIPTION ACCOMPLISHMENTS FY 2009 -10 GENERAL FUND DEPARTMENT SPECIAL PROGRAMS PROGRAM 7100 FUND 101 Each year the City provides funding for a number of special activities and programs that are not related to any specific department. Programs include underwriting some amount of operating costs of the Joslyn Senior Center and the Community Center at Tierra Del Sol. The Joslyn Senior Center is located in Palm Desert and is funded by the Cities of Rancho Mirage, Indian Wells and Palm Desert. Through a Joint Powers Agreement, these cities jointly contribute to the annual operating costs of the Joslyn Senior Center. Each City's share of funding is based on its percentage of total population of the member cities. The Community Center at Tierra Del Sol (formally known as the Cathedral City Senior Center) has for many years served Rancho Mirage residents, particularly those that are home -bound and those located in the western area of the City The Community Center at Tierra Del Sol is funded based on the number of Rancho Mirage residents who utilize the center at the same dollar level as residents who are members of the Joslyn Senior Center. Also included in this section of the budget is funding for five of the City's commissions: the Speakers Series Commission, the Community Cultural Commission, the Community Parks and Recreation Commission, the Historic Preservation Commission and the Community Trails Commission. These commissions plan, organize and host special events such as Speakers Series, concerts, art exhibits and festivals or family events throughout the year. One program in this section of the budget, the Resident Golf Program continues to offer residents an additional recreational opportunity, allowing residents to play the two courses associated with the Westin Mission Hills Resort and Spa for reduced fees during the season. The program continues to increase in popularity and is used as a marketing tool by the real estate industry hoping to attract new home buyers. • The Community Parks and Recreation Commission presented the 9' Annual Art Affaire at Whitewater Park. Budget constraints and construction of senior housing on San Jacinto Drive led to some operational changes, but the event was still well received by artists and the public. The Art Affaire included 92 artists and selected musicians. Attendance was estimated at 7,000 — 8,000 daily • The Sneakers Series Commission presented Scott Turow, Robert Reich and Harry Belafonte as speakers for the 2010 Speakers Series. Eisenhower Medical Center was a partner in presenting this well- received series. • The Health and Medical Welfare Commission continued its series of health lectures at the Rancho Mirage Library Four speakers were scheduled to present educational lectures on a variety of medical topics but only two presentations occurred. 189 • In calendar year 2009, the Historical Preservation Commission toured nine potential historical sites being considered for historical site designation and recommended two to the City Council for designation. The commission also held a successful event at the Library titled, "A Salute to William Cody " • The Community Cultural Commission presented two events; "First Time Ever Together" an evening of jazz vocals with Tierney Sutton and Lainie Kazan at the Annenberg Center and "Laugh It Up At The Rancho Mirage Comedy Club," with comedians Bob Arno (the "Sultan of Swipe ") and Dick Hardwick, also at the Annenberg Center. • The Trails Commission monitored and replaced any damaged trail signage. • The Golf Program membership continued to grow over FY 2009 -10. This continuing membership growth indicates that this is a desired and utilized program. GOALS AND OBJECTIVES r FY 2010 -11 • The Community Parks and Recreation Commission will focus on the planning, design and construction of the Whitewater Park Expansion Project, which will add about 2 acres to this popular park. • The Sneakers Series Commission will plan and implement the ninth Rancho Mirage Speakers Series for 2011. • The Historical Preservation Commission will continue to be active in promoting awareness of local historical sites. The Commission will also continue to tour potential historical sites and make recommendations to the City Council as appropriate. • The Community Cultural Commission will present two entertainment events for residents in FY 2010- 11. • The Trails Commission will remain active in expanding, upgrading and maintaining the City-wide trail system. • The popular Golf Program will continue to operate, registering residents and issuing identification cards. The month of December sees a real rush to sign up for seasonal play on the Westin's two courses at reduced fees. EXPENDITURE SUMMARY DEPARTMENTAL EXPINDIMIE SUMMARY 7100 SPECAR, PROGRAMS 2008/09 2009/10 2009/10 2010/11 Actual Budget Estimate Budget 190 Personnel 0 0 0 0 Operations & Maintenance 1,216,095 915,975 917,986 813,325 Capital 0 0 0 0 Total Expenditures 1,216,095 915,975 917,986 813,325 %Change in Budget - 11.21% BUDGET HIGHLIGHTS: FY 2010 -11 • The Special Programs budget includes several accounts that relate to the funding of non - profits that serve Rancho Mirage and the Coachella Valley Funding for Special Assistance Funds (7456), which provide contracted services to the community, has been continued to be funded at $150,000. Support for Non - Profits (7458), which includes expenditures for meetings and events attended by Councilmembers who may serve as appointed delegates to non - profit organizations, has been reduced from $5,000 per Councilmember to $3,000 per Councilmember. • Special Contributions (7497), which typically supports non - profits through multiple year agreements, is currently budgeted at $115,000 for FY 2010 -11, compared to $135,000 in FY 2009 -10. In FY 2009 -10, the City Council voted to contribute an additional $50,000 to the Roy's Desert Center. This payment was separate from the payment made out of mandated programs for $54,065 and reflected the City Council's desire to continue the program without agreeing to the funding formula proposed by the Coachella Valley of Associated Governments. • The Community Center at Tierra Del Sol (formally known as the Cathedral City Senior Center) and the Joslyn Senior Center continue to be funded for the next fiscal year (7488). • The various City commissions funded through Special Programs are projecting budget amounts generally at reduced amounts. The Speaker Series Commission's budget (7874) decreased by $44,500 from FY 2009 -10 as a commitment in recognizing difficult economic circumstances faced by the City • The Residential Golf Program (7889) is consistent in cost as compared to FY 2009 -10 and completely offset by program revenue due to its high level of residential participation. • The Health & Medical Welfare Commission is proposed to be eliminated with Commissioners asked to continue participating in preparing the community for natural disasters and other emergencies by serving on the Emergency Preparedness Commission, perhaps as advisory or consulting members. 191 FUND 101 - GENERAL FEND DIVISION 7100 - SPECIAL PROGRAMS EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2010-2011 ACCT ACCOUNT JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 NO. NAME 7458 Support for STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7456 Special Assistance Contracted services through nonprofits organizations Funds TOTAL $ 152,234 $ 150,000 $ 150,000 Distribution of $3,000 per Councilmember to be allocated to the charity of Non - profits their choosing. May include attendance at meetings and events, including those for fundraising purposes, hosted by non - profit organizations or public agencies on which Councilmember's may serve as an appointed delegate to the board, receive Special Assistance or Special Contribution Funds, have a commitment from the City to assist in funding operations or which provides a quality -of -life benefit to the community and /or are physically located in Rancho Mirage. Also includes annual sponsorships, galas, luncheons, dinners and the like. PREVIOUS EXAMPLES HAVE INCLUDED• Children's Discovery Museum Annual Duck Pluck ($5,000) Riverside County Senior Inspiration Awards ($2,500) Joslyn Senior Center Gala ($1,000) Friends of the Rancho Mirage Library Author Luncheon ($700) Friends of the Rancho Mirage Library Annual Gala ($2,500) Coachella Valley Chambers of Commerce Annual Legislative Luncheon ($350) Desert Cancer Foundation Dinner ($2,000) Annual Gala for the Virginia Waring International Piano Competition ($2,500) Annual Samaritans Dinner ($1,000) Annual United Way of the Desert Dinner & Luncheon ($2,000) Eisenhower Medical Center Auxiliary Holiday Voices ($3,500) EMC Stroke Recovery Center Winter Wonderland Ball ($2,500) Marywood -Palm Valley School Gala ($1,800) ACT for MS Gala ($1,000) Agua Caliente Cultural Museum College of the Desert Foundation & Auxiliary "Man about Town" ($1,500) Shelter from the Storm ($1,000) Palm Springs Air Museum Gala ($2,000) 192 Budget FY 2010 -11 AMOUNT $ 150,000 $ 150,000 FUND 101 - GENERAL FUND DIVISION 7100 - SPECIAL PROGRAMS ACCT ACCOUNT NO. NAME 7458 Support for Non - profits (continued) 7488 Senior Centers 7492 Bighorn Institute 7497 Special Contributions EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2010 -2011 Budget FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11 STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT JUSTIFICATION FOR McCallum Theatre Gala ($6,000) American Heart Institute Dinner Golf Tournaments: California State University San Bernardino (CSUSB)- Palm Desert Campus Golf Event, Bighorn Institute Golf Classic and Eisenhower Medical Center (EMC) Hope Golf Tournament ($6,000) TOTAL $ 44777 $ 20,200 $ 15,000 Community Center at Tierra Del Sol Provides educational, recreational, social and assistive services for 238 Rancho Mirage residents. The Center provides outreach services to many residents in mobilehome parks in the western part of the City Assuming a cost of $83.40 /resident/year to be comparable with the Joslyn Senior Center, FY 2010 -11 budget is estimated at $19,850. Joslyn Senior Center Provides educational, recreational social and assistive programs in cooperation with the Cities of Indian Wells and Palm Desert. City's share of annual expenses determined annually based on population. FY 2010 -11 includes increase to cover 5% adjustment for approximately 830 residents. TOTAL $ 88,357 $ 102,575 $ 102,575 $ 15,000 $ 15,000 $ 19,850 72,975 $ 92,825 Provides for technical reports and consultations, field services including regular inspections and maintenance of the Bighorn Safety Fence and water sources, rescue and rehabilitation of sick lambs and release of healthy bighorns into Sheep Preserve. $ 20,000 TOTAL $ 40,000 $ 20,000 $ 20,000 $ Awards of funding considered on a case -by -case basis that may be made over a multi-year period to local or regional agencies or institutions for facilities or operational expenses 1) McCallum Theater FY 2010 -11 - 3rd Installment of three -year agreement for 2011 Season/Events. $ 50,000 2) $25,000 funding assistance to Institute of Critical Care Medicine (purchase of training materials and CPR training classes). FY 2010 -11 - 3rd Installment of 3 for a total of $75,000. 25,000 3) Children's Discovery Museum For programs offered by the museum. 25,000 193 20,000 FUND 101 - GENERAL FUND DIVISION 7100 - SPECIAL PROGRAMS ACCT ACCOUNT NO. NAME 7497 Special Contributions (continued) 7874 Speakers Series Commission 7875 Community Cultural Commission 7876 Health & Medical Welfare Commission EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2010-2011 Budget FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11 STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT JUSTIFICATION FOR 4) Arthritis Foundation For continuation of on -going exercise programs, including land -based and water -based for residents with arthritis. 5) International Classical Concerts held at the Library [Line item moved to Fund 242 - Library] 6) Contribution to Roys Desert Center 7) United Way Annual contribution for City's United Way fundraising campaign (funds are used to match City employee contributions). TOTAL $ 268,854 $ 135,000 $ 127,500 Sponsor a series of 3 notable speakers for the community Total (gross) cost of $155,500. Offsetting revenue of $157,000 ($100,000 partnership funds and $57,000 in ticket sales). [see related Revenue item under Account 46106 in Fund 101] TOTAL $ 191,892 $ 200,000 $ 200,000 Sponsor two special entertainment events for the community (gross costs). Offsetting revenue for ticket sales of $44,975 (Fall 2010 show at the Westin Mission Hills Resort $28,000; Spring 2011 show at the Annenberg Center $16,975) [see related Revenue item under Account #6107 in Fund 101] TOTAL $ 163,129 $ 102,000 $ 120,000 In coordination with the Emergency Preparedness Commission, continue to support emergency medical elements of the City's Emergency Management Plan. Identify and recruit potential medical volunteers, and develop community educational materials as needed. Continue the "Help for Health" lecture series at the library as a means of educating the public on specific health topics. TOTAL $ 425 $ 194 Revenue $ (157,000 Expenditure 155,500 Net cost $ (1,500 Revenue $ (44,975 Expenditure 80,000 Net cost $ 35,025 4,500 $ 450 $ 15,000 $ 115,000 $ 155,500 $ 155,500 $ 80,000 $ 80,000 FEND 101 - GENERAL FUND DIVISION 7100 - SPECIAL PROGRAMS ACCT ACCOUNT NO. NAME 7877 Seasonal Flu Shots Health Program 7879 Community Trails Commission 7880 Historic Preservation Commission 7881 Community Parks Commission 7889 Residential Golf EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2010-2011 JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 STAFF REQUESTS ACTUAL BUDGET ESTIMATE City- sponsored flu shot clinic for Council, Staff and residents with no insurance coverage. Undertaken in conjunction with Eisenhower Medical Center. $ 8,500 TOTAL $ 7,808 $ 1) Maintenance or replacement of trail signs 2) Printing costs for new Parks & Trails pocket guide TOTAL $ 9,399 $ 8,500 $ 8,500 $ 5,000 $ 5,000 $ 1) Complete purchase of historic bronze plaques for designated historic sites 2) Framed photographs of designated historic sites 3) Historic Preservation Conference and Commission Annual Event TOTAL $ 7,975 $ 11,700 $ 11,700 Budget FY 2010 -11 AMOUNT 8,500 $ 1,500 2,500 4,000 $ 5,400 1,400 3,200 $ 10,000 1) Host annual Art Affaire events at Whitewater Park. Provide support for advertising, equipment rentals, etc. Revenue is artists' booth fees. [see related Revenue item under Account N6108 in Fund 101] $ 80,000 Revenue $ (26,000) Expenditure 80,000 Net cost $ 54,000 2) Portion of costs for publication design and printing to reprint Parks & Trails brochure 3) Miscellaneous meeting and administrative supplies 2,000 72,000 $ 82,000 TOTAL $ 109,054 $ 76,500 $ 1) Annual payment to Westin Mission Hills Resort to reflect the initial contract payment of $20,000. Anticipated membership of 1,300 at $75 results in off- setting revenue of $97,500. 2) Payment to Westin for rounds of play at $5 per round. For January 1 to May 15, 2011. Estimate 135 days of play at 60 rounds per day at $5 per round. 195 $ 20,000 40,500 FUND 101- GENERAL FEND DIVISION 7100 - SPECIAL PROGRAMS ACCT ACCOUNT NO. NAME 7889 Residential Golf Program (continued) EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2010-2011 JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 STAFF REQUESTS ACTUAL BUDGET ESTIMATE 3) Expenses related to program administration and promotion. Includes advertising, mailers; caps, bag tags, golf balls; ID cards and supplies. 4) Expenses related to one or two special events for members, including promotions, catering and gifts [see related Revenue item under Account #6103 in Fund 1011 TOTAL S 196 Revenue $ (97.500) Expenditure 80,500 Net cost $ (17,000) 116,181 $ 80,000 $ 85,261 $ Budget FY 2010 -11 AMOUNT 20,000 80,500 DIVISION TOTAL $ 813,325 PROGRAM DESCRIPTION DEPARTMENT SPECIAL PROGRAMS PROGRAM 7200 PUBLIC INFORMATION & COMMUNITY RELATIONS FUND 101 Formerly this budget, titled Information and Marketing, included public information activities and limited marketing expenditures. It was re- titled Public Information and Community Relations for FY 2009 -10 when all expenditures related to marketing activities to attract visitors to the resorts and hotels of Rancho Mirage were shifted to Tourism and Marketing (7300). This fiscal year, all expenses related to support of the Chamber of Commerce have been shifted from Public Information and Community Relations (7200) to Economic Development (7400). Public Information and Community Relations GENERAL FUND This section of the budget includes services to inform, engage, involve and respond to the residents and businesses of Rancho Mirage and to ensure consistent and accurate information is available to the City's employees to assist in delivering quality customer services. As the vacant Public Information Officer position will not be filled, Management Services staff will primarily be responsible for the continuing operation of the activities detailed in this section of the City budget. Included as activities are: maintaining and continually improving the City's website; providing assistance to various media to ensure timely news and information is available; preparing and publishing of City publications, from the quarterly MirageScape to event programs, an annual calendar, the City Manager's "Bi- Monthly Status Report" and arranging for special events and occasions to be photographed or otherwise recorded for the City's archives; purchasing and placing of ads as necessary ACCOMPLISHMENTS FY 2009 -10 • Funded professional services through the Rancho Mirage Chamber of Commerce to provide support to businesses and residents. • Provided ongoing administration and maintenance of the City's website to ensure that it was a user - friendly and effective communication tool. • Produced and published City's newsletter, MirageScape, special reports, program postcards, press releases, single - themed brochures, newspaper ads, 12 -month environmentally themed calendar, and ongoing community events calendar for broadcast prior to Council meetings. 197 • Facilitated numerous requests for information and community photos. Assisted in preparation of informational packets. • Coordinated special events such as the Mayor' s Luncheon in conjunction with the Chamber of Commerce, Commissioner Appreciation Reception, and Employee Appreciation Event and Service Awards Program. GOALS AND OBJECTIVES FY 2010 -11 • Produce informative community newsletter on a quarterly basis, as well as press releases and newspaper ads • Provide ongoing City website administration in order to ensure that the City's website is a user - friendly and effective communication tool. • Update and reprint City street maps /street name index for use by residents, businesses, visitors and vendors. EXPENDITURE SUMMARY 1 DEPARTMENTAL EXPINDITURE SUMMARY 2008/09 2009/10 2009/10 2010/11 I 7200 PURIIC DIEORMATION & COMM. RELATIONS Actual Budget Estimate Budget Personnel 0 0 0 0 Operations & Maintenance 210,780 277,450 239,382 131,200 Capital 0 0 0 0 Total Expenditures 210,780 277,450 239,382 131,200 % Change in Budget - 52.71% BUDGET HIGHLIGHTS. FY 2010 -11 • Financial support to the Chamber of Commerce (7468) has been relocated from Public Information & Community Relations (7200) to Economic Development (7400). • Professional/Technical (7400) has been increased from $20.000 to $25,000 for this fiscal year to provide additional services due to vacant position of Public Information Officer. Duties were assumed by other staff who have other responsibilities, such that in cases when time is of the essence, consulting services will be necessary • Community Publications (7827) and Community Relations (7872) have both been reduced to reflect both a need to reduce expenditures and a need to reduce the scope of activities as the Public Information Officer position is vacant. 198 FOND 101- GENERAL FUND DIVISION 7200 - PUBLIC INFORMATION AND COMMUNITY RELATIONS EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2010-2011 Budget ACCT ACCOUNT JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT 7400 Professional/ Professional/technical services to support public information and community Technical relations program. Includes: event planning services for special occasions, such as dedications in honor of residents or dignitaries. Council- hosted receptions, ground breakings: publications research, design and writing; ad designs; general media relations, public service announcements designs and webmaster assistance $ 25,000 TOTAL $ 7468 Chamber of Annual contract for services provided by the Chamber of Commerce and Commerce reimbursement of expenses incurred by the Chamber on the City's behalf. [Account moved to Division 7400 - Economic Development.] $ TOTAL $ 110,912 $ 111,250 $ 110,852 $ 7827 Community Production, design (includes special photography or graphics as needed), Publications printing, mail house services (includes addressing or use of permit number, sorting for postal discounts, batching for carrier routes, and delivery to post office), and postage due for City publications. Quantities based on 17,000 (Rancho Mirage residences, businesses and post office boxes). Examples include: 1) MirageScape, the City's newsletter, to provide information to members of the community The multi-page, saddle - stitched, full color newsletters may also contain inserts and are produced quarterly (1st class postage twice per year in July & October) and ($5,200 [2,600 x 2] simplified mail twice per year in January & April). 2) Special Reports or announcements sent at the direction of City Council or City Manager on occasions when the community must be informed of a special occurrence, project or event. Examples may include Red Imported Fire Ant (RIFA) brochure, water conservation brochure, etc. Includes production, printing mail services, and postage. 3) Update and reprint City street maps /street name index for use by residents, businesses, visitors and vendors. Includes layout, special photography, graphics, printing, etc. TOTAL $ 50,735 $ 81,200 $ 81,530 $ 199 $ 20,000 $ 5,000 $ 25,000 $ 59,200 12,500 71,700 FUND 101 GENERAL FUND DIVISION 7200 - PUBLIC INFORMATION AND COMMUNITY RELATIONS ACCT ACCOUNT NO. NAME 7830 Photography 7872 Community Relations 8000 Supplies EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2010-2011 JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 STAFF REQUESTS ACTUAL BUDGET ESTIMATE Professional photography services and reprints for official occasions, special events and general shoots of the community Includes cost of service, regular digital prints, and charge for photographer (a minimum of 2 hours at $125/hour). $ 5,000 TOTAL $ 1,185 $ 1) Ten local sponsorships @ $500 each. May include ads in school publications and calendars, assisting youth groups in obtaining uniforms or traveling to competitions, production of miscellaneous program ads for congratulatory messages or providing miscellaneous support to an organization hosting an event. $ 2) Program advertising, ad space or congratulatory messages including design and artwork production. Examples may include: McCallum Theatre ($2,500); Pacific Life Open ($2,000); Shelter from the Storm ($1,000); Virginia Waring ($1,000); Palm Springs Desert Museum ($1,000); Good Samaritan of the Year ($1,000); Relay for Life ($1 000) 3) 4th of July Greater Desert Fireworks display and event hosted by City of Palm Desert. Funding for deposits to guarantee various contracted service providers and equipment. 4) Riverside County Fair and National Date Festival Sponsorship 5) General B -roll footage, miscellaneous video shoots and production for City archives and public information purposes 2,500 6) Purchase of various community relations items used as give -aways at City functions, such as lapel pins, pens, markers, gift bags, flashlights, yoyos, key chains, clips, stickers and the like 7,500 7) Sponsor a total of five (5) scholarships at $1,000 each for Rancho Mirage residents/high school students for scholastic achievement, community involvement, etc. as recommended by appropriate school official(s). 5,000 TOTAL $ 34,312 $ 55,000 $ 35,000 $ 27,500 Office supplies such as forms, binders, divider pages, folders, print paper, delivery services, calendars, tapes, batteries, DVDs, engraving of plaques, awards, brochure racks; graphic supplies, reprints, forms, binders, divider pages. $ 1,000 TOTAL $ 200 366 $ 2,000 $ 6,000 $ 5,000 $ Budget FY 2010 -11 AMOUNT 5,000 7,500 5,000 1,000 $ 1,000 FEND 101- GENERAL FOND DIVISION 7200 - PUBLIC INFORMATION AND COMMENITY RELATIONS EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2010-2011 Budget ACCT ACCOUNT JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT 8012 Small Tools, Miscellaneous small tools and equipment as may be necessary such as Furniture & replacement cameras, memory sticks, chargers, chair mats, clocks, Equipment calculators, etc. $ 1,000 TOTAL $ 369 $ 2,000 $ 1,000 $ 1,000 201 DIVISION TOTAL $ 131,200 202