HomeMy Public PortalAbout18 Special Revenue FundsSPECIAL
REVENUE FUNDS
ANNUAL BUDGET
• FY 2010 -2011 •
CITY OF RAIYCH-O MIRAGE
SPECIAL REVENUE FUNDS
TABLE OF CONTENTS
Landscape & Lighting Funds. .223
Community Facilities District Funds. .245
Fire Tax Fund .253
Community Services District Fund .267
Parkland Fund .271
Gas Tax Fund. .281
Measure A Fund .285
Air Pollution Reduction Fund. .289
Library Fund .295
Rent Control Fund .309
Storm Water Quality Fund. .315
AB939 Recycling Program Fund. .321
Traffic Safety Fund. .327
Development Impact Fee Funds .331
221
222
PROGRAM DESCRIPTION
SPECIAL REVENUE FUNDS
LANDSCAPE & LIGHTING FUNDS
FUND 201- 205
BOUNDARY - The boundaries of Assessment District No. 87 -01 are the boundaries of the City of Rancho
Mirage. The District includes all parcels within the current City limits listed on the latest equalized tax roll of
the Riverside County Assessor.
FACILITIES - LANDSCAPING IMPROVEMENTS - Landscaping facilities or improvements include all
landscaping within public streets and public right -of -way and easements, together with their appurtenances and
costs of administering, servicing, maintaining, repairing and replacing.
Services to be performed are generally maintenance of median and right -of -way landscaping including, but not
limited to, City administration, electrical energy, water, materials, contracting services and other items necessary
for the satisfactory operation and maintenance of these landscaping areas. The following are the facilities to be
maintained:
1. Citywide General Benefit Zone - The Citywide General Benefit Zone will ultimately include all designated
median landscaping of arterial streets and highways including Monterey Avenue, Bob Hope Drive,
Morningside Drive, Highway 111, Dinah Shore Drive, Gerald Ford Drive, Frank Sinatra Drive, Country
Club Drive, Ramon Road, Rancho Las Palmas Drive and Da Vall Drive. Current Citywide Benefit Zone
median landscaping exists in twelve locations:
(1) Bob Hope Drive from Highway 111 to Ramon Road
(2) Country Club Drive from Sand Dune Road to Monterey Avenue
(3) Da Vall Drive from 300' north of Sunny Lane to Dinah Shore Drive
(4) Dinah Shore Drive from Plumley Road to George Montgomery Way
(5) Frank Sinatra Drive from Da Vall Drive to east City Limits
(6) Gerald Ford Drive from Plumley Road to Monterey Avenue
(7) Highway 111 from east City limits to west City limits
(8) Morningside Drive from Country Club Drive to 300' north of Frank Sinatra Drive
(9) Mirage Cove Drive from Highway 111 to Stellar Drive
(10) Monterey Avenue from Dinah Shore Drive to Hovley Lane West
(11) Rancho Las Palmas Drive from Highway 111 to Bob Hope Drive
(12) Ramon Road from Da Vall Drive to Los Alamos Road
2. Special Benefit Zone A - Tract 1OS85/Tamarisk Estates - The area to be maintained consists of an 18' -wide
by 1,320' -long parkway strip on the south side of Cypress Lane, westerly of Los Alamos Road and adjacent
to the northerly boundary of Tract 10585.
3. Special Benefit Zone B - Tract 6129/Mirage Estates - The area to be maintained consists of a 25' wide by
435' -long parkway strip on the east side of Bob Hope Drive, from north of Palm Haven Drive to Palm Crest
Drive.
223
4 Special Benefit Zone C - Mirage Cove Drive and Highway 111 - The area to be maintained consists of the
parkways on Mirage Cove Drive from Highway 111 to Stellar Drive.
5 Special Benefit Zone D - Tracts 19294 and 19295 - The area to be maintained consists of a parkway strip
between the curb and the tract boundary walls along the north side of Cypress Lane between Palomino Lane
and Los Alamos Road and small pieces along Palomino Lane, Los Alamos Road and Cypress Lane.
ACCOMPLISHMENTS
FY 2009 -10
• Landscape undeveloped medians on Gerald Ford between Bob Hope Drive and Oasis Way
• Landscaped undeveloped medians on Dinah Shore Drive between Bob Hope Drive and Los Alamos.
• Continued rehabilitation of landscaping on Frank Sinatra Drive between Bob Hope Drive and Highway 111.
• Rehabilitated landscaping on Morningside Drive between Frank Sinatra Drive and Country Club Drive.
• Continued rehabilitation of landscaping on Bob Hope Drive between Frank Sinatra Drive and Clancy Lane.
• Continued with landscaping replacement and lighting upgrade with energy efficient lighting.
• Continued with routine landscape maintenance.
GOALS AND OBJECTIVES
FY 2010 -11
• Continue with landscape lighting replacement program to upgrade the remaining median islands with energy
efficient lighting.
• Upgrade irrigation controllers to smart controllers.
• Continue to reduce water consumption.
• Continue with routine landscape maintenance.
• Continue rehabilitating landscaping on Bob Hope Drive between Frank Sinatra Drive and Clancy Lane.
• Landscape undeveloped median on Bob Hope Drive between Frank Sinatra Drive and Gerald Ford Drive.
• Rehabilitate and landscape undeveloped Frank Sinatra Drive median between Bob Hope Drive and
Monterey Avenue.
• Rehabilitate landscaping on Palomino Drive — Special Benefit Zone D
224
BUDGET HIGHLIGHTS:
FY 2010 -11
• Reduction of water usage through the implementation of irrigation smart controllers and water
efficient nozzles.
• Reduction of electric cost by replacing Landscape lighting with energy efficient LED (light - emitting diode)
lighting.
• Two new landscaped medians to be maintained:
o Dinah Shore Drive between Bob Hope Drive and Los Alamos Drive.
o Gerald Ford Drive between Bob Hope Drive and Oasis Way
• One median to be rehabilitated and developed:
o Development of Frank Sinatra Drive between Vista Del Sol and Monterey Avenue.
o Rehabilitation of Frank Sinatra Drive between Bob Hope Drive and Vista Del Sol.
225
FUNDS 201- 205 /LANDSCAPE & LIGHTING FUNDS
Beginning Fund Balance
Reserved for encumbrances
Undesignated fund balance
Total Fund Balance
Revenues
Expenditures
Expenditures from current year's budget
Expenditures from prior years encumbrances
Total Expenditures
Ending Fund Balance
Reserved for continuing appropriations
Undesignated fund balance
Total Fund Balance
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
226
CaY OF RANC O MIRAGE
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
$ 15,648 -
335,350 208,406 208,406 146,004
350,998 208,406 208,406 146,004
535,108 534,093 532,696 548,562
663,915 577,033 595,098 628,360
13,785 -
677,700 577,033 595,098 628,360
208.406
$ 208,406
165,466 146,004
165,466 146,004
66,206
66,206
FOND 201. 205 /LANDSCAPE & LIGHTING FUNDS
ACCT ACCOUNT
NO. NAME
5512 Parcel Charges
5800 Interest
6400 Operating
Transfer In
6404 Transfer from
Housing Authority
TOTAL
Transfer from the General Fund
TOTAL
DESCRIPTIONS AND
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
Benefit assessments paid by property owners and collected via the property
tax roll.
Assumption: Based on projected maintenance and utility costs.
TOTAL $ 523,425 $ 519,322 $
Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11.
$ 8,909 $ 7,500 $
$ 125 $ 111 $
Transfer to the Citywide Landscaping Fund for in -lieu property assessor
for Authority owned property
TOTAL $ 2,589 $ 7,160 $
227
$ 536,642
517,579 $ 536.642
$ 4,760
6,596 $ 4,760
1,361 $
ents
$ 7,160
7,160 $ 7,160
FUND TOTAL $ 548,562
FUND 201. 205 /LANDSCAPE & LIGHTING FUNDS
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
ACCT ACCOUNT JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
7400 Professional/ Preparation of Engineer's Report. parcel fees, and other services as needed. $ 80,000
Technical
TOTAL $ 60,922 $ 46,000 $ 46,000 $ 80,000
7603 Electricity Electricity for lighting and irrigation controllers $ 37,392
TOTAL $ 42,365 $ 37,450 $ 37,500 $ 37,392
7606 Water Irrigation water $ 82,612
TOTAL $ 77,906 $ 79,050 $ 84,350 $ 82,612
7612 Maintenance Contract landscape maintenance and tree trimming $ 334,480
TOTAL $ 405,316 $ 343,930 $ 344,549 $ 334,480
7863 County Processing Riverside County charge for collecting property tax $ 7,072
Fee
TOTAL $ 5,262 $ $ 6,874 $ 7,072
8000 Supplies Repair and maintenance supplies such as light bulbs and irrigation parts $ 42,911
TOTAL $ 20,864 $ 26,800 $ 26,800 $ 42,911
8505 Parkland Fund Reimbursement to Parkland Fund for one -half of salaries and benefits for
Reimbursement Park Maintenance Worker I $ 43,893
TOTAL $ 43,606 $ 43,803 $ 43,803 $ 43,893
228
FUND TOTAL $ 628,360
FOND 201 - CITYWIDE LANDSCAPE & LIGHTING FUND
Beginning Fund Balance
Reserved for encumbrances
Undesignated fund balance
Total Fund Balance
Revenues
Expenditures
Expenditures from current year's budget
Expenditures from prior year encumbrances
Total Expenditures
Ending Fund Balance
Reserved for encumbrances
Undesignated fund balance
Total Fund Balance
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
$ 15,648
308,310 184,872 184,872 124,519
323,958 184,872 184,872 124,519
498,281 496,983 493,656 510,603
184,872 139,942 124,519 44,244
$ 184,872 139,942 124,519 44,244
229
CRY OF RANCHO MIRAGE
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
623,582 541,913 554,009 590,878
13,785
637,367 541,913 554,009 590,878
FUND 201 - CITYWIDE LANDSCAPING FEND
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
ACCT ACCOUNT DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
5512 Parcel Charges
Benefit assessments paid by property owners and collected via the property
tax roll.
Assumption: Based on projected maintenance and utility costs.
TOTAL $ 487,710 $ 482,323 $ 480,580 $ 499,353
5800 Interest Interest eamed on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11
TOTAL $ 7,981 $ 7,500 $ 5,916 $ 4,090
6404 Transfer from Transfer to the Citywide Landscaping Fund for in -lieu property taxes for
Housing Authority owned property
Authority [see related Expenditure under Account it 8833 in Fund 280) $ 7,160
TOTAL $ 2,589 $ 7,160 $ 7,160 $ 7,160
230
$ 499,353
$ 4,090
FUND TOTAL $ 510,603
FOND 201 - CITYWIDE LANDSCAPING FUND
ACCT ACCOUNT
NO. NAME
7400 Professional/
Technical
7603 Electricity
7606 Water
7612 Maintenance
7863 County Processing
Fee
8000 Supplies
8505 Parkland Fund
Reimbursement
Irrigation water
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
JUSTIFICATION FOR
Preparation of Engineer's Report, parcel fees, and other services as needed.
Consultant will be hired in 2011 to monitor water usage to limit the increase
in water cost.
TOTAL $ 60,922 $ 46,000 $
Electricity for lighting and irrigation controllers
TOTAL $ 39,465 $ 35,000 $
TOTAL $ 68,675 $ 70,000 $
Contract landscape maintenance and tree trimming
TOTAL $ 379,062 $ 322,110 $ 322,110
Riverside County charge for collecting property tax
TOTAL $ 5,262 $ $ 6,874 $
Repair and maintenance supplies such as light bulbs and irrigation parts.
Increased cost in 2011 is primarily due to replacement of bulbs.
231
46,000 $
35,000 $
70,000 $
$
80,000
80,000
35,000
35,000
71,000
71,000
312,655
312,655
6,874
6,874
$ 41,456
TOTAL $ 18,938 $ 25,000 $ 25,000 $ 41,456
Reimbursement to Parkland Fund for one -half of salaries and benefits for
Park Maintenance Worker I.
[see related Revenue under Account # 5320 in Fund 218] $ 43,893
TOTAL $ 43,606 $ 43,803 $ 43,803 $ 43,893
FUND TOTAL $ 590,878
FOND 202 - ZONE A LANDSCAPE & LIGHTING FUND
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
232
CITY Of RANCHO MIRAGE
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
Beginning Fund Balance - Operating Reserve $ - - - -
Revenues 7,190 7,820 9.070 7,940
Expenditures 7,190 7,820 9,070 7,398
Ending Fund Balance - Operating Reserve $ - - - 542
FUND 202 - ZONE A LANDSCAPING FUND
5512 Parcel Charges
6400 Operating
Transfer In
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
ACCT ACCOUNT DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
Benefit assessments paid by property owners and collected via the property
tax roll.
Assumption: Based on projected maintenance and utility costs. $ 7,940
TOTAL $ 7,066 $ 7,709 $ 7,709 $ 7,940
Operating subsidy from the General Fund necessary to maintain a $0 cash
balance in the Zone A Landscaping Fund.
[see related Expenditure under Account #8800 in Division 51001 $
TOTAL $ 125 $ III $ 1,361 $
233
FUND TOTAL $ 7,940
FUND 202 • ZONE A LANDSCAPING FEND
ACCT ACCOUNT
NO. NAME
7603 Electricity
7606 Water
7612 Maintenance
7863 County Processing
Fee
8000 Supplies
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
JUSTIFICATION FOR FY 2008 -09 FY 2009 -10
STAFF REQUESTS ACTUAL BUDGET
Electricity for irrigation controllers
Contract landscape maintenance and tree trimming
234
FY 2009 -10
ESTIMATE
TOTAL $ 234 $ 200 $ 200 $
Irrigation water $
TOTAL $ 1,746 $ 1,750 $ 3,000 $
$
TOTAL $ 4,738 $ 5,370 $ 5,370 $
Riverside County charge for collecting property tax $
TOTAL $ - $ $ $
Repair and maintenance supplies such as sprinkler parts and control valves. $
TOTAL $ 472 $ 500 $ 500 $
Budget
FY 2010 -11
AMOUNT
$ 186
186
2,000
2,000
4,875
4,875
48
48
289
289
FUND TOTAL $ 7,398
FOND 203 - ZONE H LANDSCAPE & LIGHTING FEND
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
CITY OP RANCHO MIRAGE
CkvJ o
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
Beginning Fund Balance - Operating Reserve $ 10,543 11,867 11,867 12,634
Revenues 6,175 5,282 5,662 5,156
Expenditures 4,851 4,700 4,895 4,755
Ending Fund Balance
Reserved for encumbrances
Undesignated fund balance
Total Fund Balance
$ 11,867 12,449 12,634 13,035
235
11,867
12,449 12,634 13,035
FUND 203 - ZONE 11 LANDSCAPING FUND
ACCT ACCOUNT
NO. NAME
5512 Parcel Charges
5800 Interest
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
DESCRIPTIONS AND
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
Benefit assessments paid by property owners and collected via the property
tax roll.
Assumption: Based on projected maintenance and utility costs.
TOTAL $ 5,724 $ 5,282 $
Interest eamed on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11
TOTAL $ 450 $ - $ 380 $
236
$ 4,756
5,282 $ 4,756
400
400
FUND TOTAL $ 5,156
FUND 203 - ZONE B LANDSCAPING FUND
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
ACCT ACCOUNT JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
7603 Electricity Electricity for lighting and irrigation controllers $ 327
TOTAL $ 350 $ 250 $ 300 $ 327
7606 Water Irrigation water $ 914
TOTAL $ 806 $ 900 $ 950 $ 914
7612 Maintenance Contract landscape maintenance and tree trimming $ 3,245
TOTAL $ 3,554 $ 3,150 $ 3,245 $ 3,245
7863 County Processing Riverside County charge for collecting property tax $ 34
Fee
TOTAL $ - $ $ $ 34
8000 Supplies Repair and maintenance supplies such as light bulbs and irrigation supplies. $ 235
TOTAL $ 141 $ 400 $ 400 $ 235
237
FUND TOTAL $ 4,755
FOND 204 - ZONE C LANDSCAPE & LIGHTING FEND
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
CITY Of RANCHO MIRAGE
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
Beginning Fund Balance - Operating Reserve $ 12,286 9,317 9,317 8,378
Revenues 4,930 5,811 6,111 6,666
Expenditures 7,899 7,050 7,050 7,132
Ending Fund Balance
Reserved for encumbrances -
Undesignated fund balance 9.317 8,078 8,378 7,912
Total Fund Balance $ 9,317 8,078 8,378 7,912
238
FOND 204 - ZONE C LANDSCAPING FUND
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010 -11
Budget
ACCT ACCOUNT DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
5512 Parcel Charges Benefit assessments paid by property owners and collected via the property
tax roll.
Assumption: Based on projected maintenance and utility costs. $ 6,396
TOTAL $ 4,452 $ 5,811 $ 5,811 $ 6,396
5800 Interest Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11. $ 270
TOTAL $ 478 $ $ 300 $ 270
239
FUND TOTAL $ 6,666
FUND 204 - ZONE C LANDSCAPING FEND
ACCT ACCOUNT
NO. NAME
7603 Electricity
7606 Water
7612 Maintenance
7863 County Processing
Fee
8000 Supplies
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
Electricity for lighting and irrigation controllers $ 1,687
TOTAL $ 2,064 $ 1,800 $ 1,800 $ 1,687
Irrigation water $ 1,423
TOTAL $ 1,333 $ 1,400 $ 1,400 $ 1,423
Contract landscape maintenance and tree trimming $ 3.500
TOTAL $ 3,756 $ 3,400 $ 3,400 $ 3,500
Riverside County charge for collecting property tax $ 66
TOTAL $ - $ $ $ 66
Repair and maintenance supplies such as light bulbs and irrigation supplies. $ 456
TOTAL $ 723 $ 450 $ 450 $ 456
240
FUND TOTAL $ 7,132
FUND 205 - ZONE D LANDSCAPE & LIGHTING FUND
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
241
CITY OF RANCHO MIRAGE
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
Beginning Fund Balance - Operating Reserve $ 4,211 2,350 2,350 473
Revenues 18,532 18,197 18,197 18,197
Expenditures 20,393 15,550 20,074 18,197
Ending Fund Balance
Reserved for encumbrances
Undesignated fund balance 2,350 4,997 473 473
Total Fund Balance $ 2,350 4,997 473 473
FUND 205 - ZONE D LANDSCAPING FEND
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
ACCT ACCOUNT DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
5512 Parcel Charges
Benefit assessments paid by property owners and collected via the property
tax roll.
Assumption: Based on projected maintenance and utility costs. $ 18,197
TOTAL $ 18,473 $ 18,197 $ 18,197 $ 18,197
242
FUND TOTAL $ 18,197
FUND 205 - ZONE D LANDSCAPING FUND
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
ACCT ACCOUNT JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
7603 Electricity Electricity for irrigation controllers $ 192
TOTAL $ 252 $ 200 $ 200 $ 192
7606 Water Irrigation water $ 7,275
TOTAL $ 5,346 $ 5,000 $ 9,000 $ 7,275
7612 Maintenance Contract landscape maintenance and tree trimming $ 10,205
TOTAL $ 14,206 $ 9,900 $ 10,424 $ 10,205
7863 County Processing Riverside County charge for collecting property tax $ 50
Fee
TOTAL $ - $ $ - $ 50
8000 Supplies Repair and maintenance supplies such as sprinkler parts and control valves $ 475
TOTAL $ 590 $ 450 $ 450 $ 475
243
FUND TOTAL $ 18,197
244
PROGRAM DESCRIPTION
SPECIAL REVENUE FUNDS
COMMUNITY FACILITIES DISTRICT FUNDS
FUND 211/212
In 1988, the City of Rancho Mirage began to study alternatives to assist in funding public safety services for the
community One mechanism carefully analyzed was the Mello -Roos Community Facilities Act ("Act") of 1982.
The intent of this Act was to help provide funding for public capital facilities and services in the post -
Proposition 13 era. The Act authorizes the City, as a local governmental agency, to form a Community
Facilities District (CFD) for purposes of providing public facilities and services; the City Council acts as the
Board of Directors of the CFD
On August 23, 1990, the City Council adopted a resolution of intention to form a CFD to assist in providing
additional funds for police and fire services. Community Facilities District No. 1 (Police and Fire) was formed
on September 27, 1990. The purpose of the District is to provide additional police protection and fire
protection. prevention and paramedic services required as a result of the development of properties in the
District. Property developing after September 27, 1990, is currently in or will be annexed to CFD No. 1.
Specifically, residential developments of five or more lots and all commercial /industrial projects of more than
500 square feet of building area are subject to CFD No. 1 annexation and the obligation to pay a special tax for
police and fire services. At the time of the enrollment of CFD No. 1 special taxes on the tax roll of Riverside
County at the end of July 2009, there were nearly 3,700 dwelling units and more than 3 million square feet of
commercial and office development planned and approved or existing in the District. This is expected to
increase very little in the next several years as a result of an extremely depressed economy For FY 2010 -11, an
additional 10 dwelling units and 10,000 square feet of commercial and /or office development are anticipated to
be approved and/or developed in the District. The maximum special tax that can be charged is calculated by
formula and annually considered and set by resolution of the City Council. The tax cannot be increased by more
than twice the Consumer Price Index for all urban consumers for the Los Angeles - Riverside -Orange County
area in any one year. For FY 2009 -10, the special tax is $274.00 per residential dwelling unit and $0.61 per
square foot of commercial development. including office uses. This is expected to change in FY 2010 -11, as a
shift in police protection services has been noted as consumption increased by the residential sector. This
typically results in an increased special tax for residential units. As businesses closed, scaled back operating
hours or moved to other locations in the Valley, there were fewer calls for the services of the police department,
which should result in a decreased special tax for commercial and office developments.
As the City continued to grow through the 1990s, a timeshare project in connection with the Westin Mission
Hills was planned. As a part of the Development Agreement (DA 970002 Westin Vacation Club - Rancho
Mirage) between the City and Rancho Mirage Villas General Partnership, the developer of the timeshares or
"vacation villas" was required to form a CFD to assist in providing funds to offset increased costs of providing
various services to those staying at the project. On July 19, 2001, the City Council adopted a resolution of intent
to form Community Facilities District No. 2 (Westin Vacation Club); the District was formed on September 6,
2001. The Westin Vacation Club includes 158 two - bedroom, two - bathroom interval ownership units and
accessory buildings, including a clubhouse, on approximately 20.4 acres of land at the southwest corner of
Dinah Shore and Bob Hope Drives. There are approximately 9,656 intervals purchased on a weekly or every-
other -week basis in this very successful project. Services that are authorized to be financed by CFD No. 2
(Westin Vacation Club) include maintenance or operations of parks, bike paths, trails, parkways, open space,
245
new museums or other cultural facilities, new recreation programs or new library services. The City's new
public library opened in January 2006. Net revenue from CFD No. 2 is transferred into the Library Fund.
246
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
FUND 211- COMMUNITY FACDATIES DISTRICT NO. 1 (PoIlce & Fire)
CM/ OF R HCHO MIRAGE
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
Beginning Fund Balance
Reserved for continuing appropriations $ 4,547 4,547 4,547
Undesignated fund balance -
Total Fund Balance 4,547 4,547 4,547
Revenues 2,330,924 3,126,755 2,886,041 2,937,836
Expenditures
Expenditures
247
2,662,817 3,126,755 2,886,041 2,937,836
Ending Fund Balance
Reserved for continuing appropriations 4,547 4,547
Undesignated fund balance - 4,547
Total Fund Balance $ 4,547 - 4,547 4,547
FUND 211- COMMUNITY FACIITIIES DISTRICT NO. 1 worm AND FIRE)
ACCT ACCOUNT
NO NAME
5512 Parcel Charges
5800 Interest
REVENUE ACTIVITY DETAIL
For Fiscal Years
2010-11
Budget
DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
Special taxes paid by property owners and collected via the property tax roll. Applied to
new development in the City since 1990. FY 2009 -10 shows a decrease due to higher
delinquency rates (non - payment of taxes, assessments, fees and charges). FY 2010 -11
includes a slight increase (1.8 %) due to fewer delinquencies and an increase in the special
tax charged for residential units. $ 2,842,100
TOTAL
Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11 $ 20,000
$ 20,000 $ 20,000 $
TOTAL $ 43,293
248
$ 2,614,977 $ 3,032,504 $ 2,791,790 $
6404 Transfer from Transfer of property taxes in -lieu for fire services from the Housing Authority.
Housing Authority (see related Expenditure under Account It 8833 in Fund 2801
Fund
TOTAL $
$ 74,251 $
74,251 $
2,842,100
20,000
$ 75,736
75,736
FUND TOTAL $ 2,937,836
FUND 211 - COMMUNITY FACILITIES DISTRICT NO. 1(POLICE AND FDFE)
ACCT ACCOUNT
NO. NAME
7400 Professional/
Technical
7842 Advertising/
Publishing
JUSTIFICATION FOR
STAFF REQUESTS
Services to administer district, enroll special taxes, monitor delinquencies, provide
public information, prepare annual reports and provide legal services if needed.
8000 Supplies
Publication of required notices related to annexations to District.
7863 County Processing Annual fee charged by Riverside County to collect and remit to the City special taxes
Fee
Permit, filing, and recording fees
EXPENDITURE ACTIVITY DETAIL
For Fiscal Years
2010-11
TOTAL
TOTAL $
TOTAL
TOTAL
TOTAL $
249
Requested
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
ACTUAL BUDGET ESTIMATE AMOUNT
$ 27,263 $ 40,000 $ 40,000 $
877 $
2,000 $ 1,000 $
$ 1,499 $ 1,500 $ 1,500
$ 24 $ 400 $ 400
8800 Operating Transfer Transfer to the General Fund to offset expenditures for services of the Sheriff [Account
Out #4100- 7404].
[see related Revenue under Account # 6403 in Fund 101]
2,132,855 $ 2,466,284 $ 2,208,267 $
8831 Operating Transfer Transfer to the Fire Tax Fund to offset expenditures for services of' the Riverside County
Out Fire Department [Fund 215/216, Account #7412].
[see related Revenue under Account # 6403 in Fund 215]
TOTAL $ 500,299 $ 616,571 $ 634,874
FUND TOTAL $
$ 40,000
40,000
1,500
1,500
$ 1,500
$ 1,500
$ 400
$ 400
$ 2,248,108
2,248,108
$ 646,328
$ 646,328
2,937,836
FUND 212 - COMMUNITY FACILITIES DISTRICT NO. 2 (Westin Vacation Club)
Beginning Fund Balance
Reserved for continuing appropriations $
Undesignated fund balance 9,036
Total Fund Balance 9,036
Expenditures
Expenditures from current year's budget
Expenditures from reserved for continuing
appropriations
Total Expenditures
Ending Fund Balance
Reserved for continuing appropriations
Undesignated fund balance
Total Fund Balance
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
250
CITY Of RANCHO MIRAGE
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
Revenues 256,309 254,014 257,467 261,950
265,345 254,014 257,467 261,950
265,345 254,014 257,467 261,950
REVENUE ACTIVITY DETAIL
For Fiscal Years
2010-11
FUND 212 - COIDBINITY FACDITTES DISTRICT NO. 2 (WESTIN VACATION CCU))
ACCT ACCOUNT
NO. NAME
5512 Parcel Charges
5800 Interest
Requested
DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
Special taxes paid pursuant to the terms of Development Agreement DA970002. For FY
2009 -10, based on $30.97 per interval with 6,426 intervals and 3,230 odd/even intervals
less delinquencies. For FY 2010 -11, assume a 2% Consumer Price Index (CPI) increase in
the interval special tax ($31.59) applied to the same number of intervals and odd/even
intervals.
TOTAL
Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11.
$ 250,470 $ 249,014 $ 252,467
TOTAL $ 5,839 $
251
FUND TOTAL
5,000 $ 5,000
$ 256,950
$ 256,950
$ 5,000
$ 5,000
$ 261,950
tu<Liwikont ACTIVITY DETAIL
For Fiscal Years
2010-11
FUND 212 - COMMUNITY FACILITIES DISTRICT NO. 2 (WESTIN VACATION CLUB)
Requested
ACCT ACCOUNT JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
7400 Professional/ 1) Services to administer district, enroll special taxes, direct bill special taxes as
Technical necessary, provide public information, prepare annual report and monitor
delinquencies. $ 20,000
2) Services to research options of reconfiguring method of collecting special tax,
including legal fees [FY 2009 -10].
TOTAL $ 13,874 $ 45,000 $ 25,000 $ 20,000
7842 Advertising/ Publication of required notices and other notices to HOA as may be necessa, 500 ry $ 1,000
Publishing $ - $ 2 $
TOTAL - $ 1,000
8830 Operating Transfer Transfer to the Library Fund [Fund 242] to offset expenditures for services.
Out [see related Revenue under Account # 6403 in Fund 242]
$ 240,950
TOTAL $ 251,471 $ 206,514 $ 232,467 $ 240,950
252
FUND TOTAL $ 261,950
€iiik R' ti€F3 mhi nA
PROGRAM DESCRIPTION
FIRE TAX FUND
FUND 215/216
SPECIAL REVENUE FUNDS
The Fire Tax Fund is that part of the City's budget that provides for fire protection, prevention and paramedic
services for the community There are two fire stations located in Rancho Mirage:
Fire Station #50 (Rancho Mirage Station No. 1) at 70 -801 Highway 111. Opened in 1979 Includes a
medic engine company (ME50); a firefighter /paramedic serves as one of the three crew members that
staff the medic engine company Medic engine includes room on board for Advanced Life Support
(ALS) equipment that is utilized by the paramedic prior to the arrival of medic unit (traditionally known
as an ambulance) that is then able to transport the patient, if required.
Fire Station #69 (Rancho Mirage Station No. 2) at 70 -751 Gerald Ford Drive. Opened in 1992.
Includes an engine company of three firefighters (E69) and a medic unit (M69) crewed by two
firefighter /paramedics who provides Advanced Life Support (ALS) services and transport patients to
pre - designated medical facilities. Excluding cases of trauma, burns and similar injuries, patients from
Rancho Mirage are generally transported to the Emergency Room at Eisenhower Medical Center.
HISTORICAL PERSPECTIVE
In 1978, the City initiated a study of alternatives to provide fire protection in order to improve the quality of
services delivered to residents and businesses in the community With the opening of a fire station on Highway
111 in 1979, a stable source of revenue to fund full -time professional firefighter positions became a high priority
for the City Council. At a City -wide election on June 3, 1980, 72% of the voters affirmed their support of the
imposition of a fire tax, as authorized by Assembly Bill 618, legislation enacted in 1979 Then in October 1981,
the cities of Rancho Mirage, Palm Desert and Indian Wells formed the Cove Communities Services
Commission, a joint powers authority, to oversee the shared fire operations of the three cities. Paramedic and
select police department and recreational services and facilities, as well as a senior center, were added to the
oversight of the Commission over the years.
From late 1981 until mid -2005, the Cove Communities Services Commission secured contracted fire and
paramedic services as one entity, on behalf of the three "Cove Cities" of Rancho Mirage, Palm Desert and
Indian Wells; these procured services were provided by the Riverside County Fire Department. This method of
contracting proved to be efficient and cost - effective, as personnel and other costs were shared among the Cove
Cities.
In May 2004, the City of Palm Desert notified Cove Communities Services Commission of its intent of
withdrawing from the joint powers authority (JPA) that implemented shared fire services directed by the
Commission. Effective July 1, 2005, a much restructured JPA was put into place with only a few shared
services among the Cove Cities. Each of the three cities then became individually responsible for fire and
paramedic services, with only the (ladder) truck company remaining as a shared expense overseen by the
Commission. The truck company (T33) is housed at Fire Station #33, located on Town Center Way near the
Westfield Shopping Mall in Palm Desert. The truck company provides multi -story firefighting and rescue
capabilities as well as being outfitted with specialized equipment and crewed by specially trained staff to handle
253
extrication, trench, confined space and low -angle rescues, etc. Effective in FY 2005 -06, the City of Rancho
Mirage contracted individually with Riverside County for the community's fire protection, prevention and
paramedic services.
REVENUE FOR FIRE SERVICES
Historically there have been five sources of revenue that have funded the community's fire services. One is the
"parcel charges" or "benefit assessments" that are enrolled every year on the property tax bills of property
owners in Rancho Mirage. Each parcel, including those parcels that are vacant, is assessed a Special Fire Tax
and a Fire Excise Tax to offset expenditures for fire services. Generally, the 1980 special fire tax remains fixed
for all parcels, unless new construction or demolition of a structure has occurred. After nearly ten years of only
slightly increasing tax revenue, at a time when expenditures were growing at a much faster rate, the Fire Excise
Tax was adopted by the City Council in July 1990 to close the widening gap between revenue and expenditures.
For FY 2010 -11, revenue from the Fire Tax and Fire Excise Tax is projected at $1,049,519 This source of
revenue comprises 20.26% of total budgeted expenditures of $5.18 million planned in FY 2010 -11.
A second, and significant, source of revenue is property tax. Effective July 1, 1993, the City withdrew from the
Riverside County Structural Fire Tax System (the funding mechanism for fire protection) and began directly
receiving property tax revenue. This income source for the Fire Tax Fund is estimated at $2,020,990 for FY
2010 -11, funding about 39% of total costs.
The third source of revenue is Community Facilities District No. 1, a district established in 1990 to recover the
additional costs of providing police and fire services associated with new development in the community In FY
2010 -11, $646,328 will be transferred from Community Facilities District No. 1 to the Fire Tax Fund.
The fourth source of revenue to cover expenses for fire prevention and suppression services and emergency
medical responses is an annual operating subsidy from the General Fund. This subsidy commenced in FY 2002-
03 as expenditures in the Fire Tax Fund exceeded revenue from all other sources. This subsidy is expected to be
on -going as the City's financial commitment to cover expenses of pre -1990 development in the City that does
not generate enough revenue in Fire, Fire Excise and Property Taxes to deliver services to those homes and
businesses. The General Fund operating transfer into the Fire Tax Fund is budgeted at $1,028,197 for FY 2010-
11 as revenue to cover about 19.84% of all expenses.
The fifth, and much less significant source of revenue is a transfer from the Housing Authority to the Fire Tax
Fund. When the Housing Authority acquires or develops affordable housing units in the community, the
property is classified as tax- exempt. Tax- exempt status removes nearly all taxes and benefit assessments from
the tax rolls for Housing Authority property, including the Fire Tax, Fire Excise Tax and that portion of the
property tax that represents the structural fire tax. Additionally, these units would also be annexed into and a
part of the Community Facilities District No. 1 and pay a special tax to offset costs of police and fire services.
The Housing Authority is authorized by law to make in -lieu payments to several of the City's special funds that
cover expenditures related to services that must be provided to the Housing Authority's property, including fire
services and emergency medical responses. For FY 2010 -11, the transfer in -lieu of taxes from the Housing
Authority is budgeted at $19,962, which represents less than 0.4% of Fire Tax Fund expenditures.
254
There are two new revenue sources now providing funding to the Fire Tax Fund beginning in FY 2009 -10. First
is the transfer from the Community Services District of $106,500 in FY 2009 -10 of tax increment from the
Redevelopment Agency As part of a new bond issue completed in FY 2008 -09, several pass - through
agreements were negotiated that resulted in new or additional contributions to three entities, one of which is the
City' s Community Services District to be passed through to the Fire Tax Fund, pursuant to California law The
FY 2010 -11 budgeted amount of this transfer is $185,100 covering only 3.57% of FY 2010 -11 expenditures.
The second new source of revenue is the result of an agreement between the City of Rancho Mirage and the
Agua Caliente Band of Cahuilla Indians related to the Tribe's development project at the Agua Caliente Casino.
In August 2005, the Tribe officially released the Environmental Impact Statement for the project, which
included the construction of a high -rise hotel, expansion of the casino facility, and construction of a showroom
and parking structure. To address issues related to the project, the City and the Tribe entered into a Funding
Agreement that established a Tourism Fee Fund. Payments from the Tribe are deposited into the Tourism Fee
Fund for the purposes of offsetting impacts on the public safety services of the City; and other jurisdictions that
provide automatic aid to the City Payments to the City are based on 10% of the base overnight hotel rate paid
by guests staying thirty days or less at the Agua Caliente Hotel. The transfer from the Tourism Fee Fund to the
Fire Tax Fund for FY 2010 -11 is estimated at $181,050.
Please reference the table below for a summary of budgeted revenues by source for FY 2010 -11
Budgeted Sources of Revenue
Revenue Description
Structural Fire Tax
Fire Tax & Fire Excise Tax
General Fund Operating Subsidy
Community Facilities District No. 1
ACBCI Tourism Fee Fund
Transfer of Tax Increment from RDA
All Categories of Revenue'
FY 2f
Amount in
Dollars
$2,020,990
1,049,519
1,028,197
646,328
181,050
185,100
$5,181,146
10 - 11
% of Total
Revenue
39.00
20.26
19.84
12.47
3.49
3.57
1 All Categories of Revenue also includes inspection fees, interest income and in -lieu tax payments made by the
Rancho Mirage Housing Authority Please refer to narrative above for information on payments made by the
Housing Authority Percents will not total 100 %.
255
EXPENDITURES FOR FIRE SERVICES
The table below provides information on the total of all expenditures for fire services, which includes:
prevention, suppression and medical emergency response services; capital projects and equipment; maintenance
of facilities, vehicles and specialized equipment; training; tools and office supplies; utilities; etc. The second
category of expenditures relates to services contracted through Riverside County and the City of Palm Desert.
This "contracted services" category is the largest component of total costs for the fire services program, which
includes prevention, suppression and medical response. Salaries and benefits for the firefighters and medics fall
under "contracted services," as does the City's share of the (ladder) truck company
Fiscal Year
FY 2000 -01
FY 2001 -02
FY 2002 -03
FY 2003 -04
FY 2004 -05
FY 2005 -06
FY 2006 -07
FY 2007 -08
FY 2008 -09
FY 2009 -10
FY 2010 -11
Total of All
Expenditures
$2,098,698
2,429,659
3,062,756
3,694,683
3,625,893
3,895,172
4,561,779
4,363,983
4,098,126
Amount Percent
$330,961 15.8%
633,097 26.1%
631,927 20.6%
(68,790) (1.9 %)
269,279 7 4%
666,607 17.1%
(197,796) (4.3 %)
(265,857) (6.1 %)
Fire Tax Fund Expenditures Summary
Aetna Expenditures
Change from Prior
Year Expenditures for
Contracted
Services with
Riverside
County Amount Percent
$1,900,106 -
2,278,451 $378,345 19.9%
2,902,439 623,988 27 4%
3,075,847 173,408 6.0%
3,364,361 288.514 9 4%
3,690,635 326.274 9 7%
4,273,165 582,530 15.8%
4,127,717 (145,448) (3.4 %)
3,784,682 (343,035) (8.3 %)
256
Change from Prior
Year
Estimated Expenditures
4,962,0751 863,9491 21.1%1 4,689,6991 905,017
Budgeted Expenditures
5,181,1461 219,0711 4.47o 5,025,2961 335,5971 7.2%
23.9%
Percent
Contracted
Services
Represents of
Total of All
Expenditures
91.8%
94.1%
95 4%
96.2%
97 4%
97.1%
93.7%
94.6%
92.4%
94.5%
97.0%
Similar to public safety budgets for municipal governments across California, the overall trend in the Fire Tax
Fund budget is one of historically significant increases. Based on actual expenditures from FY 2000 -01 to FY
2008 -09, a period of eight (8) years, the average annual increase has been 11.9% per year. But the cost of
contracted services with the Riverside County Fire Department and for the (ladder) truck company with the City
of Palm Desert rose at an even higher annual average rate over the same eight years, about 12.4% per year. A
major portion of the Fire Tax Fund is budgeted for contracted services; the annual average is 95.1% of the total
for all expenditures actually spent on contracted services (from FY 2001 -02 to FY 2008 -09). Significant
increases in contracted services have been experienced for several reasons:
• General fire costs fall into two general categories. capital facilities /equipment and staffing. The purchase of
land, construction of fire stations and purchase of engines, medic units, and equipment and supplies for the
engines and medic units are one -time expenses that may be funded through a variety of mechanisms.
Contracted services for personnel then start as recurring operations /maintenance costs. Contracted services
are very labor intensive as crews are required 24 -hours a day For every firefighter on an engine, for
example, a City must budget 3 0 full -time equivalent employees.
• Public safety employees are organized and well- represented. For the County of Riverside safety employees,
negotiations occur between unions /associations and the California Department of Forestry and Fire
(CalFire). Contracted local municipalities have no input into the outcome. Increases in salaries and benefits
may result in "spikes" in budgets for the first year or two of a multi -year agreement between the State and
unions /associations.
• In July 2000, the City Council approved the recommendation of the Cove Communities Services
Commission to increase staffing levels in the three Cove Cities. This included adding a third firefighter to
every engine company (total of 18 firefighters), acquiring an additional medic unit for Station #67 in south
Palm Desert and upgrading paramedic ranks to improve recruitment/retention; these actions were approved
by the respective City Councils of the Cove Cities. The first phase was implemented, which did not include
adding additional firefighters to Palm Desert engine companies. At the April 18, 2001 meeting of the Cove
Communities Services Commission, the second phase of the staffing increases was approved, upgrading the
three companies in Palm Desert from two to three firefighters. The impacts of these actions are seen in the
increases in actual expenditures for contracted services, adding $378,000 in FY 2001 -02 and nearly
$624,000 in FY 2002 -03.
OTHER HISTORICAL INFORMATION
• Deferred maintenance of the City's two stations over the long -term had to be addressed beginning in FY
2003 -04 While contracted services expenditures only increased $173,400 or 6.0 %, the overall Fire Tax
Fund expenses increased $632,000 (20.6 %). Almost $494,000 of this amount was expended on remodeling
and repair projects at Stations #50 and #69, with another $86,400 spent to replace vehicles and engine
equipment.
• The FY 2004 -05 Fire Fax Fund expenditures decreased by $69,000 but this still included a 9 4% increase in
contracted services and an increased level of spending to complete capital projects and install Quake Guard
bay doors at both stations, purchase Occupational Safety & Health Administration (OSHA)- approved self -
contained breathing apparatus and office furniture ($170,300).
• FY 2005 -06 was the first year the City contracted individually with the Riverside County Fire Department.
Contracted services expenditures increased by 9 7% Of the total $326,274 increase, about $90,000 was
related to cost -of- living adjustments in salaries, benefits and other operational expenditures; the remainder
($236,274) is likely due, by and large, to having to independently contract as well as adjustments in funding
formulas for the (Ladder) Truck Company and Paramedic Coordinator through the reformulated joint
powers authority
• In FY 2006 -07 there was another significant increase in contracted services yet again — 15.8 %. This was the
first year of a multi -year agreement between CalFire and unions /associations representing firefighters and
medics with increases in salaries and benefits across the board. All costs tied to salaries and benefits
increased as well. Administrative charges due to CalFire and the County were also up as flat percentages but
charged against an increased salary/benefits base Almost 9 /10ths of the total increase in Fire Tax Fund
expenditures related to contracted services; the remaining $84,000 in increased expenses related to utility
and maintenance costs at both fire stations.
• The following fiscal year (FY 2007 -08) saw a decrease in expenditures for fire services, including
contracted services expenditures. As vacant positions were filled, overtime costs were reduced.
Additionally, the County and contracted cities and districts continued to refine cost allocation methods to
more accurately reflect service consumption and delivery costs. Maintenance costs at both fire stations
remained stable.
257
• FY 2008 -09 was another year where significant expenditures were made to improve or maintain the stations.
A PlymoVent air filtration system, required by OSHA to control emissions from diesel - fueled fire
department vehicles was installed at Fire Station #50 ($69,800). Door repairs were necessary at both
stations in the bays; these doors are subject to heavy use in all kinds of conditions ($11,700). Over the
years, both stations have had mold that had to be remediated; replacing wallboard at Station #69 was
completed ($14,200) and the air conditioning system repaired ($3,000). At Station #50, traffic control
spikes had to be relocated to accommodate turning radius required by more modern equipment ($8,120) and
the security gate at Station #69, which closes to ensure no access to the rear of the station when the company
is out on a call for service, required major repair ($8,100). Equipment that was very outdated required
replacement (two gurneys and a defibrillator at $48,100); two new stair chairs were added for moving
victims up /down stairs ($6,000). A Honda Civic hybrid vehicle was purchased for the Fire Prevention staff,
which proved to save considerably on fuel costs ($24,600 for vehicle).
• Engine 69 (E69) was converted in January 2010 to a Medic Engine (ME69), sometimes called a "paramedic
assessment engine." Conversion to a medic engine results in the most rapid response by a medic who is
able to provide advanced life support services, including the administration of drags. ME69 was equipped
with a defibrillator ($20,200) and other required equipment and drugs; the emergency room now receives
information from a cardiac monitor so that care is able to begin at once in case of heart attack. Two thermal
imaging cameras (one for each station' s engine company) were purchased ($21,000); this significantly
speeds up the ability of firefighters to locate persons that may be trapped and unseen in smoky surroundings.
New storage racks were purchased and installed at Station #69 to comply with OSHA requirements
($5,300). Also all flooring surfaces at both stations had to be replaced (budgeted at $45,000), so that
appropriate decontamination and cleaning may occur.
• Also completed in FY 2009 -10 was the installation of a PlymoVent air filtration system at Station #69
($81,500). The refurbished "box" or patient compartment is placed on a new chassis extending the utility of
the equipment. This medic unit will be the frontline ambulance with the other medic unit moved to reserve
or backup status.
BUDGET HIGHLIGHTS
The proposed FY 2010 -11 budget does not include any service enhancements or capital improvements at the
fire stations. Expenditures for contracted services are increasing as a result of the following:
1.) The first full year of costs of converting the engine at Station #69 to a medic engine (ME69). Total
costs is estimated at $70,000 and relates to the incremental difference in salary and benefits from a Fire
Fighter II to a Fire Fighter II/Medic (3 positions).
2.) There are no savings as a result of furlough days. During fire season, furlough days were not applicable
to fire fighters throughout the state and the Governor terminated this effort to save costs.
3.) CalFire's administrative cost is increasing a minor amount but unemployment rates are going up
dramatically (almost 17.5 %). Also new this FY 2010 -11 is the first year of a three year period of the
required increase to account for employee leave buyouts at the time of separation from CalFire.
258
FUNDS 215 FIRE TAX FUND
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
CIN OFa aCHO MIRAGE
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
Beginning Fund Balance
Reserved for encumbrances /continuing $ 354,468 206,512 206,512
appropriations
Reserve for Equipment Replacement 166,200 166,200 166,200 84,700
Reserve for Future Public Facilities 46,990 49,126 49,126 49,126
Undesignated Fund Balance 450,697 450,697
Total Fund Balance 567,658 872,535 872,535 133,826
Revenues 4,403,003 4,984,410 4,429,878 5,181,146
Expenditures
Expenditures from current year's budget 4,005,698 4,984,410 4,962,075 5,168,646
Expenditures from reserved for encumbrances 92,428 206,512 206,512
and continuing appropriations
Total Expenditures 4,098,126 5,190,922 5,168,587 5,168,646
Ending Fund Balance
Reserved for encumbrances /continuing
appropriations
Reserve for Equipment Replacement
Reserve for Future Public Facilities
Undesignated Fund Balance
Total Fund Balance
166,200 166,200 84,700 84,700
49,126 49,126 49,126 49,126
450,697 450,697 12,500
$ 872,535 666,023 133,826 146,326
259
206,512
FIND 215 - FIRE TAX FUND
ACCT ACCOUNT
NO. NAME
4915 Fire Department
5800 Interest
6400 Operating
Transfer In
6401 Transfer from
Community
Services District -
Tax Increment
from RDA
6402 Transfer from
Rancho Mirage
Community
Service District
6403 Transfer from
Community
Facilities District
Fund
6404 Transfer from
Housing Authority
Fund
DESCRIPTIONS AND
REVENUE ACTIVITY DETAI
For Fiscal Year
2010-11
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
$ 30,000
Building inspections by the Fire Department.
TOTAL $ 33,490 $ 30,000 $ 30,000 $ 30,000
Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11
TOTAL $ 31,298 $ 20,000 $
Operating subsidy from the General Fund necessary to maintain a $0
undesignated fund balance in the Fire Tax Fund
[see related item under Account #8800 in Fund 101 Division 5100]
TOTAL $
$ 1,028,197
$ 1,014,553 $ 364,613 $ 1,028,197
Transfer of tax increment from the Redevelopment Agency pursuant to the
pass - through agreement between RDA for the Fire Tax Fund
[see related Expenditure under Account # 8831 in Fund 217]
$ 185,100
TOTAL $ 183,775 $ 106,500 $ 106,500 $ 185,100
Transfer of the Structural Fire Tax component of the 1% levy ($2,020,990 for
FY 2010 -11) and the benefit assessments consisting of the Fire Tax and Fire
Excise Tax ($1,049,519 for FY 2010 -11).
[see related Expenditure under Account # 8831 in Fund 217/ $ 3,070,509
TOTAL $ 3,428,201 $ 3,002,404 $ 3,070,509 $ 3,070,509
Transfer of special taxes from Community Facilities District No. 1 (Police
and Fire).
[see related Expenditure under Account # 8831 in Fund 2111
TOTAL
$ 500,299 $ 616,571 $
Transfer in - lieu taxes for fire services from the Housing Authority
[see related Expenditure under Account # 8833 in Fund 280]
$ 20,000
20,000 $ 20,000
260
$ 646,328
643,874 $ 646,328
$ 19,962
TOTAL $ 8,400 $ 19,962 $ 19,962 $ 19,962
FUND 215 - FIRE TAX FUND
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010 -11
Budget
ACCT ACCOUNT DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
6419 Transfer from Per an agreement between the Agua Caliente Band of Cahuilla Indians,
ACBCI Tourism payments to be used to offset the impacts of the hotel on the City's public
Fee Revenue Fund safety programs. The payments are based on 10% of the base overnight hotel
rate paid by guests staying 30 days or less at the hotel. This transfer to the
Fire Tax Fund is to offset expenditures for services of the Fire Department
[Account # 215 - 7412]. There is also a transfer into the General Fund
[see related Expenditure under Account # 8503 in Fund 105) $ 181,050
TOTAL $ 217,539 $ 174,420 $ 174,420 $ 181,050
261
FUND TOTAL $ 5,181,146
FUND 215 - HIE TAX FOND
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010 -11
Budget
ACCT ACCOUNT JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME STAN, REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
7400 Professional/ Service to enroll parcel charges and provide landscape maintenance
Technical oversight services $ 18,000
TOTAL $ 17,423 $ 20,000 $ 18,000 $ 18,000
7412 Fire Services Contract for services with Riverside County $ 5,025,296
TOTAL $ 3,784,682 $ 4,693,468 $ 4,689,699 $ 5,025,296
7603 Electricity Electricity usage at Station # 50. $ 19,000
TOTAL $ 13,820 $ 13,500 $ 18,360 $ 19,000
7606 Water Landscaping and staff use at two fire stations $ 9,000
TOTAL $ 4,835 $ 5,200 $ 8,700 $ 9,000
7612 Maintenance 1) Landscaping maintenance ($8,200) and tree trimming ($2,450) at two
fire stations with a slight increase planned in FY 2010 -11 $ 10,650
2) Routine building maintenance (both stations) 5,000
3) Replace carpeting and linoleum at both stations to comply with OSHA
requirements for surface decontamination (both stations) -
4) Station 50: Replace damaged exterior doors ($6,500), replace vertical
blinds throughout station ($8,000)
Non - Routine maintenance work not known at this time 5,000
5) Station 69: Install exterior lighting in patio area for security ($1,500);
repair cracked and separating drywall and repaint (upper bay and ceiling
$10,000); install doors on lockers ($2,000)
Non - routine maintenance work not known at this time 5,000
TOTAL $ 59,215 $ 88,400 $ 84,000 $ 25,650
7623 Vehicle Fuel Fuel for one vehicle for Fire Safety Specialist $ 1,800
TOTAL $ 2,420 $ 7,000 $ 1,800 $ 1,800
7624 Vehicle Preventive maintenance and smog inspection $ 1,250
Maintenance TOTAL $ 4,648 $ $ 900 $ 1,250
7634 Equipment 1) Station 50: Annual battery replacements for Advanced Life Support
Maintenance equipment including heart monitor ($2,000); annual servicing of various
power tools ($500) $ 2,500
2) Station 69: Annual servicing of various power tools ($500) 500
TOTAL $ - $ 3,000 $ 3,000 $ 3,000
262
FUND 215 - FDZE TAX FUND
ACCT ACCOUNT
NO. NAME
7648 Property Tax
Assessment
7818 Dues &
Subscriptions
7824 Communication
Maintenance /
Service
7826 Internet Access
& Service
7851 Insurance &
Bonds
7872 Public Relations
8000 Supplies
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
JUSTIFICATION FOR
Special taxes charged by the Coachella Valley Mosquito and Vector
Control District
TOTAL $ 79 $ 90
7806 Meetings, Training 1) Meetings, conferences and workshops as may be needed
& Travel 2) Specialized training for Fire Safety Specialist and Medics
TOTAL $ 1,235 $ 5,000
Dues and subscriptions for Fire Safety Specialist and Fire Station Captains
TOTAL $ 1,149 $ 1,800 $ 1,800
Station 69: Replace 16 -year old phone system with intercom and answering
machine features ($2,000); replace in- building system microphone /speaker in
apparatus bay ($1,500); replace non - functioning and outdated radio
equipment that improves universal communications ability ($3,500).
Maintenance or services not known at this time for two fire stations
TOTAL $ - $ 7,000 $ 7,000
Internet access and services for two fire stations
TOTAL $ 2,335 $ 3,500 $ 3,350
Flood, fire and earthquake insurance for the City's two fire stations.
TOTAL $ 19,970 $ 17,102 $ 17,896
Activities that benefit firefighters hurt in the line of duty or honor firefighters
that serve the community
TOTAL $ 1,000 $ 2,000 $ 1,000
1) Office supplies including toner, developer and ink cartridges,
business cards, public relations materials, etc.
2) Landscape materials supplies such as seed, fertilizer, insect spray,
traps and bait
3) Various supplies for fire prevention staff, including forms, public
relations materials, codes and reference material
263
$ 90 $
$ 1,000
6,000
$ 5,000
100
100
$ 7,000
$ 1,800
$ 1,800
2,000
$ 2,000
$ 3,500
$ 3,500
$ 17,900
$ 17,900
$ 2,000
$ 2,000
FOND 215 - FIRE TAX FUND
ACCT ACCOUNT
NO. NAME
8000 Supplies
(continued)
8002 Equipment
Rental
8004 Repair &
Maintenance
Supplies
8012 Small Tools,
Furniture &
Equipment
8028 Computer
Enhancement
8700 Miscellaneous
Expenditure
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
JUSTIFICATION FOR
4) Supplies such as paint, paint thinner, lacquer, glue, etc. for fire
suppression and medic staff to maintain stations and equipment
5) Supplies for station Captain and City employee emergency response
team to maintain certification $ 12,500
TOTAL $ 6,036 $ 10,000 $ 12,000 $
Rental of specialized equipment required to repair and maintain two fire
stations $ 750
TOTAL $ - $ 750 $ $ 750
Repair and replacement parts as needed (plumbing, irrigation, electrical,
IIVAC, etc.) $ 5,000
TOTAL $ 9,291 $ 10,000 $ 4,380 $ 5,000
TOTAL
264
1) Fire Stations 50 and 69 Acquire various tools and wheeled tool box
to allow engine companies to complete routine maintenance of stations
and apparatus $ 3,000
2) Fire Stations 50 and 69 Acquire light rescue tools (saws scabbards)
and fire extinguishers 1,600
3) Fire Stations 50 and 69 Replace broken or unrepairable tools and
other equipment for stations, engines and medic unit 5,000
TOTAL $ 1,755 $ 8,600 $ 8,600 $ 9,600
1) Annual maintenance of four Panasonic computers in engines, medic
unit and Battalion Chiefs vehicle
2) Annual maintenance, license fees and replacement or upgrade of
computers and software
3) Purchase of scanners, printers and other accessories $ 3,000
TOTAL $ - $ 8,000 $ 2,000 $ 3,000
Permits related to diesel generators or other equipment required by Southem
California Air Quality Management District (SCAQMD), Riverside County,
etc. $ 1,000
TOTAL $ 549 $ 1,000 $ 500 $ 1,000
8900 Furniture & For purchase of furniture and equipment (exceeding $500) as needed
Equipment at two fire stations
$ 8,000
8,534 $ 10,000 $ 8,000 $ 8,000
FUND 215 - FIRE TAX FUND
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
ACCT ACCOUNT JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
8910 Other
Equipment
Unanticipated at the time of budget preparation
TOTAL $ 24,378 $ 4,000 $ 1,000 $ 4,000
90369 Parking area & Refer to the Capital Improvements section of this document for a project
shade structure - description. $ -
Fire Station 50
TOTAL $ - $ 65,000 $ 65,000 $
265
$ 4,000
FUND TOTAL $ 5,168,646
266
PROGRAM DESCRIPTION
SPECIAL REVENUE FUNDS
COMMUNITY SERVICES FUND
FUND 217
Effective July 1, 1991 and July 1, 1993 respectively, the City withdrew from the Riverside City and County
Library System and the Riverside County Structural Fire Tax System. The City withdrew from the Library
System because the only service the City received for the tax dollar paid by Rancho Mirage property owners
was a periodic book mobile. The City wanted to obtain those tax dollars in order to provide better library
services to the residents.
The City withdrew from the Structural Fire Tax System as a result of the State's financial problems in the early
1990s. Beginning in FY 1992 -93, the State initiated the ERAF (Educational Revenue Augmentation Fund) shift
to transfer additional property tax revenue to the State. This shift cost the Redevelopment Agency
approximately $2.3 in lost property tax increment during the three years ended June 30, 1995. In FY 1992 -93,
the Structural Fire Tax component of property tax was exempt from the ERAF shift. Concern was raised that
the exemption could be eliminated and the financial impact of the ERAF shift on Rancho Mirage could worsen.
As a result, the City withdrew from the funding mechanism but still contracts with Riverside County for fire
protection services.
As a result of both withdrawals, additional property tax revenue was received by both the City and the
Redevelopment Agency The Rancho Mirage Community Services District (CSD) was then created as a result
of a joint effort by the City and Riverside County to transfer Redevelopment Agency tax increment to the City
for the provision of both fire and library services. Pursuant to AB 922, which was signed into law in 1997, tax
increment can only be transferred to the City for library services.
The CSD serves as a funding conduit for library and fire services. As a result, all Redevelopment Agency tax
increment to be used for Library services is first transferred to the CSD and then to the Library Fund City
property tax revenues to be used for fire protection services and library services are first transferred to the CSD
and then to the Fire Tax Fund and Library Fund.
On an annual basis, budgeted revenues and budgeted expenditures of the CSD are equal. This is because all
revenue received is subsequently transferred to either the City's Library Fund or Fire Tax Fund. Fund balance
at year end should always be $0.
267
FUND 217 COMMUNITY SERVICES DISTRICT FUND
Beginning Fund Balance
Revenues
Expenditures
Ending Fund Balance
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
CITY Of Rocso MIRAG E
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
268
6,082,885 5,333,259 5,257,914 5,257.914
6,082,885 5,333,259 5,257,914 5,257,914
FOND 217 - COMMUNITY SERVICES DISTRICT FUND (CSD)
ACCT ACCOUNT
NO. NAME
4000 Property Tax
4032 Structural Fire Tax
4650 Transfer from
Redevelopment
Agency (RDA)
4650 Transfer from
Redevelopment
Agency
5512 Parcel Charges
TOTAL $ 426,790 $ 777,016 $ 553,305
The direct property tax revenue of the Fire Tax Fund is first recorded in the
CSD
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10
ASSUMPTIONS ACTUAL BUDGET ESTIMATE
The direct property tax revenue of the Library Fund first recorded in the
CSD
TOTAL $ 2,358,283 $ 1,882,988 $ 2,020,990
Transfer of tax increment from the Redevelopment Agency pursuant to the
pass - through agreement between the RDA and CSD for the Library
[see related Expenditure under Account /f 8360 in Fund 470 & 472]
TOTAL $ 1,549,714 $ 1,447,339 $ 1,449,000
Transfer of tax increment from the Redevelopment Agency pursuant to the
pass - through agreement between the RDA and CSD for Fire Services.
[see relayed Expenditure under Account # 8365 in Fund 472]
TOTAL $ 183,775 $ 706,500 $ 785,100
Benefit assessments (Fire Tax and Fire Excise Tax) paid by property owners
and collected via the property tax roll.
TOTAL $ 1,070,019 $ 1,719,416 $ 1,049,519
269
FUND TOTAL
Budget
FY 2010 -11
AMOUNT
$ 553,305
$ 553,305
$ 2,020,990
$ 2,020,990
$ 1,449,000
$ 1,449,000
$ 185,100
$ 185,100
$ 1,049,519
$ 1,049,519
$ 5,257,914
FOND 217 - COMMUNITY SERVICES DISTRICT FUND (CSD)
ACCT ACCOUNT
NO. NAME
8830 Transfer to Library
Fund
8831 Transfer to Fire
Tax Fund
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
201011
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
JUSTIFICATION FOR
1) Transfer of property tax revenue
[see related Revenue under Account # 6402 in Fund 242]
2) Transfer of tax increment from the Redevelopment Agency
[see related Revenue under Account # 6401 in Fund 242]
TOTAL $ 2,470,909 $ 2,224,355 $ 2,002,305 $ 2,002,305
1) Transfer of Structural Fire Tax Revenue
[see related Revenue under Account # 6402 in Fund 215]
2) Transfer of benefit assessments
[see related Revenue under Account # 6402 in Fund 215]
3) Transfer of tax increment from the Redevelopment Agency
[see related Revenue under Account # 6401 in Fund 215]
TOTAL $ 3,611,976 $ 3,108,904 $ 3,255,609 $ 3,255,609
270
$ 553,305
1,449,000
$ 2,020,990
1,049,519
185,100
FUND TOTAL $ 5,257,914
Michael S. Wolfson Park
PROGRAM DESCRIPTION
ACCOMPLISHMENTS
FY 2009 -10
Whitewater Park
PARKLAND FUND
FUND 218
SPECIAL REVENUE FUNDS
The City's first park, Whitewater Park, is a gem in the desert. The four lighted tennis courts, two lighted
basketball courts, picnic areas, ball field, and children's playground area are major attractions. The park is under
the watchful eye of a full -time Parks Maintenance Worker.
Rancho Mirage's second park was dedicated to the memory of the late Michael S. Wolfson, former Mayor and
Councilman. This park, which fronts on the Whitewater Wash, is a passive park facility The park was
specifically designed for the visually impaired; a Braille trail and scent gardens are highlights for the many
visitors to the park.
Rancho Mirage's third park, the Cancer Survivors Park, was built by the Bloch Foundation on City property
southeast of City Hall. The park was built to honor the survivors of cancer and provide hope for all cancer
patients. Many beautiful sculptures, reflecting pools and tiled benches are featured at this specialty themed park.
Rancho Mirage's fourth park, the Magnesia Falls Neighborhood Park, is a joint -use facility in conjunction with
Palm Springs Unified School District and the Family YMCA of the Desert. This park serves the immediate
neighborhood located near Rancho Mirage Elementary School.
Rancho Mirage's fifth park, the Blixseth Mountain Park, is the City's first desert park, showcasing indigenous
plant materials and featuring the natural environment. This park, with its winding paths, is utilized by desert
enthusiasts and the nearby Rancho Mirage Elementary School.
• Continued to prune mature trees.
• Continued weekly safety inspection of playground equipment.
• Continued with routine landscape maintenance.
• Maintained the sidewalks within the park.
• Replaced the old benches with new benches that meet ADA (Americans with Disabilities Act) accessibility
standards.
• Trimmed all trees.
• Cleaned and polished bronze plaques and tablets.
• Continued with routine landscape maintenance.
• Replaced fountain pump and painted fountain.
• Replaced any broken/damaged trees.
• Trimmed all trees.
271
Cancer Survivors Park
• Continued to monitor the contract maintenance for the pond.
• Maintained water fountain.
• Trimmed all fallen trees.
Blixseth Mountain Park
• Continued to replace planting and replacing trees.
• Improved the conditions of the walking trail and benches.
Magnesia Falls Neighborhood Park
• Replaced plant material.
• Repaired irrigation system.
• Continued tree trimming as needed.
Child Enrichment Center (YMCAI
• Inspected playground equipment weekly
• Continued with interior and exterior repairs.
• Prepared facility for care taker status.
GOALS AND OBJECTIVES
FY 2010 -11
Whitewater Park
• Continue weekly safety inspection of playground equipment.
• Continue with routine landscape maintenance.
• Replace any damaged trees.
• Replace the old benches with new benches that meet ADA accessibility standards.
Michael S. Wolfson Park
• Clean and polish bronze plaques and tablets.
• Continue with maintenance of park equipment and furniture.
• Continue with routine landscape maintenance.
• Install retaining wall between park and adjacent property
Cancer Survivors Park
• Continue monitoring of contract services for pond and landscape maintenance.
• Refurbish tile benches.
Blixseth Mountain Park
• Continue with improvements in the park.
• Continue monitoring of contract services for landscape maintenance.
272
Magnesia Falls Neighborhood Park
• Replace plant materials as needed.
• Repair irrigation system as needed.
• Continue with tree trimming as needed.
Former Child Enrichment Center (YMCA)
• Maintain facility in care taker status until determination is made of use.
• Inspected playground equipment weekly
• Continue with interior and exterior repairs.
EXPENDITURE SUMMARY
DEPARTMENTAL EXPENDITURE SUMMARY
218 PARKLAND FUR
Personnel
Operations & Maintenance
Capital & Capital Improvements
Total Expenditures
2008/09
Actual
2009/10 2009/10 2010/11
Budget Estimate Budget
191,842 203,448 195,117 194,203
297,682 250,591 252,153 250,380
5,432 55,000 55,000 40,000
494,956 509,039 502,270 484,583
%Change in Budget -3.52%
BUDGET HIGHLIGHTS:
FY 2010-11
• Repair and Maintenance Supplies reduced to reflect actual expenditures based on implementation of cost
saving procedures.
• Weekend and Holiday Park Clean-Up and Inspection eliminated as a cost savings.
• Installation of Irrigation Smart Controllers and water efficient nozzles to reduce water consumption/costs.
• Upgrade and replace old irrigation lines.
• Installation of energy efficient lighting to reduce electric costs.
• Install new adult exercise equipment.
273
STAFFING SUMMARY
Title/Ranee Number
Bldg/Parks Maintenance Worker II (27)
Bldg/Parks Maintenance Worker I (25)
Total Positions 2 2 2
274
FY 08 -09 FY 09 -10 FY 10 -11
Authorized Authorized Authorized
Positions Positions Positions
FUND 218 PARKLAND FOND
Beginning Fund Balance
Reserved for Encumbrances
Reserved for Continuing Appropriations
Reserved for Cancer Survivor Park
Reserve for Future Public Facilities
Reserve for Quimby Fees
Undesignated Fund Balance
Total Fund Balance
Revenues
Expenditures
Expenditures from current year's budget
Expenditures from Reserved for encumbrances
and continuing appropriations
Total Expenditures
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
CIN OP PAncIO mIRACe
.
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
$ 15,990
506,062 526,924 526,924
50,000 50,000 50,000 50,000
84,749 88,584 88,584 59 474
1,543,930 1,650,046 1,650,046 1,630,780
946,053 971,800 971,800 1,097,398
3,146,784 3,287,355 3,287,355 2,837,652
275
683,265 550,893 589,647 576,857
499,079 505,971 512,426 484,583
43,616 526,924 526,924 -
542,695 1,032,895 1,039,350 484,583
Ending Fund Balance
Reserved for Encumbrances - - -
Reserved for Continuing Appropriations 526,924 -
Reserved for Cancer Survivor Park 50,000 50,000 50,000 50,000
Reserve for Future Public Facilities 88,584 87,664 59,474 91,357
Reserve for Quimby Fees 1,650,046 1,598,200 1,630,780 1,663,900
Undesignated Fund Balance 971,800 1,069,489 1,097,398 1,124,669
Total Fund Balance $ 3,287,355 2,805,353 2,837,652 2,929,926
HIND 218 - PARKLAND FOND
ACCT ACCOUNT
NO. NAME
5320 Reimbursement
from Citywide
Landscaping
5514 Park Maintenance
Replacement Tax
5524 Quimby Fees
5800 Interest
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
DESCRIPTIONS AND
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
Reimbursement for one -half of salaries and benefits for Park Maintenance
worker.
Assumption: Based on salary and benefits of Parks Maintenance Worker I.
[see related Expenditure under Account 88505 in Fund 201]
TOTAL $ 43,606 $ 43,803 $
Special tax paid by property owners and collected via the property tax roll.
Assumption: For FY 2010 -11, amount is based on 19,030 equivalent benefit
units at $21.94 per unit.
TOTAL $ 401,387 $ 409,110 $ 409,110 $ 417,518
Fees collected with final subdivision map approval in lieu of park land
dedication.
Assumption: Based on level of subdivision activity $ 20,000
TOTAL $ 33,739 $ 20,000 $ 20,000 $ 20,000
Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11 $ 89,500
TOTAL $ 137,475 $ 72,400 $ 110,907 $ 89,500
6404 Transfer from Transfer to the Parkland Fund for in -lieu property assessments for Authority
Housing Authority owned property.
Fund [see related Expenditure underAccount 88833 in Fund 280]
TOTAL $ 1,858 $ 5,827 $
276
$ 43,893
43,803 $ 43,893
$ 417,518
$ 5,946
5,827 $ 5,946
FUND TOTAL $ 576,857
FUND 218 - PARKLAND FUND
ACCT ACCOUNT
NO. NAME
7100 Salaries -
Full Time
7120 Overtime
7150 Leave Bank
Buybacks &
Payoffs
7200 Benefits
7212 Health Insurance
Reimbursement
7250 Workers'
Compensation
7253 Other Post -
Employment
Benefits (OPEB)
Payment
7400 Professional/
Technical
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10
STAFF REQUESTS ACTUAL BUDGET ESTIMATE
Bldg./Parks Maintenance Worker II
Bldg /Parks Maintenance Worker I
TOTAL $ 123,641
$ 123,162
Overtime expenses for Maintenance Workers to clean restrooms on
weekends: to be used on special projects and completion of work started
during the day
Benefits paid by City including group insurance, retirement and other
benefits.
TOTAL $ 52,519 $ 51,512 $ 48,599
Provides for reimbursement of medical expenses of up to $3,000 a year for
single Parkland employees and $6,000 a year for Parkland employees with
one or more dependents.
Premium for Parkland Fund employees.
TOTAL $
TOTAL $ 346 $ 9,000 $ 9,000
277
1,160 $ 1,606 $ 1,606
$ 64,583
58,579
$ 123,162 $ 123,162
TOTAL $ / /,102 $ 12,000 $ 12,000 $
Purchase of accrued Vacation and Compensatory Time balances. Maximum
benefit of 80 hours per Fiscal Year for Vacation and Comp Time buyback.
Includes payoff of leave balances for retiring or resigning Parkland Fund
employees.
TOTAL $ - $ - $ 5,000 $
Annual payment to the California Public Employees' Retirement System
(CalPERS) to comply with Governmental Accounting Standards Board
Statement No. 45 (GASB 45). GASB 45 requires public- sector employers to
recognize the cost of post employment benefits other than pension over the
active service life of their employees rather than on a pay -as- you -go basis. $
TOTAL $ 3,079 $ 3,100 $ 3,100 $
Provide consulting services for park maintenance issues $
TOTAL $ 37,705 $ 10,000 $ 10,000 $
Budget
FY 2010 -11
AMOUNT
$ 5,000
5,000
$ 52,335
$ 52,335
$ 9,000
$ 9,000
$ 1,606
$ 1,606
3,100
3,100
4,000
4,000
FUND 218 - PARKLAND FUND
ACCT ACCOUNT
NO. NAME
7603 Electricity
7606 Water
7612 Maintenance
7623 Vehicle Fuel
7624 Vehicle
Maintenance
7824 Communication
Maintenance /
Service
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010 -11
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
JUSTIFICATION FOR
Lights and power for Whitewater Park, Wolfson Park, Cancer Survivors'
Park, Magnesia Falls Neighborhood Park and Blixseth Mountain Park. $ 15,300
TOTAL $ 15,249 $ 15,000 $ 15,000 $ 15,300
Irrigation and domestic water for Whitewater Park and Wolfson Park.
Irrigation only for Magnesia Falls Neighborhood Park, Cancer Survivors'
Park, and Blixseth Mountain Park. $ 20,000
TOTAL $ 19,018 $ 19,000 $ 19,000 $ 20,000
1) Landscape and extraordinary maintenance at:
a) Whitewater Park $ 41,000
b) Wolfson Park 32,000
c) Magnesia Falls Neighborhood Park 6,100
d) Blixseth Mountain Park 14,000
e) Landscape and Pond maintenance - Cancer Survivors Park 22,800
f) Child Enrichment Center (YMCA) 9,100
2) Lighting maintenance at Whitewater Park. 3,000
3) Park tree trimming, miscellaneous maintenance to landscaping, irrigation
lighting, structures, etc. 48,000
4) Plaque restoration at Wolfson and Cancer Survivors' Parks; develop
and have fabricated and installed an interpretive sign program at Blixseth
Mountain Park. 6,000
TOTAL $ 197,005 $ 182,141 $ 182,141 $ 182,000
Fuel for Division's vehicles $ 3,500
TOTAL $ 1,835 $ 1,200 $ 2,800 $ 3,500
This item provides for operating and maintenance of the cost associated with
the Park ATV and dump truck.
TOTAL $ 902 $ 500 $
Mobile telephone for field personnel
TOTAL $ 244 $
278
$ 2,500
500 $ 2,500
$ 260
250 $ 250 $ 260
FUND 218 - PARKLAND FUND
ACCT ACCOUNT
NO. NAME
8000 Supplies
8002 Supply &
Equipment Rental
8004 Repair &
Maintenance
Supplies
8012 Small Tools,
Fumiture &
Equipment
8020 Uniforms
8900 Furniture &
Equipment
Workers.
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010 -11
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
JUSTIFICATION FOR
Janitorial supplies for the restrooms (toilet tissue, paper towels, disinfectants,
cleaning supplies), grass seed and fertilizer. $ 7,500
TOTAL $ 5,360 $ 5,000 $ 7,000 $ 7,500
Rental supplies (i.e. mats & shop towels) and Rental Equipment (i.e. trucks,
scissor lift, chain saws, and other equipment necessary to rent for
emergencies and routine maintenance).
$ 970
TOTAL $ 164 $ 1,000 $ 2,268 $ 970
Irrigation supplies, electrical supplies, basketball nets, tennis nets, goal nets,
cables, tie downs and tighteners, plant and landscape material, lamps and
globes for park lights, paint and graffiti removal materials, and pond supplies.
$ 13,500
TOTAL $ 19,292 $ 15,000 $ 15,000 $ 13,500
1) Miscellaneous tools as required.
$ 350
TOTAL $ 332 $ 500 $ 500 $ 350
Uniform rental and purchase of safety clothing for Park Maintenance
$ 500
TOTAL $ 562 $ 1,000 $ 500 $ 500
Whitewater Park:
1) Replace Tables & BB Q's $ -
2) New outdoor adult exercise equipment for area 40,000
TOTAL $ - $ 55,000 $ 55,000 $ 40,000
279
FUND TOTAL $ 484,583
280
PROGRAM DESCRIPTION
GAS TAX FUND
FUND 224
SPECIAL REVENUE FUNDS
The Gas Tax Fund is the Local agency's share of the state tax on vehicle fuels. The 2106, 2107 and 2107.5
sections of the tax are pass - through funds from the State for street maintenance and construction. Section 2105
is the Proposition 111 tax and requires that the City maintain a certain level of spending on streets.
In the past the City has used the Gas Tax revenues for construction projects or major maintenance projects such
as rubberized slurry seals and asphalt rubber hot mix overlays.
281
FUND 224 GAS TAX FUND
Beginning Fund Balance
Reserved for encumbrances
Reserved for continuing appropriations
Undesignated fund balance
Total Fund Balance
Revenues
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
CITY OP RANCHO MIRAGE
a
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
$ 103,685 415,186 415,186
652,818 592,447 592,447 79,044
8,885 (149,350) (149,350) 515,447
765,389 858,284 858,284 594,491
Ending Fund Balance
Reserved for encumbrances 415,186 - - -
Reserved for continuing appropriations 592.447 79,044
Undesignated fund balance (149,350) 305,256 515,447 580,227
Total Fund Balance $ 858,284 305,256 594,491 580,227
460,683 456,205 471,710 487,880
Expenditures
Expenditures from current year's budget 290,167 1,600 2,000 423,100
Expenditures from Reserved for encumbrances 77,622 1,007,633 733,503 79,044
and continuing appropriations
Total Expenditures 367,789 1,009,233 735,503 502,144
282
FUND 224 - GAS TAX FUND
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010 -11
Budget
ACCT ACCOUNT DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
4606 County Grants SB 821 Grant from the Riverside County Transportation Commission for the
Frank Sinatra Drive Sidewalk Improvements Project from the Springs
Country Club at Frank Sinatra Drive. Grant requires $30,000 match. $ 111,588
TOTAL $ - $ - $ - $ 111,588
4615 State Gas Local agency's share of the State tax on vehicle fuels used for street
Tax 2105 construction or maintenance projects.
Assumption: 4.7% increase from prior year's estimate $ 100,483
TOTAL $ 91,596 $ 91,500 $ 95,937 $ 100,483
4618 State Gas Local agency's share of the State tax on vehicle fuels used for street
Tax 2106 construction or maintenance projects.
Assumption: 6.2% increase from prior year's estimate $ 66,630
TOTAL $ 59,030 $ 58,900 $ 62,715 $ 66,630
4621 State Gas Local agency's share of the State tax on vehicle fuels used for street
Tax 2107 construction or maintenance projects.
Assumption: 4.3% increase from prior year's estimate $ 132,572
TOTAL $ 121,908 $ 120,875 $ 127,128 $ 132,572
4624 State Gas Local agency's share of the State tax on vehicle fuels used for street
Tax 2107.5 construction or maintenance projects.
Assumption: No increase projected $ 4,000
TOTAL $ 4,000 $ 3,000 $ 4,000 $ 4,000
4626 Traffic Congestion Per Proposition 42, local agency's share of the sales and use tax on sale of
Relief motor vehicle fuel to be used for public transportation.
Assumption: Based on estimate provided by the State $ 161,330
TOTAL $ 144,571 $ 161,330 $ 161,330 $ 161,330
5800 Interest Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11 $ 22,865
TOTAL $ 29,377 $ 20,600 $ 20,600 $ 22,865
283
FUND TOTAL $ 487,880
FUND 224 - GAS TAX FIND
ACCT ACCOUNT
NO. NAME
7400 Professional/
Technical
90018 Type II Slurry
Rubberized
emulsion aggregate
slurry
90378 Follansbee Road
Southside Street
Improvements
90384 Frank Sinatra
Drive Sidewalk
Improvements
90388 Pavement
Condition Survey
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
JUSTIFICATION FOR FY 2008 -09
STAFF REQUESTS ACTUAL
Services for preparation of Annual Street Report.
FY 2009 -10 FY 2009 -10
BUDGET ESTIMATE
TOTAL $ 2,000 $ 1,600 $ 2,000 $ 2,000
Refer to the Capital Improvements section of this document for a project
description.
TOTAL $ 200,003 $
$
Refer to the Capital Improvements section of this document for a project
description.
TOTAL $ - $ - $
Refer to the Capital Improvements section of this document for a project
description.
TOTAL $ - $ - $
Refer to the Capital Improvements section of this document for a project
description.
TOTAL
284
Budget
FY 2010 -11
AMOUNT
$ 2,000
$ 124,000
$ 124,000
$ 105,100
$ 105,100
$ 50,000
$ 50,000
$ 142,000
- $ 142,000
FUND TOTAL $ 423,100
:CITWEOK4It GHOIMIRWC
PROGRAM DESCRIPTION
MEASURE A FUND
FUND 236
SPECIAL REVENUE FUNDS
Measure A is a one -half cent sales tax passed by the County voters in 1988 and was set to expire in 2008. In
2002 the voters in Riverside County extended Measure A for 20 more years to 2028. The measure is divided
into four categories: Regional Transportation Funds (40 %) which is administered by CVAG, SunLine Transit
Funds (10 %), State Highway (CalTrans) Funds (15 %), and local agencies (cities) Funds (35 %) administered by
each local jurisdiction. The local share we receive is based on 50% population of the City and 50% on point -of-
sale.
The revenue can be used for any street maintenance or improvement project. There is a maintenance of effort
requirement placed on the fund to ensure that cities continue their normal efforts of maintaining public streets
and not rely on these funds alone. These funds are designed to assist, as an added effort, to provide high quality
public roads
285
FUND 236 MEASURE A FUND
Beginning Fund Balance
Reserved for encumbrances
Reserved for continuing appropriations
Undesignated fund balance
Total Fund Balance
Revenues
Expenditures
Expenditures from current year's budget
Expenditures from reserves for encumbrances
and continuing appropriations
Total Expenditures
Ending Fund Balance
Reserved for encumbrances
Reserved for continuing appropriations
Undesignated fund balance
Total Fund Balance
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
$ 689,936
4,144,460
(852,268)
3,982,128
286
88,202 220,000
848,901
2,484,705
3,400,860
(1,434,525)
4,451,040
5,885,565 2,912,815
ary OF UNCRO miaace
v
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
2,484,705 -
3,400,860
(1,434,525) 3,708,515
4,451,040 3,708,515
1,406,015 2,361,500 2,170,290 772,335
700,000
937,103 6,105,565 2,912,815 700,000
2,484,705 - - -
3,400,860
(1,434,525) 706,975 3,708,515 3,780,850
$ 4,451,040 706,975 3,708,515 3,780,850
FUND 236 - MEASURE A FOND
ACCT ACCOUNT
NO. NAME
4040 Sales & Use Tax
5800 Interest
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10
ASSUMPTIONS ACTUAL BUDGET ESTIMATE
/z cent sales tax used for street maintenance or construction.
Assumption: Slight growth from prior year's estimate
TOTAL $ 692,069 $ 792,500 $ 622,990 $ 654,140
5361 Reimbursement for Reimbursement from Coachella Valley Association of Govemments
Capital Projects - (CVAG) for Capital Improvements
Local Government Project 236- 90237/90295 - Monterey Ave. widening.
TOTAL $ 481,905 $ 1,539,000 $ 1,418,000 $
Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11
TOTAL
$ 169,643 $ 30,000
287
Budget
FY 2010 -11
AMOUNT
$ 654,140
$ 118,195
$ 129,300 $ 118,195
FUND TOTAL $ 772,335
FUND 236 - MEASURE A FEND
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010 -11
Budget
ACCT ACCOUNT JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
90018 Pavement Refer to the Capital Improvements section of this document for a project
Rehabilitation description.
$ 200,000
TOTAL $ - $ - $ - $ 200,000
90343 Bob Hope Drive Refer to the Capital Improvements section of this document for a project
Widening from description.
Dinah Shore Dr. to
Casino Dr.
TOTAL $ 220,000 $ 220,000 $ - $
90389 Pavement Refer to the Capital Improvements section of this document for a project
Reconstruction description.
TOTAL
288
$ 500,000
- $ - $ 500,000
FUND TOTAL $ 700,000
-€1i G Papn €Hgtmieace,
PROGRAM DESCRIPTION
SPECIAL REVENUE FUNDS
AIR POLLUTION REDUCTION FUND
FUND 239
AB 2766, dealing with Mobile Source Air Pollution Reduction (MSAPR), became effective in 1990. This
legislation authorized the imposition of an additional motor vehicle registration fee to fund provisions of the
Clean Air Act and other air quality management plans. The South Coast Air Quality Management District
(SCAQMD) imposed a $2.00 per vehicle fee in 1991, this fee is collected by the Department of Motor Vehicles,
and then allocated to the SCAQMD Of this total SCAQMD must distribute 40% to cities and counties that
have enacted ordinances requiring these funds to be expended on Mobile Source Air Pollution Reduction. The
$2.00 fee increased to $4.00 per vehicle in 1992.
Because one -third of all PM is emitted by mobile sources, generally motor vehicles driving over sand particles
on paved streets and grinding these particles into PM one -third of the City's past AB 2766 revenues have been
utilized to support the regional PM program. The City and Coachella Valley Association of Governments
(CVAG) entered into an agreement, such that one -third of the City's revenues have been passed through to and
used for PM, program administration by CVAG so that the Coachella Valley State hnplementation Plan for
PM,( attainment is implemented as required by the Federal Environmental Protection Agency In May 2004, the
percentage payable to CVAG was modified by an amendment to the CVAG agreement. Beginning in FY 2004-
05, (July 1, 2004) pass through payments to CVAG were increased to 45% in order to also fund the regional
PM Street Sweeping Program. The pass through rate was to return to one third in 2007, but loss of funding
from other sources made it necessary to extend the amendment to June 30, 2008 and later extend it to June 30,
2009 A third approved amendment in late 2009 extended the amendment through June 30, 2011.
At the April 26, 2010 CVAG Executive Committee meeting, all but one valley city agreed to increase the pass
through contribution from 45% to 100 %.
ACCOMPLISHMENTS
FY 2009-10
• Continued to pass through 45% of the City's AB 2766 funding to the Coachella Valley Association of
Governments (CVAG) in order to support the Regional Street Sweeping Program.
• Ensured that all City fleet vehicle purchases complied with SCAQMD "Rule 1191 Guidelines ", which
include vehicles with a variety of approved ratings, including low, ultra low and zero emission engines.
• Issued 51 new golf cart permits.
289
GOALS AND OBJECTIVES
FY 2010 -11
• Increased support for the Coachella Valley State Implementation Plan for PM,p attainment by passing
through 100% (as opposed to 45 %) of the City's annual AB 2766 allocation to the CVAG Regional Street
Sweeping Program.
• Continue to ensure that all City fleet vehicle purchases complied with SCAQMD "Rule 1191 Guidelines"
• Issue golf cart permits as required.
BUDGET HIGHLIGHTS
FY 2010 -11
• The pass through rate to the Coachella Valley Association of Governments (CVAG) has been increased
from 45% of the City's AB 2766 allocation to 100% for FY 2010 -11
• Automobile registration activity remains low statewide due to the poor economic condition and is not
expected to increase in the near future.
• Golf cart permits have increased slightly as residents look for alternative transportation options for local
trips.
290
FEND 239 AIR POLLUTION REDUCTION FEND
Beginning Fund Balance
Reserved for continuing appropriations $
Undesignated fund balance
Total Fund Balance
Revenues
Expenditures
Expenditures from current year's budget
Expenditures from continuing appropriations
Total Expenditures
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
CITY OPR NC 0MIRAGE
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
291
107,859 123,233 123,233 134,675
107,859 123,233 123,233 134,675
24,688 26,100 23,082 22,702
9,314 12,900 11,640 19,700
9,314 12,900 11,640 19,700
Ending Fund Balance
Reserved for continuing appropriations
Undesignated fund balance 123,233 136,433 134,675 137,677
Total Fund Balance $ 123,233 136,433 134,675 137,677
FUND 239 - AIR POLLUTION REDUCTION FUND
ACCT ACCOUNT
NO. NAME
4636 MSAPR
5800 Interest
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010 -11
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
DESCRIPTIONS AND
Fee collected by the Department of Motor Vehicles in compliance with AB
2766. $ 19,200
TOTAL $ 19,681 $
Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11
292
22,000 $ 19,200 $ 19,200
$ 3,502
TOTAL $ 5,007 $ 4,100 $ 3,882 $ 3,502
FUND TOTAL $ 22,702
FUND 239 - AID POLLUTION REDUCTION FUND
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
ACCT ACCOUNT JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
7484 CVAG In prior years beginning fiscal year 2004, 45% of all AB 2766 proceeds
Administrative disbursed by the South Coast Air Quality Management District are passed
Fee through to CVAG to be utilized in the administration of the PM program.
At the April 26, 2010 CVAG Executive Committee meeting, all valley cities,
except for one city, agreed on increasing the percentage to 100% beginning in
fiscal year 2010 -11. $ 19,200
TOTAL $ 8,856 $ 9,900 $ 8,640 $ 19,200
8500 Reimbursement to Reimburse the General Fund for the Golf Cart Transportation Plan Program;
General Fund Division 5100, General Government Account #7400 Professional/Technical.
[see reared Revenue under Account # 5325 in Fund 101] $ 500
TOTAL $ 458 $ 3,000 $ 3,000 $ 500
293
FUND TOTAL $ 19,700
294
PROGRAM DESCRIPTION
SPECIAL REVENUE FUNDS
DEPARTMENT LIBRARY
FUND 242
The Library shall reflect the community's character and be a relevant and responsive City service by
Providing a collection of current books, audio books, compact discs, magazines and newspapers for adults and
children, selected to fulfill patrons' needs for information about current affairs and their desire for satisfying
recreational reading.
Helping meet the community's need for information by providing answers to questions on a broad array of
topics related to work, school and personal life.
Providing lifelong learning opportunities by assisting patrons who desire self- directed access to knowledge.
Offering a broad array of cultural events in the arts, sciences, current affairs, history and literature.
Offering these resources in a beautiful contemporary learning and reading environment by knowledgeable,
responsive staff.
ACCOMPLISHMENTS
FY 2009 -10
The Library has emerged as a cultural center for the entire Coachella Valley with special emphasis on services
and access to information for Rancho Mirage and Indian Wells residents.
• The Library replaced its public computer management software, SAM with Envisionware for easier public
use and reliability, saving staff time and improving service to patrons.
• The Library subscription to Overdrive for e -books to download onto iPods and the Sony e- Reader saw
increased public use, competing with downloads to Amazon's Kindle, which are not available from any
Library websites.
• The Library's automated library system, SIRSI/Dynix has been upgraded to improve both staff access to the
Library' s collection and check -out records, as well as public access to the collection, in -house and from
their homes.
• A focus on upgrading and expanding the Library's collection of Spanish language materials resulted in more
titles for the public and greater use of resources.
• A focus on upgrading and expanding the Library' s young adult collection resulted in nearly doubling the
check -outs of these popular books.
295
• The Library provided 60 hours /week of service November — April with a seven day weekly schedule. From
May — October, the Library offered 56 hours of service, Monday — Saturday The Library is open 327
days /year.
• The Library will acquire by purchase or gift over 10,000 books, DVDs, CDs, and other media with an
increasing number available electronically as e -books to patrons.
• Public desks continued to be staffed for most effective service to patrons and to handle growing use.
• A review of most Library policies was initiated to assure fair lending practices and ready access to books,
DVDs, CDs, etc. by patrons
• A cell phone policy was formulated after review of regional examples and assistance from the City
Attorney This will assure a quiet Library
• The programming schedule grew and offered more variety in events than ever before. Grant support from
the Friends of the Library was essential for the scope of music, film, theater, lectures, and current affairs
available to our patrons
• To assure public safety and staff awareness of procedures, the City Attorney and the Rancho Mirage Police
reviewed a newly developed Library Security and Safety Manual.
• Two new career workstations were made available to job seekers to look for information from databases and
the Internet to assist in their job search.
• The Library gave special attention to travel — books, DVDs, audio books, vacation guides, etc. with
generous support from the Friends of the Library
• Our volunteers were more important to productivity than ever, with more than 70 contributing 8,000+ hours
or the equivalent of four full -time employees.
• The Friends of the Library book store, the Book Nook, recorded a year of nearly $60,000 income from the
sale of donated books.
• FY 2009 -10 saw a leveling of Library use but will continue to keep us in the top position for public libraries
in our population group in California and nationally
2008 -09 2009 -10 %
Actual estimated change
Materials checked out. 641,327 640,000 even
Patron visits to the Library 377,901 400,000 + 5.8%
296
GOALS AND OBJECTIVES
FY 2010 -11
• The Library will continue the "Celebrate Ideas" programming theme, though with a lighter schedule of
events. This will give busy staff more breathing room to provide essential services such as providing
information, readers' advisory, collection development, and materials handling.
• The Library's completed strategic plan for 2010 -2013 The Library's Next Chapter "We Celebrate Lifelong
Learning" will serve as the road map for priorities. This plan incorporates focus group results, survey
results, a "report card" from residents, and a look at how people use the Library and what they value.
• Fewer, big, well - publicized and carefully developed programs.
• Begin to implement charging admission to key programs, such as, "Behind the Scenes." the inside look at
Hollywood with known filmmakers; the 2011 "Oscar Night at the Library," a tribute to the Academy
Awards; and some music performances.
• Collection development will continue to use public suggestions, staff reading of reviews, to get the best
collection with fewer purchases.
• Library exhibitions will be planned far ahead to find both established and emerging artists eager to show in
the Library, granting them access to thousands of viewers each week.
• Tutor.com will enable students, K -12, to receive live, real time homework help after school.
EXPENDITURE SUMMARY
DEPARTMENTAL EXPENDITURE SUMMARY
242 LIBRARY
2008/09 2009/10 2009/10 2010/11
Actual Budget Estimate Budget
Personnel 1,863,939 2,059,498 1,981,101 1,975,142
Operations & Maintenance 1,317,041 1,279,595 1,385,579 1,144,567
Capital 79,370 59,000 60,000 409,500
Total Expenditures 3,260,350 3,398,093 3,426,680 3,529,209
BUDGET HIGHLIGHTS:
FY 2010 -11
• No replacement of any staff that resigns or retires.
• Overtime is eliminated.
• Elimination of the one day per week temporary technology support.
• Library will be closed on Sundays throughout the year.
297
% Change in Budget 3.86 %1
• The six International Classical Concerts of the Desert (ICCD) will move form Sundays to Saturdays,
January — March with ICCD paying the Library $5,400 ($900 each) for these programs.
• Projected $180,000 revenue from the Friends of the Library to be used for programs and collections.
• Projected $16,000 in ticket sales (8 selected events X 200 people X $10 tickets).
• Projected $25,000 revenue from the Jameson Foundation and miscellaneous donations.
• Decrease the number of adult programs by 30% - 40 %, with greater attention and staffmg to programs with
high attendance.
• Continuation of programs and series that are popular.
• Some events will be bundled into subscriptions (film, music, authors).
Expenditures/Personnel:
• A reduction of 12.9% in staff from 26.79 Full -Time Equivalent (FTE) in FY 2009 -10 to 24.61 FTE.
• Expenditures for personnel move from $1,981,101 (FY 2009 -10) to $1,975,142 (FY 2010 -11).
Expenditures/Operations and Maintenance:
• Efforts are ongoing to control and diminish energy use including the installation of a frictionless chiller to
lower electrical consumption.
STAFFING SUMMARY
Title/Ranee Number
Library Director (45) 1 1 1
Principal Librarian (36) 1 1 1
Senior Librarian (34) 2 2 1
Librarian (32) 3 3 2
Library Computer Services Coordinator (31) 1 1 1
Circulation Supervisor (27) 1 1 1
Library Computer & A/V Technician (25) 1 1 1
Library Clerk II (24) 1 1 1
Library Clerk I (21) 4 3 3
Librarian (P/T) 3.35 3.56 2.8
Library Assistant (P/T) (Step A) 1.56 1.51 1.52
Library Clerk I (P/T) 3.82 2.82 2.96
Page (P/T) 5.88 4.90 5.33
Total Positions
298
FY 08 -09 FY 09 -10 FY 10 -11
Authorized Authorized Authorized
Positions Positions Positions
29.61 26.79 24.61
FUND 242 LIBRARY FUND
Beginning Fund Balance
Reserved for encumbrances
Reserved for continuing appropriations
Undesignated fund balance
Total Fund Balance
Revenues
Expenditures
Expenditures from current year's budget
Expenditures from reserves
Total Expenditures
Ending Fund Balance
Reserved for encumbrances
Reserved for continuing appropriations
Undesignated fund balance
Total Fund Balance
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
$ 138,659
20,000
2,245,921
2,404,580
299
3,226,387 2,927,457 2,911,475 3,331,044
3,225,315
25,581
3,250,896
CITY OF RANCHO MIRAGE
NJ
21
53,096 53,096 -
14,502 14,502
2,374,846 2,374,846 1,860,176
2,442,444 2,442,444 1,860,176
3,398,093 3,426,680 3,529,209
67,063 67,063
3,465,156 3,493,743 3,529,209
53,096 - -
14,502 - 2,374,846 1,904,745 1,860,176 1,662,011
$ 2,442,444 1,904,745 1,860,176 1,662,011
FUND 242 - LIBRARY FOND
ACCT ACCOUNT
NO. NAME
4608 Grants & Other
Revenue from
State
4612 Indian Wells
Library
5400 Fines
5800 Interest
6100 Other Revenue
6109 Library Special
Events
6110 Donations
6401 Transfer from
Community
Services District -
Tax Increment
from RDA
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10
ASSUMPTIONS ACTUAL BUDGET ESTIMATE
Grants and other revenue from the State for library services.
Assumption: State reimbursement for check -outs to non - residents.
TOTAL $ - $ - $ -
1) Donations from the Friends of the Rancho Mirage Library to be used for
special events and publications.
[see related Expenditures under Account # 7887 and Account # 8008]
2) Donation from the Jameson Foundation to be used for publications
300
Budget
FY 2010 -11
AMOUNT
$ 130,000
TOTAL $ 143,533 $ 110,000 $ 120,000 $ 130,000
Amount charged to the City of Indian Wells for providing library services to
Indian Wells residents.
Assumption: Used current contract formula to project estimates through
2011. $ 114,585
TOTAL $ 92,266 $ 117,300 $ 117,315 $ 114,585
Fines and fees for library services. $ 50,000
TOTAL $ 19,360 $ 21,000 $ 50,000 $ 50,000
Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11
$ 54,000
TOTAL $ 75,811 $ 48,900 $ 50,000 $ 54,000
1) Miscellaneous revenue not appropriate for any other category (copies,
room rentals, proctoring fees, flash drive & ear bud sales) $ 3,000
2) ICCD payment for room rentals for Concert Series 5,400
TOTAL $ 7,974 $ 7,500 $ 7,500 $ 8,400
Revenue collected from holding 8 special events.
Assumption: $10 per ticket for 200 people.
[see related Expenditure under Account #7887] $ 16,000
$ 16,000
$ 180,000
25,000
TOTAL $ 115,496 $ 70,000 $ 210,000 $ 205,000
Transfer of tax increment from the Redevelopment Agency pursuant to the
pass - through agreement between RDA for the Library Fund.
[see related Expenditure under Account # 8830 in Fund 217]
$ 1.449,000
TOTAL $ 1,472,440 $ 1,447,339 $ 1,449,000 $ 1,449,000
FUND 242 - LIBRARY FUND
ACCT ACCOUNT
NO. NAME
6402 Transfer from
Community
Services District -
Property Tax
6403 Transfer from
Community
Facilities District
Fund
6404 Transfer from
Housing Authority
Fund
6410 Loan Proceeds
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
DESCRIPTIONS AND
Transfer of property tax revenue to the Library Fund which is first recorded
in the CSD Fund.
Assumption: No increase from previous years' estimate for FY 2010 -11.
[see related Expenditure under Account # 8830 in Fund 217]
TOTAL $ 998,469 $ 777,016 $ 553,305 $ 553,305
Transfer of special taxes from Community Facilities District No. 2 (Westin
Vacation Club).
[see related Expenditure under Account #8830 in Fund 212] $ 240,950
TOTAL $ 251,471 $ 206,514 $ 232,467 $ 240,950
Transfer of property taxes in -lieu for library services from the Housing
Authority
[see related Expenditure under Account # 8832 in Fund 280]
TOTAL $ 21,055 $ 121,888 $ 121,888 $ 124,804
Federal American Recovery & Reinvestment Act (ARRA) 1% loan to finance
new high energy - efficient frictionless chiller. Loan to be repaid over 10 years
from energy savings.
[see related Expenditure Under Account # 8221)
TOTAL $ - $ - $ - $ 385,000
301
$ 553,305
$ 124,804
$ 385,000
FUND TOTAL $ 3,331,044
FOND 242 - LIBRARY FUND
ACCT ACCOUNT
NO. NAME
7100 Salaries - Full
Time
7110 Salaries - Part
Time
7120 Overtime
7150 Leave Bank
Buybacks &
Payouts
7200 Benefits
7212 Health Insurance
Reimbursement
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
JUSTIFICATION FOR FY 2008 -09 FY 2009 -10
STAFF REQUESTS ACTUAL BUDGET
Library Board of Directors
Library Director
Principal Librarian
Senior Librarian
Senior Librarian
Librarian
Librarian
Librarian
Library Computer Services Coordinator
Library Computer & AV Technician
Circulation Supervisor
Library Clerk II
Library Clerk I
Library Clerk I
Library Clerk I
TOTAL $ 882,176 $ 922,066 $
Part time librarians, clerks, and pages
TOTAL $ 452,228 $
878,638 $
524,391 $ 524,391 $
TOTAL $ 30,636 $ 21,000 $ 18,800 $
For staff as needed to cover public service hours, primarily Sundays.
FY 2009 -10
ESTIMATE
Purchase of accrued Vacation, Compensatory Time, and Administrative
Leave balances. Maximum benefit of 80 hours per Fiscal Year for Vacation
and Comp Time buyback, but no limit on buyback of Administrative Leave.
Includes payouts of leave balances for retiring or resigning Library
TOTAL $ - $ - $ 10,000 $
Benefits paid by the City including group insurance, retirement and other
benefits. $
TOTAL $ 467,944 $ 480,105 $ 437,331 $
Provides for reimbursement of medical expenses of up to $3,000 a year for
single Library employees and $6,000 a year for Library employees with one
or more dependents.
302
Budget
FY 2010 -11
AMOUNT
$ 6,000
134,985
85,142
90,875
66,587
67,703
69,627
61,296
56,771
62,344
55,789
42,863
43,703
38,570
882,255
508,877
508,877
10,000
10,000
464,740
464,740
66,841
TOTAL $ 10,855 $ 69,473 $ 69,473 $ 66,841
FUND 242 - LIBRARY FUND
ACCT ACCOUNT
NO. NAME
7250 Workers'
Compensation
7253 Other Post -
Employment
Benefits (OPEB)
Payment
7400 Professional/
Technical
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10
STAFF REQUESTS ACTUAL BUDGET ESTIMATE
Premium for Library Fund employees $
TOTAL $ 14,544 $ 18,863 $ 18,863 $
Annual payment to the California Public Employees' Retirement System
(CaIPERS) to comply with Governmental Accounting Standards Board
Statement No. 45 (GASB 45). GASB 45 requires public- sector employers to
recognize the cost of post employment benefits other than pension over the
active service life of their employees rather than on a pay -as- you -go basis.
TOTAL $ 23,605 $ 23,600 $ 23,605 $
1) Online Catalog Library Center (OCLC) cataloging, interlibrary loan
and reference service. $
2) Computer consulting services
3) Website consulting services
4) Staff interface for website
5) Wireless controller configuration and installation
6) Library displays
7) Legal Services
8) Book Selection List Service
9) Authority Control Service for corrections to Library catalog
10) Programming Coordinator
11) Audio Visual Technical Services for Library Programs
12) E -book and audio book hosting services
13) Graphic design services
14) Energy conservation consulting service
15) Network and phone systems support as needed
TOTAL $ 52,514 $ 65,950
$ 74,000 $
7444 Temporary Agency Temporary personnel services to help with information computer
Services technical support 1 day per week. $
TOTAL it 7,450 $ 13,250 $ 10,477 $
303
Budget
FY 2010 -11
AMOUNT
18,824
18,824
23,605
23,605
8,000
2,000
2,500
5,000
3,340
2,400
7,000
17,000
5,000
2,000
54,240
FUND 242 - LIBRARY FUND
ACCT ACCOUNT
NO. NAME
7497 Special
Contributions
7600 Natural Gas
7603 Electricity
7606 Water
7612 Maintenance
7639 Computer
Maintenance
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010 -11
JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10
STAFF REQUESTS ACTUAL BUDGET ESTIMATE
Budget
FY 2010 -11
AMOUNT
Support for International Classical Concerts of the Desert held at the Library
Offset by room rental charge at $900 per concert. (Previously budgeted in
Division 7100 - Special Programs in Fund 101).
[see related Revenue under Account If 6100] $ 10,000
Revenue $ (5,400)I
Expenditure 10,000
Net Cost $ 4,600
TOTAL $ - $ $ - $ 10,000
Natural gas usage at the Library $ 6,500
TOTAL $ 5,951 $ 10,000 $ 6,500 $ 6.500
Electrical power at the Library $ 83,000
TOTAL $ 110,267 $ 121,880 $ 110,000 $ 83,000
Water usage at the Library $ 5,000
TOTAL $ 5,718 $ 6,000 $ 5,000 $ 5,000
$ 104,350
1) Janitorial services
2) Landscape, pest control, security system, HVAC, chiller, aquarium
and plants maintenance 91,100
3) Carpet replacement in Community Room and Reading Room
4) Emergency generator maintenance 2,550
5) Outside lighting maintenance 5,200
6) Other building maintenance as needed 45,000
TOTAL $ 222,682 $ 266,400 $ 331,600 $ 248,200
7633 Office Equipment Maintenance and repair of office equipment including photocopiers, fax,
Maintenance video, and other equipment $ 16,500
TOTAL $ 11,679 $ 10,000 $ 17,000 $ 16,500
Maintenance of all Library computer and networking equipment:
1) SirsiDynix hardware & software (library catalog) $ 18,000
2) Cymphonix Software renewal (web filter) -
3) Barracuda software (web, Spyware, and virus filter) 450
4) EMS software (event scheduling) 1,500
5) DeepFreeze software (public computer security) 500
304
FUND 242 - LIBRARY FUND
ACCT ACCOUNT
NO. NAME
7639 Computer
Maintenance
(continued)
7800 Mileage
7803 Car Allowance
7806 Meetings,
Training &
Travel
7818 Dues &
Subscriptions
7821 Telephone
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10
STAFF REQUESTS ACTUAL BUDGET ESTIMATE
6) Envisionware (public computer management) 1,250
7) Network maintenance -
8) Computer warranty renewal
9) Other software and hardware maintenance 700
TOTAL $ 49,434 $ 44,900 $ 70,000 $ 22,400
Mileage required for conducting Library business $ 150
TOTAL $ 599 $ 600 $ 150 $ 150
For Library Director ($428.82 /month) for use of personal vehicle to attend
meetings, seminars, conferences, etc.
TOTAL $ 5,866 $ 5,660 $ 5,403
Attendance at conferences, workshops, technical training sessions and
continuing education classes in the Southern California area.
1) American Library Association Annual Conference.
2) Public Library Association Conference February 2010
3) SIRSI Users Conference 2011
4) Internet Librarian Conference
5) Meetings in Southern California area
6) Staff development/training for customer and information services
7) Technical training for IS staff at the library
8) SIRSI/UNIX training
9) EMS scheduling software training
10) Overdrive conference
TOTAL $ 8,488 $ 15,500 $ 6,000 $
1) California Library Association
2) American Library Association
3) SIRSI Users Group
4) Metropolitan Cooperative Library System and Inland Library System
5) Community organizations (Children's Discovery Museum, COD
Friends of the Library, etc.)
Telephone and telecommunications for voice and data lines.
305
TOTAL $ 3,055 $ 4,250 $ 2,263 $
$
TOTAL $ 13,080 $ 12,400 $ 13,500 $
Budget
FY 2010 -11
AMOUNT
$ 5,146
$ 5,146
500
500
850
225
100
500
1,675
13,500
13,500
FUND 242 - LIBRARY FUND
ACCT ACCOUNT
NO. NAME
7824 Communication
Maintenance/
Service
7826 Internet Access &
7839 Reproduction &
Printing
7860 Recruitment
7887 Special Events
8000 Supplies
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
Cell phone service
$ 600
TOTAL $ 574 $ 600 $ 600 $ 600
Public and staff Internet access for public service and information retrieval. $ 24,000
TOTAL $ 22,878 $ 31,000 $ 24,000 $ 24,000
Printing for Library brochures, forms, bibliographies and user guides;
printing for new library publications and special Desert Sun inserts.
TOTAL $ 30,253 $ 15,000
7851 Insurance & Bonds Liability & earthquake insurance for Library and contents.
TOTAL $ 123,813 $ 78,905
2) Volunteer and Donor Recognition Program.
TOTAL
306
$ 15,000 $
$ 78,905 $
Advertising and other related costs associated with recruiting Library staff as
necessary $
TOTAL $ 3,219 $ 5,000 $ - $
1) Funds to support programs, activities and events at the Library
including programs for adults, teens and children throughout the year.
Expenditures offset by donation from Friends of the Rancho Mirage
Public Library and Special Events Revenue.
[see related Revenues under Account # 6109 and Account # 6110]
Friends of the Rancho Mirage Public Library Donation $ (120,000)
Library Special Events Revenue (16,000)
Expenditure 140,000
Net Cost $ 4,000
10,000
10,000
78,906
78,906
$ 140,000
4,000
TOTAL $ 124,811 $ 48,000 $ 56,694 $ 144,000
1) All supplies including office supplies, stationery, mailers for patron
notification, forms and processing of Library materials. $ 35,000
2) Mailing of patron notifications (for overdue publications and reserves)
general Library correspondence. 10,000
3) Janitorial supplies 15,000
63,380 $ 54,000 $ 70,000 $ 60,000
HIND 242 - LIBRARY FUND
ACCT ACCOUNT
NO. NAME
8004 Repair &
Maintenance
Supplies
8008 Library Materials
8012 Small Tools,
Furniture &
Equipment
8028 Computer
Enhancements
8032 Holiday
Decorations
8220 Lease Payments
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
JUSTIFICATION FOR
Repair and maintenance supplies for building.
$ 7,500
TOTAL $ 10,731 $ 15,000 $ 7,500 $ 7,500
Purchasing library books, recordings, magazines, newspapers, electronic
resources and other library material for public use. Expenditures partially
offset by donations from Friends of the Rancho Mirage Library ($60,000) and
the Jameson Foundation ($25,000).
[see related Revenue under Account It 6110] $ 285,000
Friends of the Rancho Mirage Library Donation $ (60,000)
Jameson Foundation Donation (25,000)
Expenditure 285,000
Net Cost $ 200,000
TOTAL $ 372,678 $ 400,000 $ 425,000 $ 285,000
Purchase of small tools and equipment as necessary
$ 2,750
TOTAL $ 7,119 $ 2,500 $ 5,587 $ 2,750
1) Software upgrades and licenses $ 25,000
2) Server software upgrade
3) Sophos (AntiVirus software) _
4) Unforeseen computer enhancements 2,500
5) EZProxy (remote database access for patrons) 500
TOTAL $ 4,403 $ 32,500 $ 36,300 $ 28,000
Building decorations.
TOTAL
TOTAL $ 5,817 $ 13,800 $ 9,100 $ 10,000
1) Staff photocopiers $
2) Public copier
3) Color copier for production use
4) Priority Mailing (postage equipment)
307
6,916 $ 6,500 $ 5,000 $
2,000
3,000
3,000
2,000
FUND 242 - LIBRARY FOND
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010 -11
Budget
ACCT ACCOUNT JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
8221 Liability Payment Payment on Federal ARRA 1% loan paid from energy savings.
[see related Revenue under Account d 6410]
TOTAL $ - $
8900 Furniture & 1) 25 Replacement computers per year
Equipment 2) Replacement servers
3) Replacement printers 3,500
4) Pay for Print Machine
5) Wireless controller 4,000
6) Unforeseen furniture & equipment needs 5,000
TOTAL $ 54,574 $ 59,000 $ 60,000 $ 24,500
90392 Library Chiller Payment on Federal ARRA 1% loan paid from energy savings. $ 385,000
TOTAL $ - $ - $ $ 385,000
308
$ 27,000
Loan Proceeds $ (385,000)
Payment 27,000
Balance of loan $ (358,000)
$ - $ 27,000
$ 12,000
FUND TOTAL $ 3,529,209
PROGRAM DESCRIPTION
RENT CONTROL FUND
FUND 245
SPECIAL REVENUE FUNDS
The Rancho Mirage Mobilehome Fair Practices Commission (Commission) is made up of seven members. One
of the Commission's members is a mobilehome park resident and one member is a mobilehome park
owner /manufactured community operator. All Commissioners are appointed annually by the City Council and
serve for a one -year period. The primary responsibilities of the Commission are to preside over and render
rulings regarding the following petitions:
a) Hardship Rent Increase Petitions;
b) Rent Decrease Petitions; and
c) Petitions for Determination;
All of the above petitions are related to the subject of rent control, rent increases and decreases, reductions in
services, and the interpretation of the City's Rent Control Ordinance — Chapter 9.58 of the Rancho Mirage
Municipal Code. Chapter 9.58 of the Rancho Mirage Municipal Code establishes the policies, petition hearing
procedures, Commission responsibilities, Commission appointment and terms of the Commission.
The Commission is also responsible for hearings on other issues related to mobilehome parks /manufactured
communities located in the City, and mediation of landlord -tenant complaints arising within mobilehome parks
as presented by complainant.
The Commission generates a limited amount of annual revenue. The Commission's two revenue sources are the
filing fees for the above petitions and a $5 annual fee which is collected from each mobilehome
park/manufactured community owner for every mobilehome unit/manufactured unit in their park that is not
under a Long -term lease (a long -term lease is a lease that is in excess of one year or longer). The revenues
collected by the City are then placed into this fund and used to pay for a portion of the costs that are incurred to
secure necessary professional services related to issues proposed before the Commission. In those years where
expenditures exceed revenues, an operating subsidy is provided by the General Fund.
ACCOMPLISHMENTS
FY 2009-10
• Continued monitoring of Title 25 violations and other mobile home park related issues.
• Completed survey of Rancho Mirage Mobilehome Park, The Colony Mobilehome Park, and Rancho Mirage
RV and Mobile Village related to long -term and short-term rental agreements.
309
GOALS AND OBJECTIVES
FY 2010 -11
• Continue monitoring of all mobile home parks within the City
BUDGET HIGHLIGHTS.
FY 2010 -11
• Continue communications with mobile home park owners and mobile home park residents.
310
FEND 245 RENT CONTROL FOND
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
CRY OF RMNCHO MIRAGE
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
Beginning Fund Balance $ 9,093 11,787 11,787 10,937
Revenues 2,747 2,700 1,200 2,800
Expenditures 53 6,500 2,050 4,500
Ending Fund Balance $ 11,787 7,987 10,937 9,237
311
FUND 245 - RENT CONTROL FUND
ACCT ACCOUNT
NO. NAME
4925 Rent Control Fee
5800 Interest
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010.11
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
DESCRIPTIONS AND
Annual fee collected from park owners to off -set costs incurred by the Rent
Control Commission during a hardship rent increase hearing or other items
related to rent control and mobilehome park issues.
Assumption: Based on $5 per unit not under a long-term lease. $ 2,500
TOTAL $ 2,295 $ 2,500 $ 1,000 $ 2,500
Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11
TOTAL $ 452 $ 200 $ 200 $
312
300
300
FUND TOTAL $ 2,800
FEND 245 - RENT CONTROL FEND
ACCT ACCOUNT
NO. NAME
7400 Professional/
Technical
7818 Dues &
Subscriptions
8000 Supplies
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
JUSTIFICATION FOR
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
For professional services rendered to Rent Control Commission (i.e.
accounting services, legal interpretations, etc.) $ 3,000
TOTAL $ - $ 5,000 $ 1,000 $ 3,000
1,000
TOTAL $ 38 $ 1,000 $ 750 $ 1,000
Subscriptions to material involving Rent Control Commission/Rent Control,
Mobilehome Park issues, Mobilehome Park Tenant(s) issues, etc. $ 200
TOTAL $ $ 200 $ 200 $ 200
Miscellaneous office supplies as needed $ 300
TOTAL $ 15 $ 300 $ 100 $ 300
7806 Meetings, Training For meetings related to Rent Control issues (hearings, mileage, seminars, etc.) $
& Travel
313
FUND TOTAL $ 4,500
314
@IPItOF, r ti @HOMIRAGe.
PROGRAM DESCRIPTION
SPECIAL REVENUE FUNDS
STORM WATER QUALITY FUND
FUND 248
The Clean Water Act of 1972 was enacted by Congress to control and reduce sources of water pollution. At that
time the focus centered on point sources or specific geographic locations. In 1987, revisions to the Clean Water
Act required that storm water runoff be cleaned up as well. The State Water Resources Control Board
(SWRCB) and the nine Regional Water Quality Control Boards (RWQCB) are responsible for the
implementation of the National Pollutant Discharge Elimination System (NPDES) required by the Clean Water
Act revisions. Under guidelines promulgated by the Environmental Protection Agency (EPA), the Whitewater
River Region of Riverside County is required to be covered by an area -wide storm water discharge permit.
The permit requires certain activities and programs to be in place in order to ensure compliance with Clean
Water Act regulations. Listed requirements include retrofitting of retention basins with filters and traps, cleanup
of hazardous water spills, enforcement of ordinances that prohibit illegal discharge of pollutants, and a higher
level of street sweeping. Public education and technical training are also required, as well as preparation of a
Drainage Area Master Plan.
In December 1993, the City annexed to County Service Area 152, which was established as a mechanism to
fund NPDES Programs and more cost - efficiently coordinate certain tasks, such as public education. A charge is
assigned to a parcel based on the amount of runoff generated by that parcel.
The budget reflects the two types of charges that make up expenditures from this fund: direct charges taken from
the fund as the City is invoiced such as street sweeping and storm drain cleaning and indirect charges, such as
reimbursement of salary/benefits for street maintenance staff spent on NPDES projects These indirect charges
are initially carried by the General Fund. After review, this fund will reimburse the General Fund for
appropriate expenses.
Fund 248 also partially funds the City's sustainability programs that relate to the reduction or elimination of
water runoff from private property that would otherwise flow into the storm drain system.
315
FOND 248 STORM WATER QOALITY FUND
Beginning Fund Balance
Reserved for encumbrances
Undesignated fund balance
Total Fund Balance
Revenues
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
$ 22,000 22,000
419,016 593,804 593,804 594,087
419,016 615,804 615,804 594,087
257,537 102,468 107,358 109,650
Expenditures
Expenditures from current year's budget 60,748 107,200 107,200 101,800
Expenditures from Reserved for encumbrances 22,000 21,875
and continuing appropriations
Total Expenditures 60,748 129,200 129,075 101,800
Ending Fund Balance
Reserved for encumbrances $ 22,000
Undesignated fund balance 593,804 589,072 594,087 601,937
Total Fund Balance 615,804 589,072 594,087 601,937
316
CIN OF RANCHO MIRAGE
\
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
FOND 298 - STORM WATER QUALITY FUND
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
ACCT ACCOUNT DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
5512 Parcel Charges - Assessments paid by property owners based on the amount of run -off
Current Year generated by that parcel.
Assumption: Minor growth from prior year $ 93,300
TOTAL $ 246,173 $ 92,200 $ 92,200 $ 93,300
5800 Interest Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11 $ 15,082
TOTAL $ 10,678 $ 9,000 $ 13,890 $ 15,082
6404 Transfer from Transfer to Storm Quality Fund for in -lieu property assessments for Authority
Housing Authority owned property.
Fund (see related Expenditure under Account # 8833 in Fund 2801 $ 1,268
TOTAL $ 686 $ 1,268 $ 1,268 $ 1,268
317
FUND TOTAL $ 109,650
FUND 248 - STORM WATER QUAUTY FUND
ACCT ACCOUNT
NO. NAME
7400 Professional/
Technical
7460 Inspections
7596 Sustainability
Programs &
Incentives
7612 Maintenance
7642 Abatements
Publishing
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
City's share of County Service Area 152 (CSA152)/National Pollutant
Discharge Elimination System (NPDES) professional services. Includes
educational materials, monitoring & professional services as required. $ 12,000
TOTAL $ 11,738 $ 12,000 $ 12,000 $ 12,000
Inspection of construction sites, storm drains and other storm water related
infrastructure (25 hours x $40) $ 500
TOTAL $ - $ 1,000 $ 1,000 $ 500
In conjunction with Coachella Valley Water District (CVWD), rebate
programs for qualifying turf replacement and installation of programmable
irrigation controllers.
1) Landscape Water Management program - Residential
[25 rebates @ $500 per household] $ 12,500
2) Programmable Irrigation program in conjunction with CVWD.
[50 rebates @ $100 per household] 5,000
TOTAL $ $ 15,000 $ 15,000 $ 17,500
1) Catch basin and storm drain cleaning $ 15,000
2) Repair /replacement of faulty drainage components in catch basins 5,000
$ 23,000 $ 23,000 $ 20.000
$ 37,000
$ 36,651 $ 38,500 $ 38,500 $ 37,000
TOTAL $
7615 Street Sweeping 2/3 of street sweeping contract
TOTAL
Document violations - 2 tests @ $500 each
TOTAL $
7806 Meetings, Training Permit requirement training for Inspectors and counter personnel and
& Travel training as needed for field personnel. $ -
TOTAL $ - $ 1,000 $ 1,000 $ -
7842 Advertising/ Mailing legal notices $ 500
TOTAL $ - $ 1,000 $ 1,000 $ 500
318
$ 1,000 $ 1,000 $
FUND 248 - STORM WATER QUALITY FUND
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
ACCT ACCOUNT JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
7854 Annual
Administrative Fee
City's administration of NPDES program $ 7,500
TOTAL $ 12,359 $ 7,500 $ 7,500 $ 7,500
7863 County Processing Fee for County to process parcel charges and administer service area budget
Fee and accounting details $ 5,800
TOTAL $ $ 5,700 $ 5,700 $ 5,800
7872 Public Relations Public Education as needed $ -
TOTAL $ $ 500 $ 500 $ -
Landscaping, storm drain and miscellaneous equipment and supplies
8004 Repair &
Maintenance
Supplies
TOTAL
319
$ 1,000
- $ 1,000 $ 7,000 $ 1,000
FUND TOTAL $ 101,800
320
GITYPO „RQ ley OiMIRAGe,
PROGRAM DESCRIPTION
SPECIAL REVENUE FUNDS
AB939 RECYCLING PROGRAM FUND
FUND 251
The AB939 Recycling Program Fund is collected, on behalf of the City, by the City's Solid Waste Hauler. The
AB939 Recycling Program Fee is charged on a per ton basis, which requires the entities disposing of solid waste
to pay an amount proportional to the volume of solid waste being land filled.
Fund 251 provides funding for the City's most productive recycling programs: Construction/Demolition Debris,
Commercial Business and Food Waste Recycling Programs. These programs were implemented in 2005 as a
result of the City's failure to maintain a 50% solid waste diversion rate. Since these programs were
implemented, the City's solid waste diversion rate has increased each calendar year. The City is currently in
compliance with the 50% solid waste diversion mandate, recording a diversion rate of 66% for calendar year
2008 (the most recent State released solid waste diversion rate). The City must continue to support these State
mandated recycling programs and pursue new innovative recycling opportunities as the State continues to
consider increasing the diversion mandate to a level greater than 50%
Other successful programs initiated in recent years include a very popular Hazardous Household Waste (HHW)
and sharps program. These programs allow residents to have HHW and/or sharps picked up at their homes.
Comments from residents who have used the service are across the board exceptionally favorable and
complimentary Other new residential recycling programs include electronic (e- waste) collection, document
shredding events, prescription medication collection and citrus fruit recycling.
Fund 251 also provides funding for a portion of the City's sustainability programs that relate to the elimination
or reduction of solid or green waste materials.
Anticipated revenue is estimated at $215,000 based on a total land fill tonnage of 25,294 tons for FY 2010 -11
Programs and projects, which will be funded by this revenue, include:
• Recycling programs associated with the City's effort to maintain compliance with the State mandated solid
waste diversion level of 50 %. These programs include Construction/Demolition Debris Recycling,
Commercial Business Recycling and Food Waste Recycling.
• Professional /technical consulting services, totaling at least one full -time equivalent employee per the
direction of the California Integrated Waste Management Board (CIWMB), to retain a contract resource
conservation consultant to assist businesses and contractors to recycle various materials and to continue
implementation of the food waste recycling program.
• Household hazardous waste (HHW), electronic waste (e- waste), needle (sharps) disposal, prescription
medication and other specialized solid waste diversion programs.
321
• Regionally coordinated solid waste programs as the opportunity arises, through the Coachella Valley
Association of Governments (CVAG) or in conjunction with several other jurisdictions.
• Special projects designed to divert significant tonnage from the landfill. May include direct incentives
for /to businesses, subsidies to cover operational expenses in order to ensure reasonable rates for participants
or underwriting of a pilot project to assess feasibility over long -run, financial assistance in the form of loans
or grants to purchase equipment or complete infrastructure improvement.
322
FOND 251 AB939 RECYCLING PROGRAM FUND
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
GIN OF RANCHO MIRAGE
N.}
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
Beginning Fund Balance
Reserved for encumbrances $ 9,629 15,000 15,000 -
Reserved for continuing appropriations 61,929
Undesignated fund balance 2,858,241 3,166,200 3,166,200 3,247,200
Total Fund Balance 2,929 799 3,181,200 3,181,200 3,247,200
Revenues
Ending Fund Balance
Reserved for encumbrances
Reserved for continuing appropriations
Undesignated fund balance
Total Fund Balance
323
427,058 360,000 316,000 300,140
Expenditures
Expenditures from current year's budget 104,099 278,700 235,000 215,000
Expenditures from Reserved for encumbrances 71,558 15,000 15.000
and continuing appropriations
Total Expenditures 175,657 293,700 250,000 215,000
$ 15,000
3,166,200 3,247,500 3,247,200 3,332,340
3,181,200 3,247,500 3,247,200 3,332,340
FOND 251- AB939 RECYCLING PROGRAM FEND
ACCT ACCOUNT
NO. NAME
4930 Recycling Tip Fee
5800 Interest
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010 -11
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
DESCRIPTIONS AND
Charges collected from residents and businesses by the City's solid waste
collection contractor and remitted to the City based on tonnages land filled. $ 215,000
TOTAL $ 247,179 $ 240,000 $ 215,000 $ 215,000
Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11 $ 85,140
TOTAL $ 132,397 $ 120,000 $ 101,000 $ 85,140
324
FUND TOTAL $ 300,140
FUND 251- AR939 RECYCLING PROGRAM FUND
ACCT ACCOUNT
NO. NAME
7400 Professional/
Technical
7504 CVAG
Coordination
7508 Household
Hazardous
Waste
7510 Special Projects
7596 Sustainability
Programs &
Incentives
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
JUSTIFICATION FOR
Professional/technical consulting service relating to construction site
recycling, commercial business recycling [including food waste].
TOTAL $ 107,203 $ 150,000 $ 150,000 $ 130,000
City's share of regionally coordinated program. Annual work program set by
AB 939 Technical Working Group, Technical Advisory Committee and
Executive Committee. May include technical /professional or $ 4,500
$ 4,500
TOTAL $ - $ 5,000 $ 5,000
Residential household hazardous waste (HHW), prescription medicine,
battery and sharps (needles) collection; support for Riverside County
collection events in Rancho Mirage.
$ 130,000
$ 33,000
TOTAL $ 30,148 $ 30,000 $ 30,000 $ 33,000
Includes undertaking special projects designed to potentially divert
significant tonnage, such as organic waste and construction and demolition
waste from landfill. May include incentives for businesses, subsidy to
operate program or complete project, financial assistance to purchase
equipment or undertake capital improvement. $ 20,000
TOTAL $ 31,691 $
55,000 $ 36,000 $ 20,000
In conjunction with Coachella Valley Water District (CVWD), rebate
programs for qualifying turf replacement and installation of programmable
irrigation controllers.
1) Landscape Water Management program - Residential [25 rebates @
$500 per household] $ 12,500
2) Temporary clerical assistance 15,000
TOTAL $ $ 38,700 $ 14,000 $ 27,500
325
FUND TOTAL $ 215,000
326
PROGRAM DESCRIPTION
TRAFFIC SAFETY FUND
FUND 254
SPECIAL REVENUE FUNDS
Pursuant to the California Vehicle Code, the Traffic Safety Fund accounts for traffic fines and forfeitures
received by the City as a result of enforcement action within Rancho Mirage by the Sheriff's Department. The
other source of revenue is interest earnings.
Section 42200(a) of the Vehicle Code provides that revenues of the Traffic Safety Fund are to be used
exclusively for traffic safety purposes such as traffic signals and associated maintenance, equipment and
supplies for traffic law enforcement and traffic accident prevention, and for the construction and maintenance of
public streets.
The total revenue budget for FY 2010 -11 is $55,500 in projected fine revenue and $600 interest earnings. The
total expenditure budget for FY 2010 -11 is also $56,100, which is intended to partially reimburse the General
Fund for expenditures by the Public Works Department for traffic signal maintenance.
327
FUND 254 TRAFFIC SAFETY FEND
CITY OF RANCHO MIRAGE
FEND FINANCIAL SUMMARY
CV OF RANCHO MIRAGE
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
Beginning Fund Balance $ 24,276 24,276 24,276
Revenues 88,762 94,600 59,840 56,100
Expenditures 88,762 94,600 84,116 56,100
Ending Fund Balance $ 24,276 24,276 -
328
FOND 254 - TRAFFIC SAFETY FEND
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
ACCT ACCOUNT DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
5400 Fines City's share of vehicle code fines and forfeitures $ 55.500
TOTAL $ 86,841 $ 94,000 $ 59,200 $ 55,500
5800 Interest Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11 $ 600
TOTAL $ 1,921 $ 600 $ 640 $ 600
329
FUND TOTAL $ 56,100
FUND 254 - TRAFFIC SAFETY FUND
ACCT ACCOUNT
NO. NAME
8500 Reimbursement
General Fund
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
JUSTIFICATION FOR
to Reimburse General Fund using 100% of Traffic Safety Fund revenues for
traffic signal maintenance (account #3200 -7618) and salary and benefits of
Public Works Traffic Signal Maintenance & Operations Technician.
[see related Revenue under Account # 5325 in Fund 101]
330
$ 56,100
TOTAL $ 88,762 $ 94,600 $ 84,116 $ 56,100
FUND TOTAL $ 56,100
€ NOWROPICIMIRAG
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PROGRAM DESCRIPTION
SPECIAL REVENUE FUNDS
DEVELOPMENT IMPACT FEES
- FUND 350 - 359
Development Impact Fees (DIF) were adopted pursuant to the Mitigation Fee Act (Government Code section
66000 et seq.) and first became effective on September 14, 2004 (Chapter 3.29 in the Municipal Code).
Adjusted annually, the DIF is based upon a thorough Impact Fee Study Report where in each component is
analyzed for service area, methodology, level of service and demand variable, facility needs, impact fee
calculation and finally project revenue. The development impact fees adopted include the following:
• Fund 350 - Arterial Streets, Intersections and Interchanges
• Fund 351 - Traffic Signals
• Fund 352 - Bus Shelters
• Fund 353 - Median Islands
• Fund 354 - Bikepaths
• Fund 355 - Utility Undergrounding
• Fund 356 - Park Improvements
• Fund 357 - Fire Protection Facilities and Equipment
• Fund 358 - City Hall, City Annex and Corporation Yard
• Fund 359 — Public Library
The development impact fees are reviewed annually and adjusted as needed. The total revenue budgeted for all
funds are $401,967 for FY 2010 -11. The total expenditures budgeted for all funds are $797,026 for FY 2010-
11.
331
FENDS 35010 359 DEVELOPMENT IMPACT FEE FONDS
Revenues
Expenditures
Ending Fund Balance
Reserved for encumbrances
Reserved for continuing appropriations
Undesignated fund balance
Total Fund Balance
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
CITY OP RANCHO MIRAGE
tf
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
Beginning Fund Balance
Reserved for encumbrances $ 148,075 - -
Reservedforcontinuing appropriations 2,156 349,922 349,922 472,415
Undesignated fund balance 2,461,553 2,322,841 2,322,841 2,576,153
Total Fund Balance 2,611,784 2,672,763 2,672,763 3,048,568
372,047 372,403 623,858 401,967
311,068 623,817 248,053 797,026
349,922 - 472,415
2,322,841 2,421,349 2,576,153 2,653,509
$ 2,672,763 2,421,349 3,048,568 2,653,509
332
FUND 350 - DEVELOPMENT IMPACT FEE - ARTERIAL STREETS, INTERCHANGES & INTERSECTIONS
GIN Of RAncHO MIRAGE
Revenues
CITY OF RANCHO MIRAGE
HIND FINANCIAL SUMMARY
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
Beginning Fund Balance
Reserved for continuing appropriations $ -
Undesignatedfund balance 291,650 254,213 254,213 240,617
Total Fund Balance 291,650 254,213 254,213 240,617
90,276 82,236 70,628 70,594
Expenditures
Expenditures from current year's budget 127,713 75,000 84,224 85,000
Expenditures from Reserved for encumbrances
and continuing appropriations
Total Expenditures 127,713 75,000 84,224 85,000
Ending Fund Balance
Reserved for continuing appropriations $ - -
Undesignated fund balance 254,213 261,449 240,617 226,211
Total Fund Balance $ 254,213 261,449 240,617 226,211
333
FUND 350 - DEVELOPMENT IIPACT FEE -ARTERIAL STREETS, INTERCHANGES, AND INTERSECTIONS
ACCT ACCOUNT
NO. NAME
5110 Developer Fees
5800 Interest
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
Development impact fees on new commercial and residential development $ 64,862
TOTAL $ 74655 $ 74,036 $ 64,862 $ 64,862
Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11
$ 5,732
TOTAL $ 13,621 $ 8,200 $ 5,766 $ 5,732
334
FUND TOTAL $ 70,594
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
FEND 350 - DEVELOPMENT IMPACT FEE -ARTERIAL STREETS, INTERCHANGES, AND INTERSECTIONS
ACCT ACCOUNT
NO. NAME
90192 Bob Hope/Dinah
Shore Street
Improvements
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
JUSTIFICATION FOR
Refer to the Capital Improvements section of this document for a project
description.
TOTAL
335
$ 85,000
127,713 $ 75,000 $ 84,224 $ 85,000
FUND TOTAL $ 85,000
CITY OF RANCHO MIRAGE
FEND FINANCIAL SUMMARY
FUND 351- DEVELOPMENT IMPACT FEE - TRAFFIC SIGNALS
336
CITY OF RAtlCHO miaace
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
Beginning Fund Balance - Operating Reserve 38,065 50,360 50,360 60,146
Revenues
Expenditures
Ending Fund Balance - Operating Reserve 50,360 59,780 60,146 69,925
12,295 9,420 9 786 9,779
FUND 351- DEVELOPMENT WAIT FEE - TRAFFIC SIGNALS
ACCT ACCOUNT
NO. NAME
5114 Developer Fees
5800 Interest
REVENUE ACIDITY DETAIL
For Fiscal Year
2010-11
Budget
DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
Development impact fees on new commercial and residential development $ 8,683
Interest earned on cash and investments.
TOTAL $ 10,207 $ 7,920 $ 8,683 $ 8,683
Assumption: Based on 2.6% interest rates for FY 2010 - 11 $ 1,096
TOTAL $ 2,088 $ 1,500 $ 1,103 $ L096
337
FUND TOTAL $ 9,779
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
FOND 352 - DEVELOPMENT IMPACT FEE - BUS SHELTERS
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
Beginning Fund Balance - Operating Reserve $ 83,574 92,345 92,345 99,934
Revenues 8,771 5,972 7,589 7,577
Expenditures - - - -
Ending Fund Balance - Operating Reserve $ 92,345 98,317 99,934 107,511
338
CITY Of RANCHO MIRAGE
FOND 352 - DEVELOPMENT IMPACT FEE - RUS SHELTERS
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
ACCT ACCOUNT DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
5118 Developer Fees Development impact fees on new commercial and residential development $ 5,666
TOTAL $ 4,796 $ 2,972 $ 5,666 $ 5,666
5800 Interest Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for .FY 2010 -11. $ 1,911
TOTAL $ 3,975 $ 3,000 $ 1,923 $ 1,911
339
FUND TOTAL $ 7,577
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
FEND 353 - DEVELOPMENT IMPACT FEE - MEDIAN ISLANDS
Beginning Fund Balance
Reserved for continuing appropriations
Undesignated fund balance
Total Fund Balance
Revenues
Ending Fund Balance
Reserved for continuing appropriations
Undesignated fund balance
Total Fund Balance
CaYOF MCHOMIRAGEr
e.
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
$ 349,922 349,922 314,215
439,494 134,247 134,247 180,171
439,494 484,169 484,169 494,386
$ 349,922
134,247
$ 484,169
44,753 24,530 30,165 27,005
Expenditures
Expenditures from current year's budget 78 - 165,100
Expenditures from Reserved for encumbrances 349,922 19,948 314,215
and continuing appropriations
Total Expenditures 78 349,922 19,948 479,315
340
158.777
158,777
314,215
180,171
494,386
42,076
42,076
FOND 353 - DEVELOPMENT IMPACT FEE - MEDIAN ISLANDS
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
ACCT ACCOUNT DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
5120 Developer Fees Development impact fees on new commercial and residential development $ 17,169
TOTAL $ 23,931 $ 19,630 $ 20,270 $ 17,169
5800 Interest Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11 $ 9,836
TOTAL $ 20,822 $ 4,900 $ 9,895 $ 9,836
341
FUND TOTAL $ 27,005
FUND 353 - DEVELOPMENT IMPACI FEE - MEDIAN ISLANDS
ACCT ACCOUNT
NO. NAME
90330 Bob Hope Drive
Median
Improvements
90382 Bob Hope Drive
Median
Improvements
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
JUSTIFICATION FOR
Refer to the Capital Improvements section of this document for a project
description.
TOTAL $ 349,922 $ - $
Refer to the Capital Improvements section of this document for a project
description. $ 165,100
TOTAL $ $ - $ $ 165,100
342
FUND TOTAL $ 165,100
FEND 354 • DEVELOPMENT IMPACT FEE - BIKEPATHS
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
343
OW OF RANCHO MIRACC
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
Beginning Fund Balance - Operating Reserve $ 78,695 86,882 86,882 103,653
Revenues
Expenditures
Ending Fund Balance - Operating Reserve $ 86,882 94,665 103,653 111,912
8,187 7,783 16,771 8,259
FUND 354 - DEVELOPMENT NPACT FEE - BINEPATBS
ACCT ACCOUNT
NO. NAME
5122 Developer Fees
5800 Interest
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
Development impact fees on new commercial and residential development $ 6,380
TOTAL $ 4,442 $ 4,983 $ 14,881 $ 6,380
Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11 $ 1,879
TOTAL $ 3,746 $ 2,800 $ 1,890 $ 1,879
344
FUND TOTAL $ 8,259
CITY OF RANCHO MIRAGE
FEND FINANCIAL SUMMARY
FOND 355 - DEVELOPMENT DIPACT FEE - UTILITY FNDERGROONDING
345
GIN OF RANCHO MIRAGE
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
Beginning Fund Balance - Operating Reserve $ 338,101 385,996 385,996 476,836
Revenues
Expenditures
Ending Fund Balance - Operating Reserve $ 385,996 448.539 476,836 528,222
47,895 62,543 90,840 51,386
FEND 355 - DEVELOPMENT NPACT FEE - DTILITY DNDERGRODNDING
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
Budget
ACCT ACCOUNT DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
5124 Developer Fees Development impact fees on new commercial and residential development $ 42,995
TOTAL $ 25,757 $ 49,643 $ 82,399 $ 42,995
5800 Interest Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11 $ 8,391
TOTAL $ 16,300 $ 12,900 $ 8,441 $ 8,391
346
FUND TOTAL $ 51,386
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
FOND 356 - DEVELOPMENT DIPACT FEE - PARK IMPROVEMENTS
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
Beginning Fund Balance - Operating Reserve $ 722,271 779,063 779,063 938,741
Revenues 56,792 61,040 159,678 89,425
Expenditures - - -
Ending Fund Balance - Operating Reserve $ 779,063 840,103 938,741 1,028,166
347
CITY OF R NCHO MIRAGE
v a
Ix FJ
FUND 356 - DEVELOPMENT DUPACT FEE - PARR IMPROVEMENTS
ACCT ACCOUNT
NO. NAME
5128 Developer Fees
5800 Interest
DESCRIPTIONS AND
ASSUMPTIONS
Development impact fees on new
TOTAL
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11
TOTAL $ 33,244 $ 25,000
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
ACTUAL BUDGET ESTIMATE AMOUNT
commercial and residential development $ 64,425
$ 11,764 $ 36,040 $ 134,678 $ 64,425
348
$ 25,000
$ 25,000 $ 25,000
FUND TOTAL $ 89,425
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
FUND 357 - DEVELOPMENT DIPACT FEE - FIRE FACILITIES AND EQUIPMENT
349
CM OF RANCHO MIRAGE
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
Beginning Fund Balance - Operating Reserve $ 357,105 402,951 402,951 459,703
Revenues
Expenditures
Ending Fund Balance - Operating Reserve $ 402,951 463,532 459 703 495,534
45,846 60,581 56,752 35,831
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
FUND 357 - DEVELOPMENT WALT FEE - FIRE FACILITIES AND EQUIPMENT
Budget
ACCT ACCOUNT DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
5130 Developer Fees Development impact fees on new commercial and residential development $ 27,376
TOTAL $ 22,703 $ 47,881 $ 48,246 $ 27,376
5800 Interest Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11. $ 8,455
TOTAL $ 17,048 $ 12,700 $ 8,506 $ 8,455
FUND TOTAL $ 35,831
350
CITY OF RANCHO MIRAGE
FUND FINANCIAL SUMMARY
FOND 358 - DEVELOPMENT DIPACT FEE - CITY HALL & CITY YARD FACILITIES
Beginning Fund Balance
Reserved for encumbrances
Reserved for continuing appropriations
Undesignated fund balance
Total Fund Balance
Revenues
Expenditures
Expenditures from current year's budget
Expenditures from Reserved for encumbrances
and continuing appropriations
Total Expenditures
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
$ 148,075 -
2,156 158,200
112,598 136,784 136,784 16,352
262,829 136,784 136,784 174,552
45,990 26,998 56,197 40,613
21,804 167,595 18,429 13,013
150,231 158,200
172,035 167,595 18,429 171,213
Ending Fund Balance
Reserved for encumbrances - -
Reserved for continuing appropriations - - 158,200
Undesignated fund balance 136,784 (3,813) 16,352 43,952
Total Fund Balance $ 136,784 (3,813) 174,552 43,952
351
CITY OF R NC o MIRAGE
N_1
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
FIND 358 - DEVELOPMENT DIPACT FEE - CITY HALL & CITY YARD FACILITIES
ACCT ACCOUNT
NO. NAME
5132 Developer Fees
5800 Interest
Budget
DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
Development impact fees on new commercial and residential development $ 37,394
Interest earned on cash and investments.
TOTAL $ 37,474 $ 24,598 $ 52,958
Assumption: Based on 2.6% interest rates for FY 2010 -11
TOTAL $ 8,516 $
352
$ 37,394
$ 3,219
2,400 $ 3,239 $ 3,219
FUND TOTAL $ 40,613
ACCT ACCOUNT
NO. NAME
8210 Lease Payment -
JPFA
90375 City Hall Lower &
Upper Parking Lot
Asphalt
Replacement
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
FUND 358 - DEVELOPMENT IMPACT FEE • CITY WILL & CITY YARD FACILITIES
Budget
FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
JUSTIFICATION FOR
Lease payment to Joint Powers Financial Authority (JPFA). The 2005 bond
issue by the JPFA refinanced the outstanding 1995 Library bonds in the
amount of $3,055,000 and borrowed an additional $2.5 million for the
Corporation Yard Expansion Project. Per financial policy adopted in May
2006, 34.8% of annual revenue from the Development Impact Fee's City
Hall/Corporation Yard component is to be used to pay debt service on the
$2.5 million borrowing for the Public Works Yard expansion project.
TOTAL $ 16,004 $ 9,395 $ 18,429
Refer to the Capital Improvements section of this document for a project
description.
TOTAL
353
158,200 $ - $
$ 13,013
$ 13,013
FUND TOTAL $ 13,013
CITY OF RANCHO MIRAGE
FEND FINANCIAL SUMMARY
FEND 359 - DEVELOPMENT IMPACT FEE - LIBRARY FACILITIES AND IMPROVEMENTS
CITY Of RANCHO MIRAGE
SV�
FY 08 -09 FY 09 -10 FY 09 -10 FY 10 -11
Actual Budget Estimate Budget
Beginning Fund Balance - Operating Reserve $ - - -
Revenues 11,242 31,300 125,452 61,498
Expenditures 11,242 31,300 125,452 61,498
Ending Fund Balance - Operating Reserve $ - - - -
354
REVENUE ACTIVITY DETAIL
For Fiscal Year
2010-11
FUND 359 - DEVELOPMENT IMPACT FEE - LIBRARY FACDITIES AND IMPROVEMENTS
Budget
ACCT ACCOUNT DESCRIPTIONS AND FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE AMOUNT
5136 Developer Fees Development impact fees on new commercial and residential development $ 60,423
TOTAL $ 10,869 $ 31,100 $ 124,371 $ 60,423
5800 Interest Interest earned on cash and investments.
Assumption: Based on 2.6% interest rates for FY 2010 -11 $ 1,075
TOTAL $ 373 $ 200 8 1,081 $ 1,075
355
FUND TOTAL $ 61,498
EXPENDITURE ACTIVITY DETAIL
For Fiscal Year
2010-11
FOND 359 - DEVELOPMENT IMPACT FEE - LIBRARY MIMES AND AIPROVEMENTS
Budget
ACCT ACCOUNT JUSTIFICATION FOR FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2010 -11
NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT
8530 Reimbursement to Per financial policy adopted in May 2006, 100% of annual revenue from the
Redevelopment Development Impact Fee's Library Facilities and Improvements component is
Agency - Northside to be used to reimburse the Redevelopment Agency's Northside Capital
Capital Projects Projects Fund for 21.3% of the total construction cost of the City's new
Fund Library that opened in January 2006. $ 61,498
TOTAL $ 11,242 $ 31,300 $ 125,452 $ 61,498
356
FUND TOTAL $ 61,498