HomeMy Public PortalAbout2016-08-11 minutesMINUTES
JEFFERSON CITY PLANNING AND ZONING COMMISSION
August 11, 2016
5:15 p.m.
COMMISSION MEMBERS PRESENT
Bunnie Trickey Cotten
Jack Deeken
Dean Dutoi
Bob George
Chris Jordan, Chairman
Michael Lester
David Nunn
Dale Vaughan
Ron Fitzwater, Alternate
Blake Markus, Alternate
COMMSSION MEMBERS ABSENT
Chris Yarnell, Vice Chairman
Matthew Hall, Alternate
COUNCIL LIAISON
Carlos Graham
STAFF PRESENT
Janice McMillan, Director of Planning & Protective Services
Eric Barron, Senior Planner
Bryan Wolford, Associate City Counselor
Shane Wade, Civil Engineer II
Anne Stratman, Administrative Assistant
ATTENDANCE RECORD
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1. Call to Order and Introduction of Members, Ex -officio Members and Staff
The Chairman and seven regular members and two alternates were present. A quorum was
present.
Designation of Voting Alternates
The Chairman announced that all regular members and alternate Mr. Fitzwater are eligible to
vote.
2. Procedural Matters and Procedures Explained
Mr. Barron explained the procedures for the meeting. The following documents were entered as
exhibits. Mr. Barron advised that copies of the exhibits are available through the City Clerk or the
Department of Planning and Protective Services:
The City Code of the City of Jefferson, as amended
Comprehensive Plan and Land Use Map
Copies of applications under consideration
A list of property owners to whom notices were sent
Affidavit of publication of the public notice in the newspaper
Rules of Procedure, Planning & Zoning Commission
Mr. Barron submitted the following items for the record:
Staff reports
Minutes of proceedings
Copies of drawings, plans, and/or renderings under consideration
Letters or memoranda from staff
Materials submitted by the public or applicants pertaining to the cases under consideration
3. Adoption of Agenda
Mr. Dutoi moved and Ms. Cotten seconded to adopt the agenda as printed. The motion passed
8-0 with the following votes:
Aye: Cotten, Deeken, Dutoi, George, Lester, Nunn, Vaughan, Fitzwater
Minutes/Jefferson City Planning & Zoning Commission Page 2
August 11, 2016
4. Approval of Minutes from the Regular Meeting of June 9, 2016
Ms. Cotten moved and Mr. Vaughan seconded to approve the minutes of the Regular Meeting of
June 9, 2016 as written. The motion passed 8-0 with the following votes:
Aye: Cotten, Deeken, Dutoi, George, Lester, Nunn, Vaughan, Fitzwater
5. Communications Received
No correspondence was received.
6. New Business/Public Hearings
Case No. P16006 — Property in the 2500 Block of Hideaway Court, Rezoning and
Comprehensive Plan Amendment. Request filed by Sutty Properties LLC, property owner, on
behalf of Don Renkemeyer, applicant, for a rezoning of 1.12 acres from RA -2 High Density
Residential to C-2 General Commercial and an associated amendment to the Development Plan
Map of the Comprehensive Plan. The property is located at the terminus of Hideaway Court, a
private road, approximately 750 feet from the intersection of East McCarty Street, and is adjacent
to the rear portion of property addressed as 2527 E. McCarty. The property is described as part
of Reserved Tract 1 of Mount Hope Heights Subdivision, Jefferson City, Cole County, Missouri.
Mr. Barron described the proposal and explained that the applicant is in the process of buying the
1.12 acre property, which is being split from a larger 4.24 acre property. He stated that the subject
property is currently zoned RA -2 High Density Residential. He stated that there are two single
family residential homes located on Hideaway Court, which is a private drive that intersects with E.
McCarty Street. Mr. Barron explained that the applicant intends to construct mini -storage units on
the property, as an expansion of his existing mini -storage business on the neighboring property. He
stated that mini -storage uses are a conditional use of the C-2 zoning district. He stated that upon
approval from the Planning and Zoning Commission and the City Council the applicant will need to
file an application to the Board of Adjustment.
Mr. Don Renkemeyer, 450 Cedar Creek Court, spoke regarding this request and explained that
the easement will not affect the subject property or the two single family homes on Hideaway Court.
He stated that a fence will be installed along the property line of the property to be rezoned. Mr.
Renkemeyer explained that access to the proposed storage sheds will be from E. McCarty Street
through the existing mini -storage business.
Mr. Rick Alberts, 2530 Hideaway Court, expressed concerns regarding the easement and
stormwater runoff.
No one spoke in opposition to this request and no correspondence was received.
Mr. Barron gave the Planning Division staff report.
Mr. Dutoi moved and Mr. Nunn seconded to recommend approval of the comprehensive plan
amendment request to show the property as Commercial on the Development Plan Map of the
Comprehensive Plan to the City Council. The motion passed 8-0 with the following votes:
Aye: Cotten, Deeken, Dutoi, George, Lester, Nunn, Vaughan, Fitzwater
Mr. Dutoi moved and Mr. Nunn seconded to recommend approval of the request to rezone the
property from RA -2 to C-2. The motion passed 8-0 with the following votes:
Aye: Cotten, Deeken, Dutoi, George, Lester, Nunn, Vaughan, Fitzwater
Case No. P16007 — 2521 E. McCarty Street, Rezoning and Comprehensive Plan
Amendment. Request filed by planning division staff to rezone 0.67 acres from RS -2 Single
Family Residential to C-2 General Commercial and an associated amendment to the
Development Plan Map of the Comprehensive Plan. The property is located at the rear of 2521
E. McCarty Street and a portion of adjacent property at 2527 East McCarty Street. The property
is described as part of Reserved Tract 1 and part of Reserved Tract 2 of Mount Hope Heights
Subdivision, Jefferson City, Cole County, Missouri.
Minutes/Jefferson City Planning & Zoning Commission Page 3
August 11, 2016
Mr. Barron described the proposal and explained that a pocket of RS -2 residential zoning exists
at the rear of the property addressed as 2521 E. McCarty Street, which is a property currently used
in a commercial manner and a parking lot serving the commercial use is partially contained within
the area zoned RS -2. He stated that a small portion of RS -2 zoning also exists on the adjacent
property addressed as 2527 E. McCarty Street, which is currently in use as a mini -warehouse
storage business. Mr. Barron explained that the purpose of the staff initiated rezoning request is to
remove the split zoning situation on these two properties, bringing the zoning of each property into
alignment under the C-2 General Commercial designation. He stated that an amendment to the
development plan map of the Comprehensive Plan, from Medium Density Residential to
Commercial, is also proposed to support the existing commercial use and proposed zoning of the
two properties.
No one spoke in opposition to this request and no correspondence was received.
Mr. Barron gave the Planning Division staff report.
Ms. Cotten moved and Mr. Vaughan seconded to recommend approval of the comprehensive
plan amendment request to show the property as Commercial on the Development Plan Map of the
Comprehensive Plan. The motion passed 8-0 with the following votes:
Aye: Cotten, Deeken, Dutoi, George, Lester, Nunn, Vaughan, Fitzwater
Ms. Cotten moved and Mr. Vaughan seconded to recommend approval of the request to rezone
the property from RS -2 to C-2. The motion passed 8-0 with the following votes:
Aye: Cotten, Deeken, Dutoi, George, Lester, Nunn, Vaughan, Fitzwater
Case No. P16008 — 910 Fairgrounds Road, Preliminary PUD Plan. Request filed by Wortman
— Fortner LLC, property owner, for a Preliminary PUD Plan to demolish the existing convenience
store, car wash and fuel pumps and redevelop the property with a new 6,780 sf convenience
store, 5 dispenser fuel canopy, and 2,520 sf car wash with vacuum stations. The property
consists of 1.32 acres and is located at the northwest corner of the intersection of South Country
Club Drive and Fairgrounds Road / West Edgewood Drive. The property is described as part of
the West Half of the Southeast Quarter of Section 8, Township 44 North, Range 12 West,
Jefferson City, Cole County, Missouri (Cochran Engineering, Consultant).
Mr. Barron described the proposal and explained that the property owner intends to redevelop the
site by demolishing the existing convenience store, fuel pumps and car wash and rebuild similar
structures in a new arrangement on the property. He stated that the property is zoned PUD Planned
Unit Development, and the property owner has submitted a Preliminary PUD Plan detailing the
redevelopment plan. Mr. Barron explained that an underlying zoning district of C-1 Neighborhood
Commercial is proposed for this property.
Mr. James Fortner, 601 Maupin Avenue, New Haven, Missouri, spoke regarding this request. Mr.
Fortner explained that he partnered with Wortman this year who owns several Jack Flash stores in
Illinois. He stated that the subject property is in disrepair and has a lot of potential. Mr. Fortner
stated that he concurs with staff comments and recommendations.
Mr. David Van Leer, Cochran Engineering, 530-A Independence Drive, Union, Missouri spoke
regarding this request. Mr. Van Leer explained that he discussed staffs comments and
recommendations with the applicant. He stated that they will address all of the comments and
recommendations and resubmit the plan as requested.
Mr. Ron Wolken, 4005 Cambridge Circle, spoke in favor on behalf of the residents of Georgetown
Subdivision and commented that the proposed development will be an improvement to this area.
No one spoke in opposition to this request and no correspondence was received.
Minutes/Jefferson City Planning & Zoning Commission Page 4
August 11, 2016
Mr. Barron gave the Planning Division staff report.
Mr. Wade gave the Engineering Division staff report.
Mr. Nunn moved and Mr. Lester seconded to recommend approval, to the City Council, of the
Preliminary PUD Plan with the following conditions:
1. Establishment of an underlying zoning designation of C-1 Neighborhood Commercial for the
purpose of determining signage, outdoor lighting, and future permitted uses with addition of
Convenience Store with Gasoline Sales and Vehicle Wash as a permitted use.
2. Modification of the Preliminary PUD Plan to address comments and technical corrections as
identified by City Staff.
The motion passed 8-0 with the following votes:
Aye: Cotten, Deeken, Dutoi, George, Lester, Nunn, Vaughan, Fitzwater
7. Other Business
A. Flection of Officers
Mr. Deeken moved and Mr. George seconded to re-elect Mr. Jordan, Chairman. The motion
passed 8-0 with the following votes:
Aye: Cotten, Deeken, Dutoi, George, Lester, Nunn, Vaughan, Fitzwater
Mr. Deeken moved and Mr. George seconded to re-elect Mr. Yarnell, Vice Chairman. The motion
passed 8-0 with the following votes:
Aye: Cotten, Deeken, Dutoi, George, Lester, Nunn, Vaughan, Fitzwater
B. Scheduled Reports
--Environmental Quality Commission
Mr. Lester reported that the City Council redefined the Environmental Quality Commission into
the Wellness Committee. The Environmental Quality Commission will no longer be under the
purview of the Planning and Zoning Commission.
C. Turtle Creek Subdivision
Mr. Barron explained that there is a subdivision proposal that staff were going to place on the
agenda for this meeting. He stated that there were still technical issues to work out with the
applicant's consultant. Mr. Barron explained that there is a desire by the developer to introduce the
subdivision bill at the September 6, 2016 City Council meeting with approval on September 19,
2016. He stated that in order to accomplish this we would need to hold a special meeting with the
Planning and Zoning Commission to review the plat and forward to City Council. Mr. Barron
explained that this property is located off of South Country Club Drive and was formerly owned by
the Scheperle family and has been sold to Jim Lage.
Mr. George moved and Mr. Nunn seconded to schedule a special meeting, preferably over the
noon hour in approximately two weeks as can be arranged by staff, to review the subdivision plat
for Turtle Creek Subdivision. The motion passed 8-0 with the following votes:
Aye: Cotten, Deeken, Dutoi, George, Lester, Nunn, Vaughan, Fitzwater
8. Adjourn. There being no further business, the meeting adjourned at 6:45 p.m.
Respectfully Submitted,
Eric Barron, Assistant Secretary