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HomeMy Public PortalAbout19950308 - Minutes - Board of Directors (BOD) Open Space J 4 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 95-05 REGULAR AND SPECIAL MEETING BOARD OF DIRECTORS March 8, 1995 MINUTES I. ROLL CALL President Pete Siemens called the Special Meeting to order at 6:38 P.M. Members Present: Peter Siemens, Mary Davey, Teena Henshaw, Nonette Hanko, Ginny Babbitt, Betsy Crowder, and Wim de Wit. Personnel Craig Britton, Jean Fiddes, Sue Schectman, and John Escobar. CLOSED—SES—SID—N P. Siemens stated that the Board would be meeting in Closed Session for the purpose of discussing Special Meeting agenda items one and two. The Board recessed to Closed Session Special Meeting at 6:38 P.M. The Special Meeting was adjourned at 7:33 P.M. P. Siemens called the Regular Meeting to order at 7:40 P.M. He announced that the Board had been meeting in Closed Session to give instructions to the District's labor negotiators for agenda item one and that the Board would reconvene the Closed Session at the end of the Regular Meeting to discuss agenda item two. Additional Personnel Present: Randy Anderson, Malcolm Smith, Linda Hyman and Emma Johnson. ORAL COMMUNICATIONS There were no oral communications. IV. ADOPTION OF AGENDA Motion: T. Henshaw moved that the agenda be adopted. G. Babbitt seconded the motion. The motion passed 7 to 0. V. ADOPTION OF CONSENT CALENDAR N. Hanko requested that the response to the written communication from William Obermayer be removed from the consent calendar. Motion: T. Henshaw moved that the Board adopt the consent calendar including approval of minutes of February 8, 1995; draft responses to written communications from Harry Haeussler, 1094 Highland Circle, Los Altos, and Dave Scholz, 1548 Klamath Drive, Sunnyvale; and Revised Claims 95-05. G. Babbitt seconded the motion. The motion passed 7 to 0. :330 Distel Citcle * Fos Alto , ('A 94022-1,104 Phone: .11')-()()I-I,)00 - FAX:415-091-0485 - E-mail: mrosd@',)netcorn.con­t , 0 Grand of 1hre,hm �Pete swrlwll�,M,I[N loci I Gnriv 11,ihhilt, Nonette I lariko,Betsy Crowder,Wini(IV Wit I.Craig Britton Meeting 95-05 Page 2 VI. WRITTEN COMMUNICATION N. Hanko, referring to the letter from William Obermayer, 22400 Skyline Boulevard, #22, La Honda, asked if the new language in the Public Notification Policy adopted on February 8, 1995 would have made a difference in Mr. Obermayer being notified of the meeting at which the Acronico purchase was discussed. C. Britton said that the neighbors in question would not have been officially notified under the revised policy. He said that staff has been in contact with William Sorich, and residents of Portola Park Heights were present at the meeting at which the property purchase was approved. Motion: N. Hanko moved that the Board adopt the written response to William Obermayer. B. Crowder seconded the motion. The motion passed 7 to 0. B. Crowder and P. Siemens expressed the Board's appreciation for the work that D. Blackman did on the response. VII. BOARD BUSINESS A. Agenda Item No. 1 - Appointment of Peace Officer - Linda Hyman (Report R-95-30) J. Escobar reported that the District's newest ranger, Linda Hyman, has met the necessary Penal Code requirements to qualify her for appointment and introduced her to the Board. Motion: B. Crowder moved that the Board adopt Resolution 95-07, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Appointing Peace Officer. M. Davey seconded the motion. The motion passed 7 to 0. P. Siemens presented L. Hyman with her District badge. B. Agenda Item No. 2 - Tentative Adoption of the Relative Site Emphasis Plan (Five Year Capital Improvement for Development of District Preserves) and Use and Management Plan Target Review Schedule for 1995-1996 (Report R-95-33) C. Britton noted that the Board had reviewed the proposed Relative Site Emphasis Plan and Use and Management Plan Target Review Schedule at its January 25, 1995 meeting and that the plan was being presented again in conjunction with the Board's review of the Action Plan and proposed budget. R. Anderson said the proposed Plan had been amended to include accelerating the Monte Bello Open Space Preserve south ridge parking lot project and the rescheduling to 1996-1997 the demolition of the sewage treatment plant and construction of a new staging area at Pulgas Ridge Open Space Preserve. He noted that projects in the Site Emphasis Plan were prioritized as either "A" top priority, or "B" second priority projects and that the budget for B projects were allocated at 50% of the projects' estimated cost. H. Haeussler noted his disapproval of putting a priority B on the parking lot at Windy Hill Open Space Preserve since it had already been delayed. C. Britton said timing for the project had not been delayed since the Board's previous review; the undergrounding is planned for 1995-1996 and construction will be next year. He said staff felt that the project could only be done over a two-year period. N. Hanko asked where the Good Neighbor meeting might take place this year. R. Anderson said there are several workshops scheduled in 1995-1996, and C. Britton noted that Purisima Creek or El Corte de Madera Open Space Preserves were possibilities for the Meeting 95-05 Page 3 meeting. N. Hanko suggested that Portola Park Heights would be a good choice for a Good Neighbor meeting. f&tion: G. Babbitt moved that the Board tentatively adopt the Relative Site Emphasis Plan and Use and Management Plan Target Review Schedule as amended. T. Henshaw seconded the motion. The motion passed 7 to 0. C. Agenda Item No. 3 - Tentative Adoption of the 1995--1996 Action Plan for the Implementation of the Basic Policy of the MidDeninsula Regional Open Space District (Report R-95-29) C. Britton reported that the Board had reviewed the proposed Action Plan for the 1995- 1996 fiscal year at its meeting of February 8, 1995 and that staff had incorporated the amendments discussed at that meeting. N. Hanko wanted to add the south ridge parking lot c , Monte Bello Open Space Preserve to the Negotiations and Special Projects Subprogram. C. Britton said that staff, while not focusing on specific acquisition activities in the key projects and other projects and activities, would note the Board's specific interest in 'he project. After discussion of where to insert the project, it was agreed to change number I of Gifts, Grants, and Bargain Sales to read: "...through available grant funding, bargain sales and/or gifts where possible." B. Crowder noted that she would like to have inc`ud,,A a mention of the completion of the Bay Trail system. After discussion, the Board ag ecd that Key Project, number 4 "Trail Easements" be amended to read "...furthering the ccinpletion of the Bay Area Ridge Trail and Bay Trail system." Each program manager noted that changes were ma 'c to the plan based on the Board's review at its February 8 meeting. Motion: T. Henshaw moved that the Board i�,ntatively adopt the Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District for the 1995-1996 Fiscal Year as amended. B. Crowder seconded the motion. The motion passed 7 to 0. D. Agenda Item No. 4 - Presentation of the Bud cjfor Fiscal Year 19�4 �6eyorts �R­ 3 Al C. Britton reported that staff, instead of targeting 6% growth for operating expenses, had targeted 5.5% for the 1995-1996 budget. He s: id Iwo additional staff positions are proposed in the budget, a second equipment mc* iic-operator and an additional half-time receptionist. C. Britton reviewed M. Foster's sport noting relatively flat growth in property tax income is forecast. He said the Hosl,ing transaction comprises $6.26 million of the $7.26 million of subordinated land contract debt included in the proposed budget. R. Anderson noted that most of the Planning 1rogram budget was tied to projects in the Site Emphasis Plan. J. Escobar reported that the .operations Program budget includes increasing seasonal workers' hours, purchasing, a tractor, and adding another equipment mechanic-operator. M. Smith said that the Publi;- Affairs budget is approximately 5.5% lower than last year's budget even though the �rcgram's activities have been maintained and in some areas expanded. J. Fiddes said that e Administration Program budget includes Meeting 95-05 Page 4 additional funding for the receptionist position. She said that the Administration and Budget Committee and General Manager are proposing a $25,000 cap on salary incentive awards and that the program would be reviewed during the next six months. H. Haeussler said he had attended most of the Administration and Budget Committee meetings and commended the Committee members and staff on their work. He noted that debt service is 54% of tax revenue and expressed his concern about it being so high, adding it should be half or lower. T. Henshaw said that the Administration and Budget Committee's report would be presented to the Board for approval at the March 22 meeting. E. Aggnd;j Item No. 5 - A ointment of Auditor for 1994-1995 Fiscal Year (R=rt R-95-32 MQtion: T. Henshaw moved that the Board appoint Vargas and Company as the District's auditors for the 1994-1995 fiscal year. G. Babbitt seconded the motion. The motion passed 7 to 0. Vill. INFORMATIONAL REPORTS C. Britton reported that 1) approximately 900 bills were filed in the state legislature and that the District has a bill, AB 700, to add mountain bicycling and paragliding to the list of hazardous recreational activities; 2) the District has a signed option on the Rancho de Guadalupe property; 3) the District received a signed contract from the Land and Water Fund Grant for the Saratoga Gateway project; 4) staff sent a letter to Linda Dyson on the San Mateo County Alternative Funding Committee to open discussions about the District participating in that process; and 5) Santa Clara County Special Districts Association has scheduled a meeting on March 30 at which Ralph Heim will speak and confirmed that P. Siemens is the District's Board representative for the event. N. Hanko reported that the Perham family has requested involvement in the historical commemoration for Rancho San Antonio and that the Legislative, Finance, and Public Affairs Committee has requested that staff contact the family regarding their request. She requested a status report to the Committee at the next meeting. B. Crowder reported that she is a member, along with three mountain bicyclists, an equestrian, and two hikers, of the El Corte de Madera Task Force that is meeting to work on recommendations to the Use and Management Committee. She said the task force is one of the most successful meetings of divergent opinions and that it has been an excellent experience. She said that she received a call from Ted Lempert who said he is going to run for Byron Sher's state legislative position. M. Davey complimented and thanked staff for the Docent Newsletter. She thanked staff for making the Kids' Art show a great event and suggested that there be a way for individuals to purchase the artwork as a fundraiser. P. Siemens reported that the Los Gatos Trail celebration is scheduled April 29, and will officially open the last link of the Los Gatos Trail. Meeting 95-05 Page 5 W. de Wit reported on the meeting of conservationists hosted by Anna Eshoo on the political climate in Washington, DC. He said that he attended a meeting with the San Mateo County School Superintendent regarding the San Mateo County alternative funding ballot measure. M. Smith reported that 43 schools participated in Kids' Art of Open Space, with a total of 848 entries and 11 of the District's 16 cities participating. He said 175 to 200 people attended the event and that the art will be displayed at various libraries and public buildings within the District. R. Anderson reported that the final signed agreement was received for the CalTrans Oak Mitigation Project at St. Joseph's Hill. J. Escobar reported that the District will put announcements about mountain lions on bulletin boards at preserves in addition to the more extensive posting at Rancho San Antonio Open Space Preserve. He reported on one equestrian accident at Fremont Older Open Space Preserve. C. Britton reported that the Santa Clara County Special District Association is seeking nominations for the association's Board and asked if P. Siemens would like to serve. C. Britton asked if anyone would be willing to represent the District at the Butano crossing trail event on Trail Days, April 29. B. Crowder said she would let him know at a later time if she would volunteer. Ix. SPECIAL MEETING CLOSED SESSION (Continued) P. Siemens announced at 9:15 P.M. that the Board would adjourn the Regular Meeting and reconvene in Closed Session to consider agenda item number two, Conference with Labor Negotiator - Unrepresented Employees. The Board reconvened in the Special Meeting Closed Session at 9:20 P.M. T. Henshaw was not present for this portion of the Closed Session. Ix. MENT The Special Meeting Closed Session was adjourned at 9:50 P.M. Emma Johnson Recording Secretary