The URL can be used to link to this page

Home My Public Portal About19950322 - Minutes - Board of Directors (BOD) Open Space ........... MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 95-07 REGULAR AND SPECIAL MEETING BOARD OF DIRECTORS March 22, 1995 MINUTES I. ROLL CALL President Pete Siemens called the Special Meeting to order at 7:05 P.M. Members Present: Pete Siemens, Betsy Crowder, Nonette Hanko, Teena Henshaw, and Wim de Wit. Members Absent: Ginny Babbitt and Mary Davey. Personnel Present: Craig Britton, Jean Fiddes, John Escobar, and Sue Schectman. II. CLOSED SESSION P. Siemens stated that the Board would be meeting in Closed Session for the purpose of discussing Special Meeting agenda item number one. The Board recessed to the Closed Session Special Meeting at 7:05 P.M. The Special Meeting was adjourned at 7:22 P.M. P. Siemens called the Regular Meeting to order at 7:31 P.M. and announced that the Board met in Closed Session to confer with its labor negotiators on Special Meeting agenda item number one. Additional Personnel Present: Malcolm Smith, Randy Anderson, Sheryl Cochran, and Susan Dale. 111. ORAL COMMUNICATIONS Harry Haeussler, 1094 Highland Circle, Los Altos requested agenda item 13, Annual Claims List for Fiscal Year 1995-1996, and Revised Claims 95-06 be removed from the consent calendar. IV. ADOPTION OF AGENDA Motion: T. Henshaw moved that the Board adopt the agenda. W. de Wit seconded the motion. The motion passed 5 to 0. C. Britton announced the necessity to appoint a Secretary Pro Tempore. Director Crowder volunteered to act as Secretary Pro Tempore for the March 22, 1995 meeting. 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail: mrosd@netcom.com Board of Directors:Pete Siemens,Mary C. Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General \,Ianager:L.Craig Britton Meeting 95-07 Page 2 V. ADOPTION OF CONSENT CALENDAR P. Siemens requested agenda item 11, Adoption of Resolution Supporting Continued Funding for the Bay Conservation and Development Commission, be removed from the consent calendar and that agenda item 13 Annual Claims for Fiscal year 1995- 1996 and Revised Claims 95-06 be removed at the request of H. Haeussler. Motion: T. Henshaw moved that the Board adopt the consent calendar as revised including: approval of minutes dated February 22, 1995 and March 8, 1995; approval of the response to the written communication dated March 7, 1995 from Christine Mandras, 11,000 Pescadero Road, La Honda; agenda item number 1, Adoption of the Relative Site Emphasis Plan and Use and Management Plan Target Review Schedule; agenda item number 2, Adoption of the 1995-1996 Action Plan for the Implementation of the Basic Policy of the Mid peninsula ninsula Regional Open Space District; agenda item number 8, Adoption of Minor Amendment in District's Access Plan for Persons with Disabilities and Acceptance of Proposed Approach to Provide Trail Access Information; agenda item number 12, Acceptance of $34,800 Bid from Randazzo Enterprises of Castroville and Award of Contract for Demolition of Structure at 140 La Honda Road (La Honda Creek Open space Preserve). W. de Wit seconded the motion. The motion passed 5 to 0. VI. BOARD BUSINESS A. Agenda Item 3 - Acceptance of Insurance Coverage for 1995-1996 (Report R- 95-47) J. Fiddes highlighted the proposed insurance coverage package for 1995-1996 and reported staff will be working with Skip McIntyre of Flinn, Gray & Herterich to consider higher deductibles which may be fiscally prudent for the District, causing a decrease in the premiums. H. Haeussler, noting the 7 1/2% increase in premiums, asked if additional coverage was being provided. Skip McIntyre responded that coverage is the same as 1994-1995 and said that the increase is due to rising cost adjustments by the carriers. Motion: B. Crowder moved that the Board accept the package (property and general liability), auto, umbrella liability, public entity errors and omissions coverage, and fidelity bond insurance coverage bid totalling $149,421 from Flinn, Gray & Herterich. T. Henshaw seconded the motion. The motion passed 5 to 0. Meeting 95-07 Page 3 B. Agenda Item 4 - Approval of Memorandum of Agreement with Local 715 (Report R-95-46) S. Schectman explained that this item called for approval of a proposed two year agreement with the District employees represented by Local 715 and provided for a two point salary increase for the first year and second year of the contract. She said the District's open space technicians, lead open space j technicians, rangers, and equipment mechanic operator had ratified the proposed contract. S. Schectman pointed out that Local 715 had requested the j eighth separate letter referencing soft body armor be withdrawn, adding that the District had agreed to withdraw the letter. Motion: N. Hanko moved that the Board adopt Resolution 95-08, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Memorandum of Agreement Between the Midpeninsula Regional Open Space District and Local 715, Service Employees International Union, AFL-CIO/CLC. B. Crowder seconded the motion. The motion passed 5 to 0. C. Agenda Item 5 - Approval of 1995-1996 Salary and Benefit Adjustments for Office. Supervisory, and Management Staff (Report R-95-49) J. Fiddes reviewed the proposed salary and benefit adjustment which included 1) approving the 1995-1996 salary pay plan that includes a 2 point adjustment for the District's office, supervisory, and management classifications effective April 1, 1995; 2) directing staff to request actuarial valuations from the Public Employees Retirement System (PERS) to determine the cost to the District of adopting the following PERS contract options: 2% at 55 retirement formula, credit for unused sick leave, and employer-paid member contributions as compensation and also to direct staff to study the PERS Health Benefits Program as a possible alternative to the current medical plan options; 3) approving an increase in vacation accrual for longer service employees as follows: 21 vacation days - 15 years of service, 23 vacation days - 20 years of service, and 25 vacation days - 25 years of service; 4) approving the elimination of the 8-hour Columbus Day holiday; adding 4 hours of holiday time to the workday preceding Christmas Day and 4 hours to personal leave time for staff in the District's administrative office; 5) approving, effective April 1, 1995, the replacement of the current long term disability plan with a new longterm disability plan that is more costly but provides greater benefit YP Y coverage, with monthly nthlY Premiums paid by the District 6 approving the provision of medical, dental, and vision plan benefit coverage for same-sex domestic partners, if plan(s) allow domestic partner's enrollment; 7) approving the establishment of an administrative leave program for management employees, consisting of five days of administrative leave per year, and 8) based on the Board's determination, placing a $25,000 cap on the salary incentive program, directing staff to study the program to determine the best method for distributing awards. I Meeting 95-07 Page 4 I, C. Britton commented that the overall package increase is 2.3% and that detailed administrative leave guidelines would be developed. Motion: N. Hanko moved that the Board approve the 1995-1996 salary and benefit adjustments for office, supervisory, and management staff as contained in Report R-95-49 dated March 22, 1995. B. Crowder seconded the motion. The motion passed 5 to 0. D. Agenda Item 6a - Adoption of Budget for Fiscal Year 1995-1996 (Report R- 5-48) C. Britton noted that the Board had reviewed the proposed budget at its March 8 meeting, noting that no additional public comments had been received and that the only adjustments to the proposed budget related to salary and benefit adjustments from the previous two agenda items. C. Britton commented that staff s goal is to keep this more realistic budget within the six percent target guideline, using quarterly budget reviews. Motion: N. Hanko moved that the Board adopt Resolution 95-09, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Adopting Budget for Fiscal Year 1995-1996. T. Henshaw seconded the motion. The motion passed 5 to 0. Motion: N. Hanko moved that the Board authorize the filling of the second, regular full-time equipment mechanic-operator position effective, July 1, 1995. T. Henshaw seconded the motion. The motion passed 5 to 0. Motion: N. Hanko moved that the Board authorize the filling of the current part-time receptionist position on the equivalent of a full- time basis, effective April 1, 1995. T. Henshaw seconded the motion. The motion passed 5 to 0. E. Agenda Item 6b - Proposed Budget for Fiscal Year 1995-1996 (Rep r R-95- T. Henshaw reminded the Board that the Administration and Budget Committee has not completed the salary review schedule for the general manager, legal counsel, and controller. Motion: T. Henshaw moved that the Board accept the Administration and Budget Committee's recommendations contained in report R-95- 36, including accepting the proposed 1995-1996 fiscal year budget. N. Hanko seconded the motion. The motion passed 5 to 0. Meeting 95-07 Page 5 F. Agenda Item 7 - Approval of Permits to Enter for the United States Geological Survey and Their Contractor. William Lettis & Associates. to i Conduct a Seismology Study on Rancho San Antonio Open Space Preserve (Report R-95-40) S. Cochran reported that the United States Geological Survey and their contractor, William Lettis & Associates, have requested access to Rancho San Antonio Open Space Preserve to conduct a two phase seismic study of the Monte Vista Fault in April and June. She introduced Tom Burdette, of the United States Geological Survey, who described the first phase as an active seismic survey using seismic sensors and a combination of seismic sources. He reported USGS personnel will conduct this study in the front meadow area of the preserve near the preserve entrance sign. Keith Kelson of William Lettis & Associates detailed the second phase of the study which involves digging a trench along the surface trace of the Monte Vista Fault as identified in phase one. He described the trench as 150 feet long, 3 feet wide, and about 14 feet deep and showed slides of similar projects. N. Hanko requested that educational sessions be made available to school age children during the study and T. Henshaw suggested that District docents and environmental volunteers who lead hikes at Los Trancos Open Space Preserve be made aware of this activity at Rancho San Antonio Open Space Preserve. After discussion, it was decided that a series of prescheduled talks at the study site would be coordinated. S. Schectman requested on behalf of William Lettis & Associates that as a technical change, the third paragraph of Section 6.0 be deleted from the Permit To Enter between Midpeninsula Regional Open Space Distri ct and William Lettis & Associates. Tom Burdette requested that, due to the unpredictability of the weather, the term for conducting the study be extended. S. Schectman suggested that the term of the permit be extended by an additional four weeks by written approval of the General Manager. Motion: N. Hanko moved that the Board authorize the General Manager to sign the Permits to Enter Rancho San Antonio Open Space Preserve as amended and that the term of the permit be extended by an additional four weeks by written approval of the General Manager. T. Henshaw seconded the motion. The motion passed 5 to 0. G. Agenda Item 9 - Review of Request for Proposals for Use of Mt. Umunhum Buildings and Facilities (Report R-95-43) Motion: T. Henshaw moved that the Board, based upon the results of the Request for Proposals process, determine that the former Air Force buildings and facilities are not suitable for alternative Meeting 95-07 Page 6 uses, except for potential recreational or District operational use on a very limited basis and approve staff s proposal for the follow-up process to implement this decision and to investigate alternatives for demolition or salvage of the remainder of the buildings and facilities, and restoration of the site. B. Crowder seconded the motion. The motion passed 5 to 0. H. AEenda Item 10 - Santa Clara County Participation in the Acquisition of the Bartkowski Property as an Addition to El Sereno Open Space Preserve (Rep2rt R-95-45) C. Britton reported that Santa Clara County has agreed to contribute $50,000 towards the $237,500 acquisition cost of this property making the District's contribution $187,500. C. Britton pointed out the only change is that the County has requested that this property be dedicated as public open space. Motion: B. Crowder moved that the Board adopt Resolution 95-10, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving and Authorizing Execution of an Agreement with Santa Clara County for Purchase of Real Property, Authorizing Officer to Execute Scenic and en Space Easement,and Authorizing General OP P g Manager to Execute Any and All Other Documents Necessary or Appropriate to the Transaction (El Sereno Open Space Preserve, Lands of Bartkowski, et al); approve waiver of the condition precedent as contained in Section 5 of the Purchase Agreement-Bargain Sale as accepted by Resolution 95-06 adopted on February 22, 1995; reaffirm their tentative adoption of the Preliminary Use and Management Plan recommendations including naming the Bartkowski property an addition to the El Sereno Open Space Preserve; and indicate their intention to dedicate the property as public open space at this time,, which supersedes their motion of February 22, 1995. T. Henshaw seconded the motion. The motion passed 5 to 0. I. Agenda Item 11 - Resolution Supporting Continued Funding for the Bay Conservation and Development Commission (Report R-95-35) P. Siemens pointed out that in the last paragraph of the resolution the wording should read "Legislature" not "Legislation". N. Hanko requested that the District distribute a press release on this item. Motion: P. Siemens moved that the Board adopt Resolution 95-11, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Supporting Continued Funding for the San Francisco Bay Conservation and Development Commission, as corrected. B. Crowder seconded the motion. The motion passed 5 to 0. Meeting 95-07 Page 7 J. Agenda Item 13 - Annual Claims List for Fiscal Year 1995-1996 (Report R- -44 H. Haeussler questioned the items for Dr. Steven M. Loy for H. Grench dental coverage, management vehicle expense, utilities - PG&E, and why only fuel from Valley Oil Company was listed. J. Fiddes responded that, based on H. Grench's separation agreement, he is entitled to benefit coverage, that certain employees receive a monthly mileage allowance, and that payments to PG&E need to be promptly made once billing is received. She noted that, while fuel may be purchased from more than one vendor, Valley Oil Company was the only vendor listed on annual claims. a Motion: T. Henshaw moved that the Board approve the annual claims list, including debt service payments for the 1995-1996 fiscal year. N. Hanko seconded the motion. The motion passed 5 to 0. K. Agenda Item 14 - Authorization to Solicit Bids for a Tractor Mower (Reps R-95-39) Motion: B. Crowder moved that the Board authorize staff to solicit bids for one full-size tractor with an articulating boom mower. T. Henshaw seconded the motion. The motion passed 5 to 0. VII. INFORMATIONAL REPORTS C. Britton reported that 1) Karen Foss, Director of Santa Clara County Parks is retiring July 1 and she is recommending that Alan LeFleur take over her position; 2) John DeWitt is retiring as Director of Save-the-Redwoods League and Mary Francini is taking over his position as Acting Director; 3) Santa Clara County Open Space Authority will be receiving their first acquisition, a gift from the District of the LaPoint property to be presented by P. Siemens and himself at their Board meeting on March 23, 1995; 4) the Districts bill to include mountain bicycling as a hazardous vi AB7 is set for a hearing in Sacramento on April 18 and M. recreational activity 00 Y ( ) g P Smith J. Escobar and he will attend; 5 he attended the n Space Council meeting � P g d he will h h District closed two of the Ridge Trail gaps; an 6 and it was reported that the st c o g gP Po be unable to attend the May 4 joint meeting with San Mateo County Parks and Recreation Department. N. Hanko announced the founders' event has been set for Sunday, June 25 from 11:00 A.M. to 1:00 P.M. and the Legislative, Finance and Public Affairs Committee will be submitting their informational item on directors fees to the Board at their April 12 meeting. B. Crowder reported that Anna Eshoo is chairing an Endangered Special Forum in the Palo Alto Council chambers on April 19; 2) she attended a Bay Area Action Silver, n eliminating exotic plants from natural reserves; and 3 Jon S er Workshop o e , P g P � ) i s Meeting 95-07 Page 8 former Mayor of Portola Valley, has been named to the San Mateo County Planning Commission. P. Siemens reported that the Santa Clara County Trails Task Force is receiving opposition from property rights individuals. W. de Wit reported that the new San Mateo County funding proposal was to include parks and open space districts and that Linda Dyson had learned in Sacramento that the sales tax measure might require a 23/ majority. J. Escobar reported that there was one bicycle accident and that a mountain lion informational presentation was scheduled for Friday, May 19 from 1:00-3:00 P.M. for all District staff members. VIII. REVISED CLAIMS H. Haeussler requested more information on claim 7320 to the Cascade Fire Equipment Company; J. Escobar responded that it was for two pumper units. T. Henshaw requested more information on claim 7344 to Sharon Hall Photography; M. Smith responded this item was for services for the kids' art project, as well as two full days of shooting on the preserves. Motion: T. Henshaw moved that the Board approve Revised Claims 95-06. W. de Wit seconded the motion. The motion passed 5-0. IX. ADJOURNMENT The meeting was adjourned at 9:45 P.M. Susan Dale Recording Secretary