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HomeMy Public PortalAbout19950426 - Minutes - Board of Directors (BOD) Open Space 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 95-09 REGULAR AND SPECIAL MEETING BOARD OF DIRECTORS April 26, 1995 MINUTES I. ROLL CALL President Pete Siemens called the Special Meeting to order at 7:02 P.M. Members Present: Pete Siemens, Betsy Crowder, Nonette Hanko, Ginny Babbitt, Mary Davey, Teena Henshaw, and Wim de Wit. Personnel Present: Jean Fiddes and Sue Schectman. II. CLOSED SESSION P. Siemens stated that the Board would be meeting in Closed Session for the purpose of discussing Special Meeting agenda item number one. I The Board recessed to the Closed Session Special Meeting at 7:02 P.M. At 7:29 P.M., P. Siemens adjourned the Special Meeting Closed Session. P. Siemens called the Regular Meeting to order at 7:35 P.M. and announced that the Board had been meeting in Closed Session to discuss Special Meeting agenda item number one and gave direction to District Legal Counsel. Additional Personnel Present: Malcolm Smith, Randy Anderson, John Escobar, Mike Williams, Cheryl Solomon, Mary Gundert, and Susan Dale. III. ORAL COMMUNICATIONS H. Haeussler, 1094 Highland Circle, Los Altos, 1) thanked the Board and M. Smith for publishing such a concise and comprehensive visitors map; 2) commented on the consumers attorneys objection to AB700 because children ride mountain bicycles, noting he has not seen a child riding a mountain bicycle on any District trail; and 3) stated he was very sorry to see Director Babbitt resign. IV. SPECIAL ORDER OF THE DAY Motion: B. Crowder moved that the Board adopt Resolution 95-16, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com t f Board of Directors:Pete Siemens,,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager.L.Craig Britton Meeting 95-09 Page 2 District Honoring Lennie Roberts as Conservationist of the Year. N. Hanko seconded the motion. The motion passed 7 to 0. V. ADOPTION OF AGENDA Motion: M. Davey moved that the Board adopt the agenda. B. Crowder seconded the motion. The motion passed 7 to 0. VI. ADOPTION OF CONSENT CALENDAR Motion: T. Henshaw moved that the Board adopt the consent calendar as amended including: approval of minutes dated April 12, 1995; agenda number i item e be 6 Authorization to Execute One-Year R ch and Grazing Lease with William D. McDonald for Portion of La Honda Creek Open Space Preserve; agenda item 7 Retroactive Approval of $680 Claim Against District for Replacement of Bicycle; and revised claims 95-08. G. Babbitt seconded the motion. The motion passed 7 to 0. VII. WRITTEN COMMUNICATIONS There were no written communications. VIII. BOARD BUSINESS A. Agenda Item 1 - Introduction of New Docent Coordinator and 1995 Spring Docent Training Class (Report R-95-56) J. Escobar introduced Cheryl Solomon, the District's new docent coordinator. C. Solomon introduced the spring 1995 docent training class to the Board. P. Siemens welcomed the new docents, and the Board members thanked them for their "stage front center" volunteer effort in behalf of the District. B. Agenda Item 2 - Determination Whether to Fill Ward 4 Vacancy by Appointment or by Election Process (,Report R-95-571 P. Siemens said the Board needed to decide whether to fill the vacancy in Ward 4 by the election process or by appointment. Peter Donahue, on behalf of ROMP, said that ROMP favored the election process, adding that if the Board selected the appointment process, ROMP felt the Board should appoint someone from the largest trail user group, mountain bicyclists. T. Henshaw stated she will oppose appointment as she feels there should be a public election and it is the method for getting the widest information out about the District. N. Hanko stated that, although she usually supports the election process, she supports moving forward with an appointment in this case, due to time constraints, the impact on the Board's committee structure, and the $30,000 cost of an election. W. de Wit stated he feels the District has done a good job in getting its name out to the public and believes advertising for an appointment will bring many interested individuals. G. Babbitt stated that Meeting 95-09 Page 3 because there is a year and one-half left of her four-year term, the appointment process will be the best way to fill this vacancy. M. Davey stated she believes the appointment process will be the most cost effective method and said there should be an all out campaign to make the public aware of the vacancy. P. Siemens commented that choosing the election process would leave a six month vacancy on the Board and when elected the new Board member would serve only one year before having to run again for election. G. Babbitt stated that she would abstain from voting on this matter. Motion: M. Davey moved that the Board approve filling the vacancy in Ward 4 by the appointment process outlined in item two of the staff memorandum. B. Crowder seconded the motion. The motion passed on the following 5 to 1 on the following vote: Ayes: M. Davey, B. Crowder, P. Siemens, N. Hanko, and W. de Wit. No: T. Henshaw. Abstain: G. Babbitt H. Haeussler commented that by not choosing the election process the Board is denying this opportunity to those individuals who may not file an application but may be nominated by constituents. Staff was directed to conduct as wide an informational effort as possible to inform the public of the vacancy. After further discussion, P. Siemens announced that, by consensus, the timetable for filling the vacancy included the application deadline of June 16, the first round of interviews to be held on Wednesday, June 21, and the second round of interviews, selection, and appointment of the new Ward 4 director to be held on Monday, June 26. C. Agenda Item 3 - Authorization to Provide a Pit Toilet at Russian Ridges Qwn Space Preserve (Report R-95-59) M. Gundert reported, there have been numerous problems with the chemical- recirculating toilet at Russian Ridge Open Space Preserve requiring a significant amount of maintenance and costly parts. She said staff recommended replacing the existing system with a pit toilet. She reported staff had obtained a permit from the San Mateo County Environmental Health Department to install a pit toilet at lower Purisima Creek Redwoods Open Meeting 95-09 Page 4 Space Preserve, and staff does not anticipate a problem obtaining a permit for the Russian Ridge location. Motion: M. Davey moved that the Board authorize staff to convert the existing chemical-recirculating toilet at Russian Ridge Open Space Preserve to a pit toilet. B. Crowder seconded the motion. The motion passed 7 to 0. D. A ends Item 4 - Authorization o Contract with Pla us Studio of Los E t o tYP Angeles for Not to Exceed $19,900 to Fabricate and Install Exhibits for the David C. Daniels Nature Center at Skyline Ridge Open Space Preserve (Report R-95-61) M. Gundert reported, after reviewing funds remaining from the $26,000 which was budgeted for the Phase I exhibits to the David C. Daniels Nature Center at Skyline Ridg e ge Open Space Preserve and the components which remain to be completed in the Phase I improvements, staff narrowed the proj ect scope to two elements, the plant community text rails and the aquatic mobiles. She stated Platypus Studio's $19,900 proposal was the most clear and complete proposal submitted. M. Gundert reported the funding needed to fabricate and install the five field guide shades and design the Alpine Pond community mural will be requested in an Environmental Education Grant. Motion: T. Henshaw moved that the Board authorize the general manager to execute a contract on behalf of the District with Platypus Studio not to exceed $19,900 to fabricate and install exhibits for the David C. Daniels Nature Center at Skyline Ridge Open Space Preserve. G. Babbitt seconded the motion. The motion passed 7 to 0. E. Agenda Item 5 - Presentation and Demonstration of Geographic Information System (GIS) Data and Research (Report R-95-58) R. Anderson reported that staff is beginning to define what role GIS will have at the District and determine the value of GIS mapping information. Peter Petri, a volunteer intern/consultant gave a presentation to clarify, define, and illustrate GIS capabilities and what GIS can do for the District. Board discussion centered on costs and staff time required for GIS and the potential benefits of moving forward with the project. IX. INFORMATIONAL REPORTS J. Fiddes reported that there will be a joint meeting May 4 with San Mateo Parks and Recreation Commission and announced that the 8th annual "not-so-annual" California Meeting 95-09 Page 5 Regional Park and Open Space District Conference will be hosted by Sonoma County Agricultural Preservation and Open Space District in Sonoma November 16-18. B. Crowder reported: 1) she attended the Peninsula Conservation Center event honoring Lennie Roberts on April 20; 2) she will attend the Sempervirens Fund opening of the Basin Trail on April 28; 3) that public hearings are being conduced for the Santa Clara County Trails Plan update. J. Fiddes reported a presentation on the Santa Clara County Trails Plan update has been scheduled for the Board's next meeting on May 10. P. Siemens reported: 1) he attended a meeting along with Director Crowder with Portola Heights neighbors; 2) there will be a Los Gatos Creek Trail celebration Saturday, April 29 at 11:00; and 3) Los Gatos's initial review of the potential subdivision at Rancho de Guadalupe was favorable. G. Babbitt reported hearing Vicki Moore of Greenbelt Alliance on KOME radio, noting she mentioned the District's new visitors map. W. de Wit reported: 1) Director Crowder, C. Britton, and he met with Supervisor Ted Lempert on the San Mateo County Ballot Measure; 2) he attended Hewlett Packard's Earth Day activities on April 19; and 3) he will attend a hearing in Stockton along with Sierra Club to support the Endangered Species Act. M. Smith announced the District bill, AB700, passed the Assembly Judiciary Committee 12 to 0. J. Escobar reported: 1) there were two accidents on District preserves; 2) the District will participate in the Mountain View parade May 29; 3) another work project day has been scheduled for May 20 at El Corte de Madera Open Space Preserve; and 3) the District will post rock climbing ordinances at Devils Canyon. The next Dog Committee meeting was scheduled for Tuesday, May 23 at 7:00. X. ADJOURNMENT The meeting was adjourned at 9:45 P.M. Susan Dale Recording Secretary A- Claims No. 95-08 Meeting 95-09 ` Date: April 26, t995 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Name Description 7549 275.00 Aaron's Septic Tank Service Sanitation Service 7550 445.84 Acme & Sons Sanitation Sanitation Service 7551 362.76 AT &T Telephone Service 7552 250.00 Bay Area,Bobcat Class Registration-S. Covarrubias 7553 -i-5a.9O- Beck's Shaes Inc. Uniform Expense 316.00 7554 54.74 Bishop Company Safety Supplies 7555 3,500.00 Boley Consulting Engineers Engineering Service 7556 475.00 Louis Bordi Grading Service 7557 828.48 Breon, O'Donnell,M10er et al Legal Services 7558 55.00 California Park & Recreation Society Advertising 7559 576.01 BTK & D Redwood Office Supplies 7560 227.54 California Water Service Company Water Service 7561 270.00 •1 CAPIO Reimbursement--Registration and Membership Dues--M.Smith 7562 45.00 Mabel Crittendon Docent Training 7563 140.00 Cupertino Chamber of Commerce Membership 7564 65.00 Decatur Electronics, Inc. Service Radar Unit 7565 1,799.65 Design Concepts Design Production Projects 7566 1,050.00 Enshallah Developments, Inc. Consulting Services 7567 14.00 Federal Express Mailing Expense 7568 62.16 Jean Fiddes Private Vehicle Expense 7569 149,421.39 Flinn, Gray& Herterich 1995-1996 Insurance 7570 43.18 G & K Services Shop Towel Service 7571 72.54 Gibson Studio Prints 7572 141.66 Goodco Press Incorporated Printing 7573 45.00 Keith Guitterrez Docent Training 7574 228.42 Honeywell Inc. Burglar Alarm 7575 105.00 Linda Hyman reimbursement--First Responder Class 7576 55.77 Hyster Sales Company Vehicle Equipment 7577 57.98 Ed Jones Uniform Expense 7578 900.00 Killroy Pest Control, Inc. Pesticide Service 7579 652.72 Lanier Woridwide, Inc. Officekupplies 7 238.13 McGrath RentCo Sk line" ff rce Rental 580 O Y 7581 904.29 MetroMobileCommunications Radio Repair and Parts 7582 62.60 Micro Bio-Medics Inc. First Aid Supplies 7583 134.77 Moffett Supply Company Sanitation Supplies 7584 2,341.70 Murray & Murray Legal Services 7585 45.00 Roger Myers Docent Training 7586 1,231.01 Navarone Industries, Inc. Additional Charges-Mass Mailing of Visitor Maps 7587 75.00 Northern Energy Tank Rental 7588 941.35 Pacific Bell Telephone Service, 7589 139.00 Padgett Thompson Seminar Registration-D. Dolan 7590 6303 Peninsula Blueprint Maps 7591 90.99 Pilarcitos Quarry Baserock •1 Urgent Check Issued April 14, 1995 Page 1 i CORRECTION TO MINUTES OF APRIL 26, 1995 V. APPROVAL OF MINUTF.� April 26. 1995 B. Crowder said that the date for the opening of the Basin Trail in her informational report on page five should have been April 29. Motion: N. Hanko moved that the Board approve the minutes of April 26, 1995 as amended. G. Babbitt seconded the motion. The motion passed 7 to 0.