HomeMy Public PortalAbout06/07/05 CCM175
MEDINA CITY COUNCIL MEETING MINUTES OF JUNE 7, 2005
The City Council of Medina, Minnesota met in regular session on June 7, 2005 at 7:03
p.m. in the City Hall Chambers. Mayor Workman presided.
I. ROLL CALL
Members present: Cavanaugh, Smith, Weir, and Workman.
Members absent: Brinkman
Also present: City Attorney Ron Batty, City Engineer Tom Kellogg, Police Chief Ed
Belland, City Planner Rose Lorsung, City Planner Consultant Sarah Schield, City
Administrator Chad Adams and Recording Secretary Mary Pappas.
I. PLEDGE OF ALLEGIANCE
II. ADDITIONS TO THE AGENDA
Adams requested adding item E regarding an award of contract for Phase I of public
improvements for Bridgewater at Lake Medina to New Business and changing the
Consent Agenda to item V. and the Auditor's Presentation to item VI.
Moved by Smith, seconded by Cavanaugh, to approve the agenda as amended.
Motion passed unanimously.
III. APPROVAL OF MINUTES
A. Approval of the May 17, 2005 Regular City Council Meeting Minutes
It was noted on page 2, the 7th paragraph, should state: "... a-coli samples that have
been found in the stream ..."
It was noted on page 3, the 9th paragraph, "farms" is not plural and it should read
"....pasture and not further down stream into the lake until the problem is fixed."
It was noted on page 4, the 13th paragraph, it should read, "Workman stated he should
speak with the City of Independence."
It was noted on page 7, the 8t" paragraph, it should read "She added a road
improvement (ie: road overlay) on Highway 55 would force closure of some exits, so TIF
monies would be a benefit for these properties.
It was noted on page 7, the 10th paragraph, it should read "...a benefiting property and
TIF would only be applied to offsite infrastructure improvement.
It was noted on page 8, the 11th paragraph, it should read, "Larson stated up to a couple
hundred thousand dollars may be saved."
It was noted on page 12, the 8th paragraph, it should read, "....the owner to go to get
approval from the watershed district for drainage control issues."
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It was noted in the May 3, 2005 minute corrections, it should read, "...it is wrong to
throw usable items away."
Moved by Weir, seconded by Smith, to approve the May 17, 2005 regular City Council
meeting minutes as amended. Motion passed unanimously.
V. CONSENT AGENDA
A. Resolution Approving Raffle Permit for Cedar Crest Academy at Rolling
Green Country Club on June 13, 2005.
B. Resolution Approving Centerpoint Energy Ordinance by Title & Summary
C. Postpone Public Hearing for Keller Estates Storm Water Taxing District to
June 21, 2005.
D. Approve Municipal Utility Service Agreement (Orono, Long Lake, Medina).
E. Accept Donations for Hamel Legion Park Donor Wall in Amount of 1336.20.
F. Approve Salary increase for City Planner Rose Lorsunq.
G. Approve Development Agreement for Park Ridge Acres Development.
H. Approve Construction Cooperative Agreement with MnDot (TH 12 East of
Town Line Road)
I. Resolution Granting Final Plat to Leawood Farms
J. Approve Development Agreement for Leawood Farms Development
K. Approve Private Road Agreement with Robert Bradley
L. Resolution Granting Final Plat to Independence Bay
M. Resolution Authorizing City Administrator and Mayor to sign MnDot
Cooperative Agreement.
Moved by Smith, seconded by Weir, to approve the consent agenda. Motion passed
unanimously.
VI. PRESENTATION
2004 Audited Financial Statements and Management Letter — Kern, DeWenter,
Viere
Steve Wischmann nd Joe Prom from Kern, Dewenter, Viere presented the City's 2004
Annual Financial Statement and Management Letter.
They explained there is a new statement page that summarizes long-term information.
The auditors commented there is also a management discussion on pages 4-11 of the
packet that summarizes and looks into the future. These pages also summarize the
financial condition of the city, which explain Medina is in good shape.
The auditors noted on page 13 a summarized long-term perspective in government and
business activities is given showing $5.2 million in govemment and over $2 million in the
business area (water & sewer).
They stated a full inventory of the City's infrastructure shows total capital assets of $1.5
million. They added the condition of the City's capital assets is 26% of useful life and is
used in accumulated depreciation. They noted this is very good.
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They stated business activities are 23% again on the lower end of the range and a very
good condition for capital assets from a future planning perspective.
They noted there are few liabilities; only $320,000 at the end of 2004 and all have been
paid off in 2005.
They commented on net assets, $6 million is tied up in capital assets and this is a very
positive result.
They also noted various components of City operations are funded through general
revenues like taxes.
The City staff is small and that is a limitation regarding segregation of duties, although
they have no recommendations for change at this point.
Cavanaugh asked the auditors if they had looked at cash management and risk in
investments. He also asked if the City is managing their cash wisely.
The auditors stated nothing that looks out of place with cash management.
The auditors stated the graphs on page 3 and 5 are interrelated and tax capacity is
based on market value of properties in the City.
Smith asked if this was mainly because of commercial properties being equalized for
business.
The auditors stated this was due to increased property values and that the total levy
increased 3% over the last few years. They added the tax capacity rate has declined
based on city taxes, not school levies.
Smith asked if charges for sewer and water went into the general fund.
Adams said no, this is an enterprise activity.
Smith asked if the pie graph in the management letter addressing public safety includes
building inspections.
Adams stated building inspections fall under public safety by statute requirements, but
planning and zoning do not.
Smith stated the pie chart is not a good reflection, and looks like the police department
takes over 50% of our budget and she added she would like to see a break-out of public
safety numbers in the pie chart.
The auditors stated on page 9 there is a break down of public safety, fire, and
emergency management and they do remain consistent.
The auditors pointed out the last graph shows debt service and there are enough assets
available at the end of the year to cover all debt.
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The auditors noted some suggestions for City staff were pursuing the status of some
outstanding checks, which were over one year old. They added staff should follow up
on these and if any are outstanding for more than three years, staff should report this.
Workman thanked the auditors and stated they did a very good job. He also thanked
the City staff for their help on the report presented.
Moved by Smith, seconded by Cavanaugh to accept the City's financial report as
presented. Motion passed unanimously.
Smith asked staff about the positive amount of $225,000. She stated typically this
would have moved to the equipment fund and she is wondering if staff will do this.
Adams stated the transfers or maintaining in the general fund balance will depend on
the 2006 budget. He noted the equipment fund is getting depleted and the City's needs
for equipment replacement remain constant.
Smith asked staff to let the Council know at the appropriate time.
Adams agreed the Council may have to amend the budget at that time.
VII. COMMENTS
A. Comments from Citizens on Items not on the Agenda
None
B. Park Commission
Dillman noted the last meeting went well, the Park Commission is a good group and
they will look at topics of interest, and will wrap up the capital improvement plan (CIP).
Adams stated the Park Commission will start meeting formally in August at the
Community Building. He added the Park Commission has reviewed CIP information
from staff they can begin to modify or approve.
Adams noted they now have about $700,000 in park dedication fund balance and will be
over $1 million with recent project fees.
Cavanaugh asked when the Target park dedication funding would come in.
Adams stated maybe next year with between $500-700,000, not including fees from the
ballroom and other properties.
Smith asked if staff will provide a breakout of the items.
Adams stated yes.
1. Planning Commission
Lorsung commented on items the Planning Commission is working on.
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She added the Ace properties concept plan for the Clydesdale site will be discussed at
the next Commission meeting and on the June 21 City Council meeting.
Lorsung noted she is working on summer goals for the City's zoning code and at the
next Council meeting, the agenda will also include the Dairy Queen lot combination, the
Keller estates final plat, and the wetland situation. She added that Mike Leuer
purchased the property brought forth previously by Dave Truax, and that request will
also be presented for City Council denial/approval at the June 21 meeting.
She explained the agenda will also include approvals for the Cudd project, authorization
of approvals for Ryan (Target) project, and the Bradley conservation easement.
VIII. OLD BUSINESS
A. City Hall Improvements — Authorize Preparation of Plans and specifications
and Advertisement for Bids.
Adams presented the concept drawings for the City Hall improvements. Staff was
directed to prepare the plan for the June 7th meeting. Staff recommends authorization
of formal plans and specs for the improvements. He added staff was targeted to keep
the improvements and equipment under $125,000.
Adams explained plans for presentations and visibility with the screen and projection.
He stated the upgrades will allow for digital presentations, adding another work station,
changing the public works area to a defined storage area and giving public works one
office. He added the major costs are in lighting and upgrades in the bathrooms.
Cavanaugh asked about the storage behind the Council table and if the hallway is really
necessary as it seems they will be losing space.
Adams agreed with Cavanaugh but stated it is a code issue. He noted it would be great
to block off this hallway and make it more open storage space, but the hallway will be
needed for exit and code.
Smith stated there is a need for a better proposal for the Council room seating.
Adams stated if there is a way to work around it, staff will. He added both administrative
assistants on the east wing will have their office spaces together to meet the public and
deal with walk-in traffic.
Smith noted these workstations are not all the way to ceiling.
Adams stated Smith was correct, but added the work stations will allow for some
privacy, but will also have light and visibility coming through from the top.
Smith commented on the Council chambers and stated there are 40 seats now. Staff
needs to come up with a better arrangement to allow for more seating. She added the
Council can't limit the seating to only 46 seats.
Workman stated he did not remember when there had been more than 50 people at a
City Council meeting in recent years and if there was to be a large turnout, staff could
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schedule it at the community center or more chairs could be set up if needed. He added
staff is trying not to expand the footprint of city hall at all.
Smith stated this doesn't work and asked where will these people sit. She added the
Council Chambers must have the capacity for people attending meetings. She noted
she did not think the storage area was well planned either.
Smith explained she has a problem reducing the number of chairs in the chambers
because it looks like the Council doesn't want public involvement. She added she will
not change her mind on this and noted the storage space from this is not great.
Workman stated the Council has never and will never turn people away.
Adams stated we are not losing space in the Council room, we are just making it more
efficient.
Smith asked if the plan could be turned the other way.
Weir asked how much space do we need per person for Council members at the table.
Maureen Bellows, architect for project, stated this has already been taken into
consideration and the space has been made minimal for each council member.
Bellows stated they have to consider what code will allow them to do in this space.
Smith asked if it would meet code with storage on both ends of the Council chambers.
Bellows stated they will put as many chairs into the room as is allowed within code.
She added certain aisles need to be clear also for fire code.
Adams explained the downstairs areas will be the processing and evidence room, the
Police Chiefs office will remain the same, and the records room will increase in space.
He added there will be another office added for the police sergeant and for an
investigator to be hired in 2007. He noted there will be more storage, and a break
space for employees.
Smith stated this space will work better for the police and the upstairs works well, except
for the Council Chambers.
The $125,000 budget does not include upgrades to the bathrooms or much to the
Council Chambers, nor does it include a telecommunications system.
Weir asked about the upstairs bathrooms and what types of upgrades were needed.
Bellows stated the bathrooms needed to be upgraded to 2005 vs. the 1970's look. She
added they will need retiling and new fixtures.
Weir asked why this is needed.
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Bellows stated it will cost $12,000 for the bathroom upgrades and staff has stated these
bathrooms are used everyday by staff and the public and are barely adequate. She
added they do not project a clean image and this is staffs feedback.
Workman stated this may be a 5-year plan. He added the Council needs to look at this
as a long-term project. He added he is in favor of the larger budget and get it to last
longer.
Smith asked if this means public works will move out of the building.
Adams stated it is designed to allow for that if other staff is needed. Public works could
move to the shop. Adams added that moving public works director to shop could be
viewed as a pilot project to evaluate if moving new facility off -site is feasible.
Weir asked if public groups can also use Council Chambers for meeting.
Adams stated staff would limit public meetings during week, but added it probably will
not be an issue, as City Hall doesn't get a lot of use during the week.
Cavanaugh asked what is the contingency line item for.
Bellows stated the altemative budget is less than $100,000 and the bare minimum.
Workman stated he prefers to get the job done right the first time.
Adams stated staff recommends the architect prepare the plans and specs and added
staff will look at Smith's concerns on chambers and the seating and storage issues.
Smith added she would like to request the architects use recycled paint and pointed out
it is of good quality.
Bellows stated recycled paint has limited colors.
Smith stated it costs $15 for 5 gallons and she has used it.
Workman stated staff and the architects can look at it.
Smith asked if there is a possibility of utilizing some kind of on site storage that is not in
the building.
Workman asked her if she was referring to something like pods.
Adams stated maybe the Community Building can convert something for storage usage.
Workman stated they need to utilize storage that is the most cost-effective.
Bellows stated it would be better to look at digitizing or using off site storage.
Adams stated staff does plan on scanning documents to digitized storage, and the
proposed renovations account for that digital storage.
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Lorsung stated she was able to toss large amounts of paper and saved many items to
electronic files. She noted Adams is looking at getting better scanners, to allow for
more digitizing of files and records.
Adams added a new intern has been hired to possibly help with this project.
Weir commented she did not see room for all the staff people to sit on the plan of the
Council Chambers.
Adams stated the City department representatives will continue to sit on the sides of the
room and when they present, they will come forward to the podium and microphone.
Bellows added the larger budget includes a new sound system.
Cavanaugh asked if now would be the time to plan for televising the City Council
meetings.
Adams stated if the Council wants this, Mediacom will do this for free. The Council has
chosen in the past to not provide this service.
Smith noted televising meetings is considered to be more open government.
Moved by Weir, seconded by Cavanaugh, to approve up to $203, 000.00 to refurbish the
City Hall building and authorize the preparation of plans and specifications.. Motion
passed unanimously.
A. Hamel Volunteer Fire Department — Approval of Bid for Engine 12
Replacement.
Adams stated the HVFD had received two bids for the Engine 12 replacement.
Staff recommends approval of the low bid, with up to a 10% contingency for necessary
loose equipment. Both Hamel VFD and the City of Corcoran will pay a share of the
vehicle. The City will be the title-holder and will need to sign a purchase agreement,
upon review, staff recommends approval of the low bid and seeks authorization to
purchase the vehicle.
Adams stated the City Attomey still has to review the purchase agreement on this. The
cost is $309,000 and extra dollars may be needed.
Workman asked about Corcoran's ownership percentage on the vehicle. He added
possibly Medina purchase the whole thing and charge Corcoran a fee for usage.
Fire captain Tom Gregor stated all 3 parties have to pay shares according to contract
and if anyone pulls out, that party loses. He added Medina is the major stakeholder
here and Medina will likely not pull out.
Smith agreed with Workman to pay additional fees to more fully own the truck and
charge the other cities for usage.
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Gregor and Adams stated that cannot be done now, as an agreement has been signed
with Hamel Fire and Corcoran.
Cavanaugh asked what happens if an injury occurs related to the truck.
Gregor stated Medina carries all the insurance. The Fire Department carries insurance
as well.
Fire Chief Brandon Guest stated the actual title goes to Medina. If the fire department
purchases the vehicle, it will be sales tax exempt. If it is purchased by the City, the state
charges sales tax on the fire trucks.
Workman stated this saves the City $20,000.00. He added the fire department would
pay the initial payment and Corcoran and Hamel will pay their portions later.
Adams stated he needs to review final methods of financing before determining if Hamel
Fire or Medina should purchase truck, but seeks direction to acquire the vehicle.
Moved by Smith, seconded by Weir, to authorize staff to approve the low bid plus the
contingency fee, to authorize purchase of the fire truck. Motion passed unanimously.
IX. NEW BUSINESS
A. Business Subsidy Policy — Public Hearing
Adams stated staff previewed at previous meetings the need to adopt a policy for the
City. He noted a memo from Batty is attached to the staff report that provides an
overview, along with a draft policy. He added staff is not recommending approval of the
policy, but encourages discussion during the public hearing.
Batty presented the business policy details and stated there is a draft agreement in the
staff packet that can be adopted at this Council meeting. He added the exercise at this
meeting by the Council simply sets the table by adopting a broad policy.
Weir stated she would like to add under 4.01 A. that no direct assistance will be given to
any business, only off -site infrastructure assistance will be offered.
Batty stated this may limit the type of assistance that could be given over time and
would eliminate land write -downs. He suggested the Council adopt the policy as a
potential agreement. He added the Council should not establish a write -down, but allow
broad discretion to grant or not grant business subsidy. He noted if the policy is too
strict, the Council will have to go back and change it later and that is not the ideal
circumstance.
Smith however stated she does not want the policy to be so loose that anything is open.
She added it should not be so general that it doesn't mean anything either. She also
asked staff and Batty if this public hearing was listed in the paper and stated staff should
have given residents more notification.
Workman stated if no one is interested in this, or it doesn't affect them, the Council will
not get anymore people here to discuss it than are hear already.
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Cavanaugh reiterated this is just setting a policy, and it needs to be liberal enough so
the Council doesn't have to go back and change it later.
Batty stated the public hearing was in the newspaper and added it was impractical to
send a mailed notice.
Smith stated it was not published on the Medina website and added the staff needs to
get the information out to City residents. She added this policy allows the City to do TIF
and it refers to minimum wage also.
Workman stated the Council can leave the minimum wage up to the State.
Batty stated in Minnesota, where there are no city taxes, this is a dilemma. He added
the statute says it will not create a minimum wage.
Batty commented the Council can adopt a policy that deals with wage and job goals.
Smith noted the real issue is that retail is notorious for paying minimum wages and
having mostly part-time workers, so they don't have to pay benefits. She commented
the City needs to have a benchmark livable wage so we don't get a subsidy from state
and this is something to consider.
Workman stated he is hesitant here as this could limit businesses.
Cavanaugh commented that restrictions on business could force small businesses to
move from Medina to Plymouth where such restrictions do not exist.
Smith noted we might want to reconsider this especially since Medina is giving financial
assistance to businesses and they are taking advantage of it. She stated Medina is
picking up the bill and providing TIF money to companies who may end up on a list
where the majority of their employees have to go on MN Care.
Workman stated he thinks it's a stretch to say TIF is a subsidy. He commented TIF is
public infrastructure assistance.
Batty again noted the Council is looking at providing a generic document that has been
adjusted for Medina and which will have to be changed a little to be more specific. He
added he was trying to draft a loose and flexible document to address anything that
comes up and he noted it can always be modified later.
Workman stated this can be looked at on a case -by -case basis.
Workman opened the public hearing at 9:02 p.m.
Dick Picard, 2765 County Rd. 19 asked Batty if it is mandatory the City have this policy.
Batty stated if the City wants to grant a business subsidy, it must have a policy in place.
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o
Picard stated the Council is a political body, and when they enter private enterprise, for
example, the smoking ban, it is unfair to some and not others, and people lose their jobs
because of that law. He noted in his background in business, whenever a political body
gets involved in business, they will be accused of favoritism or discrimination, whether
true or not.
Picard added people don't understand TIF and subsidies to businesses like Target. He
added people are misinformed and it is dangerous for the City to get involved with
wages, location, prices charged, items carried, hours open. He noted these are things
the patrons decide, not the Council.
Phil Zitlow, 825 County Road 24 suggested the Council may have put the cart before the
horse. He stated he doesn't like the word "subsidy" and added "incentive" is a better
term. He explained incentive implies we are trying to get someone to come here and
implies the City has an economic development plan.
He added history taught the City a lesson. He stated the City didn't give an incentive to
Polaris, but did to Thorpe Distributing. Maybe the City got ahead of themselves with
Target. He stated the City was trying to build Uptown Hamel, but now has given Target
an incentive to come here. He added maybe the City needs to take a time out and ask
what they really want from economic development. He noted maybe the City wants law
offices, or medical offices, but will have to put an incentive plan in place first. He added
maybe the City needs to step back and see the big picture first. He stated if the City did
not grant an incentive to Target, they would have come here anyway. Maybe if the City
had and economic development plan in place, they wouldn't have to worry about it.
Workman closed the public hearing at 9:11 p.m.
Weir stated the Council has no choice but to adopt a business subsidy policy.
Batty stated he called it a business subsidy because that's what the statute calls it. He
commented subsidy is not the best word. He added the City has gotten along without a
policy such as this for the last 10 years. However, he added, if the City wants to grant a
subsidy to Target, the Council will have to put a policy in place.
Workman asked if the Council wants to go ahead with TIF plans for Ryan Companies,
do we have to have this policy in place.
Batty stated yes, if the City wants to utilize TIF, it must have a policy in place.
Weir stated even if a subsidy is not directed to Ryan, it's an indirect subsidy.
Smith stated but for Target being here, what infrastructure needs does the City have
right now. She stated this clarifies the issue and the real "but for" is this wonderful
benefit to the City. She explained she wants to see a new sewer line, but the problem
is, most of the improvements come because this developer wants to come to this City.
Smith added she will look at, what are the real benefits coming to the city from TIF
money that need to be done, and that wouldn't have to be done if that particular
development was not here. She stated the developer needs TIF money to make these
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improvements and her dilemma is, how much is going to get done with this developme
driving the improvements.
Workman stated it is a tradeoff, and the Council needs to decide if the benefit is good
enough to have the trade off.
Cavanaugh stated the Council is talking about Target, which is scheduled at a later
date, and this issue is only about policy.
Smith stated the livable wage needs to be added to the document.
Workman stated he hates the words "business subsidy and he thinks businesses
should make it on their own. However, he added, the Council will have to go with what
the guidelines and statutes require in order to make it work. Therefore, the City will
need to have a policy.
Weir asked if the policy could be tied in with a dollar amount, such as one job per
amount of assistance.
Moved by Weir, seconded by Cavanaugh, to accept the business subsidy policy and to
add information about a livable wage, and each business must create one new full-time
job with every $100,000 of assistance. Motion passed unanimously.
B. Resolution Vacating Drainage & Utility Easement and Vacating Hunter
Road Dedicated in the Plats of Cherry Hill farm and T.R.A. Addition
Adams explained this resolution involves the City vacating drainage and utility
easements, as well as vacating the Hunter Drive cul-de-sac on the Ryan Companies
site. The vacations are subject to the approval and recording of the plat for the project.
Staff recommends approval of the resolution.
Workman opened the public hearing at 9:29 p.m.
Workman closed the public hearing at 9:30 p.m.
Moved by Weir, seconded by Smith, to authorize vacating drainage & utility easement
and vacating Hunter Road dedicated in the Plats of Cheny Hill Farm and T.R.A.
addition. Motion passed unanimously.
t
C. Resolution Providing for sale of $830,000 General Obligation Improvement
Bonds, Series 2005B (Park Ridge Acres)
Adams stated the City has agreed to finance the public improvements through bonds, to
be reimbursed over the next five years by special assessments when lots develop. If
the lots do not develop in five years, the property owner will have to pay the balance of
the principal/interest due. He added staff recommends approval of the resolution to
provide for the sale of G.O. bonds. He added the City will also receive $121,000 from
MnDot to support the infrastructure costs.
Dave Callister, Ehlers and Associates presented the presale report to summarize the
financing of the bonds. He explained they are five-year term bonds. He added if the
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lots are sold in an expedient manner, there is a 3.5 year call -date. He noted the City
would want to pay this off early for cash flow.
He added $830,000 is the amount to be assessed and there would be no principle
payments for first 2 years.
He noted these are special assessment bonds with rates at 2%. He explained they are
general obligation bonds, which means they are backed by the City but the City has the
obligation to pay off the bonds.
Weir asked if there is any doubt MnDot will pay the $121,000.
Adams stated the City has a signed agreement with MnDot on this.
Batty stated the City is assured to receive up to a maximum of $121,000, however the
City may get something less than this. He added the City's intention is the actual price of
the project minus what MnDot pays the City, so the City is protected.
Workman asked if the City is the first lien holder on this project.
Batty stated yes.
Callister stated the City has an Aa3 bond rating. The resolution is here to get the
process started.
Moved by Weir, seconded by Smith, to authorize sale of the General Obligation
Improvement bonds. Motion passed unanimously.
D. Resolution Approving Plans and Specifications and Advertisement for Bids
for Phase 11 of Public Improvements (Bridgewater at Lake Medina)
Moved by Smith, seconded by Weir, to authorize resolution approving plans and
specifications for Phase 11 of Public Improvements (Bridgewater at Lake Medina).
Motion passed unanimously.
E. Awarding contract for Bridgewater for $169,000.00
Moved by Smith, seconded by Weir, to authorize awarding the contract for Bridgewater
Phase I for $169, 000. Motion passed unanimously.
X. CITY ADMINISTRATOR REPORT
A. Hamel Community Building — Punchlist and Change Orders
Adams stated Qwest accidentally cut electric lines while installing service to the building.
The City feels Qwest should pay the bill on this and Staff recommends the City hold off
paying for at least another 2 weeks and work with the construction manager to resolve
this issue. If Qwest does not pay, City may have to fund a portion.
Cavanaugh asked if the service providers' insurance pay it.
Adams stated he will check on this, but Qwest has not acknowledged responsibility.
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B. Staff Needs Analysis report
Smith commended Adams on preparing a professional report for the staff needs
analysis.
Workman added the report is very professional, clear and well done. He noted it looks
at our needs and justifies them.
Adams explained implementation of the staff hirings will occur through separate
approval, but recommended a study be completed on hiring a building inspector/code
enforcement officer versus maintaining a contractual service.
Weir stated it may be better to outsource this project.
Smith stated she is not supportive of hiring outside sources for inspections.
Adams stated there is enough expenditure going out to justify a full-time person being
hired for inspections.
Smith stated staff can look at the numbers and see how do we solve the code
enforcement issue.
Moved by Smith, seconded by Weir to accept the staff needs analysis report. Motion
passed unanimously.
A. Code Enforcement Update
Lorsung stated staff has researched and compiled CUPs to date and has organized
them by the month adopted. She added each month staff pulls them and goes out into
field to make sure the owners are following the CUP requirements. She commented
some months there are at least 15 CUP's.
She added there has not been a lot of review of CUP's over the years, so staff is behind
on this. It will take more than a simple procedure. She explained there will be
conditions where many are out of compliance.
She stated there are 12 to review in July 2005 so at each Council meeting, staff will
have 6 memo's on each CUP. She asked for the Council's support on this as staff has
been asked to do this and they need to treat each business fairly when reviewing the
CUP's. She added staff will begin this week going into the field and reviewing the
CUP's.
Lorsung stated she receives 5-10 calls per week with complaints and she does follow up
and make calls. She stated she will need some direction for code enforcement from the
Council. She added there are also many zone districts that are out of compliance.
Lorsung explained staff is trying to be more progressive and proactive in code
compliance.
Workman stated the Council will support CUP's be enforced or changed and added the
same will hold true with code enforcement. He noted complaints will go down if we do a
Medina City Council Meeting Minutes
June 7, 2005
189
better job on this. He pointed out he understands time and manpower are difficult
situations.
Lorsung added 50% of calls she receives are about illegal businesses and commercial
activity in residential areas.
Adams stated staff is taking a team approach with the police and consultants on this. He
added staff really needs the Council's support to back up staff and explained this will
also involve legal resources and expense at some point.
Belland stated there is an option of going the criminal route or the civil route on these
CUP's.
Workman stated the primary issue here is quality of life. He explained he would like to
see Adams come up with a specific budget for this. He added if the City can get more
police support for this also, it will help.
Smith stated there hasn't been support from the Council in the past. She noted if a well-
known resident comes forward with substantial holdings, the Council will need to hold
their ground here. She added the Council will need to prioritize here especially with
visibililty pollution and will need to look at home -based business uses also.
Lorsung also stated some problems have been with storage on site and landscaping
businesses with large trucks parked in residential areas.
Cavanaugh asked if later this year staff and the Council will go through policies and
ordinances for fairness.
Lorsung stated there hasn't been enough staff resources, and many ordinances should
be adjusted.
Smith added the Council needs to be supportive and keep CUP's consistent.
Workman stated the Council would like to hear updates on the codes, and asked staff to
keep it as part of future agendas.
Smith stated if Council Members receive calls on CUP's, please make sure the
complaint is presented at the next meeting.
Workman also added if Council members receive calls, they should confer with staff.
D. Acquisition of Laptop Computer
Adams recommended the purchase of a laptop for under $3000. The laptop will be
wireless and will be used for presentations.
Moved by Smith, seconded by Cavanaugh, to approved acquisition of a laptop
computer. Motion passed unanimously.
E. Drug Task Force Update
Medina City Council Meeting Minutes
June 7, 2005
190
Police Chief Belland stated all complaints in this area are being addressed, and search
warrants have been filed. He added certain people have been taken off the streets. H
added the results have been phenomenal and this task force is benefiting Medina
greatly.
Belland added when the budget comes up, he will ask to keep this task force employee
and it is justified. He added numbers show it will take $25,000 — $30,000 to fund this
position and he wants the Council to be aware of this when he comes forward with this.
He added he is proud of what has been accomplished this first year and stated Meth
labs have also been found and a couple of Meth arrests have been made also.
Smith asked if the police find waste, what is done with it.
Belland stated there are no costs related to this and the Drug Enforcement
Administration (DEA) does the clean up. He added the operating costs to do the buying,
hire agents, informant payment and the cost of officers is $21,000.
Cavanaugh asked what types of offenders are primarily being arrested.
Belland stated most are dealers. He added 125 charges have been brought about
during this phase.
G. High Speed Internet
Adams stated the Lake Minnetonka Communication Commission is studying high spee
wireless intemet and wants to know if area cities are interested. Adams recommends
the City respond yes.
Smith asked about the wi-fi.
Adams stated density is a problem here for City to possibly take upon ourselves. He
added wi-fi has been very successful in Chaska and Buffalo, and stated Minneapolis wil
also be providing citywide wi-fi.
XI. MAYOR & CITY COUNCIL REPORTS
Cavanaugh asked what is happening with the Independence sewer hook-up and stated
he understood if it were bad, Independence would require that residents hook-up if the
tested septic systems failed.
Lorsung stated she called on this, but Independence hadn't responded on this yet.
Adams questioned if someone is not compliant, if they must hook up or simply come into
compliance.
Workman asked staff to please get the correct information from Independence on this
issue for the next Council meeting.
Workman stated he is meeting with the City of Corcoran as they want sewer and water
hook up on Hwy. 55 in the northwest quadrant. He stated they will discuss this but
Medina does not want to develop our northwest quadrant.
Medina City Council Meeting Minutes
June 7, 2005
191
Adams stated the Council may have to do a Compehensive Plan amendment on this.
VIII. APPROVAL TO PAY THE BILLS
Moved by Weir, seconded by Smith to approve the bills, order check numbers 27971-
28034 for $147,244.70, and payroll check numbers 19300-19320 for $25,222.52.
Motion passed unanimously.
IX. ADJOURN
Moved by Smith, seconded by Weir, to adjourn the meeting at 10:25 p.m. Motion
passed unanimously.
idek_
ruce D. Workman, Mayor
Attest:
Chad M. Adams, City Administrator -Clerk
Medina City Council Meeting Minutes
June 7, 2005
192
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Medina City Council Meeting Minutes
June 7, 2005
193
ORDER CHECKS - JUNE 7, 2005
027971 A.T.& T $74.15
027972 ALLEGRA PRINT & IMAGING $1,598.69
027973 B1.1-'S INC. $722.82
027974 BIO-CHEM RESOURCES $142.68
027975 BNSF RAILWAY CO. $20.00
027976 BOECKER, KEVIN $23.00
027977 BUDGET PRINTING $1,359.56
027978 CENTERPOINT ENERGY $164.86
027979 CIPHER LABORATORIES $51.53
027980 CLASSIC CLEANING $399.38
027981 COOPERATIVE PURCHASING VENTURE $500.00
027982 DOBO'S, THE $259.33
027983 EGAN $233.13
027984 EHLERS & ASSOC. $5,265.49
027985 EMBEDDED SYSTEMS, INC. $792.00
027986 ERICKSON, ROLF ENT., INC $4,756.37
027987 EXCELSIOR, CITY OF $57.00
027988 EXXONMOBIL $615.53
027989 FIRST STUDENT, INC $145.00
027990 FORTIS BENEFITS $295.16
027991 GOODIN CO. $128.52
027992 GOPHER STATE ONE CALL $568.05
027993 GRAINGER $163.19
027994 HASLER MAILING SYSTEMS $79.88
027995 HENNEPIN CO.TREAS.(JAIL SVC.) $733.50
027996 HENNEPIN COUNTY SHERIFF $75.00
027997 J.R.'S APPLIANCE DISPOSAL $1,150.00
027998 KENNEDY & GRAVEN $24,185.88
027999 KERN, DEWENTER & VIERE $9,500.00
028000 LAKE BUSINESS SUPPLY $144.48
028001 LANDFORM $8,623.08
028002 LAW ENFORCEMENT LABOR SERVICES $222.00
028003 LEAGUE OF MN CITIES INS.TRUST $44,052.00
028004 MEDIACOM $169.90
028005 MEDICA $253.95
028006 MEDICA CHOICE $11,812.45
028007 MEDINA AUTO SERVICE $723.70
028008 METRO ATHLETIC SUPPLY, INC. $720.21
028009 METRO.COUNCIL ENVIR°. SERVICES $11,537.09
028010 METROCALL $28.24
028011 MN DEPT. OF ADM $65.00
028012 NATIONAL WATERWORKS $1.3.17
028013 NEXTEL COMMUNICATIONS $387.99
028014 PRESS & NEWS PUBLICATIONS $515.02
028015 PRUDENTIAL INSURANCE CO. OF AM $237.54
028016 QWEST $453.12
028017 R.O.T.A $120.00
028018 RANDY'S SANITATION $3,375.58
028019 SIGNS UNLIMITED $2,554.00
194
ORDER CHECKS - JUNE 7, 2005 (CONT'D)
028020 ST. PAUL, CITY OF $138.07
028021 STREICHER'S $114.30
028022 TIME SAVER OFF Sl'1'E SEC. $504.95
028023 TREE TOP SERVICE $2,635.88
028024 TRUGREEN CHEMLAWN (OSSEO) $763.61
028025 U.S. POSTAL SERVICE $500.00
028026 UNDERWOOD, LORRIE $150.00
028027 VALVOLINE FLEET SERVICES $88.49
028028 VERIZON WIRELESS $48.20
028029 WAYZATA, CITY OF $9.50
028030 WESTSIDE EQUIPMENT $61.50
028031 WRIGHT-HENNEPIN ELECTRIC $1,587.32
028032 XCEL ENERGY $43.75
028033 XEROX CORPORATION $43.20
028034 %hP MANUFACTURING $487.71
$147,244.70
PAYROLL CHECKS - MAY 31, 2005
019300 ADAMS, CHAD M. $1,925.19
019301 SCHERER, STEVEN T $1,211.37
019302 MCGILL, CHRISTOPHER R. $1,639.96
019303 HALL, DAVID M. $1,269.34
019304 DILLMAN, JAMES D $1,841.80
019305 DRESSEL, ROBERT P. $1,114.48
019306 BELLAND, EDGAR J $2,234.64
019307 CONVERSE, KEITH A $1,180.27
019308 VIEAU, CECILIA M $1,064.42
019309 DINGMANN, IVAN W $1,175.69
019310 SULANDER, LAURA L. $1,186.65
019311 LARSON, SANDRA L $680.23
019312 BOECKER, KEVIN D $1,626.77
019313 CAVANAUGH, JOSEPH $138.52
019314 WEIR, ELIZABETH V. $138.52
019315 GREGORY, THOMAS $1,581.81
019316 SPORE, JILLIAN $234.13
019317 LORSUNG, ROSE A , $1,214.78
019318 NELSON, JASON $1,895.82
019319 THUL, JEFFREY P. $1,620.56
019320 HALL, DAVID M. $247.57
$25,222.52