HomeMy Public PortalAbout20150421 - Appropriations Committee - Meeting MinutesTown of Hopkinton Appropriation Committee
Minutes of Meeting on Tuesday, April 21, 2015
Room 215, Town Hall, Hopkinton, Massachusetts
In attendance:
Mike Manning
Pat Mahon
Wayne Pacheco
Pam Waxlax
Shahidul Mannan
Chris Howell
Norman Khumalo
The meeting was called to order by Mike at 6:33 PM.
Pam moved and Pat seconded to open the Public Hearing at 6:34 PM. The motion passed by a vote of 5-
0.
Chris walked us through the changes to the financial model (see Attachment 1, page 24.)
• Grove St Water Tank and Elementary School - Reflects change to principal borrowing only, does
not impact operating budget for FY16.
• Water Employee full year - change from half year new hire to full year. Will be split 50/50
between water and sewer enterprise funds. They have estimated that the employee's time will
be split evenly between the departments.
• Lake Maspenock weed control - The $20k proposed for FY16 maintenance in the last update of
the financial model has been removed since it is no longer needed until the plan is
implemented.
• P&R Enterprise Subsidy - This represents the additional amount Parks & Rec has requested for a
subsidy from the general fund based on calculations from Jay Guefli_ Chris will review revenue
projections and impact to Retained Earnings since the inception of the enterprise fund in FY12.
Norman handed out the Parks & Rec Enterprise Fund analysis since inception in FY12 (see
Attachment 2.) There was discussion of what to do with the enterprise fund if it does not move
towards self sustaining. Original intent of this enterprise fund was to better track expenses and
revenue specific to Parks & Rec. We asked for Jay to attend tomorrow's meeting to better
explain this.
• Enterprise indirect costs - Original amount was an estimate and the revised amount is based on
recalculating the indirect costs to be allocated to the funds. The methodology has not changed
in FY16 and is still based on DOR recommendations. Sewer increases about $40k, Water
decreases about $23k, and P&R increases about $9k.
• Appropriations from Free Cash - this is a revenue adjustment. Reflects net change to items 5, 6,
& 7 at the top of this sheet that were not taken into account from the revenue side when the
corresponding expense adjustments were made. Norman informed the committee that Free
Cash has not yet been submitted to DOR for certification yet. The town's contact at DOR is not
back in the office until Thursday. If Free Cash is not certified prior to ATM, it cannot be used as a
funding source. Prediction by town is that Free Cash will come in higher than expected. There
are a number of options of what we could use this increase for.
At 7:32 PM, Pat moved and Wayne seconded to close the public hearing. The motion passed by a vote of
5-0.
Shahidul excused himself at the close of the public hearing.
At this point the committee started discussing articles and making recommendations.
Chris noted that Article 2 now only has amounts related to Lake Maspenock Weed Control and Hydrant
Rental. The hydrant rental is to make up for FY14 and FY15 undercharge based on corrected
calculations. This article is currently funded by raise and appropriate.
Chris noted Article 10 - Chapter 90 Funds now has an amount based on the Governor's budget of
$662,271 (see Attachment 1, page 21.) This is down from FY15 by more than $300k but on par with
FY12-14. Amount is based on state budget total which is $200 million in FY12,13,14&16 and was $300
million in FY15.
Wayne moved and Pam seconded the Appropriation Committee recommend Article 3, FY2012 Budget
Transfers, to transfer from the Water Enterprise Retained Earnings $80,000 to Department 450 Water
Operating Budget. The motion passed by a vote of 4-0. See Attachment 3 for breakdown of the amounts
related to this article.
Wayne moved and Pat seconded the Appropriation Committee recommend Article 4 - Tercentennial
Funds, to transfer $890.92 from the 300th Anniversary Celebration Committee FY2015 Operating
Budget to the Celebrations Special Fund established by Town Meeting May 2014. The motion passed by
a vote of 4-0.
Wayne moved and Pat seconded the Appropriation Committee recommend Article 9, FY 2016 Revolving
Funds as written in draft warrant articles and motions document (see Attachment 4.) The motion passed
by a vote of 4-0.
Wayne moved and Pam seconded the Appropriation Committee recommend Article 10, Chapter 90
Highway Funds, to appropriate $662,271 from the proceeds due the Town pursuant to Chapter 90 of the
Massachusetts General Laws. The motion passed by a vote of 4-0.
Wayne moved and Pat seconded the Appropriation Committee recommend Article 21 - Grove Street
Water Facility - Engineering, to borrow from the Water Enterprise Fund $75,000. The motion passed by
a vote of 4-0.
Wayne moved and Pat seconded the Appropriation Committee recommend Article 27 - Roof Repairs -
Hopkins and High Schools, borrow via Debt Exclusion $1,114,000. The motion failed by a vote of 1-3.
Discussion prior to the vote noted the Gale Report noted Hopkins roof was good for another 2-3 years
so we would have liked to see these repairs put forward separately, the work won't be started until next
summer so the repairs can be brought forward at Special Town Meeting in the fall with the new school,
more emphasis on timing of potential MSBA funding, and roofs should be taken care of now before they
become a bigger issue, smaller cost now and get them done at once.
Wayne moved and Pat seconded the Appropriation Committee recommend Article 28 - Resurfacing
Basketball & Tennis Courts, to transfer from General Fund Free Cash $70,000. The motion passed by a
vote of 4-0.
Wayne moved and Pam seconded the Appropriation Committee take no action on Article 55 - Ashland -
Hopkinton Fire and Emergency Services District. The motion passed by a vote of 4-0.
Pat moved and Wayne seconded a motion to approve the minutes of our 4/15/2015 meeting. The
motion passed by a vote of 4-0.
At 9:05 PM Pam moved and Pat seconded a motion to adjourn. The motion passed unanimously, 4-0.
TOWN OF HOPKINTON
APPROPRIATIONS COMMITTEE
FY2016 BUDGET MATERIALS
April 21, 2015
Table of Contents Page
Tax Levy Worksheet
Financial Model
2
3
Operating Budget
General Fund 4
Community Preservation Fund 10
Sewer Enterprise Fund 11
Water Enterprise Fund 12
Parks & Recreation Enterprise Fund 13
Capital
Pay-as-you-go 15
Borrowing 16
Strategic Initiatives 17
Other Amounts to Be Raised 19
State Aid & Assessments 20
Chapter10 21
Local Revenues 22
Other Available Funds 23
Track Changes 24
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TOWN OF HOPKINTON
TAX LEVY WORKSHEET
LEVY LIMIT
Prior Year Levy Limit
Prio r Year Amended Growth
FINAL FY2016 FY2016 FY2017 FY2018 FY2019
F Y2014 FY2015 BOS REC . UPDATE PROJ PROJ PROJ
47,401,640
49,843,333
51,588,956 51,588,956 54,138,680 56,892,147 59,714,451
Subtotal 47,401,640 49,843,333 51,588,956 51,588,956
2. 5% Increase 1,185,041 1,246,083 1,289,724 1,289,724
New Growth 1,256,652 1,749,540 1,350,000 1,260,000
New Growth Adjustment
Override (Underride) (1,250,000)
LEVY LIMIT 49,843,333 51,588,956 54,228,680 54,138,680 56,892,147 59,714,451 62,607,312
MA XIMUM ALLOWABLE LEVY
Debt Exclusions 3,216,161 2,853,533 2,330,992 2,330,992 2,703,613 5,247,164 6,924,099
MAXIMUM ALLOWABLE LEVY 53,059,494 54,442,489 56,559,672 56,469,672 59,595,760 64,961,615 69,531,411
54,138,680
1,353,467
1,400,000
56,892,147
1,422,304
1,400,000
59,714,451
1,492,861
1,400,000
ACTUAL LEVY 50,839,007 54,152,686 56,403,067 56,436,094 59,408,779 64,027,220 67,857,846
EXCESS LEVY CA PACITY
Tax Levy % Increase
Tax Levy (net of new growth)
Tax Impact (net of new growth)
2,220,487 289,803 156,604 33,577 186,980 934,395 1,673,565
4. 56% 6. 52% 4.16 % 4.22 % 5 .27% 7.77 % 5.98%
49,582,355 52,403,146 55,053,067 55,176,094 58,008,779 62,627,220 66,457,846
1. 98% 3. 08% 1 .66 % 1.89 % 2.79 % 5 .42% 3.80 %
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TOWN OF HOPKINTON
FINANCIAL MODEL
OPERATING BUDGET SUMMARY:
GENERAL GOVERNMENT
PUBLIC SAFETY
EDUCATION-HOPKINTON PUBLIC SCHOOLS
EDUCATION -REGIONAL TECH VOCH SCH OOL
PUBLIC WORKS
HEALTH AND HUMAN SERVICES
CULTURE AND RECREATION
DEBT SERVICE (Excludes CPFd/Enterprise Debt)
DEBT SERVICE (Prior Year - BAN Paydowns)
EM PLOYEE BENEFITS, INSURANCE & MISCELLANEOUS
Strate gic Initiatives (Current projects' future costs)
COMMUNITY PRESERVATION FUND
SEWER ENTERPRISE FUND
WATER ENTERPRISE FUND
PARKS & RECREATION ENTERPRISE FUND
OTHER AMOUNTS TO BE RAISED:
Transfer to G eneral Stabilization
Transfer to Capital Stabilizatio n
Transfer to OPEB Trust
Ge ne ral Fund Capital: Pay-as-you-go
460,253 460,253 411,118 397,954 379,264 368,577 Enterprise Fund Capital: Pay-as-you-go 972,399 742,099 742,099 716,849 800,000 800,000 800,000
Community Preservation Projects/Reservations 67,000 250,000 250,000 250,000 314,093 311,987 309,880
Snow & Ice Supplemental Budget 1,632,630 208,000 887,685 407,000 407,000 1,000,000 1,000,000 1,000,000 Misce llaneous Articles 750,000 750,000 854,565 750,000 750,000 750,000
714,600 1,306,144
Amounts Certified Tax Title Purpose s Unprovided Debt &Interest Charges 44,250 30,625 30,000 30,000 30,000 30,000 30,000 30,000
90,000
Cherry Shee t Offsets -Res Dir Exp 25,023 28,185 27,951 27,951 15,284 15,284 15,284 15,284
Severe Storm Deficit - Prior Year (Irene FY12; Sandy FY13) 41,755
State & County Charges (incl Tuitio n Assessments) 563,953 567,696 567,696 567,696 576,976 576,976 576,976 576,976
Allowance Abatements & Exemptions (O verlay) Supplemental Appropriations 451,125 460,441 450,000 450,000 500,000 450,000 450,000 450,000
232,408
O ther (Utilitie s interest) 253,811
TOTAL AMO UNT TO BE RAISED
Total 3,884,147 3,805,898 4,465,684 3,984,999 4,061,792 4,634,307 4,613,510 4,600,717
71,469,986 74,487,818 77,573,353 76,696,531 76,541,473 80,285,462 85,243,542 89,418,154
LESS REVENUE/AVA ILABLE FUNDS:
Local Revenue State Aid 3,135,258 3,208,514 3,705,550 3,705,550 3,588,550 3,598,325 3,608,318 3,618,535 MSBA Schoo l Construction Reimbursement 6,905,724 6,976,043 6,956,482 6,956,482 7,052,535 7,052,535 7,052,535 7,052,535
Free 1,487,086 1,487,086 1,487,086 1,487,086 1,487,086 1,487,086 1,487,086 1,487,086
Community Pre se rvation
962,934 2,174,999 1,502,352 1,502,352 1,427,967 1,100,000 1,100,000 1,100,000
Community Pre FundsonFdsDebt/Projecis/Reservations 2,156,389 515,300 1,187,225 706,540 706,540 1,299,540 1,299,540 1,299,540
Other Enterprise
Re venue/Enterpriseble Funds 362,793 296,680 75,276 75,276 76,332 166,309 161,931 161,931
Enterprise Free Cash 5,620,794 5,676,510 5,860,177 5,860,177 5,766,368 6,172,887 6,506,912 6,840,681
TOTAL REVENUE/AVAILABLE FDS 20,630,979 20,335,132 20,774,148 20,293,463 20,105,379 20,876,682 21,216,323 21,560,308
VARIANCE/TAX LEVY (50,839,007) (54,152,686) (56,799,205) (56,403,067) (56,436,094)
(59,408,779) (64,027,220) (67,857,846)
FINAL FY2016 FY2016 FY2016 FY2017 FY2018 FY2019
FY2014 FY2015 TMGR REC. BOS REC. UPDATE PROJ PROJ PROJ
2,594,520
4,404,819
35,585,384
527,192
3,748,822
425,371
373,105
5,511,169
249,334
8,757,906
3,194,616 3,516,356
4,625,419 5,377,078
37,332,422 39,143,441
544,628 571,859
3,996,734 4,160,086
540,974 602,711
388,572 446,104
5,665,676 4,819,601
3,576,356 3,602,778 3,674,834 3,748,330 3,823,297
5,186,010 5,186,010 5,289,730 5.395,525 5,503,435
39,143,441 39,143,441 40,709,179 42,337,546 44,031,048
571,859 386,087 395,739 405,633 415,773
4,160,086 4,060,086 4,141,287 4,224,113 4,308,595
602,711 602,711 614,765 627,061 639,602
446,104 446,104 455,026 464,127 473,409
4,554,531 4,554,531 4,800,145 7,236,366 8,801,776
8,881,555 9,052,452 9,052,452 9,052,452 9,324,025 9,603,746 9,891,858
In Budgets In Budgets In Budgets 680,576 685,606 690,788
326,910 307,300 299,540 299,540 299,540 299,540 299,540 299,540
2,928,089 2,917,512 2,810,782 2,810,782 2,810,782 2,866,998 2,924,337 2,982,824
1,571,447 1,667,399 1,681,931 1,681,931 1,709,431 1,752,317 1,902,419 2,052,044
581,770 619,113 625,729 625,729 625,729 646,993 775,683 903,447
T otal 67,585,838 70,681,920 73,107,669 72,711,532 72,479,681 75,651,155 80,630,032 84,817,437
300,000
300,000
300,000
300,000
300 ,000
300,000
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OPERATING BUDGET
IAPPROPRIATION APPROPRIATION TOWN MGR REC
FISCAL 2014 FISCAL 2015 FISCAL 2016
GENERAL -00 -ND IMMENIMINNO MMINIMMIMP
GENEt7AL GOVERNMENT
122 SELECTMEN
Expenses
TOTAL 122 -SELECT MEN
123 TOWN MANAGER
Personal Services
Expe nses
TOTAL 123 -TO WN MANAGER
131 APPROPRIATION COMM ITTEE
Expenses -Appro priation Committee 500 500 500
Reserv e Fund 500 500 0.00 %
TOTAL 131 -APPROPRIATION COMM ITTEE
125,000 125,000 125,000 125,000 125,000 0.00 %
125,500 125,500 125,500 125,500 125,500 0
0.00%
2,000
2,000
2,000
2,000
2,000
2,000
BOS REC UPDATE
FISCAL 2016 FISCAL 2016
2,000
2,000
2,000
2,000
$ Change % Change I
2015-2016 2015-2016
0.00%
0.00%
272,000 293,085 292,917 352,917 352,917 59,833 20.41%
16,400 15,400 15,400 15,400 15,400
288,400 308,485 0.00 %
308,317 368,317 368,317 59,833 19.40%
133 FINANCE DIRECTOR/ACCO UNTANT
Personal Services Expenses 209,459 234,859 258,295 258,295 258,295 23,436 9.98%
36,941 32,300 32,300 32,300
TOTAL 133 -FINANCE DIRECTOR/ACCOUNTANT 246,399 32,300 0.00%
267,159 290,595 290,595 290,595 23,436 8.77%
141 ASSESSORS
Perso nal Services 170,386 182,883 187,480 187,480 187,480 4,597 2.51%
Expenses 8,304
Appraisal Serv ices 5,041 4,729 8,304 8,304 3,575 75.60%
TOTAL 141 -ASSESSOR
8,700 8,700 8,300 8,300 8,300 (400) -4.60% 184,127 196,312 204,084
204,084 204,084 7,772 3 .96%
145 TREASURER/COLLECTOR
Person al Services 140,098 194,192 283,432
Expenses 283,432 283,432 89,240 45 .95 %
46,651 64,680 82,480 82,480 82,480 17,800 27.52%
TOTAL 145-TREASURER/COLLECTO R 186,749 258,872 365,912 365,912 365,912 107,040 41 .35%
151 LEGAL
Legal Counsel
TOTAL 151 -LEGAL
155 INFORMA TION TECHNO LOG Y
Personal Services Expenses 108,536
141,792 172,683 172,683 172,683 30,891 21.79a
TOTAL 155 -INFORMATION TECHNOLOGY 209,106 210,000 431,899 431,899 431,899 221,899 105.67% 317,642 351,792 604,582 604,582 604,582 252,790 71.86%
152 HUMAN RESOURCES
Person al Services Compensation Reserv e 117,296 136,622 155,988 155,988 155,988 19,366 14.17%
90,000 225,000 245,000 245,000 245,000 20,000 8 .89%
Expenses 52,600
TOTAL 152 -HUM AN RESOURCES 24,550 35,100 52,600 52,600 17,500 49.86 %
231,846 396,722 453,588 453,588 453,588 56,866 14 .33 %
150,000
150,000
150,000 180,000
150,000 180,000
180,000 180,000
180,000 180,000
30,000 20 .00%
30,000 20.00%
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OPERATING BUDGET
161 TOWN CLERK
Personal Services
Expe nses
TOTAL 161 -TOWN CLERK
162 ELECTION & REGISTRATION
Personal Servi ces
Expenses
TOTAL 162 -ELECTION & REGISTRATION
170 LAND USE
Personal Services
Expenses
TOTAL 170 -LAND USE
APPROPRIATION APPROPRIATION TOWN MGR REC BOS REC UPDATE S Change % Change
FISCAL 2014 FISCAL 2015 FISC AL 2016 FISC AL 2016 FISCAL 2016 2015.2016 2015-2016
128,375 113,220 114,531 114,531 114,531 1,312 1 .16%
9,310 14,800 11,340 11,340 11,340 (3,460) -23.38%
137,685 128,020 125,871 125,871 125,871 (2,149) -1.68%
8,301 14,501 8,301 8,301 8,301 (6,200) -42.76%
19,100 19,200 19,200 19,200 19,200 0 .00 %
27,401 33,701 27,501 27,501 27 ,501 (6,200) -18 .40 %
411,785 430,438 433,600 433,600 433,600 3,162 0.73%
20,666 15,595 30,235 30,235 30,235 14,640 93 .88%
432,451 446,033 463,835 463,835 463,835 17,802 3.99%
177 GREEN COMMITTEE
Expenses 300 300 300 300 300 0
TOTAL 177 -GREEN COMMITTEE 300 300 0 .00/o
300 300 300 0 .00%
179 O PEN SPACE COMMITTEE
Expenses 950 950 3,000 3,000 3,000 2,050 215 .79%
TOTA L 179 -OPEN SPACE COMMITTEE 950 950 3,000 3,000
3,000 2,050 215.79%
187 UPPER CHARLES RIVER TRAIL
Expenses 300 43,000 54,000 54,000 54,000 11,000 25.58%
TOTAL 187 -UPPER CHARLES RIV ER TRAIL 300 43,000 54,000 54,000 54,000 11,000 25 .58%
192 TOWN HALL
Expenses 8,270 8,270 8,270 8,270 8,270 0
TOTAL 192 -TOWN HALL 8,270 8,270 8,270 0.00 /u
8,270 8,270 0.00 %
194 CABLE COMMITTEE
Expenses
TOTAL 194 -CABLE COM MITTEE
500 500 500 500 500 0 .00%
500 500 500 500 500 0.00 %
199 OTHER GENERAL GOVERNMENT
Town Reports
3,500 3,500 3,500 3,500 3,500 0.00%
A udit 23,000 25,000 25,000 25,000 25,000 0.00%
Integrated Financial Management System
175,000 moved to IT M oved to IT (175,000) -100.00%
Hydrant Rental 224,000 270,000 270,000 270,000 296,422 26,422 9 .79%
Profe ssional Services and Training 3,500 3,500 moved to HR Mo ved to HR
TO TAL 199 -OTHER GENERAL GOVERNMENT 254,000 477,000 298,500 298 ,500 324,922 (3,500) -100 .00
(152,078) -31.88 %
MT ''.IlENE1' ALIIOVERNME'NT MOON T "• 1`8 3,1516,366 `. 3 `,I,Si'6;35r'. R 3 ", .408,162 1218%
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OPERATING BUDGET
PUBLICSAFEVY ..
210 POLICE
Personal Services
Expenses
Auxiliary Polic e Exp enses
TOTAL 210 -POLICE
220 FIRE
Perso nal Services
Expenses
TOTAL 220 -FIRE
235 PUBLIC SAFETY DISPATCH
Personal Service s
Expenses
TOTAL 235 -PUBLIC SAFETY DISPATCH
244 SEALER OF WEIGHTS & MEASURES
Personal Services
Expenses
TOTAL 244 -SEALER OF WEIGHTS & MEASURES
292 DOG OFFICER
Personal Serv ices
Ex penses
Capital Items
TOTAL 292 -DOG OFFICER
293 TRAFFIC CONTROL
Traffic Lights
TOTAL 293 -TRAFFIC CONTROL
294 TREE WARDEN
Personal Serv ice s
Ex pen se s
TOTAL 294 -TREE WARDEN
eat*
300 HOPKINTON PUBLIC SCHO OLS
TOTAL 300-HO PKINTON PUBLIC SCHOO LS
800 REGIONAL TECH. VOCATIONAL SCHOOL
TOTAL 800 -REGIONAL TECH. VOCATIONAL SCHOOL
APPR OPRIATION APPROPRIATION T OWN MGR REC
FISCAL 2014 FISCAL 2015 FISCAL 2016
B OS REC
FISCAL 2016
UPDATE
FISCAL 2016
$ Change % Change
2015-2016
2015-2016
2,120,648
158,508
3,000
2,282,156
1,899,456
139,449
2,038,905
3,036
953
3,989
21,881
5,356
27,237
19,300
19,300
14,354
18,878
33,232
35,585,384
35,585,384
527,192
527,192
v177 :7311,1 fZrie
2,221,430
170,644
3,000
2,395,074
2,003,423
141,520
2,144,943
3,036
953
3,989
21,881
7,000
28,881
19,300
19,300
14,354
18,878
33,232
37,332,422
37,332,422
544,628
544,628
2,149,310
181,087
3,000
2,333,396
2,249,953
154,351
2,404,304
553,335
9,850
563,185
3,036
1,000
4,036
2,094,310
181,087
3,000
2,278,396
2,113,886
154,351
2,268,237
553,335
9,850
563,185
3,036
1,000
4,036
22,561 22,561
7,000 7,000
29,561 29,561
M oved to P ublic Works
M oved to Public Works
M oved to Public Works
r •,01
2,094,310
181,087
3,000
2,278,396
2,113,886
154,351
2,268,237
553,335
9,850
563,185
3,036
1,000
4,036
22,561
7,000
29,561
(127,120)
10,443
(116,677)
110,462
12,831
123,293
553,335
9,850
563,185
0
47
47
680
680
-5.72%
6 .12%
0.00 %
-4.87 %
5.51 %
9 .07%
5 .75%
0 .02 %
4 .93%
1 .19%
3.11 %
0.00%
2 .35%
(19,300) -100 .00 %
(33,232) -100.00%
5,'f$80fO"`' $'6,591 "12,12%
39,143,441 39,143,441
39,143,441 39,143,441
571,859
571,859
5
571,859
571,859
39,143,441 1,811,019
39,143,441 1,811,019
4 .85 %
4 .85 %
386,087 (158,541) -29 .11%
386,087 (158,541) -29.11%
2,47
-4.364C
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TOWN OF HOPKINTON
OPERATING BUDGET
PUBLIC WORKS
410 ENGINEERING & FACILITIES
Personal Services
Expenses
TOTAL 410 -ENGINEERING & FACILITIES
420 DEPARTMENT OF PUBLIC WORKS ADMINISTRATION
Pe rsonal Services
TOTAL 420 -DEPARTMENT OF PUBLIC WORKS
APPROPRIATION APPROPRIATI ON TOWN MGR REC
FISCAL 2014 FISCAL 2015 FISC AL 2016
BOS REC UPDATE $ Chang e % Cha nge
FISCAL 2016 FISCAL 2016 2015-2016 2015-2016
163,747 171,843 176,356 176,356 176,356 4,513 2.63%
590,522 613,242 655,228 655,228 615,228 1,986 0.32 %
754,269 785,085 831,584 831,584 791,584 6,499 0.83%
373,440 379,130 383,742 383,742
373,440 379,130 383,742 383,742
383,742
383,742
4,612
4,612
1.22%
1.22%
422 HIGHWAY
Pe rso nal Services 688,512 696,864 739,750 739,750 739,750 42,886 6.15%
Expe nses 193,430 308,025 453,200 453,200 453,200 145,175 47.13%
SUB -TOTAL 422-HWY SALARIES & EXPENSES 881,942 1,004,889 1,192,950 1,192,950 1,192,950 188,061 18.71%
Road M aintenance 167,175 153,175 (153,175) -100 .00 %
Sto rmwater System Improv ements 150,000 150,000 150,000 150,000 150,000 0.00%
Pavement Managemen t
Town Ha ll Pav ing 130,000
Lake Maspenock Weed Control 60,000 60,000
Sidewalk Maintenance 50,000 50,000 50,000 50,000 0 .00%
TOTAL 422 -HIGHWAY 1,329,117 1,358,064 1,452,950 1,452,950 1,392,950 34,886 2.57 %
423 SNOW & ICE CONTROL
Snow & Ice Control 200,000 350,000 350,000 350,000 350,000 0 .00 %
TO TAL 423 -SNOW & ICE CO NTROL 200,000 350,000 350,000 350,000 350,000 0.00 %
424 STREET LIGHTS
Street Lights 53,796 53,796 53,796 53,796 53,796 0.00 %
TOTAL 424 -STREET LIGHTS 53,796 53,796 53,796 53,796 53,796 0
0.00 %
426 TRAFFIC CONTROL
Traffic Lights
TOTAL 426 -TRA FFIC CONTROL
Mo ved fro m Public Safety 30,000 30,000 30,000
30,000 30,000 30,000
427 TREE WARDEN
Perso nal Service s Moved from Public Safe ty 14,354 14,354 14,354
Expenses Mov ed from Public Safe ty 25,000 25,000 25,000
TOTAL 427 -TREE WARDEN 39,354 39,354 39,354
30,000
39,354
429 OTHER STO RM CONTROL
Personal Services 8,000 8,000 8,000 8,000
Expenses 10,000 10,000 2,000 2,000 2,000 (8,000) -80.00 %
TOTAL 429 -OTHER STORM CONTROL 10,000 10,000 10,000 10,000 10,000
0.00
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TOWN OF HOPKINTON
OPERATING BUDGET
433 WASTE COLLECTION AND DISPOSAL
Recy cling Salaries
Rubbish C oll ection/Dispos al
Rubbish Disposal
Recycling Expense
Recycling Collectio n/Disposal
Ho usehold Hazardous Waste C ollection
TOTAL 433 -WASTE COLLECTI ON AND DISPOS AL
491 CEMETERY CO MMISSION
Personal Serv ices
Expens es
TOTAL 491 -CEMETERY COMMISSION
TOTAL PUBLIC WORKS
HEALTH & HUMAN SERVICES
APPROPRIATION APPROPRIATION TOWN MGR REC BOS REC UPDATE $ Change % Change
FISCAL 2014 FISCAL 2015 FISCAL 2016 FISCAL 2016 FISCAL 2016 2015-2016 2015-2016
8,000 8,000 8,000 8,000 8,000 0 .00%
425,000 439,280 439,280 439,280 439,280 - 0.00 %
373,000 380,460 328,460 328,460 328,460 (52,000) -13 .67%
10,000 10,000 10,000 10,000 10,000 0 .00%
200,000 206,720 206,720 206,720 206,720 0.00 %
12,000 12,000 12,000 12,000 12,000 0 .00%
1,028,000 1,056,460 1,004,460 1,004,460 1,004,460 (52,000) -4.92 %
200 200 200 200 200 0 .00%
4,000 4,000 4,000 4,000 0.00%
200 4,200 4,200 4,200 4,200 0.00%
Y4822 60,086 111111111M160,086 4,060, _O_
e -83,351 1$9%
510 BOARD OF HEALTH
Perso na l Services 83,215
Expen ses 19,126
Capital Items 188
TOTAL 510 -BOA RD OF HEALTH 102,529
112,244 130,554 130,554 130,554 18,310 16.31%
51,741 77,785 77,785 77,785 26,044 50.34 %
163,985
208,339 208,339 208,339 44,354 27.05%
541 SENIOR CENTER
Person al Services 195,882 220,493 233,391 233,391 233,391 12,899 5 .85 %
Expenses 24,227 29,355 32,499 32,499 32,499 3,144 10.71%
TOTAL 541 -SENIOR CENTER 220,109 249,848 265,891 265,891 265,891 16,043 6 .42%
542 YO UTH SERVICES
Pers on al Services 40,472 66,002 66,002 66,002
66,002 0.00%
Expense s
6,000 6,000 6,001 6,001 6,001 1 0.01%
TOTAL 542 -YOUTH SERVICES 46,472 72,002 72,002 72,002 72,002 1 0
0.00%
543 VETERANS SERVICES
Veterans District Assessment
Veterans Serv ice Benefits
Veterans Supplies
TOTAL 543 -VETERANS SERVICES
TOTA L HSALTh & HUMAN SERVICES
21,939 21,939 23,229 23,229 23,229 1,290 5.88 %
34,321 32,000 32,000 32,000 32,000 - 0.00%
1,200 1,250 1,250 1,250 50 4.17%
56,260 55,139 56,479 56,479 56,479 1,340 2.43%
002,711 802 ,711 602,711 61,738 11 .41%
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TOWN OF H OPKINTON
OPERATING BUDGET
CULTURE & RECREATION
610 LIBRARY
Personal Ser vices
Expenses
TOTAL 610 -LIBRARY
691 HISTORIC COMMISSION
Historic Commissi on Expense
TOTAL 691 -HISTORIC COMMISSION
692 CELEBRATIONS
Memorial Day
TOTAL 692 -CELEBRATIONS
APPROPRIATION APPROPRIATION TOWN MGR REC BOS REC UPDATE $ Change % Change
FISCAL 2014 FISC AL 2015 FISCAL 2016 FISCAL 2016 FISC AL 2016 2015-2016 2015-2016
693 300TH ANNIVERSARY COMMITTEE
300TH ANNIVERSARY
TOTAL 693.300TH ANNIVERSARY CO MMITTEE
322,993 327,460
31,562 32,562
354,555 360,022
350,192 350,192 350,192 22,732 6.94%
32,362 32,362 32,362 (200) -0 .61%
382,554 382,554 382,554 22,532 6.26%
1,000 1,000 11,000 11,000
1,000 1,000 11,000 11,000
2,000 2,000 2,000 2,000
2,000 2,000 2,000 2,000
11,000
11,000
10,000 1000.00%
10,000 1000.00%
2,000 0.00%
2,000 0.00%
15,000 25,000 50,000 50,000 50,000 25,000 100.00%
15,000 25,000 50,000 50,000 50,000 25,000 100 .00%
695 HISTORIC DISTRICT COM MISSIO N
Histo ric District Commissio n Expenses 550 550 550 550
TOTAL 695 -HISTORIC DISTRICT COMMISSION 550 550 550 550
550
550
0 .00%
0.00%
TOTAL CULTURE & RECREAP{A
.373,705 - - _ - - - � _. - .._
X72 446,104 446,104 446,104 57,532 14.81%
DEB`S' akilld '
700 DEBT AND INTEREST
Retirement of Debt 4,530,492 4,249,731 3,890,978 3,890,978 3,890,978 (358,753) -8,44%
Lo ng Term Intere st 959,119 787,945 908,623 643,553
Sho rt Term Interest 643,553 (144,392) -18 .33%
21,558 15,000 20,000 20,000 20,000 5,000 33 .33%
Estimate for Authoriz ed/Uniss ued 613,000
TOTAL 700 -DEBT SERVICE 5,511,169 5,665,676 4,819,601 4,554,531 4,554,531 (613,000) -100.00
(1,111,145) -19.61%
TO TAL DEBT SERVICE - -- -
6..
-. 11,189'885,876 4,81986'1 d�5d,531 4554,531 , (1,11,145) _ -19.61%
EMPLOYEE BEN<=ITS & INSURANCE
910 EMPLOYEE BENEFITS, INSURANCE & MISCELLANEOUS
Unemployment Ins urance 145,000 145,000 145,000 145,000 145,000 u
Medicare Tax, Employe r Share 530,000 530,000 0 .00 /°
530,000 530,000 530,000 0.00%
Life Insurance Premiums 3,000 10,000 10,000 10,000 10,000 - °
Health Insurance Premium 5,963,293 5,963,293 6,210,708 6,210,708 6,210,708 247,415 4.115%
Middlesex Cou nty Asse ssment 1,705,613 1,812,062 1,728,744 1,728,744 1,728,744 (83,318) -4.60 %
Drug and Alcoho l Testing 3,000 3,000 3,000 3,000 3,0000.00 % Blanket In surance Premiums 1
408,000 418,200 425,000 425,000 425,000 6,800 1.63%
TOTAL E&LOYEE BENEFITS & INSURANCE �-.5 _'-
'8,757,906 8,881,555 9,052,452 9,052,452 9,052,452 170,897 1.92°k
reIT G"OMERAL FUND ,928,288 65,170,596 67,689,688 67,293,550 67,034,200 1,863,604 _T_ 2,88%
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TOWN OF H OPKINTON
OPERATING BUDGET
APPROPRIATION APPROPRIATI ON TOWN MGR REC
FISCAL 2014 FISCAL 2015 FISCAL 2016
BOS REC
FISCAL 2016
UPDATE $ Change % Change
FISCAL 2016 2015-2016
2015-2016
193 CPA ADMINISTRATIVE EXPENSES
Pers onal Services
Expenses
TOTAL CPA ADMINISTRATIVE EXPENSES
700 DEBT SERVICE
Re tirement of Debt
Lo ng Term Interest
TOTAL CPA DEBT
IMEMMUNtritrtadiVATioNTURD "`r
10,000
30,000
40,000
237,000
49,910
286,910
10,000
45,000
55,000
210,000
42,300
252,300
10,440
45,000
55,440
210,000
34,100
244,100
10,440
45,000
55,440
210,000
34,100
244,100
10,440
45,000
55,440
210,000
34,100
244,100
(8,200)
440 4.40%
0 .00 %
440 0 .80 %
0 .00 %
(8,200) -19 .39%
-3.25 %
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TOWN OF HOPKINTON
OPERATING BUDGET
S'EVNIVENTERPWRI CPUND
DIRECT COSTS
440 SEWER OPERATING BUDGET
Personal Services
Expenses
TOTAL SEWER OPERATING BUDGET
APPROPRIATION APPROPRIATION TOWN MGR REC
FISCAL 2014 FISCAL 2015 FISCAL 2016
BOS REC UPDATE
FISCAL 2016 FISCAL 2016
$ Change % Ch ange
2015-2016 2015-2016
144,823 145,725 181,299 181,299 181,299 35,574 24 .41%
1,044,550 848,550 853,655 853,655 853,655 5,105 0 .60 %
1,189,373 994,275 1,034,954 1,034,954 1,034,954 40,679 4 .09 %
700 DEBT SERVICE
Interest on Short Term Debt 10,000 (10,000) -100 .00%
Interest on Lo ng Term Debt 416,573 469,095 317,922 317,922 317,922 (151,173) -32 .23%
Sewer Maturing Prin cipal 1,314,143 1,373,142 1,449,906 1,449,906 1,449,906 76,764 5.59%
Administrative Costs 8,000 8,000 8,000 8,000 8,000 0.00%
Estimate for Authorized/Unissued 63,000 (63,000) -100.00%
TOTAL SEWER DEBT SERVICE 1,738,716 1,923,237 1,775,828 1,775,828 1,775,828 (147,409) -7 .66 %
SUBTOTAL SEWER ENTERPRISE FUND
2,928,089 2,917,512
2,810,782 2,810,782
2,810,782 (106,730) -3.66%
INDIRECT COSTS
Amounts to be raised an d appropriated in the General Fund operating b udget and all ocated to the Enterprise Fund f or funding:
250,451 250,451 260,076 260,076 300,021 49,570 19 .79%
ie i7 3 Tf6s80 "'"T Aio)... 4.80%
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TOWN OF HOPKINTON
OPERATING BUDGET
APPROPRIATION APPROPRIATION TOWN MGR REC
FISCAL 2014 FISCAL 2015 FISCAL 2016
BOS REC UPDATE $ Change % Change
FISCAL 2016 FISCAL 2016 2015-2016 2015.2016
WATEMIUMETUND - ,.. +?ti
DIRECT COSTS
450 WATER OPERATING BUDGET
Personal Services
Expenses
TOTAL450- WATER OPERATING BUDGET
303,865 307,924 350,808 350,808 378,308 70,384 22.86 %
623,500 623,500 649,150 649,150 649,150 25,650 4 .11 %
927,365 931,424 999,958 999,958 1,027,458 96,034 10.31 %
700 DEBT SERVICE
Interest on Short Term Debt 10,000 (10,000) -100 .00 %
Interest on Lo ng Term Debt 117,949 112,242 110,434 110,434 110,434 (1,808) -1.61%
Water Maturing Principal 454,533 419,333 497,539 497,539 497,539 78,206 18 .65%
Administrative Costs 1,600 2,000 2,000 2,000 2,000 0 .00%
Ashland Obligation 70,000 72,000 72,000 72,000 72,000 0 .00%
Estimate fo r Authorized/Unis sued 120,400 (120,400) -100 .00%
TOTAL WATER DEBT SERVICE 644,082 735,975 681,973 681,973 681,973 (54,002) -7.34%
SUBTOTAL WATER ENTERPRISE FUND 1,571,447 1,667,399 1,681,931 1,681,931 1,709,431 42,032 2 .52%
INDIRECT COSTS
Amounts to be raised and appro priated in the General Fund operati ng budget and allocated to the Enterprise Fund for funding:
314,415 314,415 324,040 324,040 301,771 (12,644) -4.02%
TOTEWATEWIWIRIbt PIM `„ ' " ,,, ,, rTor771,8814162 ,, • ,
�� s ' 29,38r - 148%
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TOWN OF HOPKINTON
OPERATING BUDGET
APPROPRI ATION APPROPRIATION TOWN MGR REC B OS REC UPDATE $ Change % Change
FISCAL 2014 FISCAL 2015 FISCAL 2016 FISCAL 2016 FISCAL 2016 2015-2016 2015-2016
DIRECT COSTS
630 PA RKS & RECREATION OPER ATING BUDGET
Personal Services
Expenses
TO TAL 630 -PARKS & RECREATION
179,210
355,800
535,010
187,663
387,800
575,463
195,679
387,800
583,479
195,679
387,800
583,479
195,679 8,016 4 .27%
387,800 0 .00%
583,479 8,016 1.39%
700 DEBT SERVICE
Intere st on Short Term Debt
In terest on Long Term Debt 9,760 8,650 7,250 7,250 7,250 (1,400) -16.18%
Parks & Recreation Maturing Principal 37,000 35,000 35,000 35,000 35,000 0.00 %
TOTAL PARKS & RECREATION DEBT SERVICE 46,760 43,650 42,250 42,250 42,250 (1,400) -3.21 %
SUBTOTAL PARKS & RECREATION ENTERPRISE FUND
581,770 619,113 625,729 625,729 625,729 6,616 1.07%
INDIRECT COSTS
Amounts to be raised and appropriated in the General Fu nd operating budget and allocated to the Enterprise Fund for funding:
27,620 27,620 27,620 27,620 36,657 9,037 32 .72%
i1 , THE REA- fld l: R$NI?
90 "T
2
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TOWN OF HOPKINTON
OPERATING BUDGET
APPROPRIATION SUMMARY
APPROPRIATION APPROPRIATION TOWN MGR REC BOS REC UPDATE $ Change % Change
FISCAL 2014 FISCAL 2015 FISCAL 2016 FISCAL 2016 FISCAL 2016 2015.2016 2015-2016
GENERAL FUND
General Government 2,594,520 3,194,616 3,516,356 3,576,356 3,602,778 408,162 12.78%
Public Safety 4,404,819 4,625,419 5,377,078 5,186,010 5,186,010 560,591 12.12 %
Education - Hopkinton Public Scho ols 35,585,384 37,332,422 39,143,441 39,143,441 39,143,441 1,811,019 4 .85%
Education -Regional Schools 527,192 544,628 571,859 571,859 386,087 (158,541) -29 .11%
Public Works 3,748,822 3,996,734 4,160,086 4,160,086 4,060,086 63,351 1 .59%
Health & Human Services 425 ,371 540,974 602,711 602,711 602,711 61,738 11.41%
Culture & Recreation 373,105 388,572 446,104 446,104 446,104 57,532 14.81%
Debt Service 5,511,169 5,665,676 4,819,601 4,554,531 4,554,531 (1,111,145) -19 .61%
Employee Benefits & Insuranc e 8,757,906 8,881,555 9,052,452 9,052,452 9,052,452 170,897 1 .92 %
GENERAL FUND 61,928 ,288 65,170,596 67,689,688 67,293,550 67,034,200 1,863,604 2 .86%
COMMUNITY PRESERVATION FUND 326,910 307,300 299,540 299,540 299,540 (7,760) -2.53%
SEWER ENTERPRISE FUND 2,928,089 2,917,512 2,810,782 2,810,782 2,810,782 (106,730) -3 .66%
WATER ENTERPRISE FUND 1,571,447 1,667,399 1,681,931 1,681,931 1,709,431 42,032 2.52 %
PARKS & RECREATION ENTERPRISE FUND 581,770 619,113 625,729 625,729 625,729 6,616 1.07 %
TOTAL OPERATING BUDGET
67,336,504 70,681,920 73,107,669 72,711,532 72,479,681 1,797,761 2 .54 %
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Tow n of Hopkinton
Capital Expenditures
Proposed to be Pay-as-y ou-g o
FINAL FY16 FY16 FY16 PROJ PROJ PROJ
Pro ject Dept FISCAL 2015 REQUESTED BOS REC . UPDATE FISCAL 2017 FISC AL 2018 FISCAL 2019
GENERAL FUND 800,000.00 800,000.00 800,000.00
Portable Radios Polic e 49,500 .00 49,500.00 49,500.00
Cruiser Replacements Police 117,000.00 78,000 .00 78,000.00
Car 4 Replacement Fire 52,900.00
Cardiac Monitor Replacement Fire 28,099 .00 28,099 .00 28,099.00
Public Safety Dispatch Equipment Fire 81,500.00 81,500.00 16,250.00
HHS Basketball and Tennis Courts Resurfacing School 70,000.00
Police Station Parking Lot Expansion Engineering 75,000.00 75,000.00 75,000 .00
LED Streetlight Conversion Engineering 175,000.00 175,000.00 175,000.00
Elmwo od Farm Parking Area Engineering 40,000 .00
Sno w Dump Cleanup Public Works 140,000.00 140,000.00 140,000.00
Pickup Truck Replacement Public Works 58,000.00
Loa der Mo unted Snow Blower Public Works 115,000 .00 115,000 .00 115,000.00
SUBTOTAL 972,399.00 961,999 .00 742,099.00 716,849.00 800,000.00 800,000.00 800,000 .00
SEWER ENTERPRISE FUND
Sewer System Capacity & Business Analysis Public Works 140,000 .00 140,000.00 140,000 .00
SUBTOTAL 140,000.00 140,000.00 140,000.00
WATER ENTERPRISE FUND
Fruit St Aquifer Analysis Public Works 75,000.00 75,000 .00 75,000.00
Whitehall Wells Test Installation Public Works 35,000 .00 35,000.00 35,000.00
SUB TOTAL 110,000.00 110,000 .00 110,000.00
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Town of Hopkinto n
Capital E xp enditures
Proposed to Be Paid by Borrowing
Dept
GENERAL FUND
Pu blic Works
School
Fire
Town & School
Pu blic Works
Town & School
Scho ol
School
Project
DPW Facility '
HHS & Hopkins Roof Repairs'
Rescue 1 Replacem ent
Town -wide Security Upgrades
10 Wheel Dump Truck
Joint Town/School Technology
School Safety & Security
HMS Fire Alarm System
SUBTOTAL
WATER ENTERPRISE FUND
Public Works Cedar St Water Main Replacement
Public Works
Public Works
Public Works
Fruit St We ll Blendin g Facility Engineering
Pickup Truck
Grove St Water Tank Replacement Eng.
SUBTOTAL
PARKS & RECREATION ENTERPRISE FUND
Parks & Rec Fruit St Auxiliary Facility
SUBTOTAL
School Elementary School*
* Modeled as debt exclusion.
Pri ncipal
Borrowing
14,100,000
1,114,000
680,000
300,000
240,000
200,000
200,000
170,000
17,004,000
Projected Principal & Interest Payments
FY2017 FY2018
PROJ PROJ
FY2019
PROJ
FY2020
PROJ
FY2021
PROJ
TOTAL
2017-2021
352,500 1,392,375 1,357,125 1,321,875 1,286,625 5,710,500
22,280 153,732 149,276 144,820 140,364 610,472
11,900 157,420 152,660 147,900 143,140 613,020
5,250 69,450 67,350 65,250 63,150 270,450
4,200 55,560 53,880 52,200 50,520 216,360
3,500 46,300 44,900 43,500 42,100 180,300
3,500 46,300 44,900 43,500 42,100 180,300
2,975 39,355 38,165 36,975 35,785 153,255
406,105 1,960,492 1,908,256 1,856,020 1,803,784 7,934,657
260,000 4,550 60,190 58,370 56,550 54,730 234,390
100,000 1,750 23,150 22,450 21,750 21,050 90,150
87,000 1,523 20,141 19,532 18,923 18,314 78,431
50,000 875 11,575 11,225 10,875 10,525 45,075
497,000 8,698 115,056 111,577 108,098 104,619 448,046
500,000
500,000
18,001,000
27,000,000
8,750 115,750 112,250 108,750 105,250 450,750
8,750 115,750 112,250 108,750 105,250 450,750
423,553 2,191,298 2,132,083 2,072,868 2,013,653 8,833,453
0 675,000 2,666,250 2,598,750 2,531,250 2,463,750
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Town of H opkinton
Strategic Initiati ves
De partment
Town Manager
Historical Commission
Human Resources
Human Resources
Technology
Techno logy
Town Clerk
Police
IT Po lic e
Dispatch
Fire
Fire
Fire
Fire
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Se nio r Cente r
Se nio r Center
Senio r Center
Sen ior Center
Senior Ce nte r
Senior Center
Senior Center
Senior Center
Library
Library
Parks & Recreation
Historic commission
Strategic Initiative
Assistant Town Manag er - Add Position
Ben efits'
Grant Writer -Add P ositi on
Ben efits' •
Cultural Resources Master Plan
Employee trainings
Meetings P ending Disc ussion
Network/Server Audit, Monitoring and S upp ort
Dispatch software
Administrative Assistant Position
Benefits'
Lieutenant position: Sal ary
Benefits'
Peripheral costs
Cross Match ID So ftware
Personnel
Personnel FTE Position s
Benefits'
New FTE Equipment
Overtime
Personn el Training
Project Inspector/Environ mental Compliance Manager
Benefits'
Cost avoidance projecte d
Water/Sewer Operations Manager from Enterprise
Benefits' from Enterprise (added to dir/Intl costs)
Lake Maspenock Weed Control
Traffic lights
Cemetery tre e removal
Road line painting
Re ceptionist - Part time
Kitchen Manager/Coo k
Benefits*
Increa se in hours for Volunte er Coo rdinator
As sistant Directors increase in hours
Volunteer Coordina tor Inc rease hours
Va n Driver additional funding
Programming/Healthy Co oking
Conference s
Information Services to Patron (Saturdays)
Young Adult Librarian. Pa rt-time
Personnel Expenses
Building repairs
• Bene fits not included In department requ ests.
Pro jected at 35% base wage s, increasing 3% a nnually.
FY2016
REQUEST
120,000.00
42,000.00
65,000 .00
22,750.00
10,000.00
14,000.00
400 .00
15,000.00
6,800 .00
40,000 .00
14,000.00
110,000.00
38,500 .00
10,000.00
10,000.00
37,584.00
120,121.72
42,042.60
12,831.00
15,945.97
19,752 .97
60,000 .00
21,000 .00
(70,000.00)
55,000.00
19,250.00
60.000 .00
10,700 .00
6,523.00
21,000.00
13,389.30
23,490.00
8,221.50
5,794.20
11,055.96
5,794.20
2,000.00
2,500.00
1,600.00
2,568.00
24,500.00
8,000.00
1,059,114. 42
Enterprise Funds
General Fun d
FY2016
TMGR REC.
10,000 .00
14,000.00
15,000.00
6,800.00
110,000.00
19,250.00
10,000.00
10,000.00
37, 584.00
120,121 .72
21,021.30
12,831.00
15,945 .97
19,752.97
55,000.00
19,250.00
60.000.00
10,700.00
6,523.00
11,055.96
2,000 .00
2 ,500 .00
2,568.00
12,500.00
604,403.92
(74,250.00)
530,153.92
FY2016
BOS REC.
60,000 .00
10,000 .00
14,000 .00
15,000.00
6,800.00
55, 000.00
19,250 .00
10,000.00
10,000 .00
37,584.00
12,831.00
19,752.97
55,000.00
19,250.00
60, 000.00
10,700 .00
6,523.00
11,055 .96
2,000.00
2,500.00
2,568.00
12,500.00
452,314.93
74,250.00
526,564.93
FY2016
UPDATE
60,000.00
10,000.00
14,000.00
FY2017
PROJ
120 ,000.00
43,260.00
FY2018
PR OJ
120,000.00
44,557.80
FY2019
PR OJ
120.000 .00
45,894.53
14,000.00 14,000.00 14,000.00
15, 000 .00 15, 000 .00 15, 000.00 15, 000.00
6,800 .00 6,800 .00 6,800.00 6,800.00
55,000 .00 110,000.00 110 ,000.00 110,000 .00
19,250.00 39,655.00 40,844.65 42,069.99
10,000 .00
10,000 .00
37,584 .00
12,831.00
19,752.97
55,000.00
19,250 .00
10,700.00
6,523.00
11,055 .96
2,000 .00
2,500.00
2,568.00
12,500.00
392,314.93
74,250.00
466,564.93
120,121.72
43,303.88
12,831.00
60,000.00
21,630.00
(70,000.00)
55,000.00
19,827.50
20,000.00
6,523.00
11,055 .96
2,000.00
2,500.00
120,121 .72
44,603.00
12,831.00
60,000 .00
22,278 .90
(70,000.00)
55,000.00
20,422 .33
20,000 .00
6,523.00
120,121.72
45,941.09
12,831.00
60,000.00
22,947 .27
(70,000.00)
55,000.00
21,034.99
20,000.00
6,523.00
11,055 .96 11,055.96
2,000.00
2,500 .00 2,500.00
2,000 .00
2,568.00 2,568.00 2 ,568.00
24,500.00 24,500.00 24 ,500 .00
680,576.06
74,827.50
755,403.56
685,606 .35
75,422.33
761,028 .68
690,787 .55
76,034 .99
766,822.55
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Town of H opkinton
Strategic Initiatives
FY2016 FY2016 FY2016 FY2016 FY2017 FY2018 FY2019
Department Strategic Initiative REQUEST TMGR REC. BOS REC. UPDATE PROJ PROJ PROJ
School Department Payr oll:
Pr op os ed Staff Additions 701,696 .00 701,696.00 701,696 .00 701,696 .00
C ost of Athletic C oaches 19,755.00 19,755 .00 19,755.00 19,755 .00
Savings from proposed staff reductions (314,020.00) (314,020.00) (314,020.00) (314,020.00)
Di scretionary Payroll Cost Increase 407,431.00 407,431.00 407,431 .00 407,431 .00
Expenses:
Technology 74,649 .00 74,649 .00 74,649.00 74,649.00
Central Office
Curriculum (40,124 .00) (40,124.00) (40,124 .00) (40 ,124 .00)
Pro fessional Dev elopme nt 19,424 .00 19,424.00 19,424.00 19,424.00
Athletics
Building & Grounds (62,750 .00) (62,750 .00) (62,750.00) (62,750.00)
Occupation Day Tuition
SPED
Regular Education (31,011.00) (31,011 .00) (31,011 .00) (31,011.00)
Discretionary Expense Cost I ncrea se (39,812.00) (39,812.00) (39,812.00) (39,812.00)
Total Discretionary Cos t Changes 367,619.00 367,619 .00 367,619.00 367,619.00
Total To wn & Schoo l Initiatives
1,426,733.42 897,772.92 819,933 .93 759,933 .93 680,576.06 685,606 .35 690,787 .55
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Town of Hopkinton
Other Amounts to Be Raised
FY 2015:
Prior years hydrant rental owed to water enterprise
Lake Maspenock Weed Control
Unpaid bills of a prior year
Cook and Company
Pete's Tire Barn
Stuart Dean Co. , Inc.
Wex Bank
Zee Medical
FY2016:
Allowance for abatements and exe mptions (Overlay)
Amo unts certified for tax title purposes
Snow & Ice supplemental budget
167,360 .00
60,000.00
1,620.00
396 .00
850.00
1,870 .80
310.80
232,407.60
500,000.00
30, 000.00
854, 565 .38
1,384,565 .38
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Town of Hopkinton
State Aid and Assessments
FY2014 FY2015 FY2016 FY2016 FY2017 FY2018 FY2019
STATE AID Actual Actual Level Gov. Pr ojected Projected Pr ojected
Education Programs:
Chapter 70 5,789,203 5,873,878 5,873,878 5,943,658 5,943,658 5,943,658 5,943,658
Charter Tuition Assessment Reimbursem ent 47,709 30,764 30,764 21,706 21,706 21,706 21,706
Edu cation Offset Items
School Lunch 14,152 12,617 12,617
Sub -Total, All Education Programs 5,851,064 5,917,259 5,917,259 5,965,364 5,965,364 5,965,364 5,965,364
Gen era l Gov ernment Pro grams
Unrestricted Ge neral G overnment Aid 680,140 680,143 680,143 724,166 724,166 724,166 724,166
Veterans Benefits 25,227 18,808 18,808 20,450 20,450 20,450 20,450
Exe mptions: Ve terans, Blind Persons , Surviving
Spouses & Elde rly 28,881 27,958 27,958 30,291 30,291 30,291 30,291
State Owned Land 309,541 296,980 296,980 296,980 296,980 296,980 296,980
Gen eral Gov ernme nt Offset Ite m
Public Libraries 10,871 15,334 15,334 15,284 15,284 15,284 15,284
Sub -To tal, All Gene ral Government 1,054,660 1,039,223 1,039,223 1,087,171 1,087,171 1,087,171 1,087,171
Total Estimated Re ceipts 6,905,724 6,956,482 6,956,482 7,052,535 7,052,535 7,052,535 7,052,535
FY2014 FY2015 FY2018 FY2016 FY2017 FY2018 FY2019
STATE ASSESSM ENTS Actual Ac tual Level Gov. Projected Pr ojected Projected
Mosquito Control 69,982 70,946 70,946 68,273 68,273 68,273 68,273
Air Pollution 5,573 5,625 5,625 5,917 5,917 5,917 5,917
M etropo litan Area Planning Council 4,819 7,739 7,739 7,876 7,876 7,876 7,876
RMV Non Renewal 11,280 11,080 11,080 11,080 11,080 11,080 11,080
MBTA 88,267 90,372 90,372 93,303 93,303 93,303 93,303
Regional Transit 9,510 10,575 10,575 11,057 11,057 11,057 11,057
Special Education 8,269
School Choice Sending Tuition 87,662 103,882 103,882 69,483 69,483 69,483 69,483
Charter School Sending Tuition 278,591 267,477 267,477 309,987 309,987 309,987 309,987
Tota l 563,953 567,696 567,696 576,976 576,976 576,976 576,976
FY2016 FY2016
Level Gov.
Variance - Aid - 96,053
Variance - Assmts (9,280)
Variance - Ne t - 86,773
Ne t Total 6,388,786 6,475,559
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Town of Hopkinton
Chapter90
xF? 2O 4 201,5 , a ..,_ 1
Hopkinton apportionment 457,043 476,711 639,604 639,459 649,108 993,407 662,271
State Total 150,000,000 155,000,000 200,000,000 200,000,000 200,000,000 300,000,000 200,000,000
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Town of Hopkinton
Local Revenues
Fiscal 2014 Fiscal 2014 Fiscal 2015 Fisc al 2016 Fiscal 2017 Fiscal 2018 Fiscal 2019 Fi scal 2020
Proj A ctual Proj Pr oj Pr oj Pr oj Proj Proj
Motor Vehicle Excise 2,286,665.96 2,667,590.57 2,365,463.69 2,550,000.00 2,550,000 .00 2,550,000 .00 2,550,000.00 2,550,000 .00
Pen & Int on Taxes & Excises 91,400 .00 214,943.70 97,500.00 183,000.00 187,575.00 192,264 .38 197,070.98 201,997 .76
Payments in Lieu of Taxes 4,700.00 134,464.22 150,000.00 260,000.00 265,200 .00 270,504.00 275,914.08 281,432.36
Other Charges for Services 48,000 .00
Fees 131,600 .00 328,595.92 268,500 .00 268,500.00 268,500.00 268,500.00 268,500.00 268,500.00
O the r Departmental Revenue 23,350.00 11,812 .47 10,800 .00 10,800 .00 10,800.00 10,800 .00 10,800 .00 10,800.00
Licenses and Permits 297,000.00 111,790 .30 110,000.00 110,000.00 110,000 .00 110,000.00 110,000.00 110,000.00
Fines and Forfeits 123,000.00 6,460.00 7,000.00 7,000.00 7,000.00 7,000.00 7,000 .00 7,000.00
Investment Income 40,000.00 27,666 .66 27,000 .00 27,000 .00 27,000.00 27,000.00 27,000 .00 27,000.00
Medicaid reimbursement - 19,049 .09 17,250.00 17,250 .00 17,250.00 17,250.00 17,250 .00 17,250.00
Misc. Recurring - 244,947 .67 155,000.00 155,000.00 155,000.00 155,000.00 155,000.00 155,000.00
Misc Non -recurring 89,542.00 17,010 .32
3,135,257 .96 3,784,330.92 3,208,513 .69 3,588,550.00 3,598,325 .00 3,608,318.38 3,618,535 .06 3,628,980 .12
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Town of Hopkinton
Other Available Funds
Appropriation Transfers
Premiums on Bonds
O ve rlay Surplus
Title V (1)
Title V (2)
Title V (3)
Title V (4)
Perpetual Care to DPW for Cemeteries TBD
Ambulance Receipts Reserved for Amb Debt
Sealer Rece ipts
Total Other Available Funds
PROJ
FISCAL 2015
82, 244 .14
36,695 .21
128,000.00
9,998 .00
9,243.00
10,000 .00
10,000.00
10,000.00
500.00
296,680.35
PROJ
FISCAL 2016
26, 769.48
9,820.00
9,243 .00
10,000 .00
10,000 .00
10, 000 .00
500.00
76,332 .48
PROJ
FISCAL 2017
21,225.25
100,000 .00
9,820 .00
9,243 .00
10, 000 .00
10, 000.00
10,000 .00
500 .00
170,788.25
PROJ
FISC AL 2018
16,746 .22
100,000.00
9,820.00
9,243 .00
10,000.00
10,000 .00
10, 000.00
500 .00
166,309 .22
PROJ
FISCAL 2019
12,368 .41
100,000.00
9,820.00
9,243 .00
10,000.00
10,000.00
10,000.00
500.00
161,931.41
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Track Changes
BOS Recommendations to Updated Model
4/15/15
FY2016 Budget & Levy I
Tab
1 Budget
2 Budget
3 Budget
4 Budget
5 Capital Pay-as-you-go
6 Capital Pay-as-you-go
7 Summary
8 Summary
9 Summary
10 State Aid & Assessment
11 State Aid & Assessment
12 State Aid & Assessment
13 Local Revenue s
14 Local Revenues
15 Available Funds
4121/15
16 Capital Debt
17 Capital Debt
18 Strategic Initiatives
19 Budget
20 Summary
21 Budget
22 Summary
m pacts
Item
Keefe Tech
Lake Maspenock Weed Control
Hydrant r ental
Elmwo od Farm Parking Area
Elmwood Farm Parking Area
Dispatch equipment
Transfer to OPEB Trust
Overlay
Snow & Ice Supplement
s State Aid
s State Assessments
s Cherry Sheet Offsets
Motor Vehicle Excise
New Growth
Bond Premiums
Grove Street Water Tank - Princip al
Elementary Scho ol - Principal
Water employee full year
Lake Maspenock Weed Control
P&R Enterprise subsidy
Enterprise indirect costs
Appropriatio ns from Free Cash
BOS Update Variance
(571,859.40) (386,087 .00) 185,772 .40
(60,000 .00) 60,000 .00
(270,000 .00) (296,422.00) (26,422 .00)
(40,000 .00) 40,000 .00
- (40,000.00) (40,000 .00)
(81,500.00) (16,250.00) 65,250.00
(460,253 .00) (411,118 .00) 49,135.00
(450,000.00) (500,000.00) (50,000 .00)
(750,000.00) (854,565 .38) (104,565.38)
6,956,482 .00 7,052,535 .00 96,053.00
(567,696 .00) (576,975.75) (9,279 .75)
(27,951.00) (15,284 .00) 12,667 .00
2,667,000.00 2,550,000 .00 (117,000 .00)
1,350,000.00 1,260,000.00 (90,000.00)
25,712.96 26,769 .48 1,056 .52
Subtotal 72,666.79
(50,000) (75,000)
(19,800,000) (27,000,000)
(27,500) (55,000)
(20,000)
(120,000) (268,022)
611,736 638,449
1,502,352 1,427,967
Subt otal
Total
20,000 .00
(148,022.00)
26, 713.21
(74,385.00)
(175, 693.79)
(103,027.00)
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T OWN OF H OPKINTON
STATEMENT OF REVENUES AND EXPENDITURES
P ARKS & RECRE ATION ENTERPRISE FUND
FY2012 - FY2015 (t o -date)
Fiscal Year 2015 Fiscal Year 2014
Fiscal Year 2013 Fiscal Year 2012
Budget Actual Budget Actual Budg et Act ual Budget Actual
Revenues:
User charges 388,999 447,610 389,184 308,420 477,324 333,000 323,076
Other revenue 11,000 460 11,480 17,087 63,260
Investment income - - 500 - 500
Expenditures:
Salaries
Expenses
Capital
Other
Total Revenues 399,999 - 447,610 389,644 320,400 494,411 333,000 386,836
187,663
387,800
43,650
Total Expenditures 619,113
Excess (deficiency) of revenue s
over (under) expenditures (219,114)
179,210 125,490 95,603 87,126 91,355 89,628
355,800 393,321 326,539 309,310 391,313 307,323
46,760 46,760
581,770 565,571 422,142 396,436 482,668 396,951
(134,160) (175,927) (101,742) 97,975 (149,668) (10,115)
Other fin ancing sources:
Operating transfers in 120,000 120,000 120,000 129,362 143,762 180,604 149,668
Operating transfers (out) (27,620) (27,620) (27,620) (27,620) (27,620) (30,936) (30,936)
To ta l Other Financing Sources: 92,380 92,380 92,380 101,742 116,142 149,668 118,732
Excess (deficiency) of revenues and
othe r financing sources over (under)
expenditures and other financing uses (126,734) (41,780) (83,547) 214,117 108,617
Other budget items:
Retained Earnings
To ta l Other Budget Items
126,734 41,780
126,734 41,780
Net Budget 0
Net position, beginning of year 330,344
116,227 7,610
Net position, end of year $ $ 246,797 $ 330,344 $ 116,227
1
4ffc dire * 3
Pam Waxlax
- From: Chris Howell [chowell@hopkintonma.gov]
3ent Thursday, April 16, 2015 9:36 AM
To: Michael Manning; Pam Waxlax; Patrick Mahon; Shahidul Mannan; Wayne Pacheco; John
Westerling
Subject: Fwd: Water Enterprise Additional Appropriation for FY15
FYI, regarding article 3.
Forwarded message
From: John Westerling <1westerling(t hopkintonma.gov>
Date: Fri, Apr 10, 2015 at 3:03 PM
Subject: Water Enterprise Additional Appropriation for FY15
To: Chris Howell <chowell @hopkintonma. zov>
Cc: Mark Abrahams <bettergov0aol.com>, Eric Carty <ericc� chopkintonma.gov>
Chris:
Please share the following information with the Appropriations Committee regarding the need for an
additional appropriation for the Water Department's FY15 budget.
The Water Enterprise Fund will need an additional $80,000 appropriation for its FY15 budget to
cover its operating expenses through the end of the fiscal year. This is due to the fact that the Water
Enterprise Fund was faced with funding the following unexpected expenditures this fiscal year:
• $12,000 Water Connection Fee Study
• $6,000 MUNIS billing transition support
• $9,000 Peer review of water master plan
• $27,000 Water Audit
• $11,000 Lorrigan Road water main replacement
• $13,000 Hydrant snow removal and frozen water pipes
• $20,000 Legacy Farms new water meters
• 86,000 Town Council services for MEWS and other projects
Please contact me with any questions.
Sincerely,
John K. Westerling
Director of Public Works
Town of Hopkinton
Department of Public Works
66 Fruit Street
PO Box 209
Hopkinton, MA 01748
.mail: jwesterling@>hopkintonma.gov
Phone: 508-497-9740
Fax: 508-497-976i
i
mfacivitoi,
Vote Needed: Simple Majority
ARTICLE9: FY 2016 Revolving Funds Sponsor: Town Manager
To see if the Town will vote to authorize or re -authorize the use of revolving funds containing receipts
from the fees charged to users of the services provided by the various Boards, Committees,
Departments or Offices of the Town, pursuant to Chapter 44, Section 53E 1/2, of the Massachusetts
General Laws.
Pass any vote or take any act relative thereto.
Required Recommendations: Board of Selectmen recommends
Appropriation Committee recommends
Motion (Appropriation Committee): We move that the Town vote, pursuant to Chapter
44, Section 53E % of the General Laws, to re -authorize existing revolving funds for the
fiscal year beginning July 1, 2016, as set forth under the motion for Article 9 in the
Warrant Articles and Motions Document
Re -Authorized Funds:
Fund
Revenue Source
Authority to
Spend Fund
Use of Fund
Spending
Limit
Disposition of
Year -End Fund
Balance
Building
Department
Permit fees
Director of
Municipal
Inspections
with approval
of the Town
Manager
Expenses of operations of
department, acquisition and
maintenance of vehicles, and
salaries of part-time building
inspectors
$270,000
Unencumbered
balance shall be
retained in such
fund
Part-time Wire
Inspector
Permit fees and
inspection fees of
Wire Inspector
Director of
Municipal
Ins pections
with approval
of the Town
Manager
Expenses of operation of
department and salaries of
part-time wire inspectors
$100,000
Unencumbered
balance shall be
retained in such
fund
Part-time
Plumbing
Inspector
Permit fees and
inspection fees of
Plumbing Inspector
Director of
Municipal
Inspections
with approval
of the Town
Manager
Expenses of operation of
department and salaries of
Part-time plumbing inspectors
$100,000
Unencumbered
balance shall be
retained in such
fund
Hazardous
Materials
Fees and monies
received from insurers
and others relating to
release or spills of
hazardous materials
fire Chief
Purchase equipment and
materials, training,
contingency planning, site
assessments, service at
hazardous release incidents
$5,000
Unencumbered
balance reverts to
general fund.
Conservation
Commission
Filing and consultant
fees referred to in
Wetlands Protection
Bylaw
Conservation
Commission
To meet expenses and fees of
consultants engaged by and
other appropriate expenses of
Conservation Commission
$115,000
Unencumbered
balance reverts to
general fund
Board of Selectmen Chairman Todd k Cestari
Initial
Warrant May 4, 2015
Page 9
Library
Lost Materials/Fines
Library Director
Replacement of lost and
damaged materials
$9,000
Unencumbered
balance reverts to
general fund •
Emergency
Medical
Services
Emergency Medical
Services user fees
Fire Chief and
Police Chief
To operate, maintain service,
acquire and upgrade vehicles,
equipment and training for
emergency medical services
5470,000
Unencumbered
balance reverts to
Ambulance
Receipts Reserved
for Appropriation
Public Safety
Permit fees and other
collected sums
pursuant to the
administration and
enforcement of the
Town of Hopkinton by
Law Ch. 150 —
Peddling and Soliciting
Police Chief
To meet the expenses of the
Police Department related to
the administration and
enforcement of the Town of
Hopkinton Bylaw Chapter 150
- Peddling and Soliciting
$5,000
Unencumbered
balance reverts to i
general fund
.
Planning Board
Permit fees and
consultant fees
collected by the
Planning Board
relating to review of
Site Plans, petitions,
applications, permits
and appeals
Planning Board
To meet expenses and fees of
consultants engaged by and
other appropriate expenses of
the Planning Board
$30,000
Unencumbered
balance reverts to
general fund
Open Space
Preservation
Commission
User fees, charges and
donations collected by
the Open Space
Preservation
Commission in the
conduct of its
programs and
activities
Open Space
Preservation
Commission
To meet expenses of the
publication, reprinting and
sale of the trail guide and the
maintenance of trails and
signage.
$10,000
Unencumbered
balance reverts to
general fund
Youth
Commission
User fees, charges and
donations received by
the Youth Commission
in the conduct of its
programs and
activities
Youth
Commission
To meet expenses incurred in
conducting programs and
activities for the Town's young
people.
$4,000
Unencumbered
balance reverts to
general fund
Zoning Board
of Appeals
Filing fees and
consultant fees
collected by the
Zoning Board relating
to review of appeals,
petitions and
applications
Zoning Board of
Appeals
To meet expenses and fees of
consultants engaged by and
other appropriate expenses of
the Zoning Board of Appeals
$50,000
Unencumbered
balance reverts to
general fund
Department of
Public Works —
Highway
Division
Road Opening,
Driveway Opening,
and Trench Permit
fees
Director of the
Department of
Public Works
Expenses of operation of the
Highway Division
$8,000
Unencumbered
balance reverts to
general fund
Department of
Public Works —
User fees collected at
the Recycling Center
Director of the
Department of
Public Works
Expenses of operation of
Recycling Center
$15,000
Unencumbered
balance reverts to
general fund
Board of Selectmen Chairman Todd A. Cestari
Initial
Warrant May 4, 2015
Page 10
Recycling
Committee
Department of
Public Works
Fees collected from
Overflow Trash Bags
Director of the
Department of
Public Works
To purchase Overflow Trash
Bags and to meet expenses of
Waste Collection and Disposal
$8,000
Unencumbered
balance reverts to
fund
Cemete ry
Commission
User fees and charges
collected for the use
of the Comey Chapel
Cemetery
Commission
Maintenance and operation of
the Comey Chapel
$3,500
general
Unencumbered
balance reverts to
general fund
School
Department
1:1 to to
P p
Initiative
Receipts collected
from students and
families for leasing
computers
School
Committee
Payments for leasing
computers
$470,000
Unencumbered
balance shall be
retained in such
fund
Fingerprinting
Fund fingerprinting
fees collected
from prospective ice
cream truck operators
Police Chief
Defray costs associated with
$500
Unencumbered
Unencumbered
balance revertr[o
general fund
Femet Lot
erY
Fund
Re -sale of lots
-purchased by Cemetery
Cemetery Commission
Purchase of lots previously
sold
- -$10,000
Unencumbered
balance shall be _
retained in such
fund
Vote Needed: Simple Majority
ARTICLE 10: Chapter 90 Highway Funds
Sponsor: Town Manager
To see if the Town will vote to appropriate a sum or sums of money from the proceeds due to the Town
pursuant to Chapter 90 of the Massachusetts General Lows, for the purposes of repair, construction,
maintenance and preservation of the Town's roads and bridges and other related costs, which qualify
under the State Aid Highway Guidelines adopted by the Massachusetts Department of Transportation;
said sum to be spent under the direction of the Town Manager.
Pass any vote or take any act relative thereto.
Required Recommendations: Appropriation Committee recommends
Capital Improvement Committee recommends
Motion (Appropriation Committee): We move that the Town vote to appropriate
$662,271 (SIX HUNDRED SIXTY-TWO THOUSAND, TWO HUNDRED SEVENTY-ONE
DOLLARS) from the proceeds due to the Town pursuant to Chapter 90 of the
Massachusetts General Laws for the fiscal year beginning July 1, 2015, for the purposes
of repair, construction, maintenance, and preservation of the Town's roods and bridges
and other related costs that qualify under the State Aid Highway Guidelines adopted by
the Massachusetts Department of Transportation; said sum to be spent under the
direction of the Town Manager.
Vote Needed: Simple Majority
Board of Selectmen Chairman Todd A. Cestari
initial
Warrant May 4, 2015
Page 11
Commented [CH5R4]: Need to check with Claire
Wright
'Commented IER4l: This fund was created last year. I
assumed that it would be reauthorized on the same
terms.