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BOARD OF COMMISSIONERS
BOARD MEETING
July 19, 2016
The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of Jefferson,
Missouri, was held at 7:30 a.m. on Tuesday July 19, 2016, in the Board Room at the Housing Authority
Office, 1040 Myrtle Avenue, Jefferson City, Missouri.
ROLL CALL: On roll call the following were in attendance: Chairman Larry Vincent, Commissioners Dennis
Mueller, Larry Kolb, and Donna White. Also in attendance were Cynthia Quetsch, Executive Director;
Jack Pletz, Legal Counsel; Diana Walters; and one member of the public.
Chairman Vincent called the meeting to order.
REGULAR SPECIAL
Vincent 12-12 2-2
Rector 9-12 2-2
Mueller 12-12 2-2
Kolb 10-12 2-2
White 10-12 2-2
INTRODUCTIONS
Vicki Bullock discussed the history and success of the Family Self Sufficiency (FSS) program.
INFORMATIONAL ITEMS:
A. The Monthly Financial Statements, Balance Sheets and Income Statements for June
2016 were presented.
B. The June 2016 monthly report for Family Self-Sufficiency program was presented.
C. Audit of Alpha Homes, Inc. (Luella Estes) No findings were made.
CONSENT AGENDA:
A. Approval of the Regular Meeting Minutes, June 21, 2016. (Exhibit 1-A 7/19/2016)
B. List of Disbursements for the month of June 2016. (Exhibit #1B, 7/19/2016)
C. Occupancy Report for the month of June 2016. (Exhibit #1C, 7/19/2016)
Commissioner Kolb made the motion to approve the Consent Agenda, seconded by Commissioner
White. Upon unanimous favorable vote, Chairman Vincent declared the motion approved.
RESOLUTION NO. 4550
RESOLUTION APPROVING THE WRITE-OFF (COLLECTION LOSS) OF TENANT ACCOUNTS RECEIVABLE
See attached Resolution
Commissioner Mueller made the motion to approve the proposed rent and damage write-offs for the
month of June for Hamilton Tower, Ken Locke I and Public Housing in the amount of $5,311.00.
Commissioner Kolb seconded the motion. Upon unanimous favorable vote, Chairman Vincent declared
the motion approved. (Exhibit #2, 7/19/2016) Commissioner Kolb seconded the motion. Upon
unanimous favorable vote, Chairman Vincent declared the motion approved. (Exhibit #2, 7/19/2016)
RESOLUTION NO. 4551
ARESOLUTION APPROVING THE ROOFING CONTRACT
See attached Resolution
Ms. Quetsch stated that 1 bid was received for the roofing contract. The contract covers replacing the
roofs on 12 buildings.
Commissioner White made the motion to approve the roofing contract. Seconded by Commissioner
Mueller. Upon unanimous favorable vote, Chairman Vincent declared the motion approved. The
contract was awarded to Franklin County Construction. (Exhibit #3, 7/19/2016)
RESOLUTION NO. 4552
RESOLUTION APPROVING THE DENTAL PLAN
See attached Resolution
Ms. Quetsch presented the two quotes for dental coverage of employees and dependents. Ms. Quetsch
recommends the bid which has no reduction in benefits for employees. The lower bid provided fewer
benefits. Commissioner Mueller made the motion to approve the Resolution, seconded by
Commissioner Kolb. Upon unanimous favorable vote, Chairman Vincent declared the motion approved.
The contract was awarded to The Standard Insurance Company. (Exhibit #4, 7/19/2016)
Commissioner Kolb made the motion to adjourn into Executive Session for the purpose of considering
the following:
- Legal action involving the Housing Authority and confidential or privileged communication with
its attorney, under Section 610.021(1) RSMO;
- Leasing, purchase or sale of real estate by the Housing Authority when public knowledge of the
transaction might adversely affect the legal consideration therefore, under Section 610.021(2)
RSMO;
- Hiring, firing, disciplining or promotion of particular employees when personal information
about the employee is to be discussed or recorded, under Section 610.021(3)
- Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Commissioner Mueller seconded the motion, upon roll call vote the motion was approved.
AYES: Kolb, Mueller, White, Vincent
NAYS: None
ABSENT Rector
Following adjournment of the executive session, the Board reconvened in open session.
Commissioner Kolb made the motion to adjourn the meeting, seconded by Commissioner White. Upon
unanimous favorable vote, the motion was approved.
NEXT REGULAR MEETING DATE: 7:30 a.m., August 16, 2016.
______________________________
Larry Vincent, Chairman
ATTEST: _____________________
Cynthia Quetsch, Secretary