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Home My Public Portal About2016-08-17 minutesMINUTES Board of Directors CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION August 17,2016 12:15 p.m. BOARD MEMBERS PRESENT Larry Benz,P.E.,Cole County Rick Hess,Holts Summit Jeff Hoelscher,Chairman,Cole County Ken Hussey,Jefferson City Janice McMillan,AICP,Jefferson City Gerry Stegeman,Designee for Mark Mehmert,Jefferson City Britt Smith,P.E.,Designee for Matt Morasch,P.E.,Jefferson City Doug Reece,St.Martins,Small Cities Representative David Bange,P.E.,Designee for Mark Schreiber,Jefferson City Travis Koestner,P.E.,Designee for David Silvester,P.E.,MoDOT Erin Wiseman,Jefferson City BOARD MEMBERS ABSENT Doc Kritzer,Callaway County Larry Henry,Vice Chairman,Jefferson City EX-OFFICIO MEMBERS ABSENT (Non-Voting) Bruce Hackmann,Callaway County Economic Development Representative Michael Henderson,AICP,MoDOT Michael Latuszek,AICP,Federal Highway Administration Jeremiah Shuler,Federal Transit Administration CAMPO STAFF PRESENT (Non-Voting) Alex Rotenberry,AICP,Transportation Planner Katrina Williams,GISP,Transportation Planner Anne Stratman,Administrative Assistant OTHERS PRESENT Randy Allen,Jefferson City Chamber of Commerce Ed Siegmund,Mid-Missouri Regional Planning Commission Mayor Carrie Tergin,City of Jefferson 1. Call to order,roll call,and determination of a quorum Chairman Hoelscher called the meeting to order at 12:15 p.m.and asked Ms.Stratman to call roll.Chairman Hoelscher asked members to introduce themselves.Chairman Hoelscher welcomed new members Mr. Rick Hess,City Administrator,City of Holts Summit and Councilwoman Erin Wiseman,City of Jefferson.A quorum was present with 11 of 13 members or their designee present. 2.Public Comment No comments were received. 3.Adoption of the agenda as printed or amended Mr.Benz moved and Mr.Hussey seconded to adopt the agenda as printed.The motion passed unanimously. 4.Approval of the minutes from the meeting of June 15,2016 Mr. Smith moved and Ms.Wiseman seconded to approve the minutes from the Regular Meeting of June 15,2016 as printed. The motion passed unanimously. Minutes/CapitalArea Metropolitan Planning Organization Board of Directors August 17,2016 Page 2 5.Communications Received A. OneDOT pertaining to the approval of the 2017-2021 Transportation Improvement Program B. Notice of FY2017 Statewide Rural Transportation Alternatives Program (TAP) Call for Projects. 6.Old Business None. 7.New Business A. DraftLetters of Support Policy Mr.Rotenberry explained that previously CAMPO staff has been asked to provide letters of support for projects.He stated that at times these projects fall within the CAMPO jurisdictions.Mr. Rotenberry explained that staff is proposing to amend the CAMPO Bylaws in order to develop a policyand procedure for writing letters of support that will be fair to all CAMPO member jurisdictions and reflect the priorities of the CAMPO Board of Directors. He stated that Mr.Bryan Wolford, Associate City Counselor,has reviewed and approved the proposed policy.Mr.Rotenberry explained that the Technical Committee has reviewed and forwarded the proposed amendment to the Board of Directors for their approval with a modification to include informing the Technical Committee of letters approved by the Board of Directors. Mayor Tergin arrived at 12:25 p.m. Ms.McMillan explained that the purpose of this policy is to clarify those projects that staff can write letters for and which projects need to come before the Board of Directors. Mr.Hussey commented that for the sake of clarity and transparency we should wait until the next meeting to approve this proposed Bylaw amendment so that it does not look like we are making changes to our Bylaws without proper consideration. Mr.Hess commented that since the Technical Committee recommended forwarding the proposed policy and if the Board puts this off to the next meeting you are leaving staff out there for an additional four to five weeks.He inquired of what staff can or cannot do in the interim based on the Technical Committee's recommendation. Ms.McMillan explained that staff will follow the proposed policy.She stated that the purpose for this proposed policy is determining when staff should write letters and what project needs to be prioritized by the Board of Directors.Ms. McMillan commented that there is a need to differentiate between a support letter and an endorsement letter.She explained that projects that are competitive in nature should come before the Board of Directors. Mr.Hess expressed his concern that continuing this matter to the September 21, 2016 meeting could create additional delays especially since the Technical Committee made the recommendation to move this forward to the Board of Directors. Mr.Hussey commented that he would concur on regular workload activities.He explained that since we just went through a restructuring of the Memorandum of Understanding and Bylaws an additional month on a Bylaw change would be appropriate so it does not look like we are quickly changing Bylaws even with the Technical Committee's recommendation.Mr.Hussey stated that we do a pretty good job at taking action at the first meeting when it comes to specific or operational projects that have been recommended by the Technical Committee.He explained that the proposed policy is a more substantive change in the sense that it is codifying operating procedures. Mr.Hussey commented that he does not want the Board to get into a trap where there comes forth another Bylaw change in six months that is controversial. He explained that it is good practice to have a delay in case someone has an issue with whatever the change may be. Mr.Hoelscher clarified that the Board will continue this matter to the next scheduled meeting to formally adopt it.He explained that staff will follow the proposed policyinthe meantime. Mr.Hess moved and Ms.Wiseman seconded to postpone amending Bylaw Article I,Section 6, Specific CAMPO Policies until the next regularly scheduled meeting of the Board of Directors. The motion passed unanimously. B. MissouriMoves Cost Share ProgramProject Application Feedback Ms. Williams explained that the CAMPO region submitted two projects:(1)Veterans Walk to Riverfront Park with a cost of approximately $3.2 million with a 70.1 percent funded local match; and (2)Sidewalks on the north side of Missouri Boulevard witha cost of $337,000 witha 50 percent funded local match. Mayor Tergin commented that she would prefer to see the projects for the Mid Missouri area given a chance.She requested that rather than prioritize the proposed projects at this level allow the process to move forward as itwould on the merit that the other projects were submitted. Mayor Tergin stated that we do not want to hurt the chance of having the benefit of two projects being selected.She explained that we would like to see both projects move forward to give both an equal chance of being evaluated. Mr.Bange briefly explained the Missouri Boulevard sidewalk project. Mr.Koestner explained the selection process.He stated that 16 projects were submitted from the Central District. CAMPO Board of Directors did not prioritize the proposed projects. C.Administrative Modification to the 2017-2021 Transportation Improvement Program (TIP) 1.TIP Project No.2017-02:US 50 Pavement Improvements (Sponsor:MoDOT) Mr.Rotenberry explained that after this was brought before the Technical Committee at their August 4, 2016 meeting, MoDOT changed the scope of the project thereby needing a TIP Amendment rather than an Administrative Modification.He stated that a TIP Amendment will be submitted in the near future.Mr.Rotenberry explained that this is for informational purposes only and no action is necessary at this time. 8.Other Business A.Status of current work tasks Chairman Hoelscher referred Board members to the memo inthe meeting packet. Ms. Williams gave an update on the DraftCapital Area Pedestrian and Bicycle Plan. 9.Next Meeting Date -Wednesday,September 21, 2016 at 12:15 p.m. in the Boone/Bancroft Room #200 10.Adjournment Mr.Hussey moved and Mr.Benz seconded to adjourn the meeting at 12:48 p.m. Respectfully Submitted, ^[YUi>a^^ Anne Stratman,Administrative Assistant