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Home My Public Portal AboutMinutes_CCMeeting_04192011CITY COUNCIL MEETING APRIL 19, 2011, 7:00 P.M. COMMUNITY CENTER PRESENT: Council President Jane Shaw, Council member Dennis McArthur, Council member Dan Gubler, Council member Bruce Case, Police Chief Shannon Basaraba, Treasurer Ron Nelson, City Clerk Robyn Keyes, Public Works Supervisor Zech Prouse, ABSENT: Mayor Brad Andersen. VISITORS: Boy Scout Troop #24 President Shaw welcomed everyone and led with the Pledge of Allegiance. President Shaw welcomed the Boy Scout troop and told them the Council would open the floor for questions at the end of the agenda. Consent Agenda. The consent agenda was reviewed. President Shaw said the City was half way through the fiscal year and had receipted 56% of the budgeted revenue and expended 47% of the budgeted expense. Council member Case made a motion to approve the consent agenda. Council member McArthur seconded the motion. All were in favor. Motion Carried. Quit Claim Deed. President Shaw explained that the City was vacating an alley between two properties on Olsen. The alley could not be developed due to the platting of Homer Estates behind the properties. Council member Gubler made a motion to approve ordinance 160-08-11 vacating the alley and deeding the property to Reta Armstrong and Wallace and Linda Brown. Council member Gubler also moved to dispense with the rule requiring the ordinance to be read in full and on three separate occasions and that the ordinance passed on all three readings. Council member Case seconded the motion. Roll call as follows: AYE: Council member Case, Council member McArthur, Council President Shaw, Council member Gubler. NAY: None. Motion carried. Building Code Updates. Council President Shaw explained that the City was adopting the new building code updates after the City Attorney adapted them to better suit the City's needs. Council President Shaw made a motion to approve ordinance 153-01-11 adopting the International Mechanical Code. Shaw also moved to dispense with the rule requiring the 1 ordinance to be read in full and on three separate occasions and that the ordinance is passed on all three readings. Council member McArthur seconded the motion. Roll call as follows: AYE: Council member Case, Council member McArthur, Council President Shaw, Council member Gubler. NAY: None. Motion Carried. Council President Shaw made a motion to approve ordinance 154-02-11 adopting the International Fuel Gas Code. Shaw also moved to dispense with the rule requiring the ordinance to be read in full and on three separate occasions and that the ordinance is passed on all three readings. Council member Case seconded the motion. Roll call as follows: AYE: Council member Case, Council member McArthur, Council President Shaw, Council member Gubler. NAY: None. Motion Carried. Council President Shaw made a motion to approve ordinance 155-03-11 adopting the International Energy Conservation Code. Shaw also moved to dispense with the rule requiring the ordinance to be read in full and on three separate occasions and that the ordinance is passed on all three readings. Council member McArthur seconded the motion. Roll call as follows: AYE: Council member Case, Council member McArthur, Council President Shaw. NAY: Council member Gubler. Motion Carried. Robert Geray asked if the code would force people with older homes make energy upgrades to their home. Council President Shaw said the code would only apply to new construction or major renovations. 2 Council President Shaw made a motion to approve ordinance 156-04-11 adopting the International Property Maintenance Code. Shaw also moved to dispense with the rule requiring the ordinance to be read in full and on three separate occasions and that the ordinance is passed on all three readings. Council member McArthur seconded the motion. Council Member Case asked what the code was relating to. Council President Shaw said she was not familiar with the code and would like to review the code in more depth. Roll call as follows: AYE: None. NAY: Council member Case, Council member McArthur, Council President Shaw, Council member Gubler. Motion denied. Code tabled for further review. Council President Shaw made a motion to approve ordinance 157-05-11 adopting the International Fire Code. Shaw also moved to dispense with the rule requiring the ordinance to be read in full and on three separate occasions and that the ordinance is passed on all three readings. President Shaw explained that the Fire Code would only apply to commercial buildings. Council member Gubler seconded the motion. Roll call as follows: AYE: Council member Case, Council member McArthur, Council President Shaw, Council member Gubler. NAY: None. Motion Carried. Council President Shaw made a motion to approve ordinance 158-06-11 adopting the International Residential Code. Shaw also moved to dispense with the rule requiring the ordinance to be read in full and on three separate occasions and that the ordinance is passed on all three readings. President Shaw explained that the Attorney changed the minimum square footage for accessory building needing a permit from 144 square feet to 200 square feet. The other change was the removal of Appendix F adopted by the State. The section relating to daycares was removed as well because the City had a daycare ordinance. 3 Council member Case seconded the motion. Roll call as follows: AYE: Council member Case, Council member McArthur, Council President Shaw, Council member Gubler. NAY: None. Motion Carried. Council President Shaw made a motion to approve ordinance 159-07-11 adopting the International Building Code. Shaw also moved to dispense with the rule requiring the ordinance to be read in full and on three separate occasions and that the ordinance is passed on all three readings. Council member McArthur seconded the motion. Roll call as follows: AYE: Council member Case, Council member McArthur, Council President Shaw, Council member Gubler. NAY: None. Motion Carried. Tablet Computer Approval for Council Use. President Shaw said the City Attorney recommended the Council use tablet computers during Council meetings to help with efficiency and to help eliminate confusion with paper work. The Attorney also recommended the Council members and City employees use city email accounts because of the Freedom of Information Act. Council member Gubler asked if the City could piggy back an order with another agency to help cut down the expense. Council member Case said he would like more information on the product and the cost before making a decision. The Council agreed to collect more information. Chief Basaraba said he would look into the cost. Robert Geray asked if the computers would stay at the City Office and if the Planning and Zoning Commission could use them as well. Geray asked if the Planning and Zoning should also have city email accounts. Clerk Keyes said she would look into the issue. Clerk Keyes said city email accounts had been set up for the Council and employees. 4 Fair Housing Resolution Approval. President Shaw explained that the Council had been approving the Fair Housing Resolution for the last few years. Council member Gubler read the resolution. Council member Case made a motion to approve Resolution 2011-04 adopting April as Fair Housing Month. Council member McArthur seconded the motion. Roll call as follows: AYE: Council member Case, Council member McArthur, Council President Shaw, Council member Gubler. NAY: None. Motion carried. Reports. Public Works Supervisor Prouse said Spring cleaning around the City was underway, and the Safe Routes to School path had begun. The bicycle path should be complete in two to three weeks. The flashing lights would be installed after the bike path was finished. Chief Basaraba said the EOP training would be held on April 27 at 6:30 p.m. The Chief asked everyone involved to become familiar with the plan before the training. The Chief said he would send out a list of goals to everyone before the training. Council member Case asked Supervisor Prouse where the City was with the Bigelow agreement. Prouse said the City was waiting on Bigelow's attorney. Council member Case said he would meet with the Historical Society and make sure they still wanted to provide the Friday dinner as a fundraiser during Iona Days. Council member Case said he was not present when the back flow assembly resolution was passed. Case said he was not in favor of the resolution and wanted to know if the problem was big enough to warrant inspections. Case said water could be siphoned back into the system from garden hoses as well and asked if the City was going to make everyone change their hose bibs, and check for compliance? Supervisor Prouse said there was potential for big problems with backflow and the State was requiring the inspections. Prouse said hose bib adaptions were available to place on existing water spigots. Prouse said the Mayor discussed during the passage of the resolution that the City would begin to enforce the resolution with new construction and work over the next few years to help older systems get up to code. 5 Council member McArthur said he would be finishing the south shelter on the Spring Clean-up day. McArthur also said John Price had begun the first figure for the pioneer monument and hoped to have it finished by Iona Days. Council member Gubler said the fire district finalized the plans for the new fire station on Ammon Rd. Treasurer Nelson, no report. Council President Shaw said there would be a budget training May 10th for anyone interesting. The training would be held at EITC. President Shaw asked Council member Gubler if he had purchased a Redwood tree for Arbor Day. Gubler said he had forgotten about the purchase. President Shaw reminded everyone that the annual Spring clean-up would be Saturday, April 30 beginning at 10 a.m. The Council decided to serve hot dogs and soda after the clean-up for those involved. President Shaw also reminded the Council that the Easter Egg Hunt was this Saturday at 11:00 and Arbor Day would be celebrated at 12 noon. There was a public hearing on April 27 for patio homes in the R-T zone, and the EOP training would follow the hearing. Clerk Keyes said everything was ready to go for the Easter egg Hunt and asked the volunteers to show up at 10 a.m. Clerk Keyes asked the Council how they would like to address the issue of contractors leaving plans for review and not picking the plans up. Keyes said the building inspector should be paid for his time reviewing the plans, and in three cases the inspector was paid for permits never picked up. The Council suggested charging the plan review amount to the contractor as a deposit toward the remainder of the permit fee. The Council recommended asking the building inspector for his opinion on the subject. Clerk Keyes said the Planning and Zoning Commission had drafted a letter to the County requesting a meeting to discuss the expansion of the impact area. The Council agreed with the letter. Clerk Keyes asked Rob Geray, from the Planning and Zoning Commission to introduce the recommended Title 11 changes to the Council. PZ member Geray explained the rationale for the recommended changes and said the PZ members were looking for feedback before continuing with other chapters in the title. The Council agreed with the changes but wanted to look at it in more detail at the next Council Work Meeting. President Shaw opened the floor to the Scouts for questions. The Scouts asked what the construction was going on in the City. Supervisor Prouse explained the bike path and the Safe Routes to School grant. Another Scout asked what the restrictions were for animals in the City. President Shaw explained the acreage and animal allowance. Another Scout asked if his house, which was in the impact area, must comply with the City's animal ordinance. President Shaw said they did not. President Shaw thanked the Scouts for attending and encouraged them to become more involved with the City. Shaw said the City was open to public opinion and wanted to hear what the citizens had to say. A Scout asked if the public could come to the Council meetings and hearings. President Shaw said all of the Council meetings were open to the public with the exception executive sessions, which is where personnel matters or some legal issues were discussed. Shaw explained that no voting could take place during an executive session, and all voting was done during public meetings. Council member Case made a motion to adjourn. Council member McArthur seconded the motion. All were in favor. Adjourned 8:30 p.m. 7 CITY COUNCIL MEETINGS THE CITY COUNCIL MEETS THE THIRD TUESDAY OF EACH MONTH AT 7:00 P.M. AT THE COMMUNITY CENTER LOCATED AT 3548 NORTH MAIN STREET, IONA. 2011 SCHEDULE AS FOLLOWS: JANUARY 1 gTH FEBRUARY 15TH MARCH 15TH APRIL 19TH MAY 1 NTH JUNE 2gTH DULY 19TH AUGUST 16TH SEPTEMBER 20TH OCTOBER 1 gTH NOVEMBER 15TH DECEMBER Meeting will be held from 5:30-6:30 20TH Any person needing special accommodations to participate in the above noticed meeting should contact the City Office at least one day before the meeting at 523-5600 CITY OF IONA * *BUDGET FOR 03-31-11 R E P O R T* PAGE 3 **** GENERAL FUND **** FUND ACCOUNT# ACCOUNT TITLE ESTIMATED REVENUE ** R E C E I P T E D** UNRECEIPTED PERCENT MTD YTD BALANCE RECEIPTED 001 305.000 STATE HIGHWAY USERS 42,000.00 .00 23,547.47 18,452.53 56.07 001 310.000 STATE REVENUE SHARING 37,000.00 .00 21,506.99 15,493.01 58.13 001 315.000 STATE LIQUOR TAX 29,000.00 .00 19,047.15 9,952.85 65.68 001 320.000 BEER & DOG LICENSES 400.00 40.00 173.00 227.00 43.25 001 325.000 COURT REVENUE 12,000.00 796.05 3,915.56 8,084.44 32.63 001 330.000 INTEREST 400.00 34.65 177.86 222.14 44.47 001 335.000 CABLE TV FRANCHISE 5,000.00 .00 4,708.40 291.60 94.17 001 340.000 NATURAL GAS FRANCHISE 12,000.00 .00 3,307.75 8,692.25 27.56 001 345.000 POWER FRANCHISE 15,700.00 .00 8,935.50 6,764.50 56.91 001 355.000 BUILDING RENT 6,000.00 800.00 4,693.75 1,306.25 78.23 001 357.000 BUILDING INSPECTION FEES 15,000.00 1,204.00 3,373.00 11,627.00 22.49 001 358.000 GRANTS 5,000.00 .00 .00 5,000.00 001 360.000 PROPERTY TAX REVENUE 206,000.00 2,035.78 158,104.52 47,895.48 76.75 001 390.000 MISCELLANEOUS REVENUE 6,000.00 2,836.00 4,224.34 1,775.66 70.41 001 395.000 RESERVES 60,000.00 .00 .00 60,000.00 **TOTAL GENERAL FUND REVENUE 451,500.00 7,746.48 255,715.29 195,784.71 56.64 **** GENERAL FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED (144 410.000 PAYROLL 420.000 RETIREMENT 001 422.000 HEALTH INSURANCE 001 424.000 PAYROLL TAXES 001 440.000 ELECTRICITY - NATURAL GAS 001 445.000 OFFICE SUPPLIES 001 446.000 TRAVEL 001 447.000 ADVERTISING 001 450.000 INSURANCE LIABILITY 001 455.000 LEGAL & AUDIT FEES 001 459.000 POLICE -PAYROLL 001 460.000 POLICE-COUNTY/DISPATCH 001 461.000 POLICE -RETIREMENT 001 462.000 POLICE -HEALTH INSURANCE 001 463.000 POLICE -TRAINING 001 464.000 POLICE -GENERAL 001 465.000 VEHICLE RENT 001 470.000 MAINTENANCE 001 472.000 BUILDING INSPECTIONS 001 475.000 CIVIL DEFENSE 001 480.000 LIBRARY 001 485.000 LAND ACQUISITION 001 490.000 CAPITAL IMPROVEMENTS 001 495.000 MISCELLANEOUS EXPENSE 57,000.00 8,020.00 46,776.00 10,224.00 10,000.00 788.60 5,131.26 4,868.74 24,000.00 2,270.14 13,398.12 10,601.88 11,000.00 703.49 5,266.37 5,733.63 24,000.00 2,265.84 12,028.68 11,971.32 11,000.00 1,373.04 5,349.83 5,650.17 5,000.00 .00 955.08 4,044.92 1,500.00 177.28 317.78 1,182.22 10,000.00 .00 4,455.00 5,545.00 13,500.00 1,188.00 8,688.00 4,812.00 51,500.00 4,889.00 27,668.00 23,832.00 23,000.00 .00 7,938.50 15,061.50 5,500.00 505.49 3,139.05 2,360.95 13,000.00 1 128.01 5,470.53 7,529.47 2,000.00 646.61 1,901.28 98.72 20,500.00 118.00 5,281.12 15,218.88 5,000.00 .00 .00 5,000.00 76,000.00 3,282.44 27,694.47 48,305.53 8,000.00 1,628.00 10,610.00 2,610.00- .00 .00 .00 2,000.00 .00 .00 2,000.00 10,000.00 .00 .00 10,000.00 61,000.00 3,691.07 16,323.20 44,676.80 7,000.00 1,299.07 6,337.81 662.19 82.06 51.31 55.83 47.88 50.12 48.63 19.10 21.19 44.55 64.36 53.72 34.52 57.07 42.08 95.06 25.76 36.44 132.63 26.76 90.54 **TOTAL GENERAL FUND EXPENSES 451,500.00 **NET EXCESS OR DEFICIENCY(-) 33,974.08 214,730.08 236,769.92 47.56 26,227.60- 40,985.21 40,985.21- CITY OF IONA * *BUDGET REPORT.* FOR 03-31-11 PAGE 5 **** WATER FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 002 305.000 COLLECTIONS 165,000.00 18,480.12 .97,232.20 67,767.80 58.93 002 310.000 HOOK UP FEES 45,000.00 3,000.00 6,000.00 39,000.00 13.33 002 315.000 INTEREST 500.00 26.64 150.93 349.07 30.19 002 350.000 TANK REPLACEMENT FUND 50,000.00 .00 .00 50,000.00 002 358.000 GRANTS 5,000.00 .00 .00 5,000.00 002 395.000 RESERVES 50,000.00 .00 .00 50,000.00 002 397.000 WATER BOND .00 .00 .00 **TOTAL WATER FUND REVENUE 315,500.00 21,506.76 103,383.13 212,116.87 32.77 **** WATER FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED 002 410.000 SALARIES & BENEFITS 63,000.00 .00 .00 63,000.00 002 440.000 ELECTRICITY 26,000.00 1,386.78 12,939.83 13,060.17 002 445.000 OFFICE, SUPPLIES, LEGAL 9,000.00 252.11 4,586.77 4,413.23 002 450.000 ENGINEERING COSTS 10,000.00 .00 2,235.00 7,765.00 002 460.000 VEHICLE EXPENSE .00 .00 .00 002 465.000 VEHICLE RENT 7,000.00 .00 .00 7,000.00 ON470.000 REPAIRS & MAINTENANCE 45,000.00 1,489.13 16,472.03 28,527.97 002 480.000 BOND PAYMENT .00 .00 .00 002 482.000 BOND INTEREST .00 .00 .00 002 485.000 TANK REPLACEMENT FUND 90,000.00 .00 .00 90,000.00 002 490.000 CAPITAL IMPROVEMENTS 65,500.00 .00 18,953.00 46,547.00 002 497.000 WATER SYSTEM UPATE .00 .00 .00 49.77 50.96 22.35 36.60 28.94 **TOTAL WATER FUND EXPENSE 315,500.00 3,128.02 55,186.63 260,313.37 17.49 **NET EXCESS OR DEFICIENCY(-) 18,378.74 48,196.50 48,196.50- CITY OF IONA * *BUDGET FOR 03-31-11_ R E P O R T** PAGE 6 1,140 **** EQUIP REPLACEMENT **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 003 305.000 EQUIP RENT --WATER 5,000.00 .00 .00 5,000.00 003 310.000 EQUIP RENT --GENERAL 5,000.00 .00 .00 5,000.00 003 395.000 EQUIP RESERVES --WATER 40,000.00 .00 .00 40,000.00 003 396.000 EQUIP RESERVES --GENERAL 40,000.00 .00 .00 40,000.00 **TOTAL EQUIP REPLACEMENT REVENUE 90,000.00 .00 .00 90,000.00 **** EQUIP REPLACEMENT **** ESTIMATED FUND ACCOUNT# ACCOUNT TITLE EXPENSE ** E X P E N D E D** MTD YTD UNEXPENDED PERCENT BALANCE EXPENDED 003 410.000 EQUIP REPLACEMENT --WATER 45,000.00 .00 .00 45,000.00 003 415.000 EQUIP REPLACEMENT --GENERAL 45,000.00 .00 .00 45,000.00 003 490.000 EQUIPMENT PURCHASE .00 .00 .00 **TOTAL EQUIP REPLACEMENT EXPENSE 90,000.00 .00 .00 90,000.00 **NET EXCESS OR DEFICIENCY(-) .00 .00 .00 CITY OF IONA * *BUDGET REPORT** FOR 03-31-11 PAGE 7 ** RECREATION FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 004 305.000 BASEBALL FEES 16,000.00 .00 .00 16,000.00 004 310.000 SHELTER RENTAL 250.00 45.00 95.00 155.00 004 320.000 WESTERN BOYS FEES 250.00 .00 .00 250.00 004 395.000 RESERVES .00 .00 .00 38.00 **TOTAL RECREATION FUND REVENUE 16,500.00 45.00 95.00 16,405.00 .58 **** RECREATION FUND **** FUND ACCOUNT# ACCOUNT TITLE ESTIMATED * *EXPENDED** UNEXPENDED PERCENT EXPENSE MTD YTD BALANCE EXPENDED 004 410.000 RECREATION EQUIPMENT 1,500.00 .00 .00 1,500.00 004 415.000 RECREATION LABOR 6,000.00 .00 .00 6,000.00 004 420.000 BASEBALL SUPPLIES 6,000.00 .00 .00 6,000.00 004 470.000 RECREATION MAINTENANCE 3,000.00 .00 .00 3,000.00 **TOTAL RECREATION FUND EXPENSE **NET EXCESS OR DEFICIENCY(-) 16,500.00 .00 .00 16,500.00 45.00 95.00 95.00- MONTHLY EXPENSE REPOI 3/31/2011 Amount Date Description ROCKY MTN POWER $ 2,465.34 ELECTRICITY SHANNON BASARABA $ 491.14 TRAVEL -TRAINING WALMART $ 86.25 GOV DAY NORTH HIWAY CAFE $ 850.00 GOV DAY JANE SHAW $ 16.99 GOV DAY LEXUS NEXUS $ 56.47 POLICE TRAINING JIMS TROPHY $ 37.50 PLAQUE PSI $ 53.25 GARBAGE WAXIE $ 73.82 CLEANING SUPPLIES AFLAC $ 254.28 HEALTH INSURANCE VERIZON $ 191.00 PHONE DELTA DENTAL $ 384.60 HEALTH INSURANCE HOLDEN KIDWELL $ 800.00 RETAINTER BLUE CROSS $ 2,759.27 HEALTH INSURANCE POSTMASTER $ 88.00 STAMPS JOEL KEYES $ 736.00 LABOR BRAD ANDERSEN $ 40.00 GOV DAY JEFERSON STAR $ 48.00 BUILDING PERMIT FORMS RADAR SHOP $ 118.00 RADAR CALIBRATION ASPHALT MAINT $ 170.00 COLD MIX POST REGISTER $ 177.28 ADVERTISING FAIRPOINT $ 283.09 PHONE BONN CO PROSECUTOR $ 300.00 QUARTERLY SCHINDLER ELEVATOR $ 914.73 ANNUAL INSPECTION INTERMOUNTAIN GAS CO $ 1,187.28 NATURAL GAS ICACC $ 99.00 POLICE TRAINING WHISPER MOUNTAIN $ 2,500.00 EMERGENCY OPERATIONS ROBERTS TREE SVC $ 400.00 REMOVE TREE WHEELER ELECTRIC $ 463.90 WALKING PATH LIGHTING BOB MCBRIDE _ $ 922.00 BUILDING INSPECTIONS ALLEN ELDRIDGE $ 706.00 BUILDING INSPECTIONS CHASE CARD SVC $ 1,019.28 CODE BOOKS STATE OF IDAHO $ 100.00 FALLS PLUMBING $ 9.74 PARTS COLUMBIA PAINT $ 12.07 PAINT IDA BUR OF OCC LICENSES $ 35.00 WATER LICENSE TETON MICRO BIOLOGY $ 40.00 WATER TEST MICRO SERV $ 52.95 INTERNET m PEAK ALARM $ 95.91 ALARM SYSTEM CAL STORES $ 118.26 TOOLS -PARTS UNITED MAILING $ 199.16 WATER BILLS FLEET SERVICES $ 627.29 FUEL 6-12 EZ MART $ 464.18 FUEL KIRKHAM AUTO PARTS $ 78.52 PARTS PRO RENTALS $ 8.16 TOOL RENTAL HOME DEPOT $ 1,661.81 BUILDING MATERIALS -PARTS $ 22,195.52 CITY OF IONA BANK REPORT DATE 03/31/11 BANK OF COMMERCE GENERAL CHECKING $ 26,047.00 WATER CHECKING $ 14,608.00 GENERAL SAVINGS $ 183,707.00 WATER SAVINGS $ 168,101.00 KEY BANK GENERAL SAVINGS $ 157,074.00 WATER SAVINGS $ 52,358.00 WELLS FARGO WATER SAVINGS $ 51,857.00 MERRILL LYNCH GENERAL SAVINGS $ 100,962.00