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Home My Public Portal About06/07/1988 CCM5 ORDER CHECKS - JUNE 7, 1988 6634 Government Training Service $ 36.00 6635 League of Minn. Cities Bldg. Fund 195.00 6636 Physicians Health Plan 2,099.13 6637 Delta Dental 389.45 6638 Commercial Life 19.80 6639 Lefevere, Lefler 8,413.57 6640 Pitney Bowes 59.25 6641 Oak Park Heights 574.19 6642 Moore Bus. Forms 254.33 6643 Deluxe Comp. 256.14 6644 Budget Paper 358.27 6645 CDP 97.80 6646 Greater N.W. Office of REal Est. Assess. 1,437.00 6647 Crow River News 205.38 6648 Babcock, Langbein & Co. 3,000.00 6649 JoEllen Hurr 100.20 6650 Synder Drug - Long Lake 7.09 6651 RCM Assoc. 700.00 6652 Elm Creek Watershed 1,598.00 6653 Bonestroo, Rosene, Anderlik 8,925.28 6654 Fortin Hardware 177.55 6655 A T & T 121.42 6656 Northwestern Bell 288.30 6657 Wright -Hennepin Electric 792.32 6658 Ditter, Inc. 104.57 6659 Medcenters Health Plan 311.95 6660 Acme Typewriter 157.50 6661 Wahl & Wahl 62.35 6662 Hamel Bldg. Ctr. 109.91 6663 Sam Bloom Iron & Metal Co. 53.90 6664 Genuine Parts 146.75 S665 Loretto Towing & Repair 538.85 6666 Shakopee Ford 292.54 6667 Minn. Cellular Telephone 57.78 6668 Emergency Vehicle Svc. 1,077.00 6669 Maple Plain Fire Dept. 654.50 6670 Long Lake Fire Dept. 2,153.75 6671 Hamel Fire Dept. 9,425.00 6672 Loretto Fire Dept. 3,732.00 6673 Sheriff's Dept., Co. of Henn. 37.47 6674 Henn. Co., Gen. Acctg. Div. 1,057.00 6675 Metro West Inspection Service 6,359.50 6676 Metro Waste Control Comm. 1,089.00 6677 Don Mayer 27.00 6678 Minn. Cu mu. 51.00 6679 Perry's Truck Repair 485.80 6680 John's Auto & Truck 117.78 6681 Long Lake Ford 48.03 6682 RMS 64.32 6683 Reynolds Welding 34.60 6684 Bury & Carlson 7,108.24 6685 G.D. LaPlant 75.00 6686 Randy's Sanitation Inc. 118.80 6687 NSP 1,167.29 6688 Woodlake Sanitary Landfill 316.80 ORDER CHECKS - JUNE 7, 1988 (CONT'D) 6689 Lehnes Svc. 6690 Prolawns Assoc. on the Lake 6691 Jeff Theis 6692 Carolyn Smith 6693 Minn. Dept. of Health 6694 Feed Rite Controls 6695 Swenson Our Own 6696 Water Products 6697 Allstar Electric 6698 Metro Waste Control Comm. 6699 Chapin Publishing Co. 6700 American National Bank 6701 Barton Sand & Gravel 6702 Budget Printing 6703 Farmers State Bank of Hamel (S.S.) 6704 P.E.R.A. PAYROLL CHECKS - JUNE 7, 1988 10401 Wayne Wallace 10402 Jill McRae 10403 Richard Rabenort 10404 Michael Rouillard 10405 James Dillman 10406 Robert Dressel 10407 JoEllen Hurr 10408 Laura Skarda 10409 Sandra Larson 10410 Benedict Young 10411 Carolyn Smith 10412 Jennifer Smith 10413 Thomas Anderson 10414 Anne Theis 10415 Robert Mitchell 10416 Stephen Schmit 10417 Wilfred Scherer 10418 Wayne Wallace 10419 Jill McRae 10420 Richard Rabenort 10421 Michael Rouillard 10422 James Dillman 10423 Robert Dressel 10424 Karen Dahlberg 10425 JoEllen Hurr 10426 Donna Roehl 10427 Laura Skarda 10428 Sandra Larson 10429 Benedict Young 10430 Jeffrey Theis 10431 Farmers State Bank of Hamel (Fed.) 10432 Commissioner of Revenue 10433 Farmers State Bank of Hamel (S.S.) 10434 P.E.R.A. 108.00 768.00 5.00 24.41 15.00 140.20 20.98 2,191.80 100.01 3,457.30 144.50 6,542.50 1,847.60 807.91 931.72 1,546.21 $85,792.59 575.42 798.10 949.50 867.23 884.40 883.90 677.31 492.07 423.19 776.47 253.87 20.50 150.00 98.55 100.00 100.00 100.00 75.42 .57 918.82 877.60 865.23 417.95 611.93 360.10 990.03 255.28 219.65 384.89 107.91 2,438.84 1,124.81 931.72 1,165.08 $21,171.34 7 8798 Paul Ivers $37.50 The Council of the City of Medina met in regular session on Tuesday, June 7, 1988 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Anne Theis, Wilfred Scherer, Robert Mitchell, Stephen Schmit; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Public Works Director, James Dillman; Engineer, Glenn Cook:; Attorney, Ron Batty; Building Inspector, Loren Kohnen 1. ADDITIONAL AGENDA ITEMS Moved by Scherer, seconded by Theis to discuss the following additional agenda items: Part time police department employee, hiring Location of court for misdemeanor cases Independence Beach specification for well and bid date Reduction in escrow amounts for Ditter Inc., John Day, Tri-State Tupco Vacation of easement on Thomas Anderson property, scheduling Public Hearing Report on planning regarding moving city departments in city hall Information on hiring of City Administrator Information regarding construction of Tamarack Dr. Change to Consent agenda Baker Park Triathlon approval Harold Pederson, final subdivision approval Motion declared carried 2. MINUTES OF MAY 17, 1988 Moved by Scherer, seconded by Theis to approve minutes of May 17, 1988, as presented. Motion declared carried 3. MINUTES OF MAY 23, 1988 Moved by Theis, seconded by Schmit to approve minutes of May 23, 1988, as presented. Motion declared carried 4. POLICE DEPARTMENT Part-time Office Employee Karen Dahlberg, Police Department Office Assistant, recommended that Council hire Beth Armstrong for 2Q30 hours per week, from 2:00 to 7:00 P.M., through Labor Day, for Police Department office work. Moved by Scherer, seconded by Mitchell to hire Beth Armstrong, as recommended, at $4.25 per hour. Motion declared carried Misdemeanor Jury Trials Council discussed recommendation of Chief of Police regarding the cities objecting to conducting misdemeanor jury trials in Minneapolis rather than in suburban courts. Robert Mitchell reported that two attorneys are needed if cases are tried in suburban courts, one for the Minneapolis cases and one for the suburbs. Moved by Mitchell, seconded by Theis to adopt Resolution 88-33, objecting to location of misdemeanor jury trials being moved to Minneapolis. Motion declared carried Planning and Zoning Matters Robert Mitchell asked that the City Attorney, the Chief of Police and the Planning and Zoning administrator meet to discuss issues regarding time spent by the Police Department on Zoning matters. 5. PUBLIC WORKS DEPARTMENT Roger Johnson, Second driveway on Hunter Dr. Roger Johnson explained that the site plan for his home at 1560 Hunter Dr. had been designed with a circular driveway around an area for a mound septic system. He had been told by the Building Inspector that the system could be placed anywhere on the site that met the Percolation test, but that his installer Alfred Bragelman had said that it must be placed where Steve Schermers, the designer of the system, had said it must be placed, thus prohibiting placement of the circular driveway. He had then Gconstructed a second driveway onto Hunter Dr. after which, Jim Dillman had told him was in violation of city policy. He stated that he would be willing to blacktop the drive and install a gate. Jim Dillman stated that this lot had been given somewhat of a variance at the time that Northridge was platted, in that it could be served from Hunter Dr. while other lots were required to be served from interior roads. JoEllen Hurr stated that two lots in Northridge Farms were allowed access to Hunter. Thomas Anderson explained that there is no ordinance against having two driveways from one lot. Roger Johnson stated that the second access is a safer access than the first. Jim Dillman stated that very few exceptions have been made for second driveways, because of safety, culverts, snow plowing and ditching problems. Robert Mitchell stated that if the mound system is in the wrong place then the problem is with the installer, not the city. Loren Kohnen stated that the mound system can be moved slightly on a property. Thomas Anderson stated the survey indicates that the septic system is not placed according to the approved plan. Robert Mitchell stated that the placement of the system should have been coordinated with everyone involved. Anne Theis asked if a survey is accepted is not what is shownjis what is done. JoEllen Hurl*stated that is a correct assumption. Stephen Schmit stated that the problem with the location of the system could be corrected but it may not be cheap to move. Wilfred Scherer stated that if this second driveway is allowed to remain many others will want similar approval. Robert Mitchell stated that he would support Mr. Johnson if the installer constructed the system in the wrong area. Moved by Scherer, seconded by Mitchell to table the Johnson matter until the septic inspector verifies whether or not the drainfield is constructed in the approved area. Motion declared carried 6. DEVAC, INDUSTRIAL REVENUE BONDING, PUBLIC HEARING, 8:15 P.M. Thomas Anderson stated that the purpose of the hearing was to receive input from the public regarding and application for $4,000,000 in Industrial Revenue bonds by the DeVac Corporation for construction of an industrial building on Willow Dr. Nocomment was received from the public. Moved by Theis, seconded by Scherer to close the Public Hearing. Motion declared carried Public Hearing was closed at 8:17 P.M. Moved by Theis, seconded by scherer to adopt Resolution 88-34, granting preliminary approval to an application of DeVac for $4,000,000 in Industrial Revenue Bonds for construction of an industrial building on Willow Dr. Motion declared carried 7. PUBLIC WORKS DEPARTMENT (CONTINUED) Hackamore Rd./Arrowhead Dr. Jim Dillman reviewed prior maintenance work done on Arrowhead Dr. and Hackamore Rd., with a request from a buyer of Margaret Faue's property that work be done on the north end of the road so that the buyer can gain access to his property. JoEllen Hurr explained that there are restrictions on subdividing the Faue property unless the road is realigned and that she and communicated that information to a realtor. Jo Haislet, real estate agent for the property, stated that the buyer is satisfied with the road as it exists. Wilfred Scherer stated that the city should continue the maintenance of the road as has been done in propr years, that is, spending about $3000 per year, with any more work than that, the city would need to consider a major rebuilding project. Charles Pangier Charles Pangier, 4615 Fern St., Independence Beach, asked what was going to be done about the upkeep of Maple St. He stated the the surface was breaking up and cars were being damaged. Thomas Anderson stated that DanBar Homes will be building the road to city specifications after their 12 lot subdivision is approved. Charles Pangier stated that the residents had waited for this to happen for years and he would like the city to send a letter to the residents asking them what they wanted done with the road. Thomas Anderson asked if the residents were willing to pay for the rebuilding. Anne Theis stated that it would not be advisable to rebuild the road,a t this time, if trucks carrying heavy loads of cemet, etc. were going to use the road to deliver home building materials. Charles Pangier rpesented a sample of Independence Beach water which had rust that had settled to the bottom of the container. He stated that residents were paying a high price for water and should be provided with better water. He explained that he had no water softner nor filter system. Jim Dillman explained that the Independence beach well is a high capacity system with a pressure tank and no storage facility. He explained that chlorine, flouride and poly- phosphate is put into the water and it is debatable if the poly phosphate is of any use because of the short distance between the injection point and the outlet. He stated that the new well being proposed will have a different system of injecting the poly phosphate which will hopefully be more effective. Independence Beach Well Jim Dillman explained that the existing Independence Beach well pumps 600 gpm while the proposed well will pump 100 gpm. He stated the the pressure tank needs to be cleaned and the smaller well will be able to run on a generator if there is a power failure. Moved by Theis, seconded by Scherer to adopt resolution 88-35, accepting plans and specifications for construction of a well and appurtenances, at Independence Beach, with bids to be taken on July 8, 1988 at 10:00 A.M. Motion declared carried Thomas Anderson asked what it would cost to move the Hamel water tower to the Independence Beach area. Glenn Cook stated that moving it would cost as much as buying a new tower. Sylvester Schumacher, Medina Morningside Sewer Problem Jim Dillman explained that the sanitary sewer stub at the Schumacher residence, 2605 Morningside Rd., had been placed at the wrong elevation, at time of construction, with the storm sewer pipe placed over the time. When Jerry Johnson did the sewer connection the service was to high and there have been problems with sewage back-up ever since that requires yearly cleaning. He stated that it will cost $350 to dig up the lines and make the correction. Thomas Anderson stated that the engineer for the Hamel project had paid a bill for a mistake they had made so this bill should be sent to McCombs, the engineer for the project, because there was either an error in design or construction. Moved by scherer, seconded by Mitchell to authorize Jerry JOhnson to repair the sewer service at 2605 Morningside rd. with the bill to be sent to McCombs Engineering. Motion declared carried * CONSENT AGENDA 8. * TAX INCREMENT DISTRICT 1-6, PUBLIC HEARING Moved by Theis, seconded by Schmit to schedule a Public Hearing for discussion of Tax Increment district 1-6 (DeVac property) for July 19, 1988 at 8:00 P.M., according to Resolution 88-36. Motion declared carried 9.* BAKER PARK TRIATHLON vIoved by Theis, seconded by Schmit to grant approval for a swim, bike and running Triathlon to be held Sunday, June 19, 1988 at Baker Park. Motion declared carried 10. PLANNING AND ZONING DEPARTMENT * Harold Pederson, final subdivision Moved by Theis, seconded by Schmit to adopt Resolution 88-37, granting final subdivision approval to Harold Pederson, Mohawk Estates, 2 lot subdivision on Mohawk Dr. Motion declared carried Marty Schneider, Angus Estates, Final Subdivision JoEllen Hurr explained that Marty Schneider has asked for final subdivision approval on Lots 1 and 3, Angus Estates and preliminary approval for a division of Lot 1 into two lots. Ron Batty stated that a mortgage release is needed for the Orlo Eisinger property and also that Marty Schneider needs to sign the plat as he is a contract holder. Moved by Mitchell, seconded by Schmit to adopt Resolution 88-38, granting final approval to Angus Estates with the plat to be held until the Eisinger mortgage satisfaction is received and the plat drawing is revised for signature of Marty Schneider. Motion declared carried Dan Bar Homes, Final Subdivision Anne Theis reported that the applicants have not provided the Pioneer Creek Watershed Commission with all of the necessary plans for ponding and flood control. She suggested that the matter be tabled until the district staff is satisfied with their plans. She stated that a great deal of policing will be necessary as they intend to construct 12 homes before winter and erosion must be monitored very closely. Moved by Theis, seconded by Scherer to table action on the Dan Bar Homes subdivision until June 21, 1988. Motion declared carried Fidel Eckes, Final Subdivision Moved by Mitchell, seconded by Schmit to authorize preparation of a resolution granting final approval to the Fidel Eckes three lot subdivision on Arrowhead Dr., according to teh Planning Commission recommendations. Motion declared carried Norma Fredricks, Final Subdivision JoEllen Hurr explained that a road agreement had been finalized so that Lot B of the subdivision could be subdivided from Lot A. Robert Mitchell asked if the road alignment had been decided for future division of the property. JoEllen Hurr stated that had been taken into consideration. Moved by Scherer, seconded by Theis to authorize preparation of a final subdivision res- olution allowing Norma Fredricks to subdivide property on Willow Dr., according to Plann- ing Commission recommendations. Motion declared carried SKB, ranrl,t'inn Dorothy Bolander thanked the staff, Planning Commission and City Council for the courtesy and patience that had been extended them during the review of their proposal for a demol- ition site on Hamel Rd. Robert Mitchell stated that he would abstain from voting on the matter as he had rep- resented the applicant at one time. Thomas Anderson stated that he would like to thank the Planning Commission and the applicant for the time spent reviewing the application and the professional presentation that had been made by the applicant. Move by Schmit, seconded by Scherer to authorize preparation of a resolution denying a C e it to SKB Inc. for a demolition site on Hamel Rd., for reasons listed in the Planning Commission recommendations. Motion declared carried Abstaining -Mitchell Doug Leatherdale, Preliminary Subdivision 5 JoEllen Hurr presented the application of doug Leatherdale to subdivide 27 acres into two parcels; Parcel A-22 acres; Parcel B-5 acres, all located on Cottonwood Tr. and Co. Rd. 24. She explained that a designated road easement would serve future lots and the Planning Commission had recommended approval with a number of conditions. Moved by Scherer, seconded by Mitchell to authorize preparation of a resolution granting preliminary approval to Doug Leatherdale to subdivide 27 acres on Cottonwood Tr. Motion declared carried James Peterson, Conditional Use Permit JoEllen Hurr explained that James Peterson had made application for a Conditional Use Permit to construct a 5776 sq. ft. accessory building on a 23 acre parcel in Willowood on Willow Dr. She explained that a Conditional Use Permit was needed for any building over 3000 sq. ft. in size. Moved by Scherer, seconded by Theis to authorize preparation of a resolution granting a Conditional Use Permit to James Peterson to construct an accessory building on Lot 1, Block 1, Willowood, according to recommendations made by the Planning Commission. Motion declared carried Rex Gregor, Land Alteration Thomas Anderson asked if Council would discuss the gregor land alteration matter as he had been told that crops needed to be planted very soon. JoEllen Hurr explained that information had not been prepared for Council as this is an after -the -fact permit and she had not met with the Gregors to discuss the matter. Dennis Dalen, Attorney representing the gregors, explained that this is a drainway project, 75% funded by Federal funds. He stated that plans had been approved by them. Tom Gregor stated that they did not believe that they needed a land alteration permit from the city when approval had been given by the Federal Government. Robert Mitchell explained that the Federal Government does not overrule a city, as had been discovered during discussions regarding radio antennas. Mr. Dalen stated that there could be drainage problems as a result of the way in which the city had done road construction work on Holy Name Dr. Moved by Scherer, seconded by Mitchell to authorize staff to resolve the matter with the Gregors so as not to delay their planting crops. Motion declared carried Hennepin County Compost Facility JoEllen Hurr reported that because of the proposed high cost of disposing of garbage at the proposed Medina facility on Hamel rd. and Co. Rd. 19, the County staff has recommended that the County Commissioners drop the ideal of the facility. She stated that if efforts to recycle 39% of the counties waste were successful, there would not be as much waste for composting as had been originally believed. Ron Rogers, Chairman of the Planning Commission, stated that the County originally came to the city with a request for 28 acres of leaves and grass clippings and the project became more complicated when garbage was added to the proposal. He stated that they are now back to 28 acres of blacktop and how to use it. Lou Beasley, Beasley Bluffs Final Subdivision Moved by Theis, seconded by Scherer to authorize preparation of a resolution granting final subdivision approval to Lou Beasley's, Beasley Bluffs, locates south of Medina Morningside. Motion declared carried Ditter Inc., Escrow Funds Moved by Theis, seconded by Scherer to release $8000 of the Certificates of deposit posted by Ditter Inc. for completion of their project at 820-822 Tower dr. and to retain $4000 for completion of landscaping. Motion declared carried John Day, Escrow Funds Moved by Theis, seconded by Scherer to release the bonds posted for completion of the eight unit building on Tower Dr., after the bus that is parked on the property is removed. Motion declared carried John Day, Escrow Funds for Tri-State Building D. `) Moved by Theis, seconded by Scherer to release $12,810 of the escrow funds posted for completion of site work at the Tri-State building at 795 Tower Dr., and to retain $5000 for landscaping and striping of parking lot. Motion declared carried Steve Wirtjes, Windance Subdivision JoEllen Hurr stated that Begin Construction had agreed to complete the work on Trappers Tr. in the Windance subdivision, by June 21, 1988, or bring to the city a Certificate of Deposit for $22,000. Moved by Scherer, seconded by Theis to table the matter until June 21st. Motion declared carried 1 ,f•QA Ke ll¢. - Ce, o� , Ro.S10 b - See ¢ n . 3 Bf1 $c3 Tupco Ron Batty reviewed history of Conditional Use Permit for Tupco at 4300 Willow Dr., and the events since the July 3, 1987 fire. Carla Wahl, Attorney for Dave and Mark Pieper, owners of the business, stated that berms constructed of product.and dirt are still intact with grass growing on them, so it is evident that wide berms are not necessary. 2068 cu. yds. of products have been hauled from the site and 222 cu. yds have been brought to the site in the past six months, with materials sorted in areas originally approved and nothing beyond that area. The owners would like to go back to the proposal of 1987, after the fire, in which they would construct berms 40 ft. wide and 20 ft. high of dirt and wood because the existing Conditional Use Permit does not designate the type of material that must be used, nor the height nor width of the berms. Area has been cleaned up, no nuisance is being conducted on the property and no adjacent property owners are being harmed by the operation. Robert Mitchell stated that the reason for Item 12 in the new document is included because of the type of material the owner want to use for berms. Carla Wahl stated that there would be 18 acres used for berms if the work was done as suggested by the city; the owners suggestion is to use dirt in sufficient amounts. Also they have not seen evidence that the fire started as a result of spontaneous combustion. Thomas Anderson stated that there were logs in the berm that burned through the berm. Mark Pieper stated that the berms were constructed with dirt only on one side. Wilfred Scherer stated that erosion may wash away the dirt, this year not being a good test of the berms. JoEllen Hurr stated that trucks had been seen hauling on Sunday, which is in violation of the Conditional Use Permit. Carla Wahl stated that the owners may have gone in on Sunday, but no business is con- ducted on Sunday. Loren Kohnen stated that it appears as if more product is on the site than amount approved and that the slope is needed so the berms can be maintained. He also believed that a heavy rain would wash away the dirt and expose the logs. Dave Pieper stated that the city has one-to-one slopes on Willow dr. and there are cars traveling the road at 40 mph. He stated that they are willing to construct a fire road inside the premises with the berms only use being for visual purposes. Stephen Schmit stated that he believed that they should have had a chance to improve the property but they had all winter and spring to get rid of the product. Carla Wahl stated that it was inappropriate for Council to tell them how to run their business. Moved by Mitchell, seconded by Scherer to adopt Resolution 88-39, revocation of Tupco permit for 4300 Willow dr. Motion declared carried Carla Wahl stated that the Council is only interested in putting Tupco out of business and that they would go to court before complying with all of the conditions in the resolution. Moved by Mitchell, seconded by Theis to authorize the City attorney to seek a Declaratory Judgement on the Tupco matter. Motion declared carried 11. WRIGHT-HENNEPIN ELECTRIC FRANCHISE Donna Roehl reported that the prepared franchise is similar to the Northern States Power Co. franchise that was adopted earlier in the year, with the exception that the materials used by Wright -Hennepin for weed control are specified to be material approved by the EPA. Moved by Theis, seconded by Schmit to adopt Ordinance # 239, entering into a franchise with Wright -Hennepin Electric for electric service in Medina. Motion declared carried 12. BILLS Moved by Scherer, seconded by Mitchell to pay the bills: Order Checks # 6634-6704 in the amount of $ 85,792.59 and Payroll Checks # 10401-10434 and 8798 in the amount of $ 21, 2208.84. Motion declared carried 13. THOMAS ANDERSON SUBDIVISION, 10:10 P.M. Wilfred Scherer conducted this portion of the meeting in the absence of Mayor Anderson. Moved by Mitchell, seconded by Theis to adopt Resolution 88-40, scheduling a Public Hearing for July 5, 1988 at 8:00 P.M. to discuss vacation of a road easement in the Thomas Anderson subdivision, Navajo Hills. Motion declared carried 14. TAMARACK DR. NORTH Jim Dillman reported that work on Tamarack dr. north would probably begin after July 4th. 15. CITY ADMINISTRATOR Council received information provided by Mayor Anderson and Councilmember Mitchell regarding the possibility fo employing a City administrator. Members were asked to review the material for the June 21st meeting, atwhich time a decision should be made so that funds could be budgeted for 1989 if an administrator is to be hired. Motion declared carried Moved by Scherer, seconded by Theis to adjourn. Motion declared carried Meeting adjourned at 10:30 P.M. Z4-/,(1 Clerk -Treasurer Mayor June 7, 1988