HomeMy Public PortalAbout06/07/2016 City Council Minutes"
M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F J U N E 7 , 2 0 1 6
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n J u n e 7 , 2 0 1 6 a t 7 : 0 0
p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : A n d e r s o n , C o u s i n e a u , P e d e r s o n , M a r t i n , a n d M i t c h e l l .
M e m b e r s a b s e n t : N o n e .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , C i t y E n g i n e e r
J i m S t r e m e l , F i n a n c e D i r e c t o r E r i n B a r n h a r t , C i t y P l a n n e r D u s t y F i n k e , P u b l i c W o r k s
D i r e c t o r S t e v e S c h e r e r , C h i e f o f P o l i c e E d B e l l a n d , a n d R e c o r d i n g S e c r e t a r y A m a n d a
S t a p l e .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 0 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 0 p . m . )
T h e a g e n d a w a s a p p r o v e d a s p r e s e n t e d .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 0 p . m . )
A . A p p r o v a l o f t h e M a y 1 7 , 2 0 1 6 S p e c i a l C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d i n t h e l a s t p a r a g r a p h b e f o r e a d j o u r n m e n t , i t s h o u l d s t a t e , " . . . r e q u e s t e d t h e
s t a f f t o p r e p a r e . . . "
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e M a y 1 7 , 2 0 1 6 s p e c i a l C i t y
C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
B . A p p r o v a l o f t h e M a y 1 7 , 2 0 1 6 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
M o v e d b y M a r t i n , s e c o n d e d b y A n d e r s o n , t o a p p r o v e t h e M a y 1 7 , 2 0 1 6 r e g u l a r C i t y
C o u n c i l m e e t i n g m i n u t e s a s p r e s e n t e d . M o t i o n p a s s e d u n a n i m o u s l y .
C . A p p r o v a l o f t h e M a y 1 8 , 2 0 1 6 S p e c i a l C i t y C o u n c i l M e e t i n g M i n u t e s
M o v e d b y C o u s i n e a u , s e c o n d e d b y P e d e r s o n , t o a p p r o v e t h e M a y 1 8 , 2 0 1 6 s p e c i a l C i t y
C o u n c i l m e e t i n g m i n u t e s a s p r e s e n t e d . M o t i o n p a s s e d u n a n i m o u s l y .
V . C O N S E N T A G E N D A ( 7 : 0 3 p . m . )
A . A p p r o v e 2 0 1 7 C o n t r a c t f o r A s s e s s i n g S e r v i c e s w i t h S o u t h w e s t A s s e s s i n g
B . A p p r o v e 2 0 1 6 - 2 0 1 7 L i q u o r L i c e n s e R e n e w a l s
C . R e s o l u t i o n N o . 2 0 1 6 - 3 9 A c c e p t i n g G r a n t D o n a t i o n f r o m S h a k o p e e
M d e w a k a t o n S i o u x
D . R e s o l u t i o n N o . 2 0 1 6 - 4 0 A c c e p t i n g R e s i g n a t i o n o f R a n d a l l F o o t e f r o m t h e
P l a n n i n g C o m m i s s i o n
J o h n s o n s t a t e d t h a t i n r e f e r e n c e t o I t e m C , t h e d o n a t i o n i s f o r t h e p u r c h a s e o f t w o
d e f i b r i l l a t o r s , w h i c h w i l l b e v a l u a b l e a d d i t i o n s . H e a l s o t h a n k e d M r . R a n d y F o o t e f o r h i s
y e a r s o f s e r v i c e t o t h e P l a n n i n g C o m m i s s i o n .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
J u n e 7 , 2 0 1 6
Moved by Anderson, seconded by Pederson, to approve the consent agenda. Motion
passed unanimously.
VI. COMMENTS (7:05 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer reported that the June meeting will be canceled. He stated that the scoreboard
will be installed in the park this week. He noted that following the park tour there was a
request to turn the t-ball field at Maple Park back into a baseball field. He stated that he
did tell the resident that he should attend a Park Commission meeting to present that
request.
C. Planning Commission
Finke reported that the Planning Commission will meet the following week to consider
two public hearings, the first a Concept Plan for a residential development and the
second regarding Just for Kix.
VII. PRESENTATIONS
A. Abdo, Eick, and Myer - 2015 Annual Financial Report (7:07 p.m.)
Mark Ebensteiner Abdo, Eick and Meyer, presented the 2015 Annual Financial Report
and audit results reporting an unmodified or clean finding. He stated that the internal
controls were reviewed and noted that a material weakness was made regarding Item
2015-01. He explained that it was an accounting entry that was corrected to remove a
transfer that had been included in the capital asset value. He highlighted the accounting
practice changes, noting that in 2015 the GASB68 changes were implemented. He
noted that his firm provides very minimal accounting adjustments for a City of this size
as City staff provides the majority of the accounting and also has a nice segregation of
duties. He commended the Medina accounting staff for their excellent work. He
provided a brief highlight of the fund balances and budgeted figures as well as
comparison to previous years and cities of similar sizes. He reviewed information
regarding debt services.
Johnson asked how Medina compares to other cities of the same size for debt services.
Ebensteiner replied that he does not have the information on hand but would follow up
and provide that information to Johnson. He continued to review information regarding
capital improvement funds and cash flow figures for each of the funds, comparing
revenues to operational expenses.
Mitchell asked for and received clarification on the City's share for the pension figures.
He asked when the City would have to raise contributions to cover the potential shortfall.
Ebensteiner stated that the City would have to pay more when the State changes the
contribution rate. He provided further clarification noting that the City would never pay
that entire amount of the shortfall but is simply required to record the figures for
amortization.
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Medina City Council Meeting Minutes 2
June 7, 2016
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M i t c h e l l s t a t e d t h a t i t a p p e a r s t h a t r e a l e s t a t e d e v e l o p m e n t s l o w e d b e g i n n i n g i n 2 0 0 8
a n d t h e n b e g a n t o p i c k u p a g a i n i n 2 0 1 2 . H e a s k e d f o r a n o p i n i o n o n w h e t h e r t h e r e
w o u l d b e a f u t u r e i m p a c t o n t h e C i t y r e l a t e d t o d e v e l o p m e n t .
E b e n s t e i n e r s t a t e d t h a t i t a p p e a r s t h a t t h e C i t y h a s s e t a s i d e e n o u g h f o r f u t u r e c a p i t a l
t h r o u g h r e s e r v e s t h a t s h o u l d a s s i s t t h e C i t y i n t h e c a s e w h e r e d e v e l o p m e n t s l o w s .
M a r t i n s t a t e d t h a t b u i l d i n g p e r m i t s r e s u l t i n i n c r e a s e d p r o p e r t y v a l u e s w h i c h e q u a t e s t o
a n i n c r e a s e i n t h e p r o p e r t y t a x b a s e f o r t h e C i t y a s w e l l .
B a r n h a r t r e p l i e d t h a t t h e g r o w t h w i l l b e s e e n o v e r t h e n e x t f e w y e a r s b e c a u s e t h e r e i s a
t w o y e a r d e l a y w i t h t a x b a s e a n d m a r k e t v a l u e f r o m t h e t i m e o f d e v e l o p m e n t .
M a r t i n n o t e d t h a t t h e b u i l d i n g p e r m i t f e e i s a o n e - t i m e f e e g e n e r a t i o n w h i l e t h e
i m p r o v e m e n t v a l u e w o u l d r e s u l t i n C i t y t a x i n c r e a s e s f o r m a n y y e a r s .
A n d e r s o n t h a n k e d E b e n s t e i n e r a s w e l l a s B a r n h a r t a n d R i g d o n f o r t h e i r c o n t i n u e d
e x c e l l e n c e i n t h e i r d u t i e s .
M o v e d b y M a r t i n , s e c o n d e d b y C o u s i n e a u , t o a c c e p t t h e M a n a g e m e n t L e t t e r p r e p a r e d
f o r t h e C i t y o f M e d i n a b y A b d o , E i c k a n d M y e r a s w e l l a s t h e 2 0 1 5 A n n u a l F i n a n c i a l
R e p o r t f o r t h e y e a r e n d i n g D e c e m b e r 3 1 , 2 0 1 5 . M o t i o n p a s s e d u n a n i m o u s l y .
V I I I . N E W B U S I N E S S
A . C o u n t y R o a d 1 9 T r u n k S e w e r M a i n t e n a n c e A g r e e m e n t b e t w e e n t h e
M e t r o p o l i t a n C o u n c i l a n d t h e C i t y o f M e d i n a ( 7 : 4 2 p . m . )
S c h e r e r p r o v i d e d b a c k g r o u n d i n f o r m a t i o n , n o t i n g t h a t t h i s a g r e e m e n t a t t e m p t s t o p r o v i d e
c o m p e n s a t i o n t o t h e C i t y f o r p r o v i d i n g r e g i o n a l a s s i s t a n c e . H e s t a t e d t h a t t h e r e a r e s t i l l
s o m e d e t a i l s t o b e w o r k e d o u t i n t h e a g r e e m e n t a n d a s k e d i f t h e C o u n c i l i s c o m f o r t a b l e
w i t h t h e c o n c e p t o f t h e a g r e e m e n t . H e s t a t e d t h a t t h e i s s u e s t h a t h e a n d B a t t y w a n t e d
w o r k e d o u t w e r e r e g a r d i n g t h e g e n e r a t o r , w h i c h t h e M e t r o p o l i t a n C o u n c i l h a s a g r e e d t o
p a y $ 2 , 5 0 0 p e r y e a r a s a l e a s e f o r a c o u r s e o f a p p r o x i m a t e l y t e n y e a r s ; w h i l e t h e
s e c o n d i t e m w a s r e g a r d i n g a n e n d d a t e , n o t i n g t h a t t h e e n d d a t e w o u l d b e b e t w e e n
2 0 2 5 a n d 2 0 3 0 . H e s t a t e d t h a t h e w o u l d l i k e t o c o n t i n u e t o w o r k w i t h B a t t y t o f i n a l i z e t h e
a g r e e m e n t .
M i t c h e l l c o n f i r m e d t h e c o n s e n s u s o f t h e C o u n c i l t o a c c e p t r e i m b u r s e m e n t f o r t h i s
s e r v i c e .
P e d e r s o n s t a t e d t h a t h e s p o k e w i t h b o t h S c h e r e r a n d B a t t y i n r e g a r d t o w h e t h e r
r e c e i v i n g p a y m e n t w o u l d c r e a t e a l a r g e r l i a b i l i t y .
B a t t y s t a t e d t h a t t h i s i s s o m e t h i n g t h e C i t y i s a l r e a d y d o i n g a n d w i l l c o n t i n u e t o d o ,
t h e r e f o r e h e d i d n o t s e e a n y f u r t h e r l i a b i l i t y a s t h i s i s s i m p l y r e i m b u r s i n g t h e C i t y f o r
s o m e t h i n g t h e y a r e a l r e a d y d o i n g a n d w i l l c o n t i n u e t o d o .
M a r t i n s t a t e d t h a t s h e s p o k e w i t h B a t t y r e g a r d i n g t h e i n d e m n i f i c a t i o n c l a u s e , w h i c h s h e
b e l i e v e d w a s m o r e t h a n i t s h o u l d a t l e a s t b e a n d s h o u l d l i m i t e d t o l o s s e s c a u s e d b y t h e
C i t y ' s n e g l i g e n c e .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
J u n e 7 , 2 0 1 6
Johnson noted that there was a typo that has been corrected.
Anderson stated that the City has already been doing this work without compensation.
He asked from a staffing perspective if additional hours or staffing would be required and
whether that is covered in the operating budget.
Scherer stated that the City has been doing this for at least the past 20 years that he has
been on staff, noting that the work is completed as contract work and those costs would
be reimbursed. He stated that once this agreement is completed the focus would then
be on amending the tri-cities agreement.
Mitchell agreed that receiving payment is the first priority and the second should focus
on the end date.
Martin asked if there is language included regarding a provision to recover extraordinary
expenses should a major issue occur.
Scherer confirmed that there is language included to address that aspect.
Mitchell stated that he would also like to see maps included in the agreement.
Scherer agreed that the final agreement would include those exhibits.
Mitchell confirmed the consensus of the Council to direct staff to continue to negotiate
the agreement with the focus on reimbursement and an end date.
Martin stated that she would like additional information in regard to the statements in the
report regarding the Metropolitan Council taking ownership of the system when the
density reaches that point. She asked if it would be beneficial to focus higher density in
the area that would require the Metropolitan Council to take ownership.
Scherer stated that the Metropolitan Council will take ownership when the
Comprehensive Plans of surrounding cities show the demand, noting that the density
would not need to necessarily come from Medina and would most likely come from
neighboring cities.
B. Comanche Trail Improvement Project — Public Hearing (8:00 p.m.)
Johnson noted that the next three items require public hearings for the improvement
projects and assessment rolls. He noted that the Feasibility Reports were reviewed at
the previous meeting.
Scherer identified the three streets included in the improvement projects, noting that
these will be simple overlay projects. He stated that letters were sent out to the
impacted residents notifying them of the neighborhood meeting, which was held on April
26th. He noted that the Feasibility Reports were presented at the previous meeting at
which time the public hearings were called for. He noted that tonight the Council would
be asked to approve the plans according to the Feasibility Reports and order each of the
road projects. He noted that the Council would also be asked to adopt the assessment
roll for each project.
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Medina City Council Meeting Minutes 4
June 7, 2016
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A n d e r s o n c o n f i r m e d t h a t M r s . L e a t h e r d a l e w o u l d b e a c c e p t i n g r e s p o n s i b i l i t y f o r h e r
p o r t i o n o f t h e p r o j e c t .
S c h e r e r c o n f i r m e d t h a t M r s . L e a t h e r d a l e i s i n a g r e e m e n t f o r f u n d i n g t h e r e c o n s t r u c t i o n
s h e i s r e q u e s t i n g a s w e l l a s t h e c o s t o f t h e o v e r l a y t h a t h e r p r o p e r t y w o u l d b e
r e s p o n s i b l e f o r w i t h t h e p r o j e c t . H e n o t e d t h a t s h e a c t u a l l y h a s f o u r b u i l d a b l e l o t s , r a t h e r
t h a n o n e , i n r e l a t i o n t o t h e o v e r l a y a n d a d v i s e d t h a t h e d i d r e a c h o u t b u t L e a t h e r d a l e
h a d a f a m i l y i s s u e t h a t a r o s e a n d h e w a s n o t a b l e t o s p e a k w i t h h e r .
B a t t y r e v i e w e d t h e p r o c e s s t h a t s h o u l d b e f o l l o w e d , n o t i n g t h a t t h e i m p r o v e m e n t h e a r i n g
a n d a s s e s s m e n t h e a r i n g c o u l d b e h e l d s i m u l t a n e o u s l y f o r e a c h p r o j e c t .
M i t c h e l l o p e n e d t h e p u b l i c h e a r i n g a t 8 : 0 5 p . m .
N o c o m m e n t s m a d e .
M i t c h e l l c l o s e d t h e p u b l i c h e a r i n g a t 8 : 0 5 p . m .
1 . R e s o l u t i o n N o . 2 0 1 6 - 4 1 A p p r o v i n g P l a n s A c c o r d i n g t o F e a s i b i l i t y
R e p o r t a n d O r d e r i n g C o m a n c h e T r a i l I m p r o v e m e n t P r o j e c t
M o v e d b y M a r t i n , s e c o n d e d b y C o u s i n e a u , t o a d o p t t h e R e s o l u t i o n N o . 2 0 1 6 - 4 1
A p p r o v i n g P l a n s A c c o r d i n g t o F e a s i b i l i t y R e p o r t a n d O r d e r i n g C o m a n c h e T r a i l
I m p r o v e m e n t P r o j e c t . M o t i o n p a s s e d u n a n i m o u s l y .
2 . R e s o l u t i o n N o . 2 0 1 6 - 4 2 A d o p t i n g A s s e s s m e n t R o l l f o r C o m a n c h e
T r a i l I m p r o v e m e n t P r o j e c t
M o v e d b y M a r t i n , s e c o n d e d b y C o u s i n e a u , t o a d o p t R e s o l u t i o n N o . 2 0 1 6 - 4 2 A p p r o v i n g
A s s e s s m e n t R o l l f o r t h e C o m a n c h e T r a i l I m p r o v e m e n t P r o j e c t . M o t i o n p a s s e d
u n a n i m o u s l y .
C . C o t t o n w o o d T r a i l I m p r o v e m e n t P r o j e c t P u b l i c H e a r i n g ( 8 : 0 6 p . m . )
M i t c h e l l o p e n e d t h e p u b l i c h e a r i n g a t 8 : 0 6 p . m .
N o c o m m e n t s m a d e .
M i t c h e l l c l o s e d t h e p u b l i c h e a r i n g a t 8 : 0 6 p . m .
1 . R e s o l u t i o n N o . 2 0 1 6 - 4 3 A p p r o v i n g P l a n s A c c o r d i n g t o F e a s i b i l i t y
R e p o r t a n d O r d e r i n g C o t t o n w o o d T r a i l I m p r o v e m e n t P r o j e c t
M o v e d b y M a r t i n , s e c o n d e d b y P e d e r s o n , t o a d o p t R e s o l u t i o n N o . 2 0 1 6 - 4 3 A p p r o v i n g
P l a n s A c c o r d i n g t o F e a s i b i l i t y R e p o r t a n d O r d e r i n g C o t t o n w o o d T r a i l I m p r o v e m e n t
P r o j e c t . M o t i o n p a s s e d u n a n i m o u s l y .
2 . R e s o l u t i o n N o . 2 0 1 6 - 4 4 A d o p t i n g A s s e s s m e n t R o l l f o r C o t t o n w o o d
T r a i l I m p r o v e m e n t P r o j e c t
M o v e d b y M a r t i n , s e c o n d e d b y P e d e r s o n , t o a d o p t R e s o l u t i o n N o . 2 0 1 6 - 4 4 A p p r o v i n g
A s s e s s m e n t R o l l f o r t h e C o t t o n w o o d T r a i l I m p r o v e m e n t P r o j e c t . M o t i o n p a s s e d
u n a n i m o u s l y .
D . L a k e v i e w R o a d I m p r o v e m e n t P r o j e c t P u b l i c H e a r i n g ( 8 : 0 7 p . m . )
M i t c h e l l o p e n e d t h e p u b l i c h e a r i n g a t 8 : 0 7 p . m .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
J u n e 7 , 2 0 1 6
No comments made.
Mitchell closed the public hearing at 8:07 p.m.
1. Resolution No. 2016-45 Approving Plans According to Feasibility
Report and Ordering Lakeview Road Improvement Project
Moved by Martin, seconded by Anderson, to adopt Resolution No. 2016-45 Approving
Plans According to Feasibility Report and Ordering Lakeview Road Improvement
Project. Motion passed unanimously.
2. Resolution No. 2016-46 Adopting Assessment Roll for Lakeview
Road Improvement Project
Moved by Martin, seconded by Anderson, to adopt Resolution No. 2016-46 Approving
Assessment Roll for the Lakeview Road Improvement Project. Motion passed
unanimously.
IX. OLD BUSINESS
A. Deerhill Preserve — Conservation Easement Agreements; Public
Improvement Project Update (8:08 p.m.)
Mitchell recused himself from the discussion and Pederson presided over this item.
Johnson stated that before the Council is the Memorandum of Understanding and
conservation easement agreement both between the City and the Minnehaha Creek
Watershed District relating to the Deerhill Preserve development.
Finke stated that Minnehaha Creek Watershed District would be the primary holder of
the conservation easement for Deerhill Preserve while the City would be a partner.
Batty explained that the conservation easement and land stewardship plan are included
in the Council packet as informational items. He noted that staff was able to comment
on those agreements, although the City is not a part of those agreements. He noted that
those agreements will be a part of the development agreement which will hopefully come
before the Council at the next meeting. He noted that the City was insistent that the
Watershed play the lead role in holding the conservation easement, while the City would
remain as a backup.
Martin stated that the conservation easement was well written. She asked for
clarification on whether both PRDC and Stonegate are included in the conservation
easement as both entities were listed in the settlement.
Batty stated that he is aware of that and would ensure that the correct parties are
included.
Finke provided an update regarding the 429 project. He stated that as plans are
developed the road project is not just pavement and base and staff believes that there
should be discussion regarding whether certain elements should in fact be included in
the road project or whether they are elements of the development itself. He noted that
the scope discussed has been regarding the road, the stormwater improvements and the
turn lane improvements from Homestead Trail. He noted that the developer is willing to
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Medina City Council Meeting Minutes 6
June 7, 2016
"
i n s t a l l t h e s t o r m w a t e r i m p r o v e m e n t s a s w e l l a s g r a d i n g , w h i c h r e d u c e s t h e s c o p e o f t h e
p r o j e c t a n d t h e r e f o r e p e r h a p s t h e t u r n l a n e i m p r o v e m e n t s c o u l d b e i n c l u d e d i n t h e r o a d
p r o j e c t . H e n o t e d t h a t t h e d e v e l o p e r i s a n x i o u s f o r t h e p r o j e c t t o m o v e a h e a d a n d i f t h e
C o u n c i l i s c o m f o r t a b l e w i t h t h e s c o p e o f t h e p r o j e c t , s t a f f w o u l d p u b l i s h n o t i c e f o r
o p e n i n g o f b i d s f o r t h e p r o j e c t p r i o r t o t h e J u n e 2 1 5 ` m e e t i n g w h i c h w o u l d a l l o w t h e
p r o j e c t t o m o v e f o r w a r d s h o u l d t h e C o u n c i l a u t h o r i z e t h e p r o j e c t a t t h e J u n e 2 1 5 ' m e e t i n g
w h i c h w o u l d s a v e t h e a d d i t i o n a l t w o w e e k s . H e s t a t e d t h a t i f t h e C o u n c i l d o e s n o t
a u t h o r i z e t h e p r o j e c t a t t h e J u n e 2 1 5 1 m e e t i n g , s t a f f c o u l d i s s u e a n a d d e n d u m f o r t h e
b i d s t o d e l a y t h a t p r o c e s s .
P e d e r s o n a s k e d w h y t h e i m p r o v e m e n t s w o u l d b e n e c e s s a r y f o r H o m e s t e a d T r a i l a s t h a t
i s a C o u n t y r o a d .
F i n k e e x p l a i n e d t h a t w o u l d b e s i m i l a r t o h o w t h e C i t y e x p e c t s d e v e l o p e r s t o f u n d
n e c e s s a r y i m p r o v e m e n t s w h i c h a r e d e e m e d n e c e s s a r y b e c a u s e o f t h e d e v e l o p m e n t .
B a t t y e x p l a i n e d t h a t t h e C o u n t y w o u l d n o t a l l o w t h e c o n n e c t i o n t o t h e C o u n t y R o a d
w i t h o u t t h e i m p r o v e m e n t , s i m i l a r t o h o w t h e C i t y w o u l d r e q u i r e a d e v e l o p e r t o m a k e a n y
n e c e s s a r y i m p r o v e m e n t s t h a t w o u l d b e n e c e s s a r y t o s u p p o r t t h e a c t i v i t y f r o m t h e
d e v e l o p m e n t . H e e x p l a i n e d t h e a s p e c t s t h a t w o u l d b e p r o p o s e d t o b e i n c l u d e d i n t h e
4 2 9 p r o j e c t . H e s t a t e d t h a t u n t i l a f e w m o n t h s a g o t h e d e v e l o p e r h a d a p l a n t o c o n s t r u c t
t h e p r i v a t e a n d p u b l i c i m p r o v e m e n t s t o g e t h e r i n o n e p l a n , b u t n o w t h e d e v e l o p e r h a s
h a d t o s e p a r a t e t h e p l a n s t o s e g r e g a t e t h e i t e m s t h a t w o u l d b e p a r t o f t h e 4 2 9 p r o j e c t .
H e s t a t e d a f t e r t h e c o n t i n u e d n e g o t i a t i o n s b e t w e e n s t a f f a n d t h e d e v e l o p e r , h e i s n o w
c o m f o r t a b l e s t a t i n g t h a t t h e i t e m s p r o p o s e d f o r t h e 4 2 9 p r o j e c t w o u l d b e a p p r o p r i a t e . H e
n o t e d t h a t e v e n t h o u g h t h e t u r n l a n e i m p r o v e m e n t s w e r e n o t o r i g i n a l l y t h o u g h t a b o u t 1 8
m o n t h s a g o , h e d e e m s t h a t i t w o u l d b e a r e a s o n a b l e e x p e n s e r e l a t e d t o t h e r o a d w a y .
M a r t i n s t a t e d t h a t t h e s e t t l e m e n t a g r e e m e n t s t a t e d t h a t t h e a c c e s s r o a d w a y i n c l u d i n g
t h e f u l l c o s t o f d e s i g n a n d c o n s t r u c t i o n w i l l b e f i n a n c e d b y m u n i c i p a l b o n d s . S h e s t a t e d
t h a t t h e a d d i t i o n a l t u r n l a n e w i l l b e h e l p f u l t o t h e r e s i d e n t s t h a t t r a v e l t h a t r o a d w a y .
J o h n s o n c o n f i r m e d t h e c o n s e n s u s o f t h e C o u n c i l t o a l l o w s t a f f t o p u b l i s h t h e n o t i c e f o r
t h e 4 2 9 p r o j e c t a s d i s c u s s e d .
B a t t y s t a t e d t h a t a t o n e o f t h e n e x t t w o m e e t i n g s t h e C o u n c i l w i l l r e v i e w t h e F e a s i b i l i t y
R e p o r t w h i c h w i l l c a l l f o r a p u b l i c i m p r o v e m e n t p r o j e c t t h a t w i l l i n c l u d e t h e e l e m e n t s j u s t
d i s c u s s e d a n d w i l l b e b i d a s t h e " C i t y ' s p r o j e c t " .
S t r e m e l s t a t e d t h a t t h e r e h a v e b e e n c h a n g e s m a d e t o t h e p o t e n t i a l s c o p e o f t h e p r o j e c t ,
r e m o v i n g t h e s t o r m w a t e r a s p e c t s t o f u r t h e r r e d u c e t h e e s t i m a t e d c o s t o f t h e 4 2 9 p r o j e c t .
B a t t y s t a t e d t h a t t h e e s t i m a t e s t h a t h a v e b e e n p r o v i d e d a r e s i m i l a r t o t h e f i g u r e s
d i s c u s s e d 1 8 m o n t h s a g o .
M o v e d b y A n d e r s o n , s e c o n d e d b y M a r t i n , t o a p p r o v e t h e A g r e e m e n t b y a n d b e t w e e n
t h e C i t y o f M e d i n a a n d M i n n e h a h a C r e e k W a t e r s h e d D i s t r i c t r e g a r d i n g D e e r h i l l P r e s e r v e
C o n s e r v a t i o n E a s e m e n t . M o t i o n p a s s e d u n a n i m o u s l y .
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e M e m o r a n d u m o f
U n d e r s t a n d i n g b e t w e e n t h e M i n n e h a h a C r e e k W a t e r s h e d D i s t r i c t a n d t h e C i t y o f M e d i n a
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 7
J u n e 7 , 2 0 1 6
regarding the Deerhill Preserve Conservation Easement. Motion passed
unanimously.
Mitchell rejoined the Council.
X. CITY ADMINISTRATOR REPORT (8:35 p.m.)
Johnson stated that the lower level City Hall project is moving along noting that
demolition began this past week.
Scherer provided an update on well number four, noting that the motor went down a few
weeks ago. He stated that he has consulted with engineering and came to the
conclusion that a new motor would need to be ordered. He stated that the motor is set
to arrive the following day and hoped that the well would be up and running by the end of
the week.
Xl. MAYOR & CITY COUNCIL REPORTS (8:37 p.m.)
Anderson stated that the Steering Committee continues to move ahead and will meet
again on Friday morning. He stated that the Committee will bring a draft of the
Comprehensive Plan forward to the Council later this year.
Mitchell stated that he will be attending the mayors meeting the following night.
XII. APPROVAL TO PAY THE BILLS (8:39 p.m.)
Moved by Anderson, seconded by Martin, to approve the bills, EFT 003665E-003692E
for $94,972.78, order check numbers 44368-44440 for $184,684.72, and payroll EFT
507164-507222 for $94,276.63. Motion passed unanimously.
XIII. ADJOURN
Moved by Anderson, seconded by Cousineau, to adjourn the meeting at 8:40 p.m.
Motion passed unanimously.
Bob Mitchell, Mayor
Attes
Jodi M. Gallup, City Clerk
•
Medina City Council Meeting Minutes 8
June 7, 2016
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O R D E R C H E C K S M A Y 1 7 , 2 0 1 6 - J U N E 7 , 2 0 1 6
4 4 3 6 8 J P S A L E A G R O U P $ 1 5 0 . 0 0
4 4 3 6 9 L I T V A C K , J E F F R E Y O R N A N C Y $ 1 4 0 . 9 5
4 4 3 7 0 M I L N E , M I C H A E L & B L A N C A $ 2 6 0 . 0 0
4 4 3 7 1 M I N N E T O N K A H O P K I N S G Y M N A S T I C S $ 1 5 0 . 0 0
4 4 3 7 2 O L E S K Y , R Y A N $ 4 2 . 7 4
4 4 3 7 3 P R I M R O S E S C H O O L - W E S T P L Y M O U T H $ 2 5 0 . 0 0
4 4 3 7 4 C O N N I E A A R S V O L D $ 1 5 0 . 0 0
4 4 3 7 5 B A S C O , D E B R A $ 5 5 0 . 0 0
4 4 3 7 6 G R E E N W O O D E L E M E N T A R Y S C H L P T A $ 1 5 0 . 0 0
4 4 3 7 7 M I C H E L E S T E N D A L $ 2 5 0 . 0 0
4 4 3 7 8 V I B H A K A R , G I R A $ 2 5 0 . 0 0
4 4 3 7 9 B R I D G E W A T E R C O M M U N I T Y A S S O C $ 2 5 0 . 0 0
4 4 3 8 0 E I C H T E N , K R I S T I N $ 8 0 0 . 0 0
4 4 3 8 1 J A B B A R , S A D I A $ 2 2 5 . 0 0
4 4 3 8 2 M I C H E L L E M K O C H $ 1 5 0 . 0 0
4 4 3 8 3 S E H G A L , P R A V I N & T A R U N A $ 3 3 0 . 0 0
4 4 3 8 4 V O I D $ 0 . 0 0
4 4 3 8 5 A D A M ' S P E S T C O N T R O L I N C $ 7 5 . 0 0
4 4 3 8 6 A L D E N P O O L & M U N I C I P A L S U P P L Y $ 1 4 4 . 7 5
4 4 3 8 7 A L L T R A F F I C S O L U T I O N S $ 2 7 , 2 3 5 . 0 0
4 4 3 8 8 A S P E N M I L L S I N C $ 3 6 5 . 5 5
4 4 3 8 9 B E R G A N K D V , L T D $ 1 , 2 0 0 . 0 0
4 4 3 9 0 B I F F S I N C $ 7 2 8 . 1 5
4 4 3 9 1 B R Y A N R O C K P R O D U C T S $ 1 , 5 9 8 . 4 0
4 4 3 9 2 B U R D A S T O W I N G $ 1 5 0 . 0 0
4 4 3 9 3 C A R G I L L I N C $ 1 3 , 5 5 3 . 5 2
4 4 3 9 4 C O U N T R Y S I D E C A F E $ 1 6 7 . 1 6
4 4 3 9 5 D E S I G N I N G N A T U R E , I N C $ 1 , 5 3 6 . 3 4
4 4 3 9 6 D I A M O N D M O W E R S I N C $ 3 1 1 . 6 7
4 4 3 9 7 D I T T E R I N C $ 1 , 4 3 0 . 8 6
4 4 3 9 8 D P C I N D U S T R I E S I N C $ 1 , 0 6 9 . 8 9
4 4 3 9 9 E A S T S I D E O I L C O M P A N I E S $ 3 7 . 5 0
4 4 4 0 0 E C M P U B L I S H E R S I N C $ 2 9 2 . 2 6
4 4 4 0 1 F E H N C O M P A N I E S I N C $ 1 , 1 0 5 . 5 0
4 4 4 0 2 F I R S T S T U D E N T L O C 1 3 9 9 $ 1 9 5 . 7 6
4 4 4 0 3 F L A G S H I P R E C R E A T I O N L L C $ 7 , 3 9 6 . 0 0
4 4 4 0 4 G R A I N G E R $ 3 0 7 . 0 9
4 4 4 0 5 G R O V E N U R S E R Y C E N T E R I N C $ 1 , 5 5 0 . 2 0
4 4 4 0 6 H D S U P P L Y W A T E R W O R K S L T D $ 2 1 4 . 3 6
4 4 4 0 7 H E N N E P I N C O U N T Y A T T O R N E Y S O F F $ 9 . 1 5
4 4 4 0 8 H E N N C O U N T Y T A X P A Y E R S V C S D E P T $ 3 6 . 2 2
4 4 4 0 9 H I R S H F I E L D S $ 1 1 6 . 9 7
4 4 4 1 0 H O L I D A Y F L E E T $ 1 ; 2 4 7 . 8 5
4 4 4 1 1 K E N N E D Y & G R A V E N C H A R T E R E D $ 1 6 , 6 1 9 . 9 2
4 4 4 1 2 L A W E N F O R C E M E N T L A B O R $ 3 9 2 . 0 0
4 4 4 1 3 L E X I S N E X I S R I S K D A T A M G M T I N C $ 4 2 . 0 0
4 4 4 1 4 M A D I S O N N A T I O N A L L I F E $ 6 2 9 . 1 5
4 4 4 1 5 C I T Y O F M A P L E P L A I N $ 1 3 . 3 4
4 4 4 1 6 M A R C O I N C $ 2 9 . 2 1
4 4 4 1 7 M E T R O W E S T I N S P E C T I O N $ 1 3 , 1 1 0 . 3 7
4 4 4 1 8 M A S M O D E R N M A R K E T I N G I N C $ 1 6 1 . 3 4
4 4 4 1 9 N A P A - G E N U I N E P A R T S C O $ 3 . 4 9
4 4 4 2 0 N A P A O F C O R C O R A N I N C $ 2 1 3 . 1 1
4 4 4 2 1 N E L S O N A U T O C E N T E R $ 2 6 , 9 3 5 . 7 1
4 4 4 2 2 N E L S O N E L E C T R I C M O T O R R E P A I R $ 2 2 0 . 0 0
4 4 4 2 3 O F F I C E D E P O T $ 1 5 5 . 5 8
4 4 4 2 4 R A N D Y ' S S A N I T A T I O N I N C $ 2 , 2 5 8 . 2 8
4 4 4 2 5 R O L F E R I C K S O N E N T E R P R I S E S I N C $ 7 , 6 3 7 . 6 8
4 4 4 2 6 S H E R W I N - W I L L I A M S C O $ 2 5 . 1 4
4 4 4 2 7 S I T E O N E L A N D S C A P E S U P P L Y L L C $ 2 7 5 . 2 8
4 4 4 2 8 S T R E I C H E R ' S $ 5 3 . 0 0
4 4 4 2 9 S U N L I F E F I N A N C I A L $ 5 3 7 . 9 0
4 4 4 3 0 T E G R E T E C O R P $ 1 , 2 1 6 . 0 0
4 4 4 3 1 V O I D $ 0 . 0 0
4 4 4 3 2 T I T A N M A C H I N E R Y $ 8 8 1 . 5 7
4 4 4 3 3 V A R S I T Y S C O R E B O A R D S $ 1 1 , 4 7 8 . 4 9
* P R I N T I N G E R R O R
* O V E R P A Y M E N T C O R R E C T I O N
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 9
J u n e 7 , 2 0 1 6
44434 VESSCO, INC $328.85
44435 MN DVS $362.00
44436 MN DVS $22.75
44437 WESTSIDE WHOLESALE TIRE $25.00
44438 WSB & ASSOCIATES $34,610.75
44439 MARCO INC $49.22
44440 TIMESAVER OFFSITE $223.75
Total Checks $184,684.72
ELECTRONIC PAYMENTS MAY 18, 2016—JUNE 7, 2016
003665E PR PERA $13,953.64
003666E PR FED/FICA $15,500.58
003667E PR MN Deferred Comp $2,360.00
003668E PR STATE OF MINNESOTA $3,148.70
003669E SELECT ACCOUNT $793.12
003670E CITY OF MEDINA $19.00
003671E FARMERS STATE BANK OF HAMEL $20.00
003672E SELECT ACCOUNT $974.41
003673E VOID $0.00
003674E SELECT ACCOUNT $230.09
003675E DELTA DENTAL $2,604.60
003676E KONICA MINOLTA $168.48
003677E MARCO (LEASE) $1,077.14
003678E MEDIACOM OF MN LLC $355.80
003679E XCEL ENERGY $9,584.77
003680E VALVOLINE FLEET SERVICES $117.44
003681E PR PERA $14,416.46
003682E PR FED/FICA $16,133.75
003683E PR MN Deferred Comp $2,360.00
003684E PR STATE OF MINNESOTA $3,269.84
003685E SELECT ACCOUNT $793.12
003686E CITY OF MEDINA $19.00
003687E FARMERS STATE BANK OF HAMEL $20.00
003688E CIPHER LABORATORIES INC $4,753.00
003689E SELECT ACCOUNT $3.53
003690E VERIZON WIRELESS $1,199.31
003691E MINNESOTA, STATE OF $1,062.00
003692E FARMERS STATE BANK OF HAMEL $35.00
Total Electronic Checks $94,972.78
PAYROLL DIRECT DEPOSIT MAY 18, 2016 & JUNE 2, 2016
507164 ALTENDORF, JENNIFER L $1,314.63
507165 BARNHART, ERIN A. $1,965.67
507166 BELLAND, EDGAR J $2,537.48
507167 BOECKER, KEVIN D. $2,332.90
507168 CONVERSE, KEITH A $1,907.20
507169 DINGMANN, IVAN W $1,618.96
507170 DOMINO, CHARMANE $1,766.60
507171 ENDE, JOSEPH $1,409.33
507172 FINKE, DUSTIN D. $2,110.20
507173 GALLUP, JODI M $1,667.32
507174 GLEASON, JOHN M. $1,805.75
507175 GREGORY, THOMAS $1,840.69
507176 HALL, DAVID M. $2,010.89
507177 JESSEN,JEREMIAH S $2,060.48
507178 JOHNSON, SCOTT T. $2,380.79
507179 KLAERS, ANNE M $1,116.32
Medina City Council Meeting Minutes 10
June 7, 2016
*VENDOR CORRECTION
507180 LANE, LINDA $1,506.21
507181 LEUER, GREGORY J. $2,241.99
507182 MCGILL, CHRISTOPHER R $1,435.41
507183 MCKINLEY, JOSHUA D $1,328.00
507184 NELSON, JASON $2,221.15
507185 PETERSON, DEBRA A $1,683.88
507186 REINKING, DEREK M $1,554.25
507187 SCHERER, STEVEN T. $2,259.38
507188 STAPLE, AMANDA $413.37
507189 VIEAU, CECILIA M. $1,114.72
507190 WENANDE, BRANDON S $502.78
507191 ALTENDORF, JENNIFER L $1,314.63
507192 ANDERSON, JOHN G $230.87
507193 BARNHART, ERIN A. $1,965.67
507194 BELLAND, EDGAR J $2,522.48
507195 BOECKER, KEVIN D. $2,080.97
507196 CONVERSE, KEITH A $1,979.17
507197 COUSINEAU, LORIE K. $230.87
507198 DINGMANN, IVAN W $1,515.91
507199 DOMINO, CHARMANE $1,770.60
507200 ENDE, JOSEPH $1,409.33
507201 FINKE, DUSTIN D. $2,110.19
507202 GALLUP, JODI M $1,667.32
507203 GLEASON, JOHN M. $2,114.26
507204 GREGORY, THOMAS $1,903.23
507205 HALL, DAVID M. $2,010.89
507206 JESSEN, JEREMIAH S $1,966.67
507207 JOHNSON, SCOTT T. $2,239.21
507208 KLAERS, ANNE M $1,116.32
507209 LANE, LINDA $1,506.20
507210 LEUER, GREGORY J. $2,110.33
507211 MARTIN, KATHLEEN M $230.87
507212 MCGILL, CHRISTOPHER R $1,810.67
507213 MCKINLEY, JOSHUA D $1,465.56
507214 MITCHELL, ROBERT G. $327.07
507215 NELSON, JASON $2,925.59
507216 PEDERSON, JEFF $221.28
507217 PETERSON, DEBRA A $1,614.14
507218 REINKING, DEREK M $1,554.24
507219 SCHERER, STEVEN T. $2,282.83
507220 STAPLE, AMANDA $355.42
507221 VIEAU, CECILIA M. $1,114.71
507222 WENANDE, BRANDON S $502.78
Total Payroll Direct Deposit $94,276.63
Medina City Council Meeting Minutes 11
June 7, 2016
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T h i s P a g e I n t e n t i o n a l l y L e f t B l a n k
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 2
J u n e 7 , 2 0 1 6