HomeMy Public PortalAbout06/07/94 CCM80
ORDER CHECKS - JUNE 7, 1994
13296 Midwest Automotive $ 488.63
13297 Farmers State Bank of Hamel 3,131.51
13298 Commissioner of Revenue 751.22
13299 P.E.R.A. 2,234.00
13300 Advantage Paper 136.43
13301 Allstar Electric 41.50
4a3$2 Amorlidata voa-•3S-.4:0
13303 Bears Greenhouse 31.88
13304 Biff's Inc. 198.78
13305 Blitz Foto 36.25
13306 Bryan Rock Products 1,428.54
13307 Classic Cleaning 479.25
13308 Commercial LIfe Ins. 60.25
13309 Commissioner of Revenue 542.75
13310 Copy Duplicating Products 138.75
13311 Crow River News 50.40
13312 Cy's Uniforms 79.95
13313 Delta Dental 485.90
13314 Ditter, Inc. 170.00
13315 E-Z-Recycling 2,070.00
13316 Farmers State Bank of Hamel 2,233.31
13317 Feed Rite Controls 1,812.68
13318 Genuine Parts 57.72
13319 Glenwood Inglewood 39.65
13320 Goodyear Auto Service 257.46
13321 Greater N.W. Office of R.E. Assess. 2,211.80
13322 Hamel Building Center 59.11
13323 Hamel Fire Dept. 15,968.25
13324 Henn. Co. Treas. 540.00
13325 Hennepin Co. Sheriff 34.70
13326 Holmes & Graven 9,623.34
13327 J.R.'s Appliance Disposal 282.00
13328 Jim Hatch Sales 72.42
13329 G.D. LaPlant Sanitation 375.59
13330 Lake Business Supply 15.39
13331 Lathrop Paint 35.56
13332 League of Minn. Cities 336.00
1-3.44-3 bets Lake Fire- Dept . IL 4 , 2 7.9 _ -0
13334 Loretto Fire Dept. 6,857.25
13335 MCPPI 25.00
13336 MTI Distributing 36.19
13337 Maple Plain Fire Dept. 775.00
13338 Medica 2,806.73
13339 Metro West Inspections 6,032.46
13340 Metropolitan Waste Control 8,312.00
13341 Midwest Automotive 161.09
13342 Midwest Machinery 3,088.50
13343 Miller Davis Legal Forms 10.93
13344 Minnegasco 59.14
13345 Minnesota Pipe & Equipment 5,304.77
13346 North Clinic 78.00
13347 Northern States Power 1,428.93
13348 Northern States Power 569.42
13349 City of Orono 31.43
13350 P.E.R.A. 1,929.94
13351 Peer Environmental & Eng. Res. 6,358.57
13352 Pitney Bowes Credit Corp. 283.38
13353 Postmaster 500.00
13354 Randy's Sanitation 1,791.53
13355 Reynolds Welding 17.17
13356 Rigs & Squads/Co.O. Commercial Pros. 40.00
13357 Southam Business Communication 156.40
81
ORDER CHECKS - JUNE 7, 1994 (CONT'D)
13358 St. Paul Stamp Works
13359 Steven M. Tallen
13360 Tri State Pump
13361 U.S. West Cellular
13362 U.S. West Comm.
13363 Uniforms Unlimited
13364 University of Minnesota
13365 Water Pro
13366 Weekly News
13367 Wenck Assoc.
13368 West Henn Co. Pioneers
13369 Westside Wholesale Tire
13370 Wright -Hennepin Electric
13898-13909
13910
13911
13912
13913
13914
13915
13916
13917
13918
13919
13920
13921
13922
13923
13924
13925
13926
13927
13928
13929
13930
13931
13932
13933
13934
13935
13936
13937
13938
13939
13940
13941
13942
13943
13.65
4,797.59
95.85
73.90
245.02
74.69
200.00
5,713.32
37.00
539.22
500.00
458.36
1.159.36
$107,073.06
PAYROLL CHECKS - JUNE 7, 1994
Void Checks
Steven T. Scherer
Richard Rabenort
Michael J. Rouillard
Scott Stillman
James Dillman
Robert P. Dressel
Edgar J. Belland
Jeffrey E. Karlson
Cecilia Vieau
Laura L. Monroe
Sandra L. Larson
Joseph R. Heyman
Jon D. Priem
John R. Zietlow
Anne E. Theis
Ann C. Thies
John B. Ferris
Philip K. Zietlow
James R. Johnson
Steven T. Scherer
Richard R. Rabenort
Michael J. Rouillard
Scott A. Stillman
James D. Dillman
Robert P. Dressel
Edgar J. Belland
Void
Cecilia M. Vieau
Laura L. Monroe
Sandra L. Larson
Joseph R. Heyman
Jon D. Priem
John R. Zietlow
Jeffrey E. Karlson
0.00
797.49
1,352.44
955.34
990.21
1,155.96
1,025.13
940.90
1,094.34
625.61
771.00
715.48
790.88
694.92
42.02
207.79
138.52
138.52
138.52
138.52
426.14
1,152.44
934.84
972.48
1,151.83
566.11
968.88
0.00
333.99
414.82
375.41
726.01
694.92
12.00
596.32
$ 22,039.78
82
MEDINA CITY COUNCIL MEETING MINUTES OF JUNE 7, 1994
The City Council of Medina, Minnesota met in regular session on
June 7, 1994 at 8:00 p.m. in the City Hall Council Chambers with
Mayor Anne Theis presiding.
Members Present: Council Members John Ferris, James Johnson, Ann
Thies, Philip Zietlow and Mayor Anne Theis.
Members Absent: None.
Also Present:
Police Chief Rick Rabenort, Public Works
Director Jim Dillman, City Engineer Shawn
Gustafson, Zoning Administrator Loren Kohnen,
City Attorney Ron Batty and Clerk -Treasurer Jeff
Karlson.
1. ADOPTION OF AGENDA
Moved by Thies, seconded by Johnson, to adopt the agenda with the
following additions:
a. Update on Hamel Lions Memorial Park Expansion
b. Update on Hennepin County Public Works Building
Motion passed unanimously.
2. CONSENT AGENDA
Moved by Zietlow, seconded by Mayor Theis, to adopt the consent
agenda, as follows:
a. Approval of Gambling Permit and One -Day Beer License for St.
Anne's Church for Annual Festival, August 28, 1994
b. Approval of Gambling Permit and One -Day Beer License for Holy
Name Church for annual Country Days Festival, September 10-
11, 1994
c. Resolution No. 94-32, "Resolution Granting a Permit to U.S.
West Communications for the Installation of Buried Cable" (in
front of 760 Tower Drive)
Motion passed unanimously.
3. MINUTES
Moved by Thies, seconded by Zietlow, to approve the minutes of the
regular meeting of May 17, 1994, as written. Motion passed
unanimously.
4. PETITION FOR FISHING DOCK
Mayor Theis said the City had received a petition with 96
signatures from residents in the Independence Beach area requesting
that they be allowed to finance, install, maintain, and remove a
fishing dock at the end of a 40 foot public easement located
between 3045 and 3055 Lakeshore Avenue. Theis said the dock would
be installed in the spring and removed in the fall.
Jim Johnson asked why this request had not gone before the Park
Commission.
Theis said the Park Commission viewed the proposed location of the
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dock when they conducted their annual park survey and did not see
any insurmountable problems with the location of the dock.
Ann Thies agreed that the matter should go before the Park
Commission for their recommendation.
John Ferris there were too many questions that had to be answered
and the Council needed to know all the issues involved, such as
handicapped accessibility, liability exposure, and costs.
Theis said the Park Commission was talking about adding a fishing
pier in the beach area which involved the Department of Natural
Resources. Theis said the pier would not be forthcoming in 1994 or
1995.
Phil Zietlow said a temporary dock could be installed instead.
Ferris said there were still a lot of details the Council would
need to have, including the issue of liability to the City.
Zietlow said the City assumes liability for any public access.
Ferris said the City cannot avoid responsibility, but the Council
had to know the costs involved and what was implied. Ferris said
the Park Commission needed to bring this to the Council.
Mayor Theis said a representative from the City's insurance company
did a risk analysis on the proposed dock location and he stated
that any public facility poses a risk for the City.
Ann Thies said the Park Commission should consider putting a dock
near the boat landing.
Theis said putting a dock near the boat landing would dramatically
increase the risk factors.
Phil Zietlow asked if residents would be willing to pay for a
fishing pier.
Theis said she did not believe that the City had asked residents to
pay for park facilities in the past.
Moved by Zietlow, seconded by Ferris, to direct the Park Commission
to review this matter at its June 15, 1994 meeting, to include the
following issues:
1. Whether the fishing dock should be installed in 1994;
2. Where the best location would be for the dock;
3. Whether access to the dock needs to be handicapped
accessible;
4. What costs are involved in the project;
5. What the liability exposure would be to the City;
6. The size of the dock.
Furthermore, that the matter be brought back to the next Council
meeting on June 21, 1994 with recommendations from the Park
84
Commission. Ayes: Ferris, Johnson, Thies and Zietlow. Nays:
Mayor Theis. Motion passed on a 4-1 vote.
Mayor Theis pointed out that the city ordinance did not state that
the Park Commission had to make a recommendation before the Council
acted on a matter.
Bruce Whitehead, 3405 Lakeshore Avenue, requested that he go on
record as being adamantly opposed to the installation of any
fishing pier or dock on city property between his property and
Wilkes' property located at 3055 Lakeshore Avenue. Whitehead said
the city's property, platted as Beechnut Street, was not
appropriate for public lake access or recreation and the fishing
dock should not be approved.
5. CO. RD. 116 TRUNK SANITARY SEWER PILING IMPROVEMENTS
City Engineer Shawn Gustafson presented the results of the bid
tabulation for the Co. Rd. 116 Trunk Sanitary Sewer Piling
Improvements. The results of the bidding were as follows:
Low Lametti & Sons, Inc.
#2 C.S. McCrossen Construction
#3 Progressive Construction, Inc.
#4 Northdale Construction
$85,700.00
$89,912.50
$93,953.00
$106,635.00
Gustafson said the low bid was 9 percent blow the engineer's
estimate. He recommended that the City award the project to
Lametti & Sons, Inc.
Jim Johnson asked if the City was getting quality work by always
accepting the low bid for projects. He pointed out that the
restoration of Meander Road related to the County Road 116 Trunk
Sewer Improvement appeared to be very shoddy workmanship. Johnson
asked if the City was simply getting what it was paying for.
Jim Dillman said the quality of the work was probably no different
from what the City would have gotten with the high bid. Dillman
said it was the responsibility of the inspectors to insure that the
work was performed adequately.
City Attorney Ron Batty said the City was required by law to accept
the lowest responsible bidder as long as the bidder is responsive
to the bid specifications, or the City can reject all the bids.
Dillman pointed out that people generally are more critical during
a construction project because they are already upset about the
disruption on their property.
Moved by Zietlow, seconded by Thies, to adopt Resolution No. 94-33,
"Resolution Accepting Bid for the County Road 116 Trunk Sanitary
Sewer Piling Improvements."
Ayes: Ferris, Johnson, Thies, Zietlow and Mayor Theis.
Resolution No. 93-33 adopted on a 5-aye and 0-nay vote.
85
6. HEALTH AND SAFETY PROGRAM
The Council reviewed a draft of guidelines for a health and safety
program. The Council was not satisfied with the policy and asked
city staff to rewrite the policy guidelines so that it would more
appropriate for the size of Medina.
Moved by Johnson, seconded by Ferris, to direct city staff to
rewrite the health and safety program guidelines so that it is more
relevant for the City of Medina. Motion passed unanimously.
7. UTILITY BILLING PROCEDURES
Jim Dillman said because of the large turnover of tenants in rental
property, the City was continually having problems collecting
utility bills from renters and he recommended that the landlords be
billed directly instead.
Moved by Thies, seconded by Johnson, to bill property owners
directly for utilities instead of the tenants. Motion passed
unanimously.
8. MORNINGSIDE WELL HOUSE ROOF
Jim Dillman said the roof of the well house at Medina Morningside
was in poor condition and needed to be replaced. Dillman said he
received two quotes: (1) Dalbec Roofing, $3,000; and (2) Dalco
Roofing, $3,475.
Moved by Thies, seconded by Zietlow, to hire Dalbec Roofing to
repair the well house roof in Medina Morningside at a cost of
$3,000 using funds from the Water Fund. Motion passed unanimously.
9. PAY INCREASE FOR SUMMER HELP
Jim Dillman recommended that John Zietlow be given a $.50 per hour
pay increase for his excellent performance last summer in the part-
time summer position.
Moved by Thies, seconded by Ferris, to approve a pay increase for
John Zietlow from $6.00 per hour to $6.50 per hour. Motion passed
on a 4-0 vote with Phil Zietlow abstaining.
10. HAMEL RODEO - REQUEST FOR TEMPORARY SIGNS
Moved by Johnson, seconded by Zietlow, to approve Hamel Rodeo's
request for four temporary signs to advertize the annual Hamel
Rodeo to be held July 8-10, 1994. Motion passed unanimously.
11. HENNEPIN COUNTY FAIR
Moved by Thies, seconded by Ferris, to grant permission to the
Hennepin County Agricultural Society to place four temporary signs
in Medina to advertize the Old Tyme Hennepin County Fair to be held
July 28-31, 1994. Motion passed unanimously.
12. DOUGLAS LEATHERDALE - REQUEST FOR C.U.P.
Douglas Leatherdale, 2075 Cottonwood Trail, requested permission to
add 4,000 square feet to the east side of his existing 15,350
square foot accessory building. The Planning Commission
86
recommended approval with 11 conditions.
Phil Zietlow asked if the City required a minimum lot
larger accessory structures.
Ron Batty said the conditional use permit would have to be
if the property was subdivided.
size for
reviewed
Zietlow recommended that this condition be added to the conditional
use permit.
Moved by Ferris, seconded by Mayor Theis, to direct city staff to
draft a resolution granting a conditional use permit to Douglas
Leatherdale for a 4,000 square foot accessory building addition
with the 11 conditions recommended by the Planning Commission and
the condition that the C.U.P. be reviewed if the property is
subdivided. Motion passed unanimously.
13. NORTH STAR MATTRESS FACTORY - REQUEST FOR C.U.P. AND VARIANCES
North Star Mattress Factory, requested a conditional use permit and
a 20 foot side yard variance, a 6 foot rear yard variance and an 18
parking area setback variance for the construction of an 8,588
square foot showroom/manufacturing building at 3795 Pinto Drive.
The Planning Commission recommended approval of the C.U.P. with 15
conditions and approval of the variances because of the shape of
the lot.
Loren Kohnen recommended that City Engineer Shawn Gustafson approve
the drainage plan before a building permit is granted.
Phil Zietlow asked if the City had granted any other property in
the area more variances than North Star was requesting. Zietlow
added that the amount of the variances seemed to be excessive from
what had been granted before.
Kohnen said the City had granted several variances to businesses in
this area but none exceeding North Star's request. Kohnen said the
railroad right-of-way and highway right-of-way created a problem
for parking space. He said the railroad was at a peculiar angle.
Zietlow said he was concerned about setting a precedent for other
applicants.
Don Erickson, architect for the building project, said this was a
problem lot. He said the proposed building would be well placed
because it would line up with the other existing buildings. He
added that the floor level would be level with the street.
Moved by Zietlow, seconded by Thies, to direct staff to prepare a
draft of a resolution granting a conditional use permit with the 15
conditions recommended by the Planning Commission and three
variances --the hardship being the shape of the lot --to North Star
Mattress Factory for the construction of a showroom/manufacturing
facility at 3795 Pinto Drive, contingent upon the city engineer
87
approving the drainage plan. Motion passed unanimously.
14. VACATION OF HICKORY DRIVE
The Council agreed to hold a public hearing Tuesday, July 5, 1994
on the proposed vacation of approximately 330 feet of Hickory Drive
located south of Lot 5, Block 1, Grier Industrial Park.
Moved by Mayor Theis, seconded by Thies, to adopt Resolution No.
94-34, "Resolution Calling for a Public Hearing Regarding the
Vacation of Hickory Drive."
Ayes: Ferris, Johnson, Thies, Zietlow and Mayor Theis. Nays:
None. Resolution No. 94-34 adopted on a 5-aye and 0-nay vote.
The Council directed the Planning and Zoning Commission to review
the proposed vacation.
15. PETER AND GAYE JAENCHEN - REQUEST FOR WAIVER OF SURVEY
Peter and Gaye Jaenchen, 2515 Bobolink Road, requested that they be
allowed to construct a 90 square foot deck addition without a
survey. Their existing deck was 196 square feet. The proposed
addition would not extend beyond the house or garage toward their
property lines.
Loren Kohnen said he could not remember when the City did not
require a survey. Kohnen said if the Council approved the deck
addition without a survey, the corner markers should be exposed.
Moved by Johnson, seconded by Ferris, to waive the survey
requirement for the deck addition provided that the corner lot
markers are exposed to verify Jaechen's east and south property
lines. Motion passed unanimously.
16. UPDATE ON HENNEPIN COUNTY PUBLIC WORKS BUILDING
Loren Kohnen said he had had discussions with Hennepin County
regarding the public works facility they were proposing to build
northeast of Medina. Kohnen said the county had to notify everyone
within 500 feet of the property if they bought the site. Kohnen
said the City should require a $10,000 application fee. He added
that the proposed use would require a rezoning of the property and
a Planned Unit Development (P.U.D).
Ron Batty said the Council should think about how willing they
would be to take this large parcel off the tax rolls.
17. UPDATE ON HAMEL LEGION MEMORIAL PARK EXPANSION
Ron Batty said he obtained a survey on Lots 5 and 6, northeast of
the Hyberg property. Batty said the reason for the survey was to
determine whether there was an easement to the Hyberg property. If
there was an easement on the title, it would show that there was a
benefit to the property. Batty said no easement was shown on the
title. Batty said the next step would be to go back to the
appraiser and show that there was no access to the property and to
have him re-examine the value of the Hyberg property based on this
information.
88
Moved by Johnson, seconded by Ferris, to authorize Ron Batty to
obtain an appraisal on the Hyberg property based on the fact that
there is no access to the property. Motion passed unanimously.
18. PAYMENT OF BILLS
Moved by Ferris, seconded by Thies, to approve payment of Order
Check Numbers 13296-13370 for $107,073.06 and Payroll Check Numbers
13910-13943 for $22,039.78. Motion passed unanimously.
19. ADJOURNMENT
Moved by Zietlow, seconded by Thies, to adjourn the meeting at
10:30 p.m. Motion passed unanimously.
Anne E. Theis, Mayor
ATTEST:
y � Karlson, Clerk
-Treasurer
Karlson, Clerk -Treasurer
June 7, 1994