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Home My Public Portal AboutMinutes_CCMeeting_05172011CITY COUNCIL MEETING MAY 17, 2011, 7:00 P.M. COMMUNITY CENTER PRESENT: Mayor Brad Andersen, Council President Jane Shaw, Council member Dennis McArthur, Council member Bruce Case, Police Chief Shannon Basaraba, Treasurer Ron Nelson, City Clerk Robyn Keyes, Public Works Supervisor Zech Prouse, ABSENT: Council member Dan Gubler, Public Works Supervisor Zech Prouse. VISITORS: Boy Scout Troop #94, Sheriff Paul Wilde, Captain Sam Hulse, Dee Johnson, Sally Price, Adrian Beazer, Craig Marshall, David Astel, Nicholas Seedall, Donivan Banks, Hunter Swearingen. Bonneville County Sheriff Report. Sheriff Wilde said he wanted to go over the County law enforcement operating expenses with the Council and turned the time over to Captain Hulse. Hulse handed out a chart that showed the number and types of calls for service for the 2009/2010 fiscal year. The chart showed that the Sheriff's Department responded to 685 calls to the City for the fiscal year 2009/2010. The information also included the cost for the services provided during that same fiscal year. The information is as follows: Calls for Service (All County) 50,304 LE Actual Costs $7,402,716 Cost Per Call $147.15 09/10 Iona Calls for Service Total Cost to BCSO 685 $100,798 Less 15% Mutual Benefit ($15,120) Revised Cost for Iona Service $85,678 Less Current Contract Price ($16,084) Cost Variance from Contract $69,594 Captain Hulse explained that an additional cost of $13,525 was charged to the City for the Iona Elementary D.A.R.E. program. Hulse said there would also be an additional cost to the City of $12,938 for dispatch fees; they were willing to use a new formula which would lower the cost to $8,295. Mayor Andersen asked if the Sheriff's Department was introducing the same contract to the other cities in the County. The Sheriff said he was. The Mayor asked if the City's contract was similar to Ucon's; the Sheriff said it was. Mayor Andersen asked if the City agreed to the contract would the payments be made quarterly; the Sheriff said yes. 1 Captain Hulse said the Sheriff's Department was willing to sit down and discuss the contract further. Mayor Andersen asked what would happen if the City did not sign the contract if Chief Basaraba was off duty and a citizen called for service. Captain Hulse said when the City became incorporated, policing of Iona became the Mayor's responsibility; the City can contract for law enforcement services or hire its own officers. Hulse said that because the City lies within Bonneville County the Sheriff s Department has certain responsibilities to the citizens within Iona such as any civil response, VIN inspections, felonies in progress, and any life safety issue. Captain Hulse said that any misdemeanor crime that occurs within the City's limits are the City's responsibility, including domestic batteries and family disturbance. Hulse said the County would always respond to an officer in need so if Chief Basaraba needed assistance, the County would respond. However, at the end of the day the investigation of the incident would be the City's responsibility. Hulse said when the City contracts with the County, the County indemnifies the City against any liability that may occur during a response. Hulse said that a contract would also include S.W.A.T. and HazMat services. Mayor Andersen asked if the City did contract with the County would the County provide on location deputies to provide continual coverage when our police officer was off duty. Captain Hulse said the City's current contract was based on fulltime coverage. However, the City could contract for continuous coverage like Ammon does, but that would be under a different contract than the one proposed today. Mayor Andersen asked if the City did contract for continuous coverage would the deputy ever be called to respond outside the City limits. Captain Hulse said they would if a situation required it. Council President Shaw asked Captain Hulse to explain what the tax revenue was used for. Captain Hulse said the tax revenue was used for infrastructure expenses such as the jail and patrol coverage of the entire county. Council Member Case said everyone pays the same percentages of taxes, but because Iona residents live in an incorporated City they get less coverage than people who live in the County receiving full coverage; if the City wanted full coverage, it was being asked to pay extra. Captain Hulse said if the City contracted with the County it would receive better service all around, and once a City incorporated it became responsible for protecting its citizens. Sheriff Wilde said he doubted that the City would want to run its own jail. Council member Case asked if the City contracted with the County then that would also provide back-up for our officer when necessary. Sheriff Wilde said it would. 2 Sheriff Wilde said each area of contract was open for discussion. Mayor Andersen thanked Sheriff Wilde and Captain Hulse for their time and said the City would like to keep the lines of communication open. The Mayor suggested a quarterly visit between the Council and the Sheriff's Department. The Captain Hulse agreed and said he was working on opening the lines of reporting throughout the department. Captain Hulse and Sheriff Wilde left. Mayor Andersen asked the Council if they would like to discuss the Sheriff s report. Chief Basaraba said even though the Sheriff Deputies responded to over 600 calls, after seven months of patrolling they have only issued six citations this fiscal year, and he had issued 100. The Chief said the City needed coverage so the choices were to either contract with the County or to apply for a grant that would pay for up to three fulltime officers for three years. Council Member McArthur said the City should have some type of mutual aid contract as a means of backup. Council President Shaw said she was concerned with the State Statute and the fact that the County was receiving all of the tax revenue for emergency response and law enforcement but the City had to pay extra for patrol coverage plus the expense of its own officer. Shaw believed the taxes should be part of a revenue share with the other cities that provided their own law enforcement. The Mayor said he would be meeting with the treasurer to go over budget items for next year, and he asked Chief Basaraba to create a spread sheet showing the breakdown of costs for the City's options. Council member Case said the City should talk to the County about the disparity between calls and actual citations. Mayor Andersen asked Clerk Keyes if the proposed increase of impact area letter had been sent to the County. Clerk Keyes said it had but she had not heard back from the County. Mayor Andersen said to give the County until the end of the month than call to make sure they received the letter. The Mayor said state law required that all area agreements between cities and counties must be reviewed every 10 years, and this was the tenth year. Consent Agenda. The consent agenda was reviewed. Council President Shaw made a motion to approve the consent agenda. Council member McArthur seconded the motion. All were in favor. Motion carried. R-T Ordinance Approval. Mayor Andersen explained that the amendment for the R-T zone to allow single family dwellings was approved for the attorney to draft the ordinance, and now the ordinance needed to be approved. 3 Council President Shaw made a motion to approve Ordinance 160-09-11 amending the R-T zone to allow single family dwellings. Council member McArthur seconded the motion. Roll call as follows: AYE: Council President Shaw, Council member McArthur NAY: Council member Case, Council member Gubler (voted via telephone) Mayor Andersen was required to break the tie. Mayor Andersen voted Aye. Motion carried by tie breaker. Council member Case said he was against the ordinance because the developer kept asking for amendments to fit their business needs. International Property Maintenance Ordinance. The ordinance was tabled to gather more information on the code. Reports Council member McArthur said the first statue for the pioneer monument was sculpted and in the process of being cast. McArthur asked the Council if they would help pay for the cost of the statue. Council member Case made a motion to give $2,000 to the Lion's Club toward the cost of the pioneer statue. Council President Shaw seconded the motion. All were in favor. Motion carried. Council member McArthur suggested the City add another skateboard ramp to the skating area. The Council agreed to add another ramp. Clerk Keyes said the park could use a few more picnic tables and asked the Council if she could purchase more. The Council agreed to purchase 4 more tables for the park. Chief Basaraba said the Safe Routes to School educational events could be piggy backed with the events the school was already doing. The chief said he would make a list of goals for the EOP mitigation so the Council could decide on future projects. Mayor Andersen asked the members of the audience if they had questions or concerns. 4 Mr. Johnson asked the City to look into the easement to the east of his property that is now an abandoned ditch. Mr. Johnson would like to know where he could build a shed on that side and how the abandoned easement would affect the placement of his shed. Mr. Johnson said he liked the path that was being installed along 55tn Mr. Burnham asked about the backflow prevention requirements. Mayor Andersen said the State was requiring all systems to have backflow prevention in place to help eliminate the possibility of contamination to the water system. Council President Shaw made a motion to adjourn Council member Case seconded the motion. All were in favor. Adjourned 9:00 p.m. friN 5 -2ITY OF IONA *BUDGET REPORT** 0014-30-11 PAGE 3 **** GENERAL FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT UND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 01 305.000 STATE HIGHWAY USERS 42,000.00 11,940.59 35,488.06 6,511.94 01 310.000 STATE REVENUE SHARING 37,000.00 9,748.81 31,255.80 5,744.20 01 315.000 STATE LIQUOR TAX 29,000.00 9,117.00 28,164.15 835.85 01 320.000 BEER & DOG LICENSES 400.00 60.00 233-00 167.00 01 325.000 COURT REVENUE 12,000.00 333.00 4,248.56 7,751.44 01 330.000 INTEREST 400.00 29.58 207.44 192.56 01 335.000 CABLE TV FRANCHISE 5,000.00 .00 4,708.40 291.60 01 340.000 NATURAL GAS FRANCHISE 12,000.00 5,115.43 8,423.18 3,576.82 01 345.000 POWER FRANCHISE 15,700.00 5,191.24 14,126.74 1,573-26 01 355.000 BUILDING RENT 6,000.00 527.50 5,221.25 778.75 01 357.000 BUILDING INSPECTION FEES 15,000.00 1,213.00 4,586.00 10,414.00 01 358.000 GRANTS 5,000.00 .00 .00 5,000.00 01 360.000 PROPERTY TAX REVENUE 206,000.00 2,052.98 160,157.50 45,842.50 01 390.000 MISCELLANEOUS REVENUE 6,000.00 440.00 4,664.34 1,335.66 01 395.000 RESERVES 60,000.00 .00 .00 60,000.00 84.50 84.48 97.12 58.25 35.40 51.86 94.17 70.19 69.98 87.02 30.57 77.75 77.74 **TOTAL GENERAL -FUND REVENUE 451,500.00 45,769.13 301,484.42 150,015.58 66.77 **** GENERAL FUND **** ESTIMATED UND ACCOUNT* ACCOUNT TITLE EXPENSE * *EXPENDED** MTD YTD UNEXPENDED PERCENT BALANCE EXPENDED 410.000 PAYROLL 57,000.00 5,577.00 52,353.00 00', - 420.000 RETIREMENT 10,000.00 3,033.28 8,164.54 ,01 422.000 HEALTH INSURANCE 24,000.00 3,015.67 16,413.79 )01 424.000 PAYROLL TAXES 11,000.00 729.37 5,995.74 101 440.000 ELECTRICITY - NATURAL GAS 24,000.00 1,926.51 13,955.19 01 445.000 OFFICE SUPPLIES 11,000.00 461.08 5,810.91 01 446.000 TRAVEL 5,000.00 25.50 980.58 01 447.000 ADVERTISING 1,500.00 59.07 376.85 01 450.000 INSURANCE LIABILITY 10,000.00 1,113.00 5,568.00 01 455-000 LEGAL & AUDIT FEES 13,500.00 800.00 9,488.00 01 459.000 POLICE -PAYROLL 51,500.00 4,900.00 32,566.00 01 460.000 POLICE-COUNTY/DISPATCH 23,000.00 4,021.00 11,959.50 01 461.000 POLICE -RETIREMENT 5,500.00 524.59 3,663.64 101 462.000 POLICE -HEALTH INSURANCE 13,000.00 128.20 5,598.73 ,01 463.000 POLICE -TRAINING 2,000.00 .00 1,901.28 01 464.000 POLICE -GENERAL 20,500.00 143.96 5,425.08 01 465.000 VEHICLE RENT 5,000.00 .00 .00 101 470.000 MAINTENANCE 76,000.00 3,349.03 31,043.50 ,01 472.000 BUILDING INSPECTIONS 8,000.00 2,411.00 11,021.00 ,01 475.000 CIVIL DEFENSE 00 .00 101 480.000 LIBRARY 2,000.00 .00 .00 )01 485.000 LAND ACQUISITION 10,000.00 .00 .00 )01 490.000 CAPITAL IMPROVEMENTS 61,000.00 2,760.00 19,083.20 )01 495.000 MISCELLANEOUS EXPENSE 7,000.00 1,081.40 7,419.21 4,647.00 1,835.46 7,586.21 5,004.26 10,044.81 5,189.09 4,019.42 1,123.15 4,432.00 4,012.00 18,932.00 11,040.50 1,836.36 7,401.27 98.72 15,074.92 5,000.00 44,956.50 5,021.00- .00 2,000.00 10,000.00 41,916.80 419.21- 91.85 81.65 68.39 54.51 58.15 52.63 19.61 25.12 55.68 70.28 63.24 52.00 66.61 43.07 95.06 26.46 40.85 162.76 31.26 105.99 **TOTAL GENERAL FUND EXPENSES 451,500.00 **NET EXCESS OR DEFICIENCY(-) 36,059.66 250,789.74 200,710.26 55.55 9,709.47 50,694.68 50,694.68- -2ITY OF IONA *BUDGET R E P O R T* OR 04-30-11 PAGE 5 ***' WATER FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT UND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 02 305.000 COLLECTIONS 165,000.00 14,147.50 111,379.70 53,620.30 02 310.000 HOOK UP FEES 45,000.00 3,000.00 9,000.00 36,000.00 02 315.000 INTEREST 500.00 27.80 178.73 321.27 02 350.000 TANK REPLACEMENT FUND 50,000.00 .00 .00 50,000.00 02 358.000 GRANTS 5,000.00 .00 .00 5,000.00 02 395.000 RESERVES 50,000.00 .00 .00 50,000.00 02 397.000 WATER BOND .00 .00 .00 67.50 20.00 35.75 **TOTAL WATER FUND REVENUE 315,500.00 17,175.30 120,558.43 194,941.57 38.21 **** WATER FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT UND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED 02 410.000 SALARIES & BENEFITS 63,000.00 .00 .00 63,000.00 02 440.000 ELECTRICITY 26,000.00 1,420.78 14,360.61 11,639.39 102 445.000 OFFICE, SUPPLIES, LEGAL 9,000.00 1,019.75 5,606.52 3,393.48 �02 450.000 ENGINEERING COSTS 10,000.00 .00 2,235.00 7,765.00 02 460.000 VEHICLE EXPENSE .00 .00 .00 465.000 VEHICLE RENT 7,000.00 .00 .00 7,000.00 470.000 REPAIRS & MAINTENANCE 45,000.00 7,300.07 23,772.10 21,227.90 02 480.000 BOND PAYMENT .00 .00 .00 02 482.000 BOND INTEREST .00 .00 .00 02 485.000 TANK REPLACEMENT FUND 90,000.00 .00 .00 90,000.00 02 490.000 CAPITAL IMPROVEMENTS 65,500.00 1,650.00 20,603.00 44,897.00 02 497.000 WATER SYSTEM UPATE .00 .00 .00 55.23 62.29 22.35 52.83 31.45 **TOTAL WATER FUND EXPENSE 315,500.00 **NET EXCESS OR DEFICIENCY(-) 11,390.60 66,577.23 248,922.77 21.10 5,784.70 53,981.20 53,981.20- CITY OF IONA ** B U D G E T R E P O R T* FOR 04-30-11 PAGE 6 **** EQUIP REPLACEMENT **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 003 305.000 EQUIP RENT --WATER 5,000-00 .00 .00 5,000.00 003 310.000 EQUIP RENT --GENERAL 5,000.00 .00 .00 5,000.0C 003 395.000 EQUIP RESERVES --WATER 40,000.00 .00 .00 40,000.00 003 396.000 EQUIP RESERVES --GENERAL 40,000.00 .00 .00 40,000.00 **TOTAL EQUIP REPLACEMENT REVENUE 90,000.00 .00 .00 90,000.00 **** EQUIP REPLACEMENT **** FUND ACCOUNT# ACCOUNT TITLE ESTIMATED * *EXPENDED** EXPENSE MTD YTD UNEXPENDED PERCENT BALANCE EXPENDED 003 410.000 EQUIP REPLACEMENT --WATER 003 415.000 EQUIP REPLACEMENT --GENERAL 003 490.000 EQUIPMENT PURCHASE **TOTAL EQUIP REPLACEMENT EXPENSE **NET EXCESS OR DEFICIENCY(-) 45,000.00 .00 .00 45,000.00 45,000.00 .00 .00 45,000.00 .00 .00 .00 90,000.00 .00 .00 90,000.00 .00 .00 .00 CITY OF IONA *BUDGET FOR 04-30-11 R E P O R T** PAGE 7 * RECREATION FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED )04 305.000 BASEBALL FEES - 16,000.00 17,626.00 17,626.00 1,626.00- )04 310.000 SHELTER RENTAL 250.00 40.00 135.00 115.00 )04 320.000 WESTERN BOYS FEES 250.00 .00 .00 250.00 )04 395.000 RESERVES .00 .00 .00 110.16 54.00 **TOTAL RECREATION FUND REVENUE 16,500.00 17,666.00 17,761.00 1,261.00- 107.64 **** RECREATION FUND **** ESTIMATED FUND ACCOUNT# ACCOUNT TITLE EXPENSE * *EXPENDED** MTD YTD UNEXPENDED PERCENT BALANCE EXPENDED )04 410.000 RECREATION EQUIPMENT )04 415.000 RECREATION LABOR )04 420.000 BASEBALL SUPPLIES )04 470.000 RECREATION MAINTENANCE 1,500.00 .00 .00 1,500.00 6,000.00 .00 .00 6,000.00 6,000.00 572.73 572.73 5,427.27 3,000.00 .00 .00 3,000.00 9-55 **TOTAL RECREATION FUND EXPENSE 16,500.00 **NET EXCESS OR DEFICIENCY(-) 572.73 572.73 15,927.27 3.47 17,093.27 17,188.27 17,188.27- MONTHLY EXPENSE REPOI 4/30/2011 Amount Date Description ROCKY MTN POWER $ 2,472.41 ELECTRICITY PSI $ 53.25 GARBAGE POST REGISTER $ 59.07 ADVERTISING ZIP PRINT $ 177.75 BB FLYERS VERIZON $ 198.75 PHONE DELTA DENTAL $ 384.60 HEALTH INSURANCE CITY OF IDAHO FALLS $ 541.75 ANIMAL SHELTER C & B OPERATIONS $ 596.43 LAWN MOWER HOLDEN KIDWELL $ 800.00 RETAINTER ICRMP $ 1,113.00 LIABILITY INSURANCE BLUE CROSS $ 2,759.27 HEALTH INSURANCE BONN CO SHERIFF $ 4,184.35 QUARTERLY ALL AMERICAN SPORTS $ 394.98 BB SUPPLIES INTERMOUNTAIN GAS CO $ 874.88 NATURAL GAS SUNNYSIDE GARDENS $ 279.98 TREE RADIO SHACK $ 28.69 COMPUTER PARTS AWWA $ 35.00 ZECH-MEETING RON NELSON $ 498.30 EASTER KATHLEEN KEYES $ 60.00 TEMP HELP JOEL KEYES $ 1,728.00 LABOR J & N ENTERPRISES $ 2,760.00 BUILDING REPAIR POSTMASTER $ 269.72 WATER BILLS 6-12 EZ MART $ 3.27 PARTS TETON MICRO BIOLOGY $ 1,870.00 WATER TEST MICRO SERV $ 52.95 INTERNET CAL STORES $ 93.88 TOOLS -PARTS DIRECTIVE DATA $ 198.00 COMPUTER SERVICE CALL UNITED MAILING $ 200.47 WATER BILLS ACTION MOTOR SPORTS $ 248.31 REPAIR 4 WHEELER WATER DIST #120 $ 777.74 WATER ASSESMENT HONNEN EQUIPMENT $ 1,650.00 BACKHOE BUCKET , A T & T $ 15.20 PHONE FAIRPOINT $ 283.41 PHONE H D FOWLER CO $ 592.32 CULVERT WATERFORD SYSTEMS $ 1,645.08 METER PUMP SYSTEM H D WATERWORKS $ 2,069.47 PIPE -GASKETS OFFICE MAX $ 273.14 OFFICE SUPPLIES-EASTER STAPLES $ 143.96 OFFICE SUPPLIES-EASTER ALLEN ELDRIDGE WINCO WALMART SAMS $ 2,411.00 $ 216.54 $ 183.62 $ 172.50 $ 33,371.04 INSPECTIONS EASTER EASTER EASTER Contract City Report Data in report is between the dates of: 20091001 and 20100930 Number of Calls Calls for Service by Priority for Area of Iona 400.00 300.00 200.00 100.00 0.00 344 127 127 31 32 6 22 5 4 0 11 5 20 ■-au 0 1 2 3 4 5 6 Call Priority /82 BCSO IONAPD Call types that have been removed from the chart: Test Calls, Civil Service, and Vin Inspections 0 - Alarm - Fight - Suicide - Burglary - Weapons/Firearms 1 - Burglary - Sexual Assault - Animal Troubles - Vandalism - Disturbance 2 - Domestic Disturb 3 - Assault Report - Noise Complaints Call Priority Types 4 - Traffic Stop - Crim Warrant Sery - Suspic/Wanted - Abuse/Aband/Negl - Trespassing - Disturbance - Narcotics - DUI 5 - Burglary - Harassment/Stalk - Fraud - Missing Person - Animal Troubles - PubSery - Welfare Check 6 - Follow up - Abandoned Vehic - Misc Information - 911 Hang up - Traffic Violation - Juvenile Misc - Theft 7 - Burglary - Crim Warrant Sery 8- 9 - Burglary - Info - Crim Warrant Ser 5/17/2011 12:46:14 PM Calls for Service (All County) LE Actual Costs Cost Per Call 2009 Iona Calls for Service Total Cost to BCSO Less 15% Mutual Benefits to BCSO Equals Revised Cost Less Current Contract Price Cost Variance from Contract 50,304 7,402, 716 147.15 685 100,798 .15,120) 85,678 167084) 69,594 D.A.R.E Hours Spent in Iona 312 Cost per hour 51 Total 15,912 Less 15% discount (2,387) Total Cost 13,525 Proposed Dispatch Service Fee Formula for Iona Formula Components: (1) Other Dispatch Events Iona Dispatch Events Iona's Dispatch Percentage (2) City of Idaho Falls Printed Dispatch Budget - Current Year Please, No Data Entries Below This Line! 1.38,41.5 1,180 0.853% $1,198,504 Formula: (Enter data in yellow highlighted fields above to drive formula) City of Ammon's Dispatch Percentage (%) 0.853% X X Dispatch Budget (2) $1,198, 504 X X 127% 127% Equals Equals Annual Dispatch Fee $12, 938 Dispatch Cost by F.T.E. Combined B.C.S.O. and Iona F.T.E. 2.24 Dispatch Cost 6,532 27% I.F.P.D. Overhead Cost 1,763 Total 8,295 et)