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Community Preservation Committee Minutes
December 27, 2006
PRESENT: Elliot Carr, Elizabeth Taylor, Paul Ruchinskas, Rollie Bassett. Paul
Hush, Michael Lach
Absent: Steve McKenna, Bill Reyburn, Roy Robinson
Guests: Charles Sumner, Elbert Ulshoeffer
The meeting was called to order at 4:00 PM. By Chairman Carr.
Minutes: Approval of December 13 '(regular and executive session). Moved
by Hush, 2"tt by Bassett.
All "AYE"
1. Warrant article deadlines:
Sumner- Technically I need to have articles by January 18th. I have already taken the
article for last year's warrant and cut & pasted it in as a place holder for this year.
Carr — How soon do we need to have it fleshed out?
Sumner - The sooner the better. To be able to post the warrant when required - the
absolute drop dead date is March 20th for any last minute changes - legal, land
purchases, etc.
2. The Committee agreed that everything would be finished and handed in after the
first meeting in February, which was satisfactory to Sumner.
The article items might include Old Town Hall (the COA), Breakwater Cemetery. The
Committee has also been contacted by Cape Rep Theatre relative to renovation of the
Crosby House and the First Parish Church has spoken of coming in to speak with the
Committee.
Sumner — We have gone out for architectural services for the COA and will be
interviewing for that, whether we will be ready for May, there is a 50/50 chance. We
are not sure if we will go for rehab or new for the windows. Personally I think we will
Community Preservation Committee Minutes-December 27,2006 Page 1 of 4
go for rehab on the stained glass windows and replacement on the double hung
windows.
3. The Committee requested that a member from the Historic Commission be at the
interviews.
Carr - The only other possible placeholder would be for a land purchase, but I think
that will likely be in the fall.
4. MOTION to go into Executive Session°to consider the purchase, exchange,
lease or value of real property if such discussions may have a detrimental
effect on the negotiating position of the governmental body and a person,
firm or corporation';
Moved by Hush, second by Taylor.
Elliot Carr-AYE Elizabeth Taylor-Aye Paul Ruchinskas-AYE
Rollie Bassett-Aye Paul Hush-Aye Michael Lach-Aye
Return from Executive Session at 4:45 PM.
5. Historic Preservation Restrictions (HPRs):
Robinson — Zisson &Veara sent another letter up to MA Historic because MA Historic
has yet to send us the information we requested concerning a Historic Preservation
contract. It seems that the Town does not think that the slide project needs an HPR.
But, we had made that decision — we wanted one.
The CPA indicated that any time we do a Historic Preservation Grant, we need an HPR.
If a project is funded and we don't have an HPR the Town is not getting its money
protected. What if the Historical Society decided to sell the slides — then where would
we be?
Sumner- Call the CPA coalition and get their advice - we are spending municipal funds
on a private project- see what they say.
Taylor - I asked Sarah Korjeff about this very project, but I have not heard back from
her yet.
Hush — Could we put it in the contract — that they were not allowed to dispose of the
slides?
Robinson - I think that any preservation project needs to have an HPR. The Historic
Commission needs to work on this.
6. CPC Applications:
Bassett—What applications do we have so far for Town Meeting?
Community Preservation Committee Minutes—December 27,2006 Page 2 of 4
Carr — None in recreation, none in housing, two in historic- the Breakwater Cemetery
and COA, and the Housing Partnership is proposing it's own Buy-Down article for
housing — at $50,000.
7. Community Housing:
Hush - What we need is a housing plan - we need to do some conceptualizing before
we jump into this.
Carr - Let me broaden the subject- we are working with three committees. I think we
have growing pains and need to get our communications together with these
committees. At the end of January we should meet with each of these groups.
Ulshoeffer — Re the buy-down proposal- I am not sure that it came from the Housing
Partnership. We just had a meeting. I just saw this today. I think it was presented from
Jillian to meet your deadline. We did not have a meeting. I am opposed to it because
we have not discussed this.
Hush — Is this a conceptual thing at this point or is this for a specific purchase?
Ulshoeffer - I think your committee should look at it. It is not for a specific purchase.
Carr —The Housing Committee should work closely with the Partnership to get this
together.
Ulshoeffer—The Town is now talking about a zoning change for the affordable
housing bylaw that would allow affordable housing to be built as a matter of right- and
that would be an unbelievable opportunity to use CPA $$ if this article ever gets there.
Carr - Chatham has been in the CPA business the longest and is doing 4 or 5 small
housing projects like that every year. We would like to meet with your whole
committee.
Ulshoeffer - The next Housing Partnership meeting is the 3rd of January .We will also
meet Jan 17th. We did not vote on the $50,000 and I was not in favor of it.
Hush - This needs a broader discussion. Come back on the 4th Wednesday in January
to discuss it. — January 24th
All we have now to consider so far are the Breakwater Cemetery, Town Hall Archives,
Old Town Hall windows and that is it.
8. CPC Bills:
Taylor - Bills-Preliminary estimate of value $2,000.
Motion to approve payment of bill.
Moved by Hush, second by Lach. All "AYE';
Community Preservation Committee Minutes—December 27,2006 Page 3 of 4
Carr— I still need comments on the annual report which was mailed out to all.
9. Other Business
Robinson — If we want legal assistance we need to go thru Sumner. We have been
waiting for a very long time for this HPR.
Carr —The problem is very simple — MA Historic is extremely slow to work with.
Robinson - Hank Foster feels that the HPR is too tight - if the windmill burns down the
Historical Society will go bankrupt. What do we do with this? How do you write a
contract to preserve slides?
Carr —The HPR is a boiler plate with specific sections that differ for each one.
Robinson — Also Andy Shrake has not been paid yet, and the Cemetery has not been
paid yet.
Taylor - The Committee is not getting the bills. The only one we paid was the
consultant for $1,000. The other bills are going directly to the Selectmen's office,
instead of coming through the CPC.
Robinson - I don't know where the Society sent the bill - maybe they never did?
Taylor - We are supposed to have copies of all these bills in our files, if DOR comes
down and wants to see the paper trail on these projects, we have nothing to show
them. I will request that all CPC bills be directed to the CPC clerk for approval and
payment.
MOTION to Adjourn at 5:45 PM
Moved by Hush, second by Robinson.
All "AYE".
Respectfully Submitted,
Elizabeth Taylor, Clerk
I -
Approved: February 28, 2007 Signed: c •A+
Date Clerk • the Commi
Community Preservation Committee Minutes—December 27,2006 Page 4 of 4