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HomeMy Public PortalAbout1/11/2005City of Greencastle City ball A One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765 - 653 -3100 Greencastle Common Council Minutes Regular Session January 11, 2005 7:00 P. NI. Greencastle City Hall 1. Call to Order; Roll Call A. All councilors found to be present. Il. Organizational Matters A. Elect Council President I. Tom Roach took a moment to announce that Mayor Nancy A. Michael is receiving the honor this evening of Sagamore of the Wabash. 2. Russ Evans seconded a motion by Tom Roach Nominating Bob Sedlack as President for 2005, with a motion by Mark Hammer to close nominations and second by Russ Evans; it was unanimously approved to elect Bob Sedlack as Common Council President for • 2005. 3. Bob Sedlack thanked Tom Roach for his commitment and leadership especially in initiating the non- smoking policy throughout the city of Greencastle. B. Set Date, Time and Place of Meetings 1. By consensus it was agreed the second Tuesday of each month at 7 pm in City Hall set as regular meeting place and time of the City of Greencastle Common Council. C. Council Assignments 1. Plan Commission— Mark Hammer 2. Park Board — Russ Evans 3. Economic Development Commission — John Lanie 4. Tree Board — Tom Roach 5. Cable Access — Bob Sedlack 6. Chamber of Commerce — Bob Sedlack 7. Putnam County Community Foundation — Mark Hamner 8. Main Street Greencastle — John Lanie 9. Greencastle/Putnam County Development Center — John Lanie 10. Putnam County 911 — Russ Evans a. A motion by Bob Sedlack, second by John Lanie unanimous approval to accept assignments as presented. D. Council Appointments to Boards 1. Redevelopment Commission s a. A motion by Mark Hammer, second by John Lanie to accept re- appointments of Steve Gauly and Jim Ruark, unanimous approval. 2. Board of Zoning Appeals a. Motion by Mark Hammer second by John Lanie to accept appointment of Rachel Seipet to Board of Zoning Appeals, unanimous approval. E. Department Liaisons 1. Fire Department —John Lanie 2. Forest l-lill Cemetery— Mark Hammer 3. Parks and Recreation — Russ Evans 4. Police Department —Russ Evans 5. Street Department —Bob Sedlack 6. Wastewater Treatment —Bob Sedlack 7. Water Works — Tom Roach a. Motion by Mark Hammer second by Russ Evans to accept department liaisons as presented, unanimous approval. 111. Public Hearing A. Ordinance 2005 -1, An Ordinance Approving The Petition of DePauw University To Vacate Public Right -Of -Way Located in the City of Greencastle, Putnam County, Indiana 1. Mayor Michael announced Public Hearing open for citizens to ask questions or make comments regarding this request from DePauw University. 2. DePauw University representative Dick Speller made presentation. a. It was announced by Mr. Speller that DePauw would be making an unrestricted contribution of S 100,000 to the City. 3. Mayor Michael announced that Public Hearing is now closed. IV. Public Petitions and Continents A. None V. Department Reports A. Cemetery — Randy Robinson — no report B. City Engineer — Glen Morrow 1. Update regarding central stop sign on South street, County has decided not to do this, so city will not be moving forward on this. 2. Implemented a time card procedure to tract time within the Engineering department. 3. Stated map is complete for the City. C. Fire Department — Bill Newgent 1. Nothing to add 2. Mayor Michael commented that Chief Newgent spends many hours of his own time training other personnel in county and surrounding areas. Mayor Michael asked Chief Newgent to reflect on this in the future. • D. Park and Recreation — Rod W einschenk ® L Nothing to add. 2. Received $5,000 reimbursement grant. Will be used for park equipment for Mapleberry Park. 3. 8 Cub Scouts from local pack assembled picnic tables last evening for the Park Department, E. Planner — Shannon Norman 1. Introduced herself with some history of recent activities. 2. Council and Mayor welcomed Shannon Norman and expressed that the City is looking forward to having a full -time planner again. F. Police Department — Tom Sutherlin 1. Officer Don Rumley returned to work January 10 for light duty. 2. Bob Sedlack shared that Tom Sutherlin followed up on "jake brake" issue and would like to get together to discuss packet from INDOT. G. Street Department— Paul Wilson 1. Nothing to add. 2. Mayor commented on how clean the streets look with new product Clear Lane being used for ice and snow. Paul Wilson shared that police reported less accidents worked also. Mayor Michael also shared that street department cleaned grates on storm sewer and that made a real difference in standing water on streets. 3. Tom Roach stated freezing and thawing is bringing up potholes and one large one on Walnut and Jackson will need attention soon. ® H. Wastewater Department — Mike Neese 1. Average flow has been 6M per day and is still doing a good job. I. Water Works — Terry Dale 1. Won't be asking for any rain. Wells are good. J. City Attorney - Laurie Robertson Hardwick 1. Introduced winter term DePauw' University student. Laurie Hardwick stated he is helping with many projects. 2. Additional training with employees on sexual harassment in the work place will be forthcoming, will notify when scheduled. 3. Numerous planning and zoning issues, commended Shannon Norman as a great asset to the City. 4. People Pathway land acquisition when all appraisals are complete. 1NDOT project grants involved, appraisals and then review appraisal. Will proceed when appraisal process is complete. VI. Councilor Reports A. Bob Sedlack reported on interviews with planner and Oxford Automotive meeting. Mayor Michael shared that follow -up meeting is Friday, January 14. B. Russ Evans reported that he attended Civic League meeting with Mike Nees. Civic League will partner with Main Street on projects. Attended employee orientation at Oxford Automotive. Attended Government Class at Greencastle High School. Shared items in front of him this evening represent friends that ® are serving with the military overseas. V1I. Approval of Minutes A. December 14, 2004, Regular Session 1. Bob Sedlack with noted minor changes motion to adopt, Tom Roach second, unanimously approved. B. December 27, 2004, Special Session 1. Tom Roach motion to adopt, Russ Evans second, approved, two abstentions, Bob Sedlack and Mark Hammer. VIII. General Business A. Approval of City Claims 1. John Lanie motion to approve claims as submitted, Tom Roach second, unanimous approval. B. Mayor's Report I . Schedule retreat dates as follows: a. January 20` Engineer, Sewer, and Water beginning at 6:00 PM at Water Plant b. January 22 " Cemetery, Fire, Police and Street beginning at 8:00 AM tentatively set at Walden Inn c. January 27` Attorney, Planner and Park beginning at 6:00 PM City Hall 2. Introduced DePauw University winter tern intern. 3. Signed Buxton contract and will be having conference call soon. 4. Update on Streetlights for Glenview Village Condominiums a. Funding for the Glenview Village street lights from Judson to Round Barn Road have been encumbered. Lights will be on South side by Condos. Will report back with quote for area west of condos. After Budget certification will come back to council for additional to pay for this. No timeline on installation yet. C. Clerk- Treasurer's Report 1. Uniform Conflict of Interest Statements a. Attorney Laurie Hardwick stated all should complete so we have this on record. b. Teresa Glenn reported that Auditor Kristina Warren called on December 31, 2004 stating that Fall Property Tax Distribution Check was available for pick -up. Check was deposited that morning. D. Ordinance 2004 -38, An Ordinance Establishing A Stormwater Program, Second Reading 1. Tom Roach motion to adopt, John Lanie second, unanimous approval. E. Ordinance No. 2005 -1 — An Ordinance Approving The Petition of DePauw University To Vacate Public Right -Of -Way Located in the City of Greencastle, Putnam County, Indiana, First Reading 1. Mayor Michael read this ordinance in its entirety. Cl 2. Tom Roach stated he has heard concern expressed regarding Gobin ® Memorial Church needing daytime parking for their events. Dick Speller stated Gobin has not voiced that concern to him. Also, Spring street access concern. Should this be vacated also and become entrance to parking only? Is this something that could be beneficial to DePauw University and Gobin also? Tom Roach motion to approve first reading of Ordinance 2005 -I, John Lanie second, unanimous approval. F. Update /Amendment of People Pathway Phase IV 1. Rod Weinschenk made presentation. Joy Marley, Garth Hughes, and Leslie Hanson, present to support this request. 2. Mayor Michael commended Rod for the complete information in the packet he presented. 3. Russ Evans motion to approve moving forward on this project, Mark Hammer second. Discussion regarding costs. This route will allow the original grant amount to be sufficient, unanimous approval. G. Presentation of 2005 Water Budget 1. Recommendation to consider Rate Increase a. This consideration has come to the council as a request from the board of works. b. Discussion. Council agreed to investigate the prospect of a needed rate increase. ® IX. Adjournment A. Motion by Mark Hammer, second by Russ Evans to adjourn at 8:55 pm, unanimous approval. Nancy A. 6 ichael, Mayor a Glenn, Clerk reasurer 11