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HomeMy Public PortalAbout4-12-2011k-, Ar I Citv of Greencastle Teresa P. Glenn Clerk Treasurer April 12, 2011 7:00 P.M. Greencastle City Hall City Hall _ One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 '- - 765.653.9211 tqlenn@citvofqreencastle.com Greencastle Common Council Regular Meeting Minutes Call to Order; Roll Call A. Mayor Murray called the meeting to order at 7:00 PM; present: Adam Cohen, Jinsie Bingham, and Phyllis Rokicki. Absent: Mark Hammer and Terry J. Smith. II. Public Petitions and Comments A. None heard III. Special Requests A. Street Closure 1. Putnam County Convention and Visitor Bureau — Sharon Eiteljorge a. September 25, 2011; 8:00 AM to 6:00 PM — Greencastle Downtown Parking Lot. The 2" Annual Buzzard Run (Tabled from March) i. Mayor Murray reported this request is for Vine Street Parking Lot. Motion by Adam Cohen to approve this request upon clarification by Mayor Murray, second by Phyllis Rokicki, 3 -0, motion carried. 2. Greencastle Custom Cycle — Scott & Lisa Eaton a. June 18, 2011; 6:00 AM to 3:00 PM Columbia from Jackson to Indiana St. - 11 Annual Run -4 -Fun. i. Scott Eaton present. Motion by Phyllis Rokicki to approve as requested, second by Jinsie Bingham, 3- 0, motion carried. 3. Relay For Life — Stewart Burns and Tyler Archer — April 30 — May 1, 2011; 12 PM to 12 PM — Blackstock Stadium — Close Madison between Hill & Hanna from 11 AM April 30 to 1:00 PM May 1, 2011 - Noise exception for outside music /announcements after 10 PM April 30, 2011 to noon on May 1, 2011 a. Stewart Burns present. Motion by Adam Cohen to approve as presented, second by Phyllis Rokicki, 3 -0, motion carried. 4. Phi Gamma Delta — Jake Meyer and Bryant Kosanovich — May 7 -8, 2011; 10:00 PM to 1:00 AM — Fiji Isle Party a. Jake Meyer and Bryant Kosanovich present. Motion by Jinsie Bingham to approve as requested, second by Phyllis Rokicki, 3 -0, motion carried. 5. Main Street Greencastle — Fair On The Square — May 13 — May 15, 2011 — Gary Barcus present. a. Motion by Adam Cohen to approve as requested with change to Thursday time for street closure to begin 6:00 PM to Sunday 5:00 PM, second by Phyllis Rokicki, 3 -0, motion carried. 6. Veteran's Day Ceremony — May 7, 2011 from 9:00 AM to 11:30 AM — Veteran's Highway — Brad Phillips present. a. Motion by Phyllis Rokicki to approve as requested, second by Jinsie Bingham, 3 -0, motion carried. IV. Department Reports A. Cemetery — Ernie Phillips B. Engineer — C. Fire Department — Bill Newgent 1. Chief Newgent was asked regarding the power outage Saturday April 9,. Newgent reported there was a major Duke power line down. D. Park and Recreation — Rod Weinschenk 1. Weinschenk reported past and upcoming events at the Park. E. Planner — Shannon Norman F. Police Department —Tom Sutherlin 1. Adam Cohen asked Chief Sutherlin about his report regarding Crown trailers being inspected periodically by GPD's canine unit. Sutherlin reported this is done as per request from Crown. Sutherlin also reported that on Saturday April 30, 2011 from 10 AM to 2 PM GPD Officers will be participating in the 2" Annual Drug Take Back Day. This will be held in the Greencastle High School Parking Lot. Persons may bring any and all prescription drugs they wish to dispose of safely. No questions will be asked. G. Department of Public Works — Brad Phillips 1. Councilor Rokicki commented regarding the report on tree limb pick up from Brad Phillips. Phillips and his department spent 18 days picking up limbs due to the ice storm to an expense to the City of approximately $20,000. H. Water &Wastewater Department — Richard Hedge 1. Question regarding water loss increase this month. Discussion. Hedge reported 86% complete on meter swaps. I. City Attorney - Laurie Robertson Hardwick V. Approval of Minutes A. Regular Session March 8, 2011 1. Motion by Phyllis Rokicki to approve as presented, second by Jinsie Bingham, 3 -0, motion carried. VI. Old Business A. Ordinance 2011 -1, An Ordinance Amending Ordinance 2009 -1 Establishing An Employee Handbook For Employees of The City of Greencastle, Second Reading 1. Motion by Adam Cohen to adopt Ordinance 2011 -1 on second reading, second by Phyllis Rokicki, 3 -0, motion carried. VII. New Business A. Resolution 2011 -6, A Resolution Transferring Surplus Property To The Putnam County Sheriff's Department 1. Mayor Murray read this Resolution in its entirety. Motion by Jinsie Bingham to approve as presented, second by Phyllis Rokicki, 3 -0, motion carried. B. Resolution 2011 -7, A Resolution Declaring An Economic Revitalization Area (IAC Greencastle, LLC) 1. Mayor Murray read the resolution in its entirety. Bill Dory present for this item. Discussion. Motion by Jinsie Bingham to approve as presented, second by Phyllis Rokicki, 3 -0, motion carried. VIII. Approval of City Claims A. After review of all claims, Adam Cohen moved to accept and approve claims as presented, second by Phyllis Rokicki, 3 -0, motion carried. IX. Reports A. Mayor's Report 1. Mayor Murray reminded Greencastle residents about Sidewalk Cost Sharing Program. Applications are available at City Hall and on our website. 2. Mayor Murray also reported continuing to meet with Stellar Community Grant Funding agencies. Will be working with Banner Graphic on updates for the Community. B. Clerk- Treasurer's Report 1. Teresa Glenn reported on revenues and expenses year to date. C. Councilors 1. Phyllis Rokicki reminded Councilors of Greencastle City Council Rokicki Scholarship funding requirements. 2. Jinsie Bingham shared that she found two articles across the state commenting about Greencastle and DePauw University. 3. Adam Cohen commented this weekend is DePauw's new student visitation on campus. September 11, 2011 plans on in the process for a special community event, details forthcoming. April 20, 2011 at 5:00 PM Jinsie Bingham will be giving a speech at DePauw as a "trail blazing woman" in business. X. Adjournment A. Motion by Jinsie Bingham to adjourn at 8:20 PM; second by Phyllis Rokicki, 3 -0, motion carried. san V. Murray, Mayor ATTEST: Teresa P. Glenn. Clerk Treasurer