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Home My Public Portal About8.6.2002 Agenda & MinutesAGENDA PLANNING BOARD Tuesday, August 6, 2002 6:30 PM, Town Barn ITEM #1: Consideration of additions to the agenda. ITEM #2: Committee Reports - Volunteer to serve as Parks and Recreation representative ITEM #3: Approval of minutes from the. July 2, and 23 meetings 0y ITEM #4: Recommendations to Town Board regarding public hearing items: - h4.1doul- Co.cowvwwnf3 A. Rezoning request from Wes Cook - �A^du"F- B. Rezoning request from Old Mill Properties C. Text amendment to add a Prevention of Demolition by Neglect provision - handout' D. Text amendment to add a Mixed Residential Special Use District ITEM #5: Proposed Adequate Public Facilities Ordinance and Memorandum of Agreement with Orange County and the Orange County School Board to affect the timing of new home construction - cowl d, VPCm p - M"'Iors. ITEM #6: Discussion with Waterstone consultants 1 r�vh; rnr- heae-�^� - 4,and e�w4 wak,✓' LA ITEM #7: Adjourn Please call the Planning Department if you cannot attend. 732-1270 extension 73 (this line is connected to voice mail) 101 East Orange Street • P.O. Box 429 • Hillsborough, North Carolina 27278 .91.9-7.32-1270 • Fry -r.919 -844-P.7.90 MINUTES PLANNING BOARD August 6, 2002 PRESENT: David Daniel (Chair), Jim Boericke, Kelly Hopper, Cannie Lloyd, Paul Newton, Chris Quinn, Bryant Warren PUBLIC: JD Cecil, Lilyn Hester, Mark O'Neil, Jack Smyre and Margaret Hauth Daniel called the meeting to order at 6:35 PM. Hauth asked the members to have a brief discussion about the September meeting, which would fall on the day after Labor Day. Quinn and Lloyd indicated they are not available on that date. The members agreed to maintain the regular meeting date and time. ITEM #2: Hauth reported that the Board of Adjustment had not met. She said the Parks and Recreation needs a new Planning Board representative. Warren indicated he was willing to serve. The members accepted his offer by consensus. Newton asked to provide an update on the Town Clock. He provided the website address for the clock and its restoration. He said the Alliance is accepting donations so that donators will be able to claim a charitable donation. He said the clock would be removed from the tower, repaired and returned. While the clock is gone from the cupola, Orange County will be making repairs to the building. Quinn encouraged members to observe or participate in the annual Tarwheels bikefest this coming weekend. ITEM 93: Quinn said he was not present at the July 23 hearing. With that correction, Warren moved to approve the minutes. Newton seconded. VOTE: Unanimous. ITEM #4a: Hauth introduced the Cook rezoning request. JD Cecil offered a preliminary plan showing ten home sites rather than the maximum 15. Newton asked whether the Trust had been approached about using the roadbed/easement as access for this site. Cecil said Cook had talked with Crowther about its use, but he did not receive a positive response. Newton asked whether they had offered to improve the road in the easement. Cecil said that had not been offered and would be a significant increase in expense. Hopper asked about the residents of Saponi Drive and how long that development had been there. Hauth said that was approved about 5 years ago and was developed by Cook. Hopper noted that the residents of Saponi speaking against this new development seemed hypocritical, since they had benefited from a similar process. Lloyd asked if the neighbors knew the proposed number of houses was 10 rather than 15. Hauth said they did not, since the plan was not offered until this week. She noted that the plan for 10 lots is also not binding. Boericke asked about Craig Benedict's written comment on septic use so close to the river. Hauth said the entire area around Tuscarora is served with septic tanks. It's also outside the city, so the town doesn't have an obligation to provide sewer service. She added that 3 sewer lines would likely have to be installed to serve the neighborhood -one along the river, one on Tuscarora, and one on US 70 A. Daniel noted his opinion that residential and agricultural are the two most reasonable designations for this parcel. MOTION: Newton moved to recommend the approval of the Cook rezoning request. Lloyd seconded. VOTE: Unanimous. PB 8/6/2002, page 2 ITEM #4b: Hauth introduced the Old Mill rezoning request. O'Neal said he was available to answer questions. The members noted that this is what they had indicated they wanted while reviewing the annexation request for this parcel. MOTION: Newton moved to recommend approval of the Old Mill rezoning request. Boericke seconded. VOTE: Unanimous. ITEM #4c: Hauth introduced the text amendment creating the prevention of demolition by neglect provisions. Newton said his concerns about the lack of specifics in the ordinance remain. He said that the petition contained 72 signatures and many were spouse pairs. Thirty-six signatures were from owners of contributing structures, 30 from non-contributing, and 6 from neither. He said that the Alliance newsletter specifically says that the ordinance contains "minimum maintenance standards" but his view is the ordinance does not contain standards. Daniel asked to hear from other board members. Lloyd said she is still concerned because the appeal process is real its procedural and there are other loopholes. Hopper said she is concerned about the impact on the diversity of residents in the district (might force poorer residents out) and the impact on property rights in general (town shouldn't dictate maintenance). Boericke said owners knowingly purchase houses in the historic district, knowing there are rules and limitations. Daniel asked where specifically the ordinance needs work. He said it appeared that everyone agrees with the general intent. Newton offered to make a motion to send the ordinance back to the HDC for continued work in the direction of the comments presented at the hearings. Lloyd said she thought the Town Board should decide the future of the ordinance. Boericke offered to set up subcommittees to address particular parts of the ordinance and to work with the HDC. He suggested the topic areas as: the inventory document and issues surrounding it (standards, updates, etc.); the process or chain of command in the ordinance; and financial implications. He suggested that maybe much of the work could be done through email to limit physical meetings. Hauth said she would get two members from the HDC to work with the members. The members agreed to hear a report back from the committee(s) in September and determine the status of the document at that time. ITEM #4d: Hauth introduced the text amendment creating the mixed residential special use district. Hauth said she had not made the changes suggested for clarity by Commissioner Sheridan at the hearing, but intended to. She said those changes are to section three, changing "may" to "will" to ensure the mixture of dwelling unit types. The members also suggested adding wording about phasing to ensure all components get built. Members expressed some concern that the ordinance still has shortcomings and it may not produce the type of development they anticipated. Hauth noted that this district is the same type as the Entranceway special use -an applicant must submit a detailed plan along with the rezoning request. MOTION: Boericke moved to approve the text with the corrections suggested by Commissioner Sheridan at the hearing and wording about phasing. Warren seconded. VOTE: Unanimous. PB 8/6/2002, page 3 ITEM #5: The members agreed to defer discussion and action on this item. Newton reported that the issue of a district tax would not be on the local ballots this November. ITEM #6: The members met with Smyre, representative of the Waterstone development. Smyre said they did not have new information for the members at this time; they just wanted the opportunity away from a public hearing to get any suggestions the Planning Board might have. Newton noted that the map incorrectly shows the location of Beckett's Ridge Drive extension. Smyre said that would be corrected. Quinn asked about pods 14 and 15, designated for multi- family use. He asked whether recreation facilities would be internal, or the residents would be using the community park. Smyre said they would include their own internal facilities as well as access to the public community park. Daniel asked whether those facilities could also be made public, rather than part of apartment complexes. This was discussed, combined with the relocation of the park and the creation of a more connected open space system. Smyre said additional information would be forthcoming on that. Newton suggested looking at the Black Creek example in Cary. Daniel asked if the mixed-use areas could more directly replicate downtown with a true grid pattern and close in residential. Smyre said they were concerned with directly competing against downtown. He also said they were planning on some components that were too large to accommodate in that type of setting. Newton asked if there is a back-up plan for the community college piece, in case this site is not selected. Smyre said they are working on that. He added that they have clearly heard the need for a 20 -acre site, so the area will be re -worked to reflect that. He said they do welcome the idea of transit in and through the site and will work to accommodate that. Daniel adjourned the meeting at 9:50 PM. Respectfully submitted, 1&4'1x411_1' Mgaret A. Hauth, Secretary