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Home My Public Portal About19960828 - Minutes - Board of Directors (BOD) i Regional Open Space , t MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 96-18 REGULAR MEETING BOARD OF DIRECTORS August 28, 1996 MINUTES I. ROLL CALL Vice President Mary Davey called the meeting to order at 7:30 p.m. Members Present: Peter Siemens, Mary Davey, Teena Henshaw, David Smernoff, and Wim de Wit. Members Absent: Nonette Hanko and Betsy Crowder. Staff Present: Craig Britton, Sue Schectman, Randy Anderson, Carleen Bruins, John Escobar, Malcolm Smith, and Deirdre Dolan. II. ORAL COMMUNICATIONS - None. III. ADOPTION OF AGENDA Motion: P. Siemens moved that the Board adopt the agenda. D. Smernoff seconded the motion. The motion passed 5 to 0. IV. ADOPTION OF CONSENT CALENDAR In regard to agenda item 4, Authorization for the General Manager to Execute the Residential Rental Agreement with Jim Steinmentz for the Historic Thornewood Residence at Thornewood Opp Space Preserve; D. Smernoff stated that he knew Mr. Steinmentz and had worked with him. S. Schectman said there was no conflict of interest. D. Smernoff referred to the written communication from Mr. Ojard regarding removal of the aerial tree at El Corte de Madera Creek Open Space Preserve. C. Britton said the last paragraph will be revised to reflect the results of recent discussions. Motion: T. Henshaw moved that the Board adopt the Consent Calendar including the minutes of the August 14, 1996 Special and Regular Meeting; responses to written communications from Mr. Eric Ojard, 32 Hillbrook Drive, Portola Valley, Mr. Jobst Brandt, 351 Middlefield Road, Palo Alto, Neil R. Cullen, Director of Public Works, County of San Mateo, 10 Twin Dolphin Drive, Suite C-200, Redwood City, and Ms. Maria Seamans, 307 County Road, Woodside; agenda item 3, Authorization for the General Manager to Execute a Purchase Contract with Gilroy Motorcycle Center for Two Q All-Te Vehicles at a Cost of $11,790.87; agenda item 4, Authorization for the General Manager to Execute the Residential Rental Agreement with Jim Steinmentz for the Historic Thornewood Residence at Thornewood Open S,p Preserve. including Resolution 96-29, AWroving and Authorizing, Aptance 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw, David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton Meeting 96-18 Page 2 of Residential Rental Agreement and Authorizing General Manager to Execute Said Residential Rental Agreement and Any and All Other Documents Necessary or Appropriate to the Transaction - (Thornewood Open Space Preserve - Historic Thornewood Residence); and Revised Claims 96-15. P Siemens seconded the motion. The motion passed 5 to 0. V. SPECIAL ORDERS OF THE DAY Board members and staff welcomed the following new staff members: Paul McKowan, former Lead Open Space Technician and the newly hired Volunteer Coordinator, introduced by Carleen Bruins. Jody Isaacs, Resource Management Specialist, introduced by Randy Anderson. Mary Anne King, Receptionist, introduced by Deirdre Dolan. VI. BOARD BUSINESS A. Agenda Item No. I - Approval for the Transfer of the Visitor Services Sup tryisor. Docent Coordinator. and Volunteer Coordinator Positions from the Operations Program to the Public Affairs Program: the Creation of a Full-Time Operations Analyst Position, Including AdqRting the Job SMification for the Position. Assi it a Salary Range of Step Number 251 IQ 276 with a Corre=ndins! Monthly Salary of$3,429 to $4.398 and Adding the Position to the District's Position Classification Plane Authorization for Staff to Fill the Operations Analyst Position: and Ap proval for the Revisions to the Public Affairs Assistant Job Specification - (R=rt R-96-91) C. Britton presented the staff report. He and J. Escobar answered questions regarding the impact of this action on the growth guideline for operating expenses. He said there will be an effect, but because of some vacancies there will be a savings which will cover the positions this year, adding that the vacancies are scheduled to be filled. Motion: W. de Wit moved that the Board approve the transfer of the Visitor Services Supervisor, Docent Coordinator, and Volunteer Coordinator positions from the Operations Program to the Public Affairs Program; approve the creation of a full-time Operations Analyst position, including adopting the job specification for the position, assigning it a salary range of Step Number 251 to 276 with a corresponding monthly salary of$3,439 to $4,398, and adding the position to the District's position classification plan, authorize staff to fill the Operations Analyst position; and approve the revision in the Public Affairs Assistant job specification. T. Henshaw seconded the motion. The motion passed 5 to 0. Meeting 96-18 Page 3 B. Agenda Item No. 2 - Approval for the Implementation of a Sick Leave Conversion Program. Effective August 28. 1996. Whereby District Employees 9&pW9nWL4 S.E,I.U. - Local 715 Who Leave the District in Good Standing with a Minimum of 10 Years of Service Receive a Cash Payout of Accrued Sick Leave as Follows: -20% of Accrued Sick Leave for 10 to 15 Years of Service* 25% of Accrued Sick Leave for 16 to 20 Years of Services and 30% of Accrued Sick Leave for 21 or More Service - (Report R-96-M S. Schectman summarized the staff report. Stan Hooper, Acting Lead Open Space Technician at the Skyline Field Office and the new steward for the Open Space Technicians and a member of the union negotiating team, said he was present at the recent negotiations regarding this matter and expressed appreciation for the policy under consideration. Motion: P. Siemens moved that the Board approve the implementation of a sick: leave conversion program, effective August 28, 1996, whereby District employees represented by S.E.I.U. - Local 715 who leave the District in good standing with a minimum of 10 years of service receive a cash payout of accrued sick leave as follows: 20% of accrued sick leave for 10 to 15 years of service; 25% of accrued sick leave for 16 to 20 years of service; and 30% of accrued sick leave for 21 or more years of service. D. Smemoff seconded the motion. The motion carried 5 t) U. VII. INFORMATIONAL REPORTS P. Siemens informed Board Members he will be away in September. M. Davey said she will be attending the Ridge Trail meeting next week. C. Britton reported that there may be a supplemental ballot in November so a bond act for parks purposes needs to be passed within the next few days in order to make it on the ballot, C. Britton said that T. Henshaw, M. Davey, P. Siemens, and he had met with the Portola Park Heights representatives and they may be close to a decision regarding the Ridge Try'j�, crossing of Portola Park Heights Road. C. Britton said he had met with Paul Romero, Santa Clara County Parks Director; the County is acquiring three parcels which include approximately 6,000 acres around Anderron Reservoir. He and Mr. Romero had discussed the possibility of a joint meeting at which, th;�, District's Regional Plan might be discussed. M. Smith discussed the statistical pie charts contained in the packet which track inquirie,-, received by the District. In addition, another set of statistics in the packet referred to the web site the District maintains. He said a survey reply form is part of the web site. Meeting 96-18 Page 4 C. Britton said a summary of ballot measures from Western City magazine was also included in the packet. He said staff will provide additional information on Proposition 218 (right to vote on taxes) for the Board to consider a resolution opposing it. R. Anderson reported as follows: (a) Reporting for J. McCullough, he said they are kicking off the planning process for the Purissima Creek Redwood Trails Plan by passing out a form soliciting input. They have received input from the mountain bicyclist community. He said they think it will take about a year for the overall project to be completed. (b) Staff is getting set up for feedback on the Pulgas Ridge Open Space Preserve off-leash area and will report to the Board in January. Comment forms will be posted on the site. (c) September 16 is the date for the Use and Management Committee meeting on the Windy Hill dog access issue. Notices have been posted about the meeting. C. Britton asked the Board to appoint a Secretary Pro Tempore. M. Davey appointed P. Siemens to that position. VIII. ADJOURNMENT M. Davey adjourned the meeting at 7:55 p.m. Roberta Wolfe Recording Secretary