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Home My Public Portal AboutApril 1st Agenda & MinutesITEM # 1 ITEM #2 AGENDA PLANNING BOARD Tuesday, April 1, 2003 7:00 PM, Town Barn Consideration of additions to agenda and comments from the Chair. Interview of two potential out of town board members ITEM #3: Election of chair and vice -chair ITEM 44: Committee reports ITEM #5: Approval of March meeting minutes ITEM #6: Preliminary subdivision for the residential portion of Old Mill Phase 3. ITEM #7: Review of revised water capacity study ITEM 48: Consideration of public hearings for two text amendments: • parking requirement for fitness center • asphalt plants ITEM #9: Adjourn Please call the Planning Department if you cannot attend. 732-1270 extension 73 (this line is connected to voice mail) 101 East Orange Street • P.O. Box 429 • Hillsborough, North Carolina 27278 .91.9-7.72-1270 • Fax .91.9-644-2.7.90 MINUTES PLANNING BOARD April 1, 2003 PRESENT: David Daniel (Chair), Joel Brinkley, Cathy Carroll, Cannie Lloyd, Paul Newton, Bryant Warren PUBLIC: Rachel Hawkins, Toney Whitaker, Mark O'Neal, Richard Silverman, Elizabeth Woodman, Barrie Wallace, Margaret Hauth Daniel called the meeting to order at 7:01 PM. ITEM #2: Hauth introduced Hawkins, a resident of the ETJ interested in serving on the planning board. She noted the other volunteer lived outside the ETJ and had withdrawn his name from consideration. Hawkins described her various community involvements over the recent years. Brinkley asked her view on growth. Hawkins said she thought growth could be positive if it is carefully considered and consistent. Brinkley asked whether Hawkins would have time for the board, with her other activities. Hawkins noted that many of her commitments are for brief periods of time. Carroll commended Hawkins for all the time she has given to the town. MOTION: Newton moved to recommend Hawkins' appointment. Warren seconded. VOTE: Unanimous ITEM #3: Hauth opened the floor for election of a chair and vice -chair. She noted that the process is not set and the members could vote by written ballot, take nominations, or simply vote on a slate of candidates. Warren made a motion to keep Daniel and Brinkley chair and vice -chair. The motion died for the lack of a second. Newton suggested that a rotation among members be considered. The members agreed to vote by written ballot for both positions. The understanding was that if the written ballot yielded clear majorities, those would be the officers, otherwise voting was for nominations. Daniel, Warren, and Brinkley were all nominated for Chair. Brinkley, Newton, Carroll and Lloyd were all nominated for vice -chair. Lloyd withdrew her name from consideration. In a second round of written voting, Daniel was elected chair and Brinkley as vice - chair. ITEM #4: Warren reported that the Park Board is looking to construct a portion of Riverwalk under the train trestle and under the Eno Mountain Road bridge. He said that a neighborhood meeting is planned to discuss designs for Turnip Patch Park. Lloyd reported that the asphalt plant hearing was continued. Newton reported that a kick-off meeting for a sidewalk plan was held and that a draft should be ready for public comment before the end of June. He added that the clock restoration should be completed by the end of May. ITEM #5: Warren moved to approve the minutes as written. Carroll seconded. VOTE: Unanimous. ITEM #6: Hauth introduced the preliminary subdivision plan for the residential portion of Old Mill Phase 3. She noted that the Town Board annexed the property and zoned it R-15. Whitaker highlighted the changes to the plan since the annexation hearing. He said the connecting road connection was held in place, but the road was moved away from Beckett's Ridge. He said the road would have sidewalks on both sides, with the exception of the cul-de-sac end. He said the lots are larger and there are only 6. Brinkley asked about the connecting road and whether the stub -out would be built or right of way provided. Whitaker said the right of way will go to the property line, but the road will be constructed as a cul-de-sac. Daniel asked how the cul-de-sac would be converted to a through street. Whitaker said sometime the right of way and pavement remain to create an PB 4/1/03, page 3 "eyebrow" or the pavement could be demolished and right of way given to the homeowners. Brinkley asked about the sidewalk stopping short of the turn around. Whitaker said that it is one common way of handling stub -out streets and the construction of that sidewalk would provide very little benefit for a short period of time. Daniel said he thought this is a circumstance where not constructing that portion of sidewalk was reasonable. Warren asked about the sidewalk in front of lots E and F. The members said that due to the slope on the north side of Beckett's Ridge Drive extension, they had agreed that a sidewalk would not be required. Newton offered his thanks and appreciation to the applicant for listening to the concerns of the Beckett's Ridge neighbors. Newton expressed concern about the setback and stormwater on Lot F. He noted that the residents of Beckett's Ridge are opposed to the connection to Waterstone. MOTION: Warren moved to recommend approval of the subdivision. Lloyd seconded. VOTE: 5-1. Newton noted his "no" vote was solely due to the road connection to the proposed Waterstone development. ITEM #7: Hauth introduced the updated water capacity study that staff prepared. She noted the changes and indicated that more water appears to be available than previously expected. She noted that was in part due to the fact that usage has not changed much, even as Beckett's Ridge and Churton Grove have continued adding customers. The members thanked her for providing copies of the information. ITEM #8: Hauth introduced two potential text amendments for discussion. She noted that neither is ready to proceed. A parking requirement for fitness centers was not established when the use was added. She noted that the new center across from Town Hall is proving challenging from a parking standpoint. Lloyd relayed some of the difficulties the BOA had with the ordinance in terms of reviewing the proposed asphalt plant. She noted their concern about the lack of flexibility and ability to respond to neighbor concerns. Woodman asked to speak to the issue briefly. She asked the board to consider adopting a moratorium while the ordinance is re -written to prevent another application. The members asked how to proceed in that vein. Hauth expressed some concern about applying a moratorium to the application in process. She added that moratoria are amendments to the zoning ordinance and therefore subject to public hearing. She said the members could vote to send an amendment to public hearing in April and decide during the course of the hearing process how it should apply. She noted that the moratorium should have a specific end date and suggested December 31 as an option. MOTION: Warren moved to send a text amendment to public hearing establishing a moratorium on processing new applications for asphalt plants with an expiration date of December 31, 2003 to allow the Planning Board time to amend the requirements. Lloyd. seconded. VOTE: Unanimous. Daniel adjourned the meeting at 9:00 PM. Respectfully submitted, Mariaret A. Hauth, Secretary