HomeMy Public PortalAboutMinutes_CCWorkMeeting_10092009CITY COUNCIL WORK MEETING OCTOBER 20, 2009 6:00 P.M. IONA
COMMUNITY CENTER
PRESENT: Mayor Brad Andersen, Council President Dennis McArthur, Council
member Jane Shaw, Council member Dan Gubler, Public Works Supervisor Zech Prouse,
Police Chief Shannon Basaraba, City Clerk Robyn Keyes.
ABSENT: Council member Steve Elliott
VISITORS: None
Building rental issues. Mayor Andersen asked the Council to revisit the building rental
fees and the rental agreement for the Community Center. The Mayor said the building
had experienced increased rentals and with that came increased problems such as; loud
music being played and increased cleaning. Mayor Andersen said the City Attorney
suggested raising the security/cleaning deposit to $300 to $500. The attorney also said the
City was not required to provide the building rental agreement in any other language
except English, and that it was up to the renter to provide a translator, if necessary.
Council member Gubler suggested that only community members could rent the building.
Council member Shaw, and Chief Basaraba agreed that would be a good idea.
Clerk Keyes said strict rental guidelines and a higher security deposit may detour those
people who might possibly not follow the rules.
Code Enforcement. Chief Basaraba said he had contacted the Attorney General's office
regarding the difference between an infraction based code book, and the code book the
City had. The chief was still waiting to hear back from the Attorney General, but stated
that an infraction based code would make his job easier with less paperwork. The Chief
would revisit the subject after he received his input from the Attorney General.
Adjourned 6:30 p.m.
1
RULES REQUIRED TO FOLLOW WHEN RENTING THE BUILDING
ON BEHALF OF THE MAYOR AND CITY COUNCIL WE WOULD LIKE TO WELCOME YOU TO
OUR TOWN OF IONA. WE ARE PLEASED YOU HAVE CHOSEN TO USE OUR BUILDING. WE
WOULD LIKE YOU TO HELP US BY FOLLOWING THE RULES LISTED BELOW:
1. NO ALCOHOLIC BEVERAGES PERMITTED IN THE BUILDING OR ON ANY CITY
PROPERTY.
2. NO LOUD MUSIC. THIS LEVEL WILL BE DETERMINED BY AN AGENT OF THE CITY OF
IONA. FAILURE TO OBEY THE AGENTS WARNING WILL BE CAUSE FOR LAW
ENFORCEMENT TO BE NOTIFIED AND EVERYONE WILL BE REQUIRED TO LEAVE THE
BUILDING. ANY DEPOSIT GIVEN FOR RENTAL OF THE BUILDING WILL BE LOST.
3. ALL ACTIVITIES MUST BE OVER BY 1 1:00 PM. UNLESS YOU HAVE PRIOR WRITTEN
APPROVAL BY THE CITY OF IONA. YOU WILL BE GIVEN ONE HOUR TO COMPLETE
ALL CLEAN-UP BEFORE THE BUILDING WILL BE LOCKED.
4. MAKE SURE WINDOWS ARE ALL CLOSED BEFORE LEAVING.
5. ONLY USE THE ROOM YOU ARE RENTING. DO NOT LET CHILDREN RUN THROUGH
THE ENTIRE BUILDING.
6. BE SURE TO CLEANUP THE BUILDING, PARKING LOT, GROUNDS, AND ANY OTHER
AREA AFFECTED BY YOUR RENTAL.
7 IF YOU HAVE GARBAGE, DUMP IT IN THE DUMPSTER AT THE NORTH SIDE OF THE
BUILDING.
8. THERE IS A $100.00 DEPOSIT FOR CLEAN UP. YOUR CHECK WILL BE REFUNDED IF
THE BUILDING IS LEFT AS CLEAN AS YOU FOUND IT\To! JULES WERE FOLLWED.
9. YOU MAY NOT PUT ANYTHING ON THE FLOORS SUCH AS: SAW DUST, CORNMEAL,
OR ANY OTHER ITEM WHICH MAY DAMAGE OR EFFECT THE FLOORS FINISH.
PLEASE SIGN BELOW ONCE YOU HAVE READ ALL THE RULES. BY SIGNING BELOW YOU
UNDERSTAND THAT FAILING TO COMPLY WITH THE ABOVE RULES MAY CAUSE YOU TO
LOSE YOUR DEPOSIT. YOU ALSO UNDERSTAND THAT YOU MAY BE LIABLE FOR ANY OTHER
DAMAGE CAUSED BY YOU OR YOUR PARTY WHILE YOU WERE RENTING THE BUILDING.
PRINTED NAME SIGNATURE
IONA COMMUNITY CENTER RENTAL FEES
MULTI -PURPOSE HALL OR CITY COUNCIL ROOM
BOTH OF THE ABOVE ROOMS RENTED TOGETHER
RESERVATION FEE
(to be paid two weeks prior to reservations)
rental)
$35.00/HOUR
(up to 4 hours)
or
$200.00/DAY
$60.00/HOUR
(up to 4 hours)
or
$250.00/DAY
$50 (Non-refundable.
Applies toward
DOSE HALL — $15.9671I@>l�'
(u - dance, aerobics, etc)
DOWNSTAIRS ROOM
CLEANING DEPOSIT
will be
$25.00/HOUR
(up to 4 hours)
or
$125.00/DAY
33 . G� /
$Feir00 (check/ C S
held and returned if
building is left clean)
IONA RESIDENTS WILL RECEIVE 20% OFF THE ABOVE LISTED RENTAL FEES
EXCLUDING DEPOSITS
AMENITIES AVAILABLE WITH BUILDING RENTAL
TABLES
CHAIRS
PIANO(upstairs only)
SOUND SYSTEM (if needed and must be approved prior to using)
APPLIANCES IN KITCHEN DOWNSTAIRS
TV ($300.00 deposit paid with separate check)
Some rooms in the building may be used for meetings by small, non-profit community groups
at no charge, but must be scheduled in advance. Unusual situations requiring special
arrangements may also be made by contacting Robyn Keyes at the Clerks Office at 523-5600.
Security MAY BE REQUIRED at special events at rates beginning at $25.00/hour.
*(THIS IS EXPLAINED IN THE BUILDING RULES!)