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Human Resources Division Section 800.2
Policies and Procedures Manual Page 1
800.2 SUBJECT: HUMAN RESOURCES COLLEGE CREDIT INTERNSHIP
PROGRAM
:1 OBJECTIVE
To provide guidelines for students seeking an internship in the program administered by
Human Resources with the City of Orlando.
:2 AUTHORITY
This procedure approved by City Council April 3, 2000, Item 2PPP, amended October
15, 2001. Amended September 15, 2003; amended April 21, 2008; amended April 27,
2009.
:3 DIRECTION
Human Resources Division Manager, as an appointed official, serves at the pleasure of,
and receives direction from the Mayor through the Chief Administrative Officer or
designee.
:4 METHOD OF OPERATION
A. Definitions:
1. Intern (See Procedure 808.5) - An undergraduate or graduate student who is
currently enrolled in a regular course of study in an accredited college or
university who is employed in the Internship Program of the City and earns
college credits toward graduation. Terms of employment under this category
are intended to include a mutually agreed upon schedule between the college
and hiring department, not to exceed four months in duration without
reassessment. Interns, if paid, will receive an hourly rate established by the
Human Resources Division Manager . Interns will be paid from the
INTERNSHIP PROJECT FUND in Human Resources Division. No benefits
will be earned
B. Administration of Program:
1. The Internship Program shall be administered by the Human Resources
Division Manager subject to the availability of budgeted funds. The Human
Resources Division Manager will send each Department Director an Internship
Request Form for completion indicating a need for an intern. Each form will
indicate nature of work to be performed, desired college major,
commencement date, and duration of internship.
2. Upon receipt of completed form, Human Resources Division will compile and
send to local colleges liaisons. College Liaisons will be asked to provide
candidates meeting job/major requirements together with the following:
resume with career goal statement, copy of transcript, criteria for evaluating
interns, and name of primary college contact. On receipt of the required
information, the Human Resources Division will screen applications and
provide City department with a short list of the top candidates for possible
interviewing.
Chief Administrative Officer
Human Resources Division Section 800.2
Policies and Procedures Manual Page 2
3. Interns will not be allowed to commence work until the successful completion
of a criminal background check and pre-employment physical.
4. Interns will be paid on a bi-weekly basis. The hiring department is responsible
for keeping time sheets, entering time and authorization of hours worked in the
City time and attendance program. This information will be made accessible
to the Human Resources Division through the payroll system for final
authorization. All checks will be collected by the designated department
representative for distribution to interns in their respective departments.
5. Evaluation of the intern's performance shall be done periodically by the
supervisor and a final report submitted to the Human Resources Division
Manager at the end of the Internship Program. A copy of this report with the
comments of the Human Resources Division Manager shall be sent to the
intern's College Program Coordinator.
6. All interns are expected to abide by the Policies and Procedures governing the
terms and conditions of employment for City employees. Failure to do so
could result in the termination of their internship with the City.
7. The Human Resource Division Manager has authority to sign/execute any
internship agreement requested by a college/school after review by the Office
of the City Attorney.
8. The Human Resources Division will pay for a limited number of Internships.
Internship pay rates will be established by Human Resources and any deviation
from the current rate will need prior approval by the Human Resources
Division Manager. Unpaid Internships may also be provided, however, the
requirement for college credit must still be met. Unpaid Interns must fill out a
Volunteer application and have a background check completed by the Human
Resources Division.
C. Other Internships.
1. Departments may fund programs for college or graduate students separate from
the Internship Program administered by Human Resources. If such students
are paid, they will be hired as temporary employees through the Human
Resources Department. Unpaid students must fill out a Volunteer application
and have a background check completed by the Human Resources Division.
:5 FORMS:
None
:6 COMMITTEE RESPONSIBILITIES:
None
:7 REFERENCE:
City Council Minutes of April 25, 1983, Item 15 (W); amended April 3, 2000, Item
2PPP, amended October 15, 2001. Amended September 15, 2003; re-formatted only
April 2004; amended April 21, 2008, Item A4.
Chief Administrative Officer
Human Resources Division Section 800.2
Policies and Procedures Manual Page 3
:8 EFFECTIVE DATE:
This procedure effective April 3, 2000, amended October 15, 2001; amended September
15, 2003; amended April 21, 2008; amended April 27, 2009.