HomeMy Public PortalAbout06/15/93 CCM92
ORDER CHECKS - JUNE 15, 1993
12088 Postmaster $ 75.00
12089 Postmaster 300.00
12090 Budget Printing 10.22
12091 U.S.West Cellular 329.01
12092 U.S.West Communications 34.60
12093 Wright Hennepin Electric 999.08
12094 Medcenters Health Care 1,458.65
12095 Hennepin County Gen.Acct.Div. 1,199.50
12096 Hennepin County Gen.Acct.Div. 88.00
12097 Metro West Inspection Service 7,646.52
12098 Minn Comm Paging 40.40
12099 Genuine Parts 25.54
12100 Reynolds Welding 43.56
12101 NSP 349.71
12102 Viking Safety 449.90
12103 Crow River News 323.03
12104 Hamel Building Center 10.64
12105 Bonestroo, Rosene, Anderlik 17,609.71
12106 E.H.Renner 7,837.50
12107 Rigs & Squads 172.19
12108 John's Auto/Truck 345.64
12109 Bryan Rock 663.60
12110 Feed Rite Controls 90.00
12111 A -Westbrook Heating 58.00
12112 ESS Bros. 475.00
12113 Uniforms Unlimited 56.82
12114 Blitz Foto 4.45
12115 Carruthers & Tallenc. 4,329.37
12116 LaTour Construction 301,286.81
12117 Wenck Associates 428.28
12118 Buffalo Bituminous 1,228.75
12119 The Chippewa Corp. 63.90
12120 North Memorial Medical Ctr. 157.50
12121 A T & T 41.16
12122 Culligan 56.20
12123 Allstar Electric 1,166.76
12124 West Hennepin Auto 1,668.82
12125 Glenwood Inglewood 33.70
12126 Biff's Inc. 315.51
12127 American Express 52.57
12128 Classic Cleaning Co. 191.70
12129 Gopher State One Call 108.00
12130 Farmers State Bank (S.S.) 699.10
12131 P.E.R.A. 1,319.38
12132 Farmers State Bank (S.S.) 771.08
12133 P.E.R.A. 1,308.45
$ 355,923.31
PAYROLL CHECKS - JUNE 15, 1993
13376 Wayne Wallace
13377 Richard Rabenort
13378 Michael Rouillard
$ 959.94
1,101.51
387.61
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PAYROLL CHECKS - JUNE 15, 1993 (CONT,D)
13379 Scott Stillman 950.25
13380 James Dillman 1,048.58
13381 Robert Dressel 940.99
13382 Edgar Belland 793.62
13383 Jeffrey Karlson 857.92
13384 Cecilia Vieau 604.31
13385 Laura Monroe 638.95
13386 Sandra Larson 542.41
13387 Joseph Heyman 645.30
13388 Benedict Young 933.00
13389 Farmers State Bank (Fed.) 1,950.39
13390 P.E.R.A. 977.76
13391 Commissioner of Revenue 795.67
13392 Farmers State Bank (S.S.) 699.10
13393 Great West Life Assurance 330.00
13395 Hennepin Co. Support & Coll. 501.00
13394 Law Enforcement Labor Svc. 100.00
$15,758.31
PAYROLL CHECKS - JUNE 29, 1993
13396 Wayne Wallace $ 972.44
13397 Richard Rabenort 1,266.51
13398 Mike Rouillard 909.11
13399 Scott Stillman 790.90
13400 James Dillman 1,052.43
13401 Robert Dressel 980.75
13402 Edgar Belland 797.95
13403 Jeffrey Karlson 857.92
13404 Cecilia Vieau 556.52
13405 Laura Monroe 814.89
13406 Sandra Larson 686.94
13407 Joseph Heyman 630.14
13408 John Zietlow 363.60
13409 Benedict Young 933.00
13410 Farmers State Bank of Hamel (S.S.) 771.08
13411 Commissioner of Revenue 838.93
13412 P.E.R.A. 976.68
13413 Farmers State Bannk of Hamel(Fed.) 2,071.67
$16,271.46
94
MINUTES
The City Council of Medina, Minnesota met in regular session on
June 15, 1993 at 7:30 p.m. in the City Hall Council Chambers.
Present: Councilmembers John Ferris, James Johnson, Ann Thies
and Philip Zietlow.
Absent: Mayor Anne Theis.
Others Present: Police Chief Richard Rabenort, Public Works
Director Jim Dillman, Zoning Administrator Loren
Kohnen, City Engineers Glenn Cook and Shawn
Gustafson, City Attorney Ron Batty and Clerk -
Treasurer Jeff Karlson
1. ADDITIONS TO AGENDA
Moved by Zietlow, seconded by Thies, to approve the addition of
the following agenda items:
1. Charlie Pangier - Notice to Remove Storage Building
2. Michael Larson - Request for Extension to Relocate Shop
3. Northwestern Farm Management Co. - Building Inspection
4. William Nunn - Conditional Use Permit
5. 660 Shawnee Woods Road - Solid Waste Ordinance Violation
Motion carried unanimously.
2. PUBLIC HEARING ON AMENDMENT OF CDBG FUNDS
Acting Mayor Ann Thies opened the public hearing at 7:32 p.m. for
the purpose of hearing comments on a proposed amendment to the
Year XVIII Urban Hennepin County Statement of Projected Use of
Funds. The City proposed to reallocate Year XVIII Community
Development Block Grant funds by transferring $7,738 from a
Comprehensive Park & Trailway Plan and $7,500 from a Storm Water
Management Plan to provide funds for the City to conduct an
Americans with Disabilities Act (ADA) assessment plan and for the
removal of material and architechural barriers in the Medina city
hall which restricted the mobility and accessibility of elderly
or disabled persons.
Zoning Administrator Kohnen said he would conduct a "Building
Access Survey" to determine what areas of the city hall were not
in compliance with ADA access requirements.
The Council received no public comment.
Moved by Zietlow, seconded by Ferris, to close the public heari;:g
at 7:37 p.m.
Moved by Zietlow, seconded by Ferris, to adopt Resolution No. 9 -
34, "Resolution Approving Amendment to the Year XVIII Urban
Hennepin County Statement of Proposed Use of Funds."
Ayes: Ferris, Thies and Zietlow. Nays: None. Absent: Johnso:.
Resolution No. 93-34 adopted on a 3-aye and 0-nay vote.
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3. CONTINUATION OF PUBLIC HEARING ON COUNTY ROAD 116 SEWER LINE
Acting Mayor Thies said this was the continuation of the public
hearing of May 18 and June 1 to hear further comments on the
construction of a trunk sanitary sewer main and two lateral
lines.
City Engineer Cook said three soil borings were taken in the
front, middle and back portion of the commercial property located
north of State Highway No. 55 along the proposed sewer alignment.
Cook said a boring in front of the property 125 feet north of
Highway 55 centerline and 5 feet west of fence revealed that
there was one foot of topsoil with sandy clay underneath. A
second boring 225 feet north of Highway 55 centerline indicated
there was 3 feet of fill and 3 to 11 feet of peat with sandy clay
underneath. A third boring on the back side of the property 375
feet north of Highway 55 centerline showed 3 feet of fill and 3
to 12 feet of peat with sandy clay underneath. Cook said the
cost estimates would not change because of the soil conditions.
Councilmember Ferris asked Cook to address the issue of how the
commercial buildings would be affected during construction of the
project.
Cook said whenever a project of this magnitude is undertaken
there is always potential risk. Cook added that the biggest
problem would be inconvenience to the business owners. He said
this could be alleviated by scheduling construction work of this
section on a weekend or two separate weekends if necessary.
Councilmember Thies asked if any contingencies were included in
the cost estimate. Cook said there were none.
Moved by Ferris, seconded by Zietlow, to close the public hearing
at 8:00 p.m.
Ferris said he would like to see bids included for the proposed
alignment and the Alternate 2 alignment west of Village Auto
Body, and the two lateral alignments which would serve the five
existing homes on Meander Drive and County Road 116.
Councilmember Zietlow asked if the five property owners who
would be served by the laterals were willing to pay the
assessments.
City Attorney Batty said the Council should ascertain what
percentage of the project costs the homeowners were willing to
bear and which property owners would accept or appeal the
assessments.
Terry Forbord of Lundgren Bros. pointed out that the feasibility
studies were completed and that the cost estimates should be
relatively close enough for the property owners to decide whether
or not they were willing to pay for the project.
96
Ferris said the main project should not by delayed over the issue
of the laterals.
Moved by Ferris, seconded by Zietlow, to direct the city
engineers to study the feasibility of the Alternate 2 alignment
west of Village Auto Body and to determine what the cost
differential would be in the proposed alignment to jack the sewer
line between the commercial properties instead of cutting an open
trench.
Motion carried unanimously.
Moved by Zietlow, seconded by Ferris, to adopt Resolution No. 93-
35, "Resolution Ordering Co. Rd. 116 Trunk Sanitary Sewer
Improvement and Directing Preparation of Final Plans and
Specifications."
Ayes: Ferris, Johnson, Thies and Zietlow. Nays: None.
Resolution No. 93-35 adopted on a 4-aye and 0-nay vote.
Ferris said the bids should include the proposed and alternate
alignments for the main trunk line, including separate bids for
jacking and trenching. Ferris said bids should also include the
two lateral alignments.
4. MINUTES
Moved by Zietlow, seconded by Johnson, to approve the minutes of
the regular meeting of June 1, 1993, as amended, as follows:
Page 7, Item 10, paragraph 3, amended to read, "...Geotextile
Fabric to Geo-Synthetics, Inc..."
Motion carried unanimously.
5. CONSENT AGENDA
Moved by Zietlow, seconded by Ferris, to adopt the consent agenda
as follows:
1. Resolution No. 93-32, "Resolution Granting Preliminary
Approval for Replat of Lots 1-4, Block 31, Independence
Beach"
2. Resolution No. 93-33, "Resolution Granting Final
Approval of Cates Ranch"
Motion carried unanimously
6. 1992 AUDIT REPORT
City Auditor Dave Hinnenkamp of Kern, DeWenter, Viere presented
the City's 1992 Audit Report as of December 31, 1992. Hinnenkamp
said the audit findings revealed that the City did not provide
revenues equal to 105% of the amount needed to meet principal and
interest payments due on all City obligations and the City did
not always have sufficient collateral pledged during the year to
meet requirements of Minnesota State Statutes.
97
Hinnenkamp pointed out that several funds were closed and several
fund transfers were made because the funds were either inactive
or unnecessary.
Hinnenkamp said eleven prior period adjustments and restatements
were made which was an unusually high number of adjustments. He
added that a few of the adjustments went back several years and
should have been made prior to this year's audit.
Moved by Ferris, seconded by Zietlow, to approve the 1992 Audit
Report as of December 31, 1992, as presented by Kern, DeWenter,
Viere.
Motion carried unanimously.
7. CITY OF INDEPENDENCE REQUEST FOR SEWER CAPACITY
City Engineer Glenn Cook explained his findings related to the
City of Independence' request for additional sewer capacity in
conjunction with the expansion of their septate collection
system. Cook said Medina could accomodate several units for
Independence.
Cook said he studied the matter while focusing on the original
intent of the project undertaken by Independence which was to
solve a pollution problem that existed in Lake Independence and
Lake Sarah. Cook said there seemed to be a lot of grey area in
Independence' proposal. He pointed out that the larger lots of
five acres or more that meet Independence' zoning regulations for
septic systems should stand on their own. Cook concluded that
the minimum number of units needed by Independence was 90 units,
but he added that Independence might be able to justify the
inclusion of more units.
Independence Mayor Marvin Johnson said that when Medina told them
they did not want any developable land included in the proposed
sewer project, Independence took it very seriously. He added
that Independence did not want to include the five lots located
in the Shady Beach Resort.
Project Engineer Steve Johnston said Loucks & Associates
developed the following criteria with input from the City of
Medina and Independence' own staff:
1. Only parcels that existed at the time of the initial
project (1987) shall be considered for connection to the
system.
2. Mainline extensions of the system will only be
considered in areas within a quarter mile of Lake Sarah
or Lake Independence.
3. A11 parcels within the sewer service boundary that have
less than five acres of buildable area shall be
connected to the septate collection system. The
buildable area must have less than 12% slopes, be above
98
the floodplain and have suitable soils for on -site
septic system installation.
4. If a parcel is over five acres in size, the owner may at
their option elect to participate in this project. This
option is a one time offer. They can either pay their
lateral assessment now and connect to the system when
needed or be limited to on -site systems in the future.
5. All systems within the septate collection system
boundary will be inspected in the spring. All failing
or marginal systems shall be connected in conjunction
with this project. Properly functioning on -site systems
may remain in place until future inspections indicate a
malfunctioning system.
6. No properties within the septate collection system
boundary with less than five acres buildable shall
construct new on -site systems.
7. Certain parcels listed under Special Conditions are
judged to be unbuildable by Loucks and Associates, Inc.
and city staff. The property owners should be given the
opportunity to prove buildability and in which case they
will receive a lateral sanitary sewer assessment. If
the property owner agrees that the property is not
buildable, they will avoid the assessment but may also
forfeit their future rights to use the property for
residential construction.
Zoning Administrator Kohnen said he counted 15 units that could
be eliminated from consideration.
Councilmember Ferris said he understood the situation to be that
Medina was going to allow units only for the existing homes with
failing or potentially failing systems.
When asked how many units included vacant lots, Johnston said
there were 35 vacant lots which, if eliminated, would bring the
numbers of units down to 94. Johnston said one of the problems
facing the City of Independence was the threat of potential
lawsuits from owners of vacant lots who would have to be told
they cannot hook up to the sewer line even if it was located in
their front yard. Johnston said Independence was trying hard not
to be put in a position of having to arbitrarily decide who gets
sewer and who doesn't.
Councilmember Zietlow said Medina was simply trying to protect
its 120 units in the Lake Independence area. Zietlow said that
since Loretto's sewer needs had now entered into the picture, it
was one more component that had to be considered. Zietlow said
the Met Council could require that Loretto hook onto the system
in addition to the expansion of their pond treatment system.
99
Councilmember Ferris said the City of Medina has denied its own
residents access to the sewer line and this proposal would not go
over well with Medina citizens if the Council were to grant all
the units requested by Independence.
Johnston stated that the Council seemed to be changing the
criteria as he understood it. He requested that Medina establish
its own criteria and that Independence would follow those
guidelines.
Zietlow asked what the economic impact would be if the 35 vacant
lots were excluded from consideration.
Johnston said it would add about a $1,000 assessment to each lot.
City Attorney Batty asked Johnston if Medina could simply
acknowledge that the Council reviewed the comprehensive plan
amendment and did not object to the Metropolitan Council's review
of the project.
Johnston said that was all Independence was seeking at this point
in time.
Moved by Zietlow, seconded by Ferris, to direct city staff to
prepare a letter acknowledging that the City received a copy of
the City of Independence Comprehensive Plan Amendment and that
Medina does not object to the Metropolitan Council scheduling a
hearing on the proposed plan amendment; and to authorize the
Acting Mayor to sign the letter.
Motion carried unanimously.
8. ST. PETER & PAUL CHURCH TEMPORARY SIGN PERMIT
Moved by Johnson, seconded by Zietlow, to approve a temporary
sign permit for St. Peter and Paul Church, Loretto, from June 16-
28, 1993 for the advertisement of their Summer Fest.
Motion carried unanimously.
9. LIQUOR LICENSE RENEWALS
Moved by Johnson, seconded by Ferris, to approve the renewal of
liquor licenses for the period of July 1, 1993 through June 30,
1994 for the following establishments:
1. Holiday Station Store - Off -sale non -intoxicating
2. Stop 'N' Go Liquors - Off -sale liquor
3. Anderson Liquors - Off -sale liquor
4. Baker National Golf Course - On -sale non -intoxicating &
off -sale non -intoxicating
5. American Legion - On -sale non -intoxicating
6. Rolling Green Country Club - On -sale & Sunday liquor
7. Inn Kahoots - On -sale, off -sale & Sunday liquor
8. Big Woods Saloon - On -sale, off -sale & Sunday liquor
9. Medina Recreations - On -sale, off -sale & Sunday liquor
Motion carried unanimously.
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10. PAY EQUITY
Moved by Ferris, seconded by Thies, to approve the Finance
Committee's recommendation that the Planning Secretary's salary
be increased from $1672 to $2100 per month and that the Deputy
City Clerk's salary be increased from $1970 to $2320 per month in
order to bring the City into compliance with the Local Government
Pay Equity Act.
Ayes: Ferris, Johnson and Thies. Nays: Zietlow. Motion
carried by a 3-1 vote.
Moved by Zietlow, seconded by Thies, to authorize the City Clerk
to contact the League of Minnesota Cities Personnel Services
Department and request that the League provided personnel
assistance to the City of Medina, which would include the
following:
1. Preparation of updated job descriptions for eight job
classes.
2. Evaluation of the eight job classes using the modified
Princeton system.
3. Development of salary ranges for the City including a
salary administration system.
4. Pay Equity compliance analysis including analysis of
compliance with the proposed rules and Law.
5. Preparation of final report with job descriptions, job
evaluation documentation, salary ranges and a salary
administration system and pay equity analysis.
Motion carried unanimously.
11. PLANNING AND ZONING MATTERS
Zoning Administrator Kohnen gave an update on several planning
and zoning issues.
Kohnen said Charlie Pangier, 3115 Birch Avenue, asked for an
extension to remove a storage building from a city right-of-way.
Kohnen said the building was to be removed by June 22, but due to
a personal injury, Pangier asked that the deadline be extended to
June 30.
City Attorney Batty suggested that the Council require a $500
deposit from Pangier in exchange for the eight day extension.
Moved by Ferris, seconded by Johnson, to extend the deadline for
Charlie Pangier to remove a storage building from June 22 to June
30 provided that Pangier furnish a $500 refundable deposit to the
City.
Motion carried unanimously.
Michael Larson, 435 Hackamore Road, requested an extension to
relocate his shop which was to be completed by July 1, 1993.
101
Moved by Johnson, seconded by Thies, to extend the deadline for
Michael Larson to relocate his shop from July 1 to August 31,
1993.
Motion carried unanimously.
Kohnen said a rental home owned by Northwest Farm Management Co.
at 1975 Hamel Road needed to be inspected and might have to be
condemned. He said this matter would be included on the next
council agenda and the Council should be prepared to adopt an
order condemning the dwelling.
Kohnen said after July 1, 1993, he would be issuing tags to
William Nunn for violating his conditional use permit for a horse
facility by not properly disposing horse manure on the site.
City Attorney Batty had written a letter to Nunn stating that the
City had a right to consider revocation of his conditional use
permit. Batty said a revocation hearing could be set for the
first meeting in August if Nunn continued to not comply with the
CUP.
Kohnen said the Hennepin Co. Department of Environmental
Management cited the property located at 660 Shawnee Woods Road
as being in violation of the County's solid waste ordinance
because of demolition material that was deposited on the site by
Kevite Excavating and Grupa Construction. Kohnen said Grupa and
Kevitt had until July 16, 1993 to bring the site into compliance
with the ordinance.
12. PAYMENT OF BILLS
Moved by Zietlow, seconded by Thies, to approve payment of Order
Check Numbers 12088-12131 for $352,524.40 and Payroll Check
Numbers 13376-13394 for $15,758.31.
Motion carried unanimously.
13. ADJOURNMENT
Moved by Ferris, seconded by Thies, to adjourn the meeting at
11:03 p.m.
Ann( c. Thies, 40549 /Gfayn
ATTEST:
JdffrJ� IE.`Karlson, City Clerk