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HomeMy Public PortalAbout06/15/93 CCM92 ORDER CHECKS - JUNE 15, 1993 12088 Postmaster $ 75.00 12089 Postmaster 300.00 12090 Budget Printing 10.22 12091 U.S.West Cellular 329.01 12092 U.S.West Communications 34.60 12093 Wright Hennepin Electric 999.08 12094 Medcenters Health Care 1,458.65 12095 Hennepin County Gen.Acct.Div. 1,199.50 12096 Hennepin County Gen.Acct.Div. 88.00 12097 Metro West Inspection Service 7,646.52 12098 Minn Comm Paging 40.40 12099 Genuine Parts 25.54 12100 Reynolds Welding 43.56 12101 NSP 349.71 12102 Viking Safety 449.90 12103 Crow River News 323.03 12104 Hamel Building Center 10.64 12105 Bonestroo, Rosene, Anderlik 17,609.71 12106 E.H.Renner 7,837.50 12107 Rigs & Squads 172.19 12108 John's Auto/Truck 345.64 12109 Bryan Rock 663.60 12110 Feed Rite Controls 90.00 12111 A -Westbrook Heating 58.00 12112 ESS Bros. 475.00 12113 Uniforms Unlimited 56.82 12114 Blitz Foto 4.45 12115 Carruthers & Tallenc. 4,329.37 12116 LaTour Construction 301,286.81 12117 Wenck Associates 428.28 12118 Buffalo Bituminous 1,228.75 12119 The Chippewa Corp. 63.90 12120 North Memorial Medical Ctr. 157.50 12121 A T & T 41.16 12122 Culligan 56.20 12123 Allstar Electric 1,166.76 12124 West Hennepin Auto 1,668.82 12125 Glenwood Inglewood 33.70 12126 Biff's Inc. 315.51 12127 American Express 52.57 12128 Classic Cleaning Co. 191.70 12129 Gopher State One Call 108.00 12130 Farmers State Bank (S.S.) 699.10 12131 P.E.R.A. 1,319.38 12132 Farmers State Bank (S.S.) 771.08 12133 P.E.R.A. 1,308.45 $ 355,923.31 PAYROLL CHECKS - JUNE 15, 1993 13376 Wayne Wallace 13377 Richard Rabenort 13378 Michael Rouillard $ 959.94 1,101.51 387.61 93 PAYROLL CHECKS - JUNE 15, 1993 (CONT,D) 13379 Scott Stillman 950.25 13380 James Dillman 1,048.58 13381 Robert Dressel 940.99 13382 Edgar Belland 793.62 13383 Jeffrey Karlson 857.92 13384 Cecilia Vieau 604.31 13385 Laura Monroe 638.95 13386 Sandra Larson 542.41 13387 Joseph Heyman 645.30 13388 Benedict Young 933.00 13389 Farmers State Bank (Fed.) 1,950.39 13390 P.E.R.A. 977.76 13391 Commissioner of Revenue 795.67 13392 Farmers State Bank (S.S.) 699.10 13393 Great West Life Assurance 330.00 13395 Hennepin Co. Support & Coll. 501.00 13394 Law Enforcement Labor Svc. 100.00 $15,758.31 PAYROLL CHECKS - JUNE 29, 1993 13396 Wayne Wallace $ 972.44 13397 Richard Rabenort 1,266.51 13398 Mike Rouillard 909.11 13399 Scott Stillman 790.90 13400 James Dillman 1,052.43 13401 Robert Dressel 980.75 13402 Edgar Belland 797.95 13403 Jeffrey Karlson 857.92 13404 Cecilia Vieau 556.52 13405 Laura Monroe 814.89 13406 Sandra Larson 686.94 13407 Joseph Heyman 630.14 13408 John Zietlow 363.60 13409 Benedict Young 933.00 13410 Farmers State Bank of Hamel (S.S.) 771.08 13411 Commissioner of Revenue 838.93 13412 P.E.R.A. 976.68 13413 Farmers State Bannk of Hamel(Fed.) 2,071.67 $16,271.46 94 MINUTES The City Council of Medina, Minnesota met in regular session on June 15, 1993 at 7:30 p.m. in the City Hall Council Chambers. Present: Councilmembers John Ferris, James Johnson, Ann Thies and Philip Zietlow. Absent: Mayor Anne Theis. Others Present: Police Chief Richard Rabenort, Public Works Director Jim Dillman, Zoning Administrator Loren Kohnen, City Engineers Glenn Cook and Shawn Gustafson, City Attorney Ron Batty and Clerk - Treasurer Jeff Karlson 1. ADDITIONS TO AGENDA Moved by Zietlow, seconded by Thies, to approve the addition of the following agenda items: 1. Charlie Pangier - Notice to Remove Storage Building 2. Michael Larson - Request for Extension to Relocate Shop 3. Northwestern Farm Management Co. - Building Inspection 4. William Nunn - Conditional Use Permit 5. 660 Shawnee Woods Road - Solid Waste Ordinance Violation Motion carried unanimously. 2. PUBLIC HEARING ON AMENDMENT OF CDBG FUNDS Acting Mayor Ann Thies opened the public hearing at 7:32 p.m. for the purpose of hearing comments on a proposed amendment to the Year XVIII Urban Hennepin County Statement of Projected Use of Funds. The City proposed to reallocate Year XVIII Community Development Block Grant funds by transferring $7,738 from a Comprehensive Park & Trailway Plan and $7,500 from a Storm Water Management Plan to provide funds for the City to conduct an Americans with Disabilities Act (ADA) assessment plan and for the removal of material and architechural barriers in the Medina city hall which restricted the mobility and accessibility of elderly or disabled persons. Zoning Administrator Kohnen said he would conduct a "Building Access Survey" to determine what areas of the city hall were not in compliance with ADA access requirements. The Council received no public comment. Moved by Zietlow, seconded by Ferris, to close the public heari;:g at 7:37 p.m. Moved by Zietlow, seconded by Ferris, to adopt Resolution No. 9 - 34, "Resolution Approving Amendment to the Year XVIII Urban Hennepin County Statement of Proposed Use of Funds." Ayes: Ferris, Thies and Zietlow. Nays: None. Absent: Johnso:. Resolution No. 93-34 adopted on a 3-aye and 0-nay vote. 95 3. CONTINUATION OF PUBLIC HEARING ON COUNTY ROAD 116 SEWER LINE Acting Mayor Thies said this was the continuation of the public hearing of May 18 and June 1 to hear further comments on the construction of a trunk sanitary sewer main and two lateral lines. City Engineer Cook said three soil borings were taken in the front, middle and back portion of the commercial property located north of State Highway No. 55 along the proposed sewer alignment. Cook said a boring in front of the property 125 feet north of Highway 55 centerline and 5 feet west of fence revealed that there was one foot of topsoil with sandy clay underneath. A second boring 225 feet north of Highway 55 centerline indicated there was 3 feet of fill and 3 to 11 feet of peat with sandy clay underneath. A third boring on the back side of the property 375 feet north of Highway 55 centerline showed 3 feet of fill and 3 to 12 feet of peat with sandy clay underneath. Cook said the cost estimates would not change because of the soil conditions. Councilmember Ferris asked Cook to address the issue of how the commercial buildings would be affected during construction of the project. Cook said whenever a project of this magnitude is undertaken there is always potential risk. Cook added that the biggest problem would be inconvenience to the business owners. He said this could be alleviated by scheduling construction work of this section on a weekend or two separate weekends if necessary. Councilmember Thies asked if any contingencies were included in the cost estimate. Cook said there were none. Moved by Ferris, seconded by Zietlow, to close the public hearing at 8:00 p.m. Ferris said he would like to see bids included for the proposed alignment and the Alternate 2 alignment west of Village Auto Body, and the two lateral alignments which would serve the five existing homes on Meander Drive and County Road 116. Councilmember Zietlow asked if the five property owners who would be served by the laterals were willing to pay the assessments. City Attorney Batty said the Council should ascertain what percentage of the project costs the homeowners were willing to bear and which property owners would accept or appeal the assessments. Terry Forbord of Lundgren Bros. pointed out that the feasibility studies were completed and that the cost estimates should be relatively close enough for the property owners to decide whether or not they were willing to pay for the project. 96 Ferris said the main project should not by delayed over the issue of the laterals. Moved by Ferris, seconded by Zietlow, to direct the city engineers to study the feasibility of the Alternate 2 alignment west of Village Auto Body and to determine what the cost differential would be in the proposed alignment to jack the sewer line between the commercial properties instead of cutting an open trench. Motion carried unanimously. Moved by Zietlow, seconded by Ferris, to adopt Resolution No. 93- 35, "Resolution Ordering Co. Rd. 116 Trunk Sanitary Sewer Improvement and Directing Preparation of Final Plans and Specifications." Ayes: Ferris, Johnson, Thies and Zietlow. Nays: None. Resolution No. 93-35 adopted on a 4-aye and 0-nay vote. Ferris said the bids should include the proposed and alternate alignments for the main trunk line, including separate bids for jacking and trenching. Ferris said bids should also include the two lateral alignments. 4. MINUTES Moved by Zietlow, seconded by Johnson, to approve the minutes of the regular meeting of June 1, 1993, as amended, as follows: Page 7, Item 10, paragraph 3, amended to read, "...Geotextile Fabric to Geo-Synthetics, Inc..." Motion carried unanimously. 5. CONSENT AGENDA Moved by Zietlow, seconded by Ferris, to adopt the consent agenda as follows: 1. Resolution No. 93-32, "Resolution Granting Preliminary Approval for Replat of Lots 1-4, Block 31, Independence Beach" 2. Resolution No. 93-33, "Resolution Granting Final Approval of Cates Ranch" Motion carried unanimously 6. 1992 AUDIT REPORT City Auditor Dave Hinnenkamp of Kern, DeWenter, Viere presented the City's 1992 Audit Report as of December 31, 1992. Hinnenkamp said the audit findings revealed that the City did not provide revenues equal to 105% of the amount needed to meet principal and interest payments due on all City obligations and the City did not always have sufficient collateral pledged during the year to meet requirements of Minnesota State Statutes. 97 Hinnenkamp pointed out that several funds were closed and several fund transfers were made because the funds were either inactive or unnecessary. Hinnenkamp said eleven prior period adjustments and restatements were made which was an unusually high number of adjustments. He added that a few of the adjustments went back several years and should have been made prior to this year's audit. Moved by Ferris, seconded by Zietlow, to approve the 1992 Audit Report as of December 31, 1992, as presented by Kern, DeWenter, Viere. Motion carried unanimously. 7. CITY OF INDEPENDENCE REQUEST FOR SEWER CAPACITY City Engineer Glenn Cook explained his findings related to the City of Independence' request for additional sewer capacity in conjunction with the expansion of their septate collection system. Cook said Medina could accomodate several units for Independence. Cook said he studied the matter while focusing on the original intent of the project undertaken by Independence which was to solve a pollution problem that existed in Lake Independence and Lake Sarah. Cook said there seemed to be a lot of grey area in Independence' proposal. He pointed out that the larger lots of five acres or more that meet Independence' zoning regulations for septic systems should stand on their own. Cook concluded that the minimum number of units needed by Independence was 90 units, but he added that Independence might be able to justify the inclusion of more units. Independence Mayor Marvin Johnson said that when Medina told them they did not want any developable land included in the proposed sewer project, Independence took it very seriously. He added that Independence did not want to include the five lots located in the Shady Beach Resort. Project Engineer Steve Johnston said Loucks & Associates developed the following criteria with input from the City of Medina and Independence' own staff: 1. Only parcels that existed at the time of the initial project (1987) shall be considered for connection to the system. 2. Mainline extensions of the system will only be considered in areas within a quarter mile of Lake Sarah or Lake Independence. 3. A11 parcels within the sewer service boundary that have less than five acres of buildable area shall be connected to the septate collection system. The buildable area must have less than 12% slopes, be above 98 the floodplain and have suitable soils for on -site septic system installation. 4. If a parcel is over five acres in size, the owner may at their option elect to participate in this project. This option is a one time offer. They can either pay their lateral assessment now and connect to the system when needed or be limited to on -site systems in the future. 5. All systems within the septate collection system boundary will be inspected in the spring. All failing or marginal systems shall be connected in conjunction with this project. Properly functioning on -site systems may remain in place until future inspections indicate a malfunctioning system. 6. No properties within the septate collection system boundary with less than five acres buildable shall construct new on -site systems. 7. Certain parcels listed under Special Conditions are judged to be unbuildable by Loucks and Associates, Inc. and city staff. The property owners should be given the opportunity to prove buildability and in which case they will receive a lateral sanitary sewer assessment. If the property owner agrees that the property is not buildable, they will avoid the assessment but may also forfeit their future rights to use the property for residential construction. Zoning Administrator Kohnen said he counted 15 units that could be eliminated from consideration. Councilmember Ferris said he understood the situation to be that Medina was going to allow units only for the existing homes with failing or potentially failing systems. When asked how many units included vacant lots, Johnston said there were 35 vacant lots which, if eliminated, would bring the numbers of units down to 94. Johnston said one of the problems facing the City of Independence was the threat of potential lawsuits from owners of vacant lots who would have to be told they cannot hook up to the sewer line even if it was located in their front yard. Johnston said Independence was trying hard not to be put in a position of having to arbitrarily decide who gets sewer and who doesn't. Councilmember Zietlow said Medina was simply trying to protect its 120 units in the Lake Independence area. Zietlow said that since Loretto's sewer needs had now entered into the picture, it was one more component that had to be considered. Zietlow said the Met Council could require that Loretto hook onto the system in addition to the expansion of their pond treatment system. 99 Councilmember Ferris said the City of Medina has denied its own residents access to the sewer line and this proposal would not go over well with Medina citizens if the Council were to grant all the units requested by Independence. Johnston stated that the Council seemed to be changing the criteria as he understood it. He requested that Medina establish its own criteria and that Independence would follow those guidelines. Zietlow asked what the economic impact would be if the 35 vacant lots were excluded from consideration. Johnston said it would add about a $1,000 assessment to each lot. City Attorney Batty asked Johnston if Medina could simply acknowledge that the Council reviewed the comprehensive plan amendment and did not object to the Metropolitan Council's review of the project. Johnston said that was all Independence was seeking at this point in time. Moved by Zietlow, seconded by Ferris, to direct city staff to prepare a letter acknowledging that the City received a copy of the City of Independence Comprehensive Plan Amendment and that Medina does not object to the Metropolitan Council scheduling a hearing on the proposed plan amendment; and to authorize the Acting Mayor to sign the letter. Motion carried unanimously. 8. ST. PETER & PAUL CHURCH TEMPORARY SIGN PERMIT Moved by Johnson, seconded by Zietlow, to approve a temporary sign permit for St. Peter and Paul Church, Loretto, from June 16- 28, 1993 for the advertisement of their Summer Fest. Motion carried unanimously. 9. LIQUOR LICENSE RENEWALS Moved by Johnson, seconded by Ferris, to approve the renewal of liquor licenses for the period of July 1, 1993 through June 30, 1994 for the following establishments: 1. Holiday Station Store - Off -sale non -intoxicating 2. Stop 'N' Go Liquors - Off -sale liquor 3. Anderson Liquors - Off -sale liquor 4. Baker National Golf Course - On -sale non -intoxicating & off -sale non -intoxicating 5. American Legion - On -sale non -intoxicating 6. Rolling Green Country Club - On -sale & Sunday liquor 7. Inn Kahoots - On -sale, off -sale & Sunday liquor 8. Big Woods Saloon - On -sale, off -sale & Sunday liquor 9. Medina Recreations - On -sale, off -sale & Sunday liquor Motion carried unanimously. 100 10. PAY EQUITY Moved by Ferris, seconded by Thies, to approve the Finance Committee's recommendation that the Planning Secretary's salary be increased from $1672 to $2100 per month and that the Deputy City Clerk's salary be increased from $1970 to $2320 per month in order to bring the City into compliance with the Local Government Pay Equity Act. Ayes: Ferris, Johnson and Thies. Nays: Zietlow. Motion carried by a 3-1 vote. Moved by Zietlow, seconded by Thies, to authorize the City Clerk to contact the League of Minnesota Cities Personnel Services Department and request that the League provided personnel assistance to the City of Medina, which would include the following: 1. Preparation of updated job descriptions for eight job classes. 2. Evaluation of the eight job classes using the modified Princeton system. 3. Development of salary ranges for the City including a salary administration system. 4. Pay Equity compliance analysis including analysis of compliance with the proposed rules and Law. 5. Preparation of final report with job descriptions, job evaluation documentation, salary ranges and a salary administration system and pay equity analysis. Motion carried unanimously. 11. PLANNING AND ZONING MATTERS Zoning Administrator Kohnen gave an update on several planning and zoning issues. Kohnen said Charlie Pangier, 3115 Birch Avenue, asked for an extension to remove a storage building from a city right-of-way. Kohnen said the building was to be removed by June 22, but due to a personal injury, Pangier asked that the deadline be extended to June 30. City Attorney Batty suggested that the Council require a $500 deposit from Pangier in exchange for the eight day extension. Moved by Ferris, seconded by Johnson, to extend the deadline for Charlie Pangier to remove a storage building from June 22 to June 30 provided that Pangier furnish a $500 refundable deposit to the City. Motion carried unanimously. Michael Larson, 435 Hackamore Road, requested an extension to relocate his shop which was to be completed by July 1, 1993. 101 Moved by Johnson, seconded by Thies, to extend the deadline for Michael Larson to relocate his shop from July 1 to August 31, 1993. Motion carried unanimously. Kohnen said a rental home owned by Northwest Farm Management Co. at 1975 Hamel Road needed to be inspected and might have to be condemned. He said this matter would be included on the next council agenda and the Council should be prepared to adopt an order condemning the dwelling. Kohnen said after July 1, 1993, he would be issuing tags to William Nunn for violating his conditional use permit for a horse facility by not properly disposing horse manure on the site. City Attorney Batty had written a letter to Nunn stating that the City had a right to consider revocation of his conditional use permit. Batty said a revocation hearing could be set for the first meeting in August if Nunn continued to not comply with the CUP. Kohnen said the Hennepin Co. Department of Environmental Management cited the property located at 660 Shawnee Woods Road as being in violation of the County's solid waste ordinance because of demolition material that was deposited on the site by Kevite Excavating and Grupa Construction. Kohnen said Grupa and Kevitt had until July 16, 1993 to bring the site into compliance with the ordinance. 12. PAYMENT OF BILLS Moved by Zietlow, seconded by Thies, to approve payment of Order Check Numbers 12088-12131 for $352,524.40 and Payroll Check Numbers 13376-13394 for $15,758.31. Motion carried unanimously. 13. ADJOURNMENT Moved by Ferris, seconded by Thies, to adjourn the meeting at 11:03 p.m. Ann( c. Thies, 40549 /Gfayn ATTEST: JdffrJ� IE.`Karlson, City Clerk