HomeMy Public PortalAbout1999_05_11_r131 The Town of
Leesburg,
._Virginia
RESOLUTION NO.
A RESOLUTION:
99-131
AUTHORIZING
METER RENTAL
AN AGREEMENT FOR
PRESENTED May 11, 1999
ADOPTED May 11, 1999
CONSTRUCTION HYDRANT
WHEREAS, the Department of Utilities leases construction hydrant meters to contractors for water
withdrawl from tom-owned fire hydrants during construction; and
WHEREAS, the attached agreement, incorporated with this resolution establishes fees and penalties
for failure to comply with the terms of said agreement.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
The manager is hereby authorized and directed to enter into an agreement with contractors for lease
of construction hydrant meters per the terms of this resolution.
PASSED this 1 lth day of May, 1999.
Clerk of Council
Ijs:FR&O:R128
Jggnes E. Clem, Mayor
Town of Leesburg
The Town of
Leesburg,
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DEPARTMENT OF UTILITIES
CONSTRUCTION HYDRANT METER LEASE AGREEMENT
(Revised May 11, 1999)
This Agreement made this ~day of , , between the Town of Leesburg in
Virginia, a municipal corporation, party of the first part, hereinafter referred to as the "Town" and
~ party of the second part, hereinafter referred to as the
"Lessor" is made in order to provide water supply needs for construction purposes during improvements within an
approved site development. That for, and in consideration of the payment of an established rental deposit and invoicing
fee, the Town agrees to provide a meter of the size and type specified below for use on a fire hydrant at a location
specified by the Lessor in compliance with the following conditions:
1. A rental deposit (check made payable to the Town of Leesburg) of $1,000.00 for 2" and larger meters and $250.00
deposit for 1" or smaller meters will be charged for use of the meter and will be refundable after the agreement has
been terminated by the Lessor or the Town (see #9 below).
2. Lessor will be charged $10.00 for each invoicing and $3.75 per 1,000 gallons of water used. The meter's reading
must be reported to the Town's Utilities Department at
following the end of a quarter. Due dates are as follows:
1 st Quarter
2nd Quarter
3rd Quarter
4th Quarter
January 1 - March 31
April 1 - June 30
July 1 - September 30
October 1 - December 31
(703) 771-2750 no later than the l0th day of the month
Reading is due between April 1 - 10
Reading is due between July 1 - 10
Reading is due between October 1 -10
Reading is due between January 1 - 10
Readings called in after the due dates will be considered delinquent and the Lessor will be billed a penalty fee of $25
for the first occurrence, increasing $25 each occurrence thereafter with a maximum penalty of $100. If Lessor
continues to be delinquent, the Town may request that the meter be forfeited.
3. All hydrant meters must be returned to the Town for testing and calibration on the one year anniversary of contract
signing.
4. The meter will not be altered in any way and the proper size hose or adapters will be used by the Lessor. If altered, a
$250 fine will be assessed to the contractor.
5. Any alterations to the meter will result in forfeiture of the deposit.
6. The Town will charge the Lessor for any damages to the meter while in custody of the Lessor.
7. If usage is less than 1,000 gallons over a one year period, the meter will be returned to the Town and the contract
terminated.
The meter will be available for periodical inspection by Town personnel upon request.
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9. The Town has the right to remove the meter at any time without prior notification to the Lessor.
10. The Lessor will have the right to relocate the meter to another hydrant within the same construction site location
given below.
11. The Lessor will not take the meter outside the construction site for any reason at any time.
12. The Lessor will reimburse the Town for the meter if lost or stolen.
13. The Lessor will remove the meter from the hydrant at the end of each working day.
14. The Lessor will be responsible for exercising proper cross-connection and backflow prevention and for providing
approved A.S.S.E. baekflow prevention devices necessary for the protection of the Town's water system. All fill
trucks will be subject to inspection and provision of having air gaps. No meter will be released until the completion
of the inspection.
BRAND OF METER METER # SIZE DEPOSIT AMOUNT
CONSTRUCTION SITE LOCATION
PERSON RESPONSIBLE FOR METER
PHONE NUMBER/PAGER #
FOR BILLING PURPOSES:
(Name of Company)
(Street/P.O. Box Number)
(City, State, Zip Code)
(Phone Number - including area code)
Meter Reading (START)
DATE
Meter Reading (END)
DATE
VEHICLE INSPECTED FOR CROSS-CONNECTION
Inspector Signature
DATE
SIGNATURE OF LESSOR DATE SIGNATURE FOR TOWN DATE