The URL can be used to link to this page

Home My Public Portal AboutResolution 2019-37, Authorizing Solicitation Of Proposals Compehensive Vegetation Study Related To Invasive Species Removal For City Of Riverdale RESOLUTION NO. 2019-37 A RESOLUTION AUTHORIZING SOLICITATION OF PROPOSALS FOR A COMPREHENSIVE VEGETATION STUDY AS RELATED TO INVASIVE SPECIES REMOVAL FOR 1 THE CITY OF RIVERDALE, IOWA WHEREAS, The City Council of the City of Riverdale(City) has determined that the growth of certain non-native plant species("Invasive Species") are harming woodlands, fields and lawns and gardens throughout the community and have allocated funds for the reduction and elimination of Invasive Species; and, WHEREAS, in order to clearly identify the scope and nature of the problem of Invasive Species so as to most effectively eliminate them, the City Council wishes to issue a request for proposals for a Comprehensive Vegetation Study for the City. I NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, SCOTT COUNTY, IN THE STATE OF IOWA: Section 1. That the Request for Proposals for Comprehensive Vegetation Study("RFP") is attached to and hereafter made a part of this resolution. Section 2. That with Council approval,the Mayor shall execute said Consent Agreement and the City Clerk shall attest his signature. Section 3. That upon the approval of the Council and signing by the Mayor,the City Clerk shall properly post notice in accordance with law and with the assistance of the City Administrator shall solicit proposals for Council consideration on the timeline provided for in the RFP. PASSED AND APPROVED this 24th day of September, 2019. ichael Bawden, Mayor ATTEST: `f -X�IT-tLc 04}t_.T6.1/1- 14) M Frances Blevins,City Clerk Prepared by City Administrator Tim Long September 19, 2019 REQUEST FOR PROPOSALS Project Name: Comprehensive Vegetation Study Company Name: City of Riverdale, Iowa Address: 110 Manor Drive, Riverdale, Iowa 52722 Procurement Contact Person: Tim Long, City Administrator Telephone Number of PCP: (563) 355-2511 Email Address of PCP: cityadmin@riverdaleia.org Council Authorization to Proceed: September 24, 2019 Section 1 - Background/introduction The City of Riverdale, Iowa, was incorporated in 1950, covers approximately two square miles, and has over 400 residents. Riverdale is the smallest city in the Quad City metro and consists of five distinct neighborhoods. Section 2 - Project Goals and Scope of Services Riverdale recognizes it has an invasive plants issue. The City is seeking the services of an arborist or certified professional to identify which plants exist in which public (or City owned) areas of the City. A herbaceous and woody plant survey with documents including: overall inventory, invasive species map, hazardous trees/dumpsite map, high priority/native area map, and Shannon Index interpretation are expected. To be as comprehensive as possible, sampling should occur in all four seasons throughout the calendar year 2020. A map outlining the public/City owned areas of the City is attached to this RFP. All areas indicated in green, blue, and dark gray should be sampled. Section 3 - Anticipated Selection Schedule The City will select the best qualified vendor from the proposals received no later than December 31, 2019, so that the survey may begin on January 1, 2020. Section 4 - Time and Place of Submission of Proposals The RFP will be posted on the City's website, www.riverdaleia.com, and can be downloaded from there directly as of October 10, 2019. Sealed bids will be accepted via: •__ Mail City of Riverdale, 110 Manor Drive, Riverdale, IA 52722 • In-Person City of Riverdale, 110 Manor Drive, Riverdale, IA 52722 City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 (563) 355-2511 www.riverdaleiowa.com It is the bidder's responsibility to ensure that the City has received their proposal. Bidders to this RFP must submit one original and six copies of their proposal. Responses must be received no later than November 30, 2019. Responses should be clearly marked "RFP - Vegetation Survey" and mailed or delivered to the contact person listed above. Section 5 - Timeline The City anticipates the following timeline: • October 10, 2019 Request for Proposals published • October 25, 2019 Deadline for bidders to submit questions • November 12, 2019 Deadline for the City's response to questions • November 30, 2019 Deadline for the submission of proposals • December 10, 2019 Selection of bidder • December 11-12, 2019 Notification to successful and unsuccessful bidders • January 1, 2020 Work begins • December 31, 2020 Work is complete. • January 31, 2021 All reports/elements are emailed to the RFP contact person. Section 6 - Elements of Proposal The following elements should be present in all proposals submitted: ❑ Herbaceous and woody plant survey. ❑ Overall inventory. ❑ Invasive species map. ❑ Hazardous trees/dumpsite map. ❑ High priority/native area map. ❑ Shannon Index interpretations. ❑ If the submitter is a corporation, description of the corporation that includes a general overview, names and credentials of administrative team, and number of full-time employees. ❑ A one page narrative outlining the corporation's strengths and distinguishing skills or capabilities as they may relate to the City and this project. ❑ Curriculum vitae or resume of the specific person who will conduct the survey. ❑ Quoted price to conduct survey. Section 7 - Evaluation Criteria Vendors will be evaluated based upon the following criteria: City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 I (563) 355-2511 I www.riverdaleiowa.com • Thoroughness of proposal. Proposal includes all elements listed in Sections 2 and 6 of this RFP. • Qualifications of corporation, if applicable. Experience with invasive plant assessment. • Qualifications of individual conducting survey. Experience with vegetation surveys. Expertise and technical skills that match the City's needs. Arborist or certified professional. • Cost of services within the City's budget. Section 8 - Possible Roadblocks The selected vendor should be aware that s/he will be surveying wooded areas during hunting seasons, and the City does often engage in controlled hunts and trapping of invasive animals. Section 9 - Budget The City has set aside up to $20,000 to be used toward the assessment and mitigation of invasive plant species. However, its goal is to use only up to 50% ($10,000) of that set-aside for survey purposes. City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 I (563) 355-2511 I www.riverdaleiowa.com _ City of Riverdale z r � y E----.,-.. > zdEUM0N� City Owned Parcels RD Z I s- .,��, E �� _ Active Park / t _ City Hall&Fire Station 0j ` 41 % Vacant jRiverdale Corporate Boundary Z Roads � •�_ / Parcel Boundary �Z 11 C • ., • - I n plests.,_ ''''' :>) _., • c o Z ' 4, `'. BE`- R :<<''' 7FFNN0 oI wj -'vp el / ` 6sV. s Ro F i / ./ f IQ .4 b 4INI‘':P(C\''* \.\\., t, ..--.1 .1 4 46:* . 44)M / % I fay 4, / / NN 114111,‘, \ I N illig ....\\: ,spy• iNs..„5 .1�� / f 1 ,9?'s /`` / \X,.. / a / oCP . t/.. ;r / .I 55 1... \ / I \ Of z0 I cn —I or Geographic SourcesMap prepared by Z / Parcels,Corporate Limns-Scott County GIS(2019) Roads-IA DOT 209) S MOO .10O' Waterways-USGS(2019) ` IMIIII=EIMMINIMMI Feet Disclaimer.-This map is for reference only Data provided are derived from multiple sources with varying levels of accuracy.Si-State Regional Commission disclaims 0 450 900 1,800 all responsibility for the accuracy or completeness of the data shown hereon May 2019