HomeMy Public PortalAbout2016-11-08 packet NOTICE OF REGULAR MEETING AND TENTATIVE AGENDA'
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City of Jefferson Historic Preservation Commission
Tuesday,November 8, 2016 —6:00 p.m.
John G. Christy Municipal Building, 320 East McCarty Street
Boone/Bancroft Conference Room
TENTATIVE AGENDA
1. Call to Order and Roll Call
2. Approval of Agenda(as printed or amended)
3. Approval of Minutes
a. October 11, 2016, Regular Meeting
4. New Business
a. Election of Officers
5. Old Business
a. Demolition Ordinance Review Sub-Committee Report
6. Dates to Remember
a. Next Meeting, Tuesday, December 13, 2016
7. Adjournment
Individuals should contact the ADA Coordinator at(573)634-6570 to request accommodations or alternative formats as
required under the Americans with Disabilities Act.Please allow three business days to process the request.
Please call 573-634-6410 for information regarding agenda items
City of Jefferson Historic Preservation Commission Minutes
Tuesday, October 11, 2016
Boone/Bancroft Conference Room —John G. Christy Municipal Building
320 E. McCarty Street
Commission Members Present Attendance Record
Art Hernandez 12 of 13
Jane Moore 10 of 13
Mary Schantz 10 of 13
Bill Case 12 of 13
Brent Hemphill 6 of 13
Sarah Hoeller 10 of 13
Kevin Kelly 8 of 13
Terri Rademan 10 of 13
Doug Record 12 of 13
Council Liaison
Laura Ward
Staff Present
Jayme Abbott, Neighborhood Services Coordinator
Guests
Michelle Brooks, News Tribune
Travis Reinsch, Demolition Application Owner Representative
Ed Twehous, Demolition Application Representative
Call to Order:
Chair Hernandez called the meeting to order at 6:00 pm.
Approval of Agenda:
Bill Case moved the agenda, as amended, be approved as printed. Kevin Kelly seconded the
motion. Motion carried.
Approval of Minutes:
Doug Record moved the minutes from the September 13, 2016 Regular meeting be approved.
Jane Moore seconded the motion. Motion carried.
Demolition Application
a. 1412 Swifts Hwy— Jayme Abbott advised the Commission that the interior phots were
not submitted timely, however, they were submitted in time for the meeting tonight.
Chairman Hernandez asked the Commissioners for their thoughts on accepting the
application. Ed Twehous discussed the difficulty the owner had gaining access to the
home and that as soon as access was available they took the pictures and subsequently
submitted. Doug Record moved that the HPC move forward on the application review.
Brent Hemphill seconded the motion. Motion carried. The home, built in approximately
1954, is part of the Helias Sports Complex and needs to be destroyed. Bill Case moved
that the demolition application be approved by the Commission. Kevin Kelly seconded
the motion. Motion carried with one abstain by Art Hernandez.
New Business
The HPC members have been invited by Historic City of Jefferson (HCJ) to tour the
blighted/abandoned homes in the E. Capitol area. This will be a walking tour of approximately
one hour. After discussion HPC members were asked to send Jayme their available times for
the tour. Jayme will coordinate with HCJ and get a date to the Commissioners.
Jayme announced the Janice McMillan is retiring as on 1-12-17. In addition, Ryan Moehlman,
the new city attorney began October 10, 2016.
Jayme announced that three Commissioners' terms are expiring at the end of the year, which
are able to continue to serve for another term. They are: Schantz, Hemphill and Record.
Art asked members to be thinking about meeting in December or not. Officers will need to be
elected at the end of the year.
Old Business
a. Demolition Ordinance Review Sub-Committee —Terri Rademan discussed the sub-
committee's charge from the HPC and requested that a clarification be enacted by the
HPC. Terri moved that you special committee on the City of Jefferson's demolition
ordinance have the authority to draft a new ordinance to be presented to the full
commission for an up or down vote without amendment. Doug Record seconded the
motion. Motion carried.
Dates to Remember:
a. Next regular meeting, Tuesday, November 8, 2016 at 6:00 pm.
Adjournment:
Bill Case moved the meeting adjourn. Jane Moore seconded. Motion carried. Meeting
adjourned at 6:31 p.m.
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DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES
MEMORANDUM
TO: Historic Preservation Subcommittee on Demolition Ordinance
FROM: Janice McMillan, AICP, Directo
DATE: November 1, 2016
RE: Internal Processing of Demolition Applications
As you continue to refine the role of the Historic Preservation Commission in demolition
application review, department staff is, likewise, reviewing its internal processing and
monitoring processes during and following demolition activities. While this work is in
draft form, I thought it would be appropriate to share with you the thoughts and
recommendations of building official Larry Burkhardt, along with a brief summary:
1. (New). Licensed and insured contractor to perform demolition work. Demolition
work is dangerous business, with accidents and injuries common. The building
official proposes that owners select a licensed contractor, with liability insurance,
for demolition projects.
2. (New). Require demolition applications be accompanied by a cash bond, to
ensure that the work is completed, and performed according to the permit,
including restoration of the site to meet the City's storm water quality standards,
and other requirements.
3. (Clarification). Clarify that demolition work shall not commence prior to obtaining
releases from utility companies, and issuance of a permit by the department.
4. (Updated). The building permit application (attached) will be updated to reflect
the various City requirements.
5. (Updated). The Historic Preservation Commission's work, as it pertains to its
review of demolition applications will be inserted into the appropriate spot in
Article III. The Historic Preservation Checklist will be updated, as well.
6. (New). The building official recommends that a letter advising of the status of
Historic Preservation Commission review be provided to applicants, to close the
loop.
ARTICLE HI.DEMOLITION OR REMOVAL OF BUILDINGS
Sec.8-32.Permit to demolish.
A. Permit Required. It shall be unlawful to demolish or remove a building without first filing an application
with the Director of Planning and Protective Services or his or her designee in writing and obtaining a
demolition permit. Demolition shall be construed to include an act or process which destroys, in part or in
whole, a structure or which threatens to destroy a structure by failure to maintain it in a condition of good
repair and maintenance. A-permit The demolition application shall be in a form promulgated by the
department. Beginning work to demolish or remove shall not be-issued commence until a release is
obtained from the utilities having service connections with the building. The release shall state that service
connections and appurtenant equipment, such as meters and regulators, have been removed or sealed and
plugged in a safe manner. Any application for demolition or removal shall be subject to a sixty(60)day
review period by the CJHPC,except any application made to demolish or remove any building,structure or
humanly constructed object built less than fifty(50)years prior to the date of application,which shall have
been determined to have no historic or architectural significance by the Department of Planning and
Protective Services under the criteria set out in paragraph C. Any recommendation by the CJHPC shall be
advisory only. Nothing in this section shall be construed so as to prohibit the building commissioner
official from acting under any emergency provisions of Chapter 8 of the Code of the City of Jefferson,
Missouri.(Ord.No. 12941,§1,6-21-99;Ord.No. 13106,§1,9-5-2000)
B. Review Process.
1. Department. All applications for permission to demolish a building or structure shall be made to
the Department of Planning and Protective Services.For any structure that is fifty(50)years old or
older, the application must contain the following: 1) photographs, either in Hard cop.. or as in
digital files; of all exterior sides, interior rooms, and stairwells, taken within the last ninety(90)
days; and 2) a statement from the owner addressing why the property cannot be rehabilitated or
restored with a reasonable economic return to the owner. After examining an application and
finding that it is in proper form, contains all necessary information, and complies with all
applicable provisions of city ordinances, the department shall forward a copy of the historic
preservation checklist application to CJI-IPC.(Ord.No. 15184,§1, 10-21-2013.
2. CJHPC. The CJHPC may have a sixty (60) day period for review of every application for a
demolition permit subject to this section. The CJHPC shall establish procedures to expedite the
review of applications for permits to demolish structures.
(Ord.No. 12941, §2,6-21-99)
C. Standards of Review for a Permit to Demolish.
1. The historic value of the building or structure by reason of age or association with important
figures or events; or as evidence of aspects of the history of Jefferson City,the State of Missouri
or the United States; or as an embodiment of the distinctive characteristics of a type, period or
method of construction; or as a representation of the work of an historically notable architect,
designer or draftsperson;
2. The visual and spatial relationship of the building or structure to designated or potential historic
landmarks or historical districts;
3. The state of deterioration or disrepair or structural unsoundness of the building or structure, and
the practicability of rehabilitation. The CJHPC may request the applicant to submit
documentation beyond that which is specified in the application in a form specified by the CJHPC
or other information necessary to determine whether the property can be rehabilitated or restored
with a reasonable economic return to the owner.(Ord.No. 15184,§1, 10-21-2013)
D. Approval or disapproval. Within five(5)days after either:
1. the CJHPC's determination:or
2. the expiration of the sixty(60)day review period,whichever occurs first,the director of Planning
and Protective Services shall approve or not approve the application. A negative recommendation
by the CJHPC shall not be grounds for disapproval of the application.
(Ord.No. 14691, §2,6-21-2010;Ord.No.9154, § 1, 8-21-78;Ord.No. 10397, §7,4-1-85;Ord.No. 11737, § 1,5-
4-92;Ord.No. 12794,§2,8-17-98)
Sec.8-33.Permit fee,Insurance Requirements,and Cash Bond.
No permit to remove or demolish a building shall be issued until a fee, certificate of insurance and cash
bond as set out in Appendix Y shall have been paid/submitted to the department of Planning and Protective Services
er—other-authorized municipal agency. The cash bond will be returned upon proper disconnection of the utilities,
establishment and maintenance of erosion control measures and the property restored to a safe condition.
(Ord.No.9154,§3,8-21-78;Ord.No.9534,§ 1, 10-20-80;Ord. 14272, §5, 10-15-2007)
Sec.8-34.Maintenance of vacated premises.
Whenever a building is demolished or removed, the premises shall be maintained free from all unsafe or
hazardous conditions by the proper regulation of the lot, restoration of established grade and the erection of the
necessary retaining walls and fences in accordance with the provisions of Article 13 of the city's current building
code.
(Ord.No.9154, §4, 8-21-78)
Sec. 8-35.Grading of lot.
When a building has been demolished or destroyed by fire or other natural causes and no building operation
has been projected or approved,the vacant lot shall be filled, graded and maintained to conform on all sides to the
existing grades and elevations of the adjacent property. Adjoining walls shall be left in an acceptable condition to
prevent the harboring of insects, rodents or pigeons. The lot shall be maintained free from the accumulation of
rubbish and all other unsafe or hazardous conditions which endanger the life or health of the public;provisions shall
be made to prevent the accumulation of water or damage to any foundations on the premises of the adjoining
property. Upon completion of the demolition, the lot shall be left in a state that is aesthetically acceptable to the
director of Planning and Protective Services. In the event of a disagreement over the term "aesthetically
acceptable,"the matter shall be referred to the city council for final determination.
(Ord.No.9154, §5,8-21-78)
Sec.8-36.Suspension of permit.
Any demolition permit shall become invalid if the authorized work is not commenced within thirty(30)
days after the issuance of the permit, or if the authorized work is suspended or abandoned for a period of ten(10)
days after the time of commencing the work. All work including grading and lot re-construction must be completed
within ninety (90)days after the time of commencing the work unless a written extension of time is issued by the
Director of Planning and Protective Services.
(Ord.No.9154, §6,8-21-78)
Sec.8-37.Penalties.
Any person who shall violate any provision of this article shall be guilty of a misdemeanor,punishable by a
fine of not more than five hundred dollars ($500.00) or by imprisonment not to exceed one hundred eighty (180)
days,or both such fine'and imprisonment. Each day that a violation continues shall be deemed a separate offense.
(Ord.No. 10397,§8,4-1-85;Code 1983, §7-38;Ord.No. 11201,§4,4-17-89)
Secs.8-38-8-48.Reserved.
Permit Fee+ Refundable cash bond+contractor's 10. If the property subject to this permit has been
certificate of insurance(See Appendix Y)(Rev Nov 2016) found to be a nuisance by the City of Jefferson,
APPLICATION FOR DEMOLITION PERMIT upon expiration of this permit, the City may perform
City of Jefferson the abatement measures deemed appropriate by the
Department of Planning&Protective Services Hearing Officer in the Findings of Fact, Conclusions
Development Services Division of Law and Order.
320 E McCarty Street,Jefferson City, MO 65101 11.Application shall be complete prior to start of
Phone(573)634-6410 Fax(573)634-6562 review.A complete application includes the
jcplanning( jeffcitymo.org following information or attachments:
www.jeffersoncitymo.gov ❑ Stormwater Quality Checklist-mandatory
❑ Floodplain Development Permit(if located in the
I request a permit to demolish a structure at the following 100 year flood plain)
location:
1. Address: ❑ MDNR Land Disturbance Permit(if 1 or more
2. Property Owner: acre disturbed)
Name: _ ❑ Utility Disconnect Checklist-mandatory
Address: U Historic Preservation Checklist (if property is 50
City: years old or more)
Phone: ❑ Street cut permit—see Appendix Y for cost
Email: 12. What is the future use of the property?Will it
3. Licensed Contractor: (mandatory) remain vacant or is it being cleared for another use?
Name:
Address:
City:
Phone:
Email:
4. Plumbing Contractor CERTIFICATION:
5. Contractor Site Contact(if different from above) I hereby certify that I am the owner of the named property,
Name: or that the proposed work is authorized by the owner of
Phone: record and I have been authorized by the owner to make
Email: this application as his/her agent. Furthermore,I/we agree to
6. The Property Owner or Authorized Agent must conform to all applicable laws and regulations of the City
complete and sign this application. of Jefferson and State of Missouri.
7. A permit is required prior to beginning work.
Application for demolition must be approved and
required permits issued prior to beginning work. I/we understand that this application must be approved and
Please allow up to 60 days for review of demolition permits issued prior to starting work. Failure to obtain the
application. required permits may subject the project to fines or
8. Per City Code Sec.8-36.Suspension of permit. prosecution.
This permit shall become invalid if work is not
commenced within thirty(30)days after issuance of D Signature:
the permit,or if authorized work is suspended or owner or authorized agent(attach form)
abandoned for a period often(10)days after
commencing work. All work including grading and Date;
lot re-construction must be completed within ninety
(90)days after commencing work unless a written
extension of time is issued by the Building Official 10. Permit Approval:
9. The cash bond will be refunded upon: proper
utility disconnects prior to demolition; installation of
erosion control measures prior to and maintenance
after demolition work;and completed site Authorizing Official Date
restoration. Final inspection by City Inspectors must
be made prior to refund.
Individuals should contact the ADA Coordinator at 573-634-6570 to request accommodations or alternate formats
as required under the Americans with Disabilities Act. Please allow three (3) business days to process the request.
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APPLICATION FOR DEMOLITION PERMIT
Checklists and Important Information
Return completed applications to the Building Official
Please Note:Applications are not complete until all of the following it formation is provided. Checklists
are provided for your convenience.
Permit Fees and Insurance-Mandatory
The permit fee,insurance and cash bond amounts are established by the City of Jefferson's City Code Appendix Y.
The licensed contractor shall submit a certificate of insurance for personal and property damage exempting and
saving harmless the City of Jefferson in the minimum amounts listed.
Storm Water Quality Plan and Checklist-Mandatory
The City of Jefferson is regulated by the U.S.EPA and MDNR.The attached Storm Water Quality Checklist must
be completed,and a plan provided which details how demolition waste,dust and debris will be kept out of all storm
water drainage from the site.Please direct questions to the Public Works Stormwater or Plan Review Engineers at
573-634-6410.
Floodplain Development Permit(mandatory if located within the 100 year flood plain or flood way)
Please direct questions to the Public Works Plan Review Engineer or Floodplain Manager at 573-634-6410.
MDNR Land Disturbance Permit(mandatory for total land disturbance of one or more acres)
Please direct questions to the Public Works Stormwater or Plan Review Engineers at 573-634-6410.
Utility Disconnect Checklist-Mandatory
For safety reasons,utility companies must be notified of your demolition plans prior to beginning work. A utility
disconnect checklist has been provided for this purpose.Please note:The water utility provider may require an
additional street cut permit fee.Next,the City's Wastewater Division requires a field inspection be made to verify
that the building sewer line has been capped.Contact the Wastewater Division at 573-634-6555 to schedule the
inspection.After the inspection,a Wastewater employee or a Building Inspector will complete the Sewer Disconnect
Checklist. The completed checklist must be submitted prior to any demolition work commencing.
Historic Preservation Review(mandatory if building is 50 years old or more)
Section 8- 32 of the City Code provides the Historic Preservation Commission with 60 days to review demolition
application(s) affecting structures which are 50 years of age or older. Application to the Historic Preservation
Commission can take place prior to completion of the rest of the Demolition Permit Application. Exterior& interior
color photographs and a statement as to why the property cannot be rehabilitated or restored are required to be
submitted with the demolition permit application. A negative response by the Historic Preservation Commission
shall not be grounds for denying a demolition permit. Please direct questions to the Neighborhood Services
Coordinator at 573-634-6410.
Demolition Waste Disposal
(a) Disposal.The disposal of demolition waste is regulated by the Missouri Department of Natural Resources
(MDNR)under Chapter 260 RSMo. Such waste in types and quantities established by MDNR shall be
taken to a licensed landfill or licensed sanitary landfill for disposal.
(b) Asbestos. Demolition waste in regulated structures must be inspected to determine if any asbestos
containing materials are present.For more information contact the Department of Natural Resources at
573-751-4817 or visit http://dnr.mo.gov/env/apcp/asbestos/index.htm.
Complete and submit the Asbestos NESHAP Notification of Demolition and Renovation,Form—MO 780-
1923 to the Department of Natural Resources.Note: When completed and accepted by MDNR,please
provide a copy to the City.
City of Jefferson,Missouri Staff Contacts
Telephone 573-634-6410
Email jcplanning(jeffcitymo.org
DEMOLITION PERMIT AGENT AUTHORIZATION
City of Jefferson Building Regulations
NOTES:
1. All owners of real property shall sign the agent authorization form below if not signing the demolition
application. This form is for assigning an authorized agent for purposes of filing a demolition permit
application.
2. Applications for demolition permits shall be made by legal owners of real property. If ownership
changes prior to permit issuance, a new application shall be made.
UWe,
please print name
Owner(s)* of
please print address
Hereby appoint and authorize
please print name
as the authorized agent to apply for a demolition permit.
If the property is in a trust,please print the trust name in the first blank and list the names and signatures
of all individuals with ownership in the trust below.
Name: Signature:
Date:
Name: Signature:
Date:
Name: Signature:
Date:
Name: Signature:
Date:
Name: Signature:
Date:
Name: Signature:
Date:
STORM WATER QUALITY PLAN AND CHECKLIST—MANDATORY
Please direct questions to the Department of Public Works Plan Review Engineer
Property Location:
1. Before demolition, where does the storm water from the site drain to?(Mark any that apply)
D Creek Area O Pipes/Inlets ❑To Neighboring Property ❑To Streets
D Other(Describe)
2. Will storm water flow through demolition area? U Yes U No
3. Is it possible to divert drainage away from this area without flooding the neighboring property?
❑Yes ❑No
4. How will you keep demolition material out of the drainage route(s)identified in#1 above?
5. How will the demolition site be stabilized to keep mud,silt,sediment,dust,etc.on the site during and
after demolition? Seed,straw,silt fence, mulch,etc.?
Note: Erosion&Sediment Control Details and Drawings are located at:
http://www.jeffersoncitymo.gov/government/stormwater_flood_plain_management.php. A hard copy can
be provided upon request.
6. Is there any other important drainage information for this site?
7. Who will be responsible for installing,regularly inspecting and maintaining inlet protection/silt
fence/etc.over the course of the demolition project?
Name:
Phone Number:
Email:
UTILITY DISCONNECT CHECKLIST -• MANDATORY
Please direct questions to the Building Official
Property Location:
*Electric
Date notified Disconnect date Disconnect verified by
*Gas
Date notified Disconnect date Disconnect verified by
*+Water
Date notified Disconnect date Disconnect verified by
*+Sewer(City) / /
Date notified Disconnect date Disconnect verified by
*Utility disconnects must be verified by the City of Jefferson's Building Inspectors in addition to the utility providers
prior to demolition work commencing.
+Water and sewer disconnects must be done by a licensed plumbing contractor. Sewer lateral and water service must
be taken back to at least to the curb line.
UTILITY CONTACT INFORMATION
Water Companies Gas&Electric Miscellaneous
Missouri American Water Ameren Service Dept Dig Rite
866-430-0820 1-800-552-7583 1-800-344-7483
Public Water Supply Dist#1
573-893-2848
Sanitary Sewer State Agency
Public Water Supply Dist#2 City of Jefferson MDNR Air Pollution Program
573-635-7011 Wastewater Division 573-751-4817
573-634-6455
Public Water Supply Dist#3
573-893-4262
Public Water Supply Dist#4
573-395-4578
HISTORIC PRESERVATION CHECKLIST
Please direct questions to the Neighborhood Services Coordinator
Section 8- 32 of the City Code provides the Historic Preservation Commission with 60 days to review
demolition application(s) affecting structures which are 50 years of age or older. Exterior & interior
color photographs and a statement as to why the property cannot be rehabilitated or restored are required
to be submitted with the demolition permit application. A negative response by the Historic Preservation
Commission is not grounds for denying a demolition permit.
Application to the Historic Preservation Commission can take place prior to completion of the rest of the
Demolition Permit Application.
Address:
1. Year Built
2. Is the structure 50(fifty)years or older? U Yes U No
3. Is the structure listed on the National Register of Historic Places? U Yes ❑No
(Please see the list of properties at http://dnr.mo.gov/shpo/cole,htm)
4. Is the structure a recipient of a City of Jefferson Landmark Award? U Yes ❑No
(Please see the list ofproperties at City of Jefferson Landmark Awards)
5. Historical name of structure(if any)
6. Historical use
7. Most recent use
8. If answers to Questions 2,3 or 4 are"Yes,"please provide a statement addressing why the property cannot
be rehabilitated or restored with a reasonable economic return to the owner(attach additional pages if
necessary):
9. Please include digital photographs of all exterior sides,interior rooms and stairwells. Photographs should
have been taken within the last ninety(90)days and shall show overall facades and rooms. Detail photos in
addition to the overall photographs are acceptable.
10. Will any pieces of the architectural components be saved? Such as doors,mantels, baseboards or bathtubs.
11. Applicant Contact Name and Phone Number:
Name: Phone:
Address: Email:
011
Ci Of e erson :! - �`• ` `= Carrie Ter int,Mayor
Department of Planning&Protective Services '\
.i - )— Janice McMillan,MCP, Director
320 E. McCarty Street \ Phone:573.634.6410
Jefferson City, MO 65101 •- I Fax: 573.634.6562
DATE
Applicant and address
RE: Results of Historic Preservation
Commission Review
Dear Applicant:
The City of Jefferson's Historic Preservation Commission has made its recommendation
concerning the demolition for the structure located at XXXX (address). Please see attached
determination. This is not approval of the demolition permit as that must be issued by the City
of Jefferson's Building Official. Please contact him at 573-634-6410 if more information needs
to be submitted or if you have further questions concerning the permit.
Please let us know if you have any questions.
Sincerely,
Neighborhood Services Coordinator
Cc: Director of PPS
Building Official
Individuals should contact the ADA Coordinator at 573-634-6570 to request accommodations or alternate formats
as required under the Americans with Disabilities Act. Please allow three (3) business days to process the request.
Recommended Amendments to Appendix Y for costs:
Demolition Permit Cost: $53 (current amount)
Cash Bond: $2,000
Insurance Requirements: $100,000 injury each person, $300,000 each occurrence and
$50,000 property damage.