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Home My Public Portal About06/16/1987 CCM72 PAYROLL CHECKS - JUNE 16, 1987 y832 Jill Hodapp $ 812.08 9833 Richard Rabenort 1,077.84 9834 Michael Rouillard 549.56 9835 James Dillman 997.87 9836 Robert Dressel 821.86 9837 Karen Dahlberg 518.14 9838 JoEllen Hurr 911.62 9839 Donna Roehl 911.62 9840 Laura Skarda 476.79 9841 Sandra Larson 255.79 9842 Savid Schmit 236.52 9843 Benedict Young 629.61 9844 Carolyn Smith 96.76 9845 Scott Johnson 72.68 9846 Starla Whitehead 33.26 9847 Henn. Co. Child Support 423.00 9848 Farmers State Bank (Fed) 1,346.93 9849 Commissioner of Revenue 642.64 9850 P.E.R.A. 618.95 9851 Farmers State Bank of Hamel (S.S.) 578.45 $12,011.97 8769 Robb Hensch 12.00 ORDER CHECKS - JUNE 16, 1987 5865 Farmers State Bank of Hamel (S.S.) 578.45 5866 P.E.R.A. 793.59 $1,372.04 The Council of the City of Medina met in regular session on Tuesday, June 16, 1987 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Wilfrd Scherer, Anne Theis, Stephen Schmit, Robert Mitchell ( at 9:35 P.M.); Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Public Works Director, James Dillman; Engineer, Glenn Cook; Attorney, Ron Batty; Building Inspector, Loren Kohnen 1. ADDITIONAL AGENDA ITEMS Moved by Scherer, seconded by Theis to discuss the following additional items: Peabody Escrow Funds City Hall Space Allocation 1988 Budget Terry Lingen Bond Jack Ebert Bond Big Woods Saloon, 10:00 A.M. Sunday opening Motion declared carried 2. MINUTES OF JUNE 2, 1987 JOEllen Hurr stated that William Nelson item, Page 69, should include the date of 1985 not 1986. Moved by Theis, seconded by Scherer to accept the minutes of June 2, 1987,as corrected. Motion declared carried 7`] 3. CORCORAN ROAD IMPROVEMENTS George Gmach, Corcoran councilmember, appeared to discuss two items: Paving of Hackamore Rd and Rolling HIlls Rd. He asked if Council was interested in participating in a paving project for Hackamore Rd., especially between Co. Rd. 116 and Hwy. 101. He explained that approximately 600 cars, per day, had been counted, using the road; that Corcoran will be eligible for State Aid road funds after the 1990 census, while Medina will not, and the .road could not be put on the State Road Aid system until: both cities reach 5000 population. Robert Derus, Administrator of Corcoran, stated that Corcorna has the most population abutting the road and with prevailing southerly winds there is a dust problem for their residents. Thomas Anderson asked if Corcoran had paved any other city roads. Robert Derus stated that they had not. George Gmach stated that the road to the trailer park had been paved with CDBG funds and any others were dead-end streets that were completely assessed. Wilfred Scherer asked if they had asked Hennepin County to extend Co. Rd. 47. Robert Derus stated that they had asked in 1980 but had not pursued the request. Thomas Anderson explained that Medina has limited resources and if paved at all it would need to be done according to use, such as 10-1, because of the number of houses in Medina abutting Hackamore, versus the houses in Corcoran. Wilfrd Scherer asked if it would be helpful if Medina approached Hennepin County, as well as Corcoran. Anne Theis agreed that paving costs would need to be divided according to population living on the street. George Gmach stated that their request was for a 50/50 split. Moved by Scherer, seconded by Schmit to deny the request for paving of Hackamore Rd. due to the lack of Medina population on Hackamore and the cities long term paving plans that conflict with this request. Motion declared carried George Gmach then asked if Council would consider a request for an annexation of approx- imately 3 acres at Rolling HIlls rd: and Hwy. 55. He stated that they would also like to put this road into the State Aid system but cannot because Medina property abuts and and the population of both cities must be 5000 each. He stated that traffic counts indicate 757 cars per day use the road. He asked if Medina would be intersted in paving 300 feet of the road. Glenn Cook reported that it would cost $15,000 for 300 feet. 7 omas Anderson stated that there would be two properties to assess in Medina and that he was not interested in having Corocran annex part of Medina. Anne theis stated that property owners in a Commercial zone may want to have a better road. Robert Mitchell asked if Corcoran would be intersted in only annexing the roadway. George Gmach stated that the 3 acres in Medina are part of a larger parcel in Corcoran with any building on the property probably being done in Corcoran becuase of the steep grade on the Medina property. Thomas Anderson stated that he would prefer to find some other way to improve the road. 3. PUBLIC WORKS IMPROVEMENT PROGRAM Council discussed various alternatives for upgrading raods in Medina. Jeanne Frederick stated that a plan should be approved by Council. Thomas Anderson stated that priorities should be Willow Dr.No., Tamarack Dr. and Medina Rd. from Holy Name Dr. to brockton Lane and Hunter tr. to the area which will abut Co. Rd. 116. He stated that a public information meeting should be held on Willow Dr. improving before the work commences. Wilfred Scherer stated that they would continue with regular maintenance of the road. Stephen Schmit stated he needed to know costs for improving Willow Dr. Moved by Theis, seconded by Scherer to hold a public information meeting for improving Willow Dr. from Co. Rd. 24 to Chestnut and Hamel Rd. to east of Arrowhead Rd , on Tues- day, JUly 7, 1987 at 8:00 P.M. Motion declared carried 4. TAX INCREMENT PROGRAM Jeanne Frederick stated that she had spoken with Pat Cienciwa of Temroc regarding Tax Increment assistance and had received some current cost figures from him. She stated that the amount being requested would coincide with the guidelines Council had discussed. * CONSENT AGENDA * 5. 1987-1988 LIQUOR LICENSES Donna Roehl reported that liquor license applications had been reviewed and that she and the Police Chief would recoltllnend issuance. She also staetd that Big Woods Saloon would like to open at 10:00 A.M. on Sundays, which is allowed in the city ordinance. Moved by Scherer, seconded by Theis to approve the following 1987-1988 licenses, with Big Woods Saloon granted approval to open at 10:00 A.M. on Sundays. OnSale Intoxicating Liquor Medina Recreations Big Woods Saloon Inn Kahoots Rolling Green Country Club Sunday Liquor Medina Recreations Big Woods Saloon Inn Kahoots Rolling Green Country Club Off Sale Non Intoxicating Suburban Hennepin Regional Parks Tom's Superette Set -Up American Legion Post #394 Motion declared carried Off Sale Intoxicating Liquor Medina Recreations Big Woods Saloon Inn Kahoots Westbound Liquors Stop 'N Go Liquors On Sale.Non-Intoxicatinq American Legion Post # 394 Suburban Hennepin Regional Parks Medina Pizza Factory Dance Medina Recreations * HOLY NAME CHURCH Moved by Scherer, seconded by Theis to approve the Non -Intoxicating Malt Liquor license for Holy Name Church for Sunday, July 19, 1987. Motion declared carried * 6. NORTH CENTRAL MARINE ASSOCIATION Moved by Scherer, seconded by Theis to approve a Gambling License for the North Central Marine association to hold a raffle at Medina Ballroom on July 28, 1987. Motion declared carried * 7. AMERICAN LUNG ASSOCIATION Moved by Scherer, seconded by Theis to approve the American Lung Association Running Clubs Triathlon at Baker Park and Co. Rd. 24, on Sunday,August 2, 1987. Motion declared carried 8. PLANNING AND ZONING DEPARTMENT * James and Tracy Otis, Variance Moved by Scherer, seconded by Theis to adopt Resolution 87-43, allowing James and Tracy Otis to construct a 12' x 12' deck, 18 feet from their rear lot line on Lot 4, Block 2 Lutz Elm Creek Addition, 500 Ridge View Circle. Motion declared carried * David and Katherine Johnson, Lot Line rearrangement Moved by Scherer, seconded by Theis to adopt Resolution 87-44, approving the lot line rearrangement of David and Katherine Johnson at 200 Cheyenne Tr. Motion declared carried * Fidel and Mary Theis, Lot Line Rearrangement Moved by Scherer, seconded by Theis to adopt Resolution 87-45, approving the lot line rearrangement of Fidel and Mary Theis for property at 492 Hamel Rd. Motion declared carried * Douglas and Mary Knudson, Variance Moved by Scherer, seconded by Theis to adopt resolution 87-46, denying a height variance for Douglas and Mary Knudson to construct a house at 1450 Willow dr. Motion declared carried * Rex Hasek, Variance Moved by Scherer, seconded by Theis to adopt Resolution 87-47, granting a front yard setback on the west side of 7.4 feet and a front yard setback of 8 feet on the north side to allow construction of a house at 4645 Brook St., Lot 1, Block 28, Independence Beach. Motion declared carried * Tax Increment District 1-5 Moved by Scherer, seconded by Theis to table discussion of Tax Increment district 1-5 until July 7, 1987. Motion declared carried Building Height Ordinance JoEllen Hurr explained that the Planning Commission had studied the conditions of the cities ordinance regarding building heights and had recommended that building heights be allowed to exceed 30 ft. but not 40ft. along with a number of conditions that must be met. Thomas Anderson stated that the concern regarding taller buildings is that of fire protection and although fire departments can fight a roof fire by hooking onto a roof ridge, it is not ideal, and the cost of a ladder fire truck is about $300,000. JoEllen Hurr stated that the HamelFire Chief had no objection; the Loretto Fire Department was not in favor although they do not have tall buildings in their district. Thomas Anderson stated that Long Lake Fire department had stated that Medina's situation is not unlike Orono's and that they are considering the purchase of a ladder truck because of Hwy. 12 development. Planner, John Uban, stated that there is some protection in the new ordinance and that Medina's Fire Marshall is not concerned, if conditions are included. 5 a -Thomas Anderson suggested that an item regarding a 2 story limit on the front of a house be added. Stephen Schmit stated that a requirement for some sort of dry sprinkler or storage tank be added to the ordinance. Moved by Theis, seconded by Scherer to adopt Ordinance # 224, Building Height Require- ments, as presented by the Planning Commission with an added condition regarding a 2 story height limit on the front of a building. Motion declared carried Alpana Aluminum Company, Rezoning Ordinance Thomas Anderson absent at 9:10 P.M.; Wilfred Scherer conducted this portion of the meeting. Thomas Anderson stated that the screening along Rolling Green Golf Course would be changed so as to maximize summertime screening. Ron Batty stated that an ordinance amendment requires a 4/5 vote of the Council. Thomas Anderson reported that Robert Mitchell would arrive later. William Nelson, Variance Extension Moved by Scherer, seconded by Theis to extend the variance expiration date for one year, from July 15th, on Lot 5, Block 16, Independence Beach. Motion declared carried Woodlake Landfill JoEllen HUrr explained that Woodlake Landfill had requested an amendment to their permit to allow placement of pipes at 200 ft. rather than 100 ft. intervals. Rollin Smith of Woodlake, presented a letter explaining their posistion and document- ation for their request. Stephen Schmit stated tht the cost of the pipe is the least of the cost and that he would like to study the information for the JUly 7th meeting. Terry Lingen, Letter of Credit JoEllen Hurr stated that Terry Lingen, 2382 Hwy. 55, had completed the cement area in front of his garage, aaccording to Resolution 86-79, she recommended release of the Letter of Credit in the amount of $3500.00. Moved by Theis, seconded by Schmit to release Letter of $3500 Letter of Credit to Terry Lingen, per the recommendation of JoEllen Hurr. Motion declared carried Village Auto Clinic JoEllen Hurr stated that Village Auto Clinic, 4355-4365 Hwy. 55, had met the require- ments of the Conditional Use Permit regarding landscaping and she recommended release of their bond in the amount of $ 6000.00. Mcved by Theis, seconded by Scherer to release bond in the amount of $6000.00 to Village Auto Clinic, per the recommendation of the Planning and zoning administrator. Motion declared carried 9. CHAMBER OF COMMERCE SIGN VARIANCE Donna Roehl presented information regarding the sign that the Northwest Suburban Chamber of Commerce would like to place on the Dorweiler property at Hwy. 55 and 101. She stated that the ordinance does not allow for an off premise sign. Loren Kohnen stated that the sign would be considered a billboard. Donna Roehl explained that the sign is for the 30th Anniversary of the Chamber of Commerce and would be used for approximately one year. Moved by Scherer, seconded by Schmit to authorize the city attorney to prepare a res- olution granting the northwest Suburban Chamber of C•tnmerce a variance to place a sign at Hwy. 55 and 101 for a period of one year. Motion declared carried Robert Mitchell arrived at 9:35 P.M. 10. ART PEABODY Council explained the reason that the city had not released the entire amount of the Escrow funds posted for completion of the Melody Meadows subdivision was the fact that the driveway for the existing building site on Lot 1 had not been constructed off of the new subdivision road. Art Peabody stated that the Escrow funds had been posted to guarantee construction of the new road, not driveways. He stated that the new road is complete and the Council agreed to release the funds in January, less an amount due the city for bills incurred during approval of the subdivision. Since that time the bill has been re- solved and he would like the city to release the remainder of the funds. Robert Mitchell stated that the funds were deposisted for s specific purpose as agreed upon in the signed Development Contract and someone will need to move the driveway. Art Peabody stated that the property is no longer his and he cannot construct a driveway on property that belongs to someone else. Robert Mitchell explained that the funds could be deposisted with the court and a Judge could decide the issue. Moved by Mitchell, seconded by Scherer to refer the matter to the city attorney for for advice and options which will be brought back to the jUly 7th meeting. Motion declared carried 11. ALPANA ALUMINUM COMPANY, REZONING, SUBDIVISION, CONDITIONAL USE PERMIT Thomas Anderson absent at 9:55 P.M. Wilfrd scherer conducted this portion of the meeting. Moved by Mitchell,s econded by Theis to adopt Resolution 87-48, approving the rezoning of a portion of the Alpana Aluminum property from MR to Industrial. Motion declared carried Moved by Mitchell, seconded by Schmit to adopt Ordinance # 225, rezoning Alpana Alum- inum property to Urban Industrial. Motion declared carried Thomas Anderson asked if Council would consider accepting the road as a city road and if a Park Dedication fee was required because the subdivided portion will now be part of a larger parcel. JoEllen Hurr stated that the city has not taken cul de sac roads as city roads and that she would research the Park Dedication fee question. Dick Lecy of alpana Aluminum stated that the city had said that they would inspect the road after one year and decide if it could become a city road. Moved by Mitchell, seconded by Theis to adopt Resolution 87-49, subdivision of the Alpana Aluminum property with Park Dedication fee question to be determined according to existing policy. Motion declared carried 1 1 Anneii-,¢;5 5 a+ d 44, al fa.n..cood 45. 5ue .5kouLI be eliScuS5e0 as a. 5 . e- j-em . Moved by Mitchell,seconded by Schmit to adopt resolution 87-50, approval of the amend- ment of the Alpana Aluminum Conditional Use Permit with Ittem 3 to be amended to allow an equivalent type of landscaping, subject to staff approval. Motion declared carried 12. OFFICE ASSISTANT Thomas Anderson stated that he would like Council to hear a presentation regarding having a city Administrator, before any hiring decision is made. He explained that he would have information for council for the next meeting and perhaps a special meeting could be scheduled to hear a rpesentation. 13. BUILDING SPACE Council discussed memo regarding use of basement area for office space. Robert Mitchell stated that he was not in favor of departments being lcoated on two levels of the building and he was not anxious to spend money for relocating_ depart- ments because of the high 1987 budget. Matter will be discussed further at a later meeting. 14. NORTHERN STATES POWER COMPANY ENERGY AUDIT PROGRAM Donna Roehl explained that the Northern States Power Company :'Energy Audit Program is similar to that of the Minnegasco House doctor Program but is not limited to their customers and has no income guidelines. She stated that the program would be handled similarly through West Hennepin Human Services and would include the cities of Maple Grove, Robbinsdale and Medina, as the Minnegasco program. Moved by Scherer, seconded bySchmit to adopt Resolution 87-51, Participation in the Northern States Power Company home energy audito program. Motion declared carried Moved by Scherer, seconded by Schmit to adopt Resolution 87-52, authorizing submitting of a grant application to carry out the energy audit program through Northern States Power Company. Motion declared carried 15. 1988 BUDGET Thomas Anderson asked if each department should prepare a 1988 budget for review by Councilmember in charge of that department. He asked that those preparing budgets do so with a 5% high and 5% low figure for Council review. 16. BILLS Moved by Scherer, seconded by Theis to pay the bills; Order Checks # 5865-5866 in the amount of $1372.04 and Payroll Checks # 9832-9851 in the amount of $12011.97 and Payroll Check # 8769 in the amount of $12.00. Motion declared carried Moved by Scherer, seconded by Theis to adjourn. Motion declared carried Meeting adjourned at 10:40 P.M. Clerk -Treasurer June 16, 1987