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HomeMy Public PortalAbout12.7.2004 Planning Baord Agenda and MinutesTown AGENDA PLANNING BOARD Tuesday, December 7, 2004 7:00 PM, Town Barn ITEM #1: Call to order and confirmation of a quorum. ITEM #2: Adoption of minutes from October hearing and November meeting. ITEM #3: Additions to the agenda & agenda adjustment. ITEM #4: Presentation of Certificate of Appreciation to Cathy Carroll upon the completion of her second term. ITEM #5: Committee reports and updates • Board of Adjustment • Parks and Recreation Board • OC/Hillsborough Transition Area Task Force ITEM #6: Interview volunteers to fill two in -town vacancies. Action requested: Recommendation of action to Town Board ITEM #7: Discussion of Special Use Permit for Goodwill Community Foundation retail store at 520 Hampton Pointe Blvd. Action requested: Recommendation of action to Town Board ITEM #8: Discussion of Zoning/Master Plan/Special Use Permit for proposed Oakdale Village commercial development at the corner of Oakdale Drive and South Churton Street. Action requested: Recommendation of action to Town Board ITEM #9: Discuss options to amend Zoning Ordinance to add provisions for homeless shelter. Action requested: Discussion ITEM #10: Discussion of utilities, service areas, and signage in Special Use districts. Action requested: Discussion ITEM #11: Discuss items pending for January public hearing & confirm meeting date. ITEM #12: Receive Planning Director's recommendation and preliminary research regarding Strategic Plan options Action requested: Receive report at meeting ITEM # 13: Adjourn Please call the Planning Department if you cannot attend. 732-1270 extension 73 (this line is connected to voice mail) 101 East Orange Street • P.O. Box 429 • Hillsborough, North Carolina 27278 919-732-1270 • Fax 919-644-2390 MINUTES PLANNING BOARD December.i, 2004 PRESENT: Paul Newton (Chair), Jim Boericke, David Daniel, Matthew Farrelly, Cannie Lloyd, David Remington, Barrie Wallace, Bryant Warren PUBLIC: Tim Kurmaskie, Tom Harrell, Edna Ellis, Joseph Council, Tony Whitaker, Terry Snow, Craig Hunter, Margaret Hauth Newton called the meeting to order at 7:00 PM and confirmed the presence of a quorum. ITEM #2: Warren moved to approve the October public hearing and November regular meeting minutes as written. Boericke seconded. VOTE: Unanimous. ITEM #3: Due to the length of the agenda, Daniel offered to delay item 10 to another meeting. ITEM #4: Hauth noted that Carroll has completed her six years of service. ITEM #5: Lloyd reported that the Board of Adjustment approved a temporary building for Kerr Drug to use during the construction of their new building and a site plan for a veterinarian office beside R C Neighbours. She added that the Board granted a neighbors appeal of Hauth's decision to not revoke a home occupation permit based on testimony that the businesses were in violation of the ordinance. Warren reported that the board continued to work on its projects and that there would be a neighborhood meeting about the playground the County planned to build near the recreation department on Wednesday night. Hauth reported that the Transition Area Task Force with Orange County was wrapping up its work and preparing a report for the two elected boards to review in February. ITEM #6: Newton suggested interviewing the applicants in alphabetical order. Hauth introduced Joseph Council. Council said he recently returned home to be the fourth generation living in the family home. He said he was interested in giving back to the community. Daniel asked his law specialization and Council said corporate, business, and wills. Hauth introduced Edna Ellis. Ellis said she has lived in Hillsborough her whole life and gave her local work history. She said she thinks it's important for residents to take an active role and indicated she now has time to serve. Newton asked members how they wanted to proceed since many volunteers did not show up. MOTION: Farrelly moved to hold the positions open until January to allow the other volunteers another chance to be interviewed. Wallace seconded. Warren suggested that the Town Board be made aware of the reason for the delay. VOTE: Unanimous. ITEM #7: Hauth introduced the discussion of the GCF Special Use Permit to build a retail store at Hampton Pointe. She noted that Kurmaskie and Harrell were both present to discuss the project. Boericke said he had remaining questions about the truck service to the site and the driveway. Kurmaskie said GCF has one or two box trucks, which pick up donated PB 12/7/04, page 2 items from households and bring them to the store. He said the route is usually run so the truck is gone from the site most of the store's open hours. He added that the same building materials are used in the dock area to blend it with the store. Boericke asked if the whole driveway to the site would be build by GCF, since it is shown as shared with the adjacent parcel. Kurmaskie said GCF would build the entire driveway. He added that the trucks range in size from 16' to 26' and are about the size of rental moving trucks. Newton asked why the dock area was so large and Kurmaskie said the site would accommodate 2 trucks. Lloyd asked the hours the trucks would operate and Kurmaskie said it would match the store which would be from about 8-8 with no extended hours for stocking or receiving. Newton asked about how the store would receive donations. Kurmaskie said donators could have items picked up at their house or come in through the separate donation door. Newton asked why the dock could not be moved to a less conspicuous location. Kurmaskie said the impervious surface is limited on the site to 42% by the owner. He described the internal arrangement of the building and how the location of the dock related to the functions of the store. Kurmaskie and Harrell described the variety of alternatives considered during the design. Daniel asked about driveway access to the adjacent parcel to the east, which he recalled as part of the master plan discussions. He added that he did not see a compelling reason for the extra parking to be allowed in the Interstate buffer. Remington noted his concern about the loblolly pine. Hauth noted that the landscape architect had indicated the pines were an immediate step that would be supplemented by natural growth that would fill in the lower areas. Remington noted that fill-in growth would be deciduous, not evergreen. The members agreed they remained concerned about the visibility of the loading area. Daniel suggested that the driveway could be narrowed to create a landscape island that would screen the area more. Wallace asked how many employees the store would have. Kurmaskie said there would be 2 managers and 8-12 full time employees. He distributed flyers detailing the training programs funded by the money raised through the store. Newton recapped the members concerns about the plan: provide alternate evergreen material in place of the loblolly pines, reduce the parking by 8 to remove most of the buffer encroachment, reserve a driveway access to the east parcel, and narrow the driveway access to the loading area and screen with landscaping. Kurmaskie asked the members to defer action on the application so the plans could be revised to address the members' concerns. ITEM #8: Hauth introduced the discussion of the Special Use Permit for Oakdale Village. Tony Whitaker distributed revised site plans to reflect changes made in response to members' comments. Whitaker said they thought they were close to an agreement with the Birch Lake apartment complex for driveway access, but the owners are hesitant to accept extra traffic on their private streets. He said they are proposing the build a sidewalk connection and 90% of the driveway in phase 2 in hopes that negotiations will continue and the connection can be made later. Whitaker highlighted the changes on the PB 12/7/04, page 3 pharmacy portion of the site. He said the parking has been reduced to 35, although the client prefers 55. He noted the change in drive-thru location, addition of a service lane for deliveries, and increased landscaping next to the store. Warren thanked Whitaker for the improvements, noting it's very close to the requested changes. Farrelly agreed and suggested that some parking could be put back and still be acceptable. Daniel agreed and suggested some spaces be added at the front corner so they are convenient to the door. Daniel asked if the utility boxes for electrical and other services could be screened from view. Craig Hunter noted that they would be located in the dumpster areas. Wallace asked whether they were going to use the islands in the parking areas for stormwater infiltration. Whitaker said they are interested in the concept and looking for a method to treat the roof water through island or a rain garden. Farrelly asked whether trees would be installed in the parking islands and Whitaker said yes. Wallace asked whether the use of angled parking was considered since it saves space. Whitaker noted that retailers prefer the 90 -degree spaces and there is less conflict by drivers turning up the wrong aisle. She asked about parking spaces on the through aisles. Whitaker noted that they limited the locations where there was direct parking access from aisles that carry through traffic. He noted that parking on the aisle provides some traffic calming to keep speeds in the parking lot slower. Terry Snow talked about the driveway locations and road improvements. He noted that the improvements being constructed as part of this development would improve the level of service on the road so it is better than it is currently. He said the driveway locations and turning movements allowed maximize the level of service on the streets. He said if the Churton driveway were not full service, the Oakdale intersection and driveway would be overwhelmed. Snow added that NCDOT has reviewed the plan and agrees with the locations of the driveways and the configurations. Daniel asked why the Churton driveway was not aligned with the access to the NCDOT yard. Snow said the DOT driveway is too close to the traffic signal and they intend to create a new access on East Oakdale and may close that driveway. Warren asked if the Churton side turn lane could run the full length of the site. Snow said the lane was purposefully divided to limit confusion cause by southbound drivers staying in the turn lane too long. MOTION: Warren moved to recommend approval of the rezoning, master plan and special use permit with the conditions that the utility meters and connections be located in the dumpster/service areas or otherwise screen, that the South Churton Street driveway will be converted to right in/right out when a divided median is added and additional parking will be added near the door of the pharmacy. Wallace seconded. VOTE: Unanimous. ITEM #9: This item was deferred due to the Torains' absence. ITEM #10: Daniel noted that he was not as prepared to fully discuss this topic. PB 12/7/04, page 4 ITEM #11: Hauth said at this point she had two amendments in mind for the January public hearing and no rezoning applications. She said the amendments would address the rules of procedure, which she missed in October, and a need to be able to require more right of way in some cases to make room for all utilities. She noted the January meeting would be on the 4t' and confirmed that the members did not wish to reschedule it. ITEM #12: Hauth distributed 2 example plans and two synopses to serve as example of the types of documents the town might want to consider for the strategic growth plan and a memo she had distributed in October detailing a possible process for creating the plan. She also distributed ordinance amendment pages. Newton adjourned the meeting at 10:12 PM. Respectfully submitted, �",uo �- A - kk, Marg et A. Hauth, Secretary 1 a� Date approved