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HomeMy Public PortalAbout06/16/92 CCM102 PAYROLL CHECKS - JUNE 16, 1992 12797 Wayne Wallace $ 906.34 12798 Jill McRae 935.39 12799 Richard Rabenort 1,045.72 12800 Michael Rouillard 410.20 12801 Scott Stillman 722.41 12802 James Dillman 1,015.99 12803 Robert Dressel 872.67 12804 Edgar Belland 723.65 12805 Cecilia Vieau 540.07 12806 Laura Monroe 707.59 12807 Sandra Larson 513.80 12808 Benedict Young 850.77 12809 Michael Glampe 424.59 12810 Farmers State Bank 1,779.75 12811 P.E.R.A. 889.82 12812 Farmers State Bank (S.S.) 568.24 12813 Commissioner of Revenue 722.19 12814 Law Enforcement Labor Services 100.00 12815 Hennepin Co. Support 472.00 12816 Great West Life 480.00 $14,681.19 ORDER CHECKS - JUNE 16, 1992 10876 Dolphin Temporary 704.88 10877 Perry's Ventures 5.25 10878 Police Dept.,Petty Cash 88.52 10879 Scott Stillman 45.00 10880 Goodwill Ind. 350.00 10881 Steve Tallen 1,800.40 10882 LCMIT 416.00 10883 Farmers State Bank (S.S.) 568.24 10884 P.E.R.A. 1,215.87 10885 Loretto Fire Dept. 5,788.75 10886 Maple Plain Fire 750.00 10887 Hamel Fire Dept. 14,250.00 $25,982.91 103 The Council of the City of Medina met in regular session on Tuesday, June 16, 1992 at 7:30 p.m. Present: Mayor, Gary Acromite, Councilmembers, Robert Mitchell and Ann C. Thies; Acting Clerk -Treasurer, Laura Monroe; Police Chief Rick Rabenort; Public Works Director, James Dillman; Planning and Zoning Administrator, Loren Kohnen; City Attorney, Ron Batty Absent: Councilmembers, Philip Zietlow and Wilfred Scherer 1. ADDITIONAL AGENDA ITEMS Robert Mitchell asked to add an item on the Comprehensive Plan. He also asked to add the Hunk Scherer Resolution under Planning and Zoning. Gary Acromite asked to have the Medina Road paving added to the agenda under the Public Works items. 2. MINUTES OF JUNE 2, 1992 Ann C. Thies said that under item #6 on page 100 under the Park Commission vacancy, it should read that Steve Schmit, 1045 Medina Rd., to fill the position vacated by Mary Uhlig, "upon receipt of her letter of resignation" which expires January 1993. Moved by Thies, seconded by Mitchell to adopt the minutes as amended. She said that on the same page under item #5, where Robert Mitchell said that he wanted to avoid amending the "ordinance" is should read "conditional use permit". Motion declared carried. 3.CITY CLERK -TREASURER POSITION STATUS REPORT Ron Batty said that the position for the City Clerk -Treasurer would appear in the Star Tribune the upcoming Sunday, and it would appear in the June 19, 1992 League of Minnesota Cities Bulletin. He said that the Council would need to decide the salary range, based on qualifications. Ann C. Thies said that looking at the salary information provided to them from the Metropolitan Salary Survey by DCA Stanton group the median range for Clerk -Treasurer was $28,000. Robert Mitchell said that there should be a range. He thought the range should be more like $24,000 to $36,000. Gary Acromite said that he had used the hourly figures of $12 to $15, which would be annually $24.5 to $31-32,000. Robert Mitchell said he thought the top of the range should be higher to not eliminate some candidates. Ron Batty said that the job ad asked for 5 years relevant experience. Moved by Mitchell, seconded by Thies to recommend the salary range for the Clerk -Treasurer position to be $24,000-$36,000 annually. Motion declared carried. 4. ANNE E. THEIS - PIONEER CREEK REPORT Anne E. Theis asked the council if there were any questions on the report presented to them. 104 Robert Mitchell asked if the cities adopted new wetlands ordinance that the DNR proposed. Gary Acromite if the city should leave its wetland ordinance alone. Anne E. Theis said that it was the consensus of the Pioneer Creek Commission that the final wetlands conservation rules should be in place before amending any of the local water plans. Gary Acromite asked if in the water quality monitoring there was any failing septic systems in the area. Anne E. Theis said no. 5. LIQUOR LICENSES - 7/1/92-6/30/93 Rick Rabenort said he would recommend approval of the licenses. He said that Councilmember Mitchell had asked if there had been any violations for each establishment. He said that Inn Kahoots had two complaints, and two citations, and Big Woods had one. There were no complaints for any others. Gary Acromite asked if the licensing amounts should be reviewed to see if they were line, since they hadn't changed since 1989. Robert Mitchell said that would be in with the fees that had been talked about at a previous meeting for the 1993 budgeting process. He said that the fees were competitive in 1989 when they increased them. Gary Acromite asked what the rationale was for the fees. Rick Rabenort said that the state sets the limit. Moved by Mitchell, seconded by Thies to approval all the liquor licenses, as submitted, subject to the completion of the applications and approval by the Police Department. Motion declared carried. 6. POLICE DEPARTMENT Rick Rabenort said that he had received a request from Medina Ballroom to hold an outdoor concert in September of 1992. He said that he had talked to Ron Batty in regards to it, and in regard to their liquor license. He said that he would like some direction in the matter for when he is to meet with them later this week. He said that it would be in the upper level parking lot, and would be fenced, and there would be several local bands playing for several hours. There would be admission charged, and there would be bars placed in this fenced in area outside. Gary Acromite asked if there would be access from the upper level of the ballroom. Rick Rabenort said that they would have to enter from the outside. He said that they were proposing to do it this one time, and if it was successful, that they would probably do it once a year. He asked if there should be some insurance bond for the event. Robert Mitchell said that Rick had most of the details already, and he should continue to work with the applicant, as with other public functions like this one. Moved by Mitchell, seconded by Thies to direct staff to continue to work with the applicant, and other staff members as required, for the feasibility of the Medina Ballroom to hold an outdoor 105 concert in September of 1992 as requested, to work out the details and then bring the matter back to the council. Motion declared carried. 7. PUBLIC WORKS DEPARTMENT Plans & Specs - Maple St., Pioneer Tr., Tower Dr. Moved by Mitchell, seconded by Thies to adopt Resolutions 92-4;, 92-4t3, and 92-44 ordering advertisement for bids for the improvement of Tower Drive, Maple Street and Pioneer Trail. The plans and specs for these projects will be returned for approval on July 7, with bids to be returned on July 24, with the award to be at the council's August 4 meeting. Motion declared carried. Medina Road - Jim Fenning Jim Dillman said that Jim Fenning had requested that Medina Road be added to the June 16, 1992 council meeting. He said he would like to pave a portion of Medina Road adjacent to the Tuckborough development. He has been paying $3,000 per lot toward this project. Per Glenn Cook's letter in May of 1987, the estimated cost of construction from Tamarack Drive to Hunter Drive is $292,775. Tuckborough Farms portion would be $68,000, the city's share of 35% of the cost would be $64,680, and the additional lots along Medina Road that would be assessed would be 17 at $3,000 per lot for $51,000. Jim said using the figures from the 1987 letter, and updating the costs, the project including the basework and contracted paving would be $315,800. Robert Mitchell said that he thought that both parts of paving Medina Road should be looked at, the easterly from Tamarack to Hunter and the westerly portion from Tamarack to County Road 24. This would be the city's alternative to County Road 116 for a route from Hamel to Long Lake. He said that we should have the auditor and Jeanne Vanda come out from Ehler's to talk about the road funds. Gary Acromite said that a feasibility report should be generated. Jim Fenning said out of his 35 lots, 11 are left to sell. He said that he was pumping a fair amount of money into the road. He said he could pave the road cheaper than the City could, and he would make sure it was according to city specs. Robert Mitchell said that the city had a long history of working with developers for paving roads. Moved by Mitchell, seconded by Thies to have staff investigate with Jim Fenning, and the auditor and Jeanne Vanda and come up with a feasibility report on the paving of Medina Road. Motion declared carried. r•0. //' 4'- Report About Transportation Advisory Board -Glenn Cook Jim Dillman explained the letter to the Council from Glenn Cook that the Metropolitan Council Transportation Advisory Board is working to identify the region's most important minor arterials. They have asked the cities to review the plan and indicate which streets may fit the Type "A" Minor Arterial classification. 106 Glenn has reviewed the Minor Arterial Street System plan submitted and compared it to the city's transportation plan in the 1991 comprehensive plan amendment. The TAB plan shows 116 extended through the city and it is recommended that this be removed in accordance with the comprehensive plan amendment. The TAB plan should also be modified on County Road 19 south of Lake Independence. The frontage roads along TH 55 should be considered for inclusion in the system even though they do not specifically meet the criteria. Because of the funding system that will follow this system revision it is to the city's advantage to recommend that these streets be included. the remaining streets in the city function as collectors or local streets and would not be recommended for inclusion on the TAB Arterial Street System. Moved by Mitchell, seconded by Thies changes on the Transportation Plan proposed by staff to the Metropolitan Council. Motion declared carried. Highway 12 Public Scoping Meeting Jim Dillman explained that he had a copy of the Highway 12 Scoping Document for anyone to look at. He said that Gary Acromite had also received the same item. Gary Acromite said that they had removed County Road 11 and Highway 55 routes out of the document, but the increased traffic levels on Highway 12 in the southwest corner of Medina or the County Road 6 route would impact Medina. He said that there were two public hearings scheduled one for June 30 at Orono and July 1 at Delano. Ann C. Thies said that she had seen it in the newspaper for these hearings. Robert Mitchell said that he thought the Council should hold a hearing after these ones were held for Medina's input on this issue. He said that he would not endorse any route, but we should gather data. Gary Acromite said that this item should be put on the July 7 agenda for a decision as to when to hold the public hearing. Water Meter Report Jim Dillman presented the council with information on continuing to change the water meters over in the city to ones that could be touch read, and the costs involved, along with the computer software and the "interragator" which the meter readings are held until they are downloaded into the software system. The total cost of this conversion is proposed to be $22,441. He explained that the financing of this conversion could be either a service charge per quarter of $5.00 or it could be from excess water and sewer bond funds. He proposed a time table for completion of this project by January 1, 1993. Ann C. Thies asked if this was a budgeted item. Jim Dillman said that it was not. He said that Medina Morningside had been switched over completely, and this had been 107 planned for some time; however, since it has proved to be much better than expected and it is felt that the time table should be pushed up for the conversion. Robert Mitchell said that it has taken 20 years for the sewer and water funds to be in the black. He said that this shouldn't be paid for with a service charge. He thought that this would be a good use for the reserve funds, and if repairs needed to be made in the future for major breakdowns, than the sewer and water rates could be reviewed and raised accordingly. Gary Acromite asked if the meters could be purchased this year and the computer hardware next year. Robert Mitchell said that with the new sewer system proposed, and the possibility of expansion of customers, a time saving device such as this is needed. Moved by Mitchell, seconded by Thies to authorize staff to install the meters and computer system at the proposed cost of $22,441, and pay for the cost from the sewer and water bond funds as proposed. Motion declared carried. Comprehensive Plan Update Robert Mitchell said that the Met Council wanted to know if our current ordinance for wetlands correlated with our current ordinance for rural residential. Gary Acromite asked if our prohibitive soils classification was the same as wetlands for the DNR. Loren Kohnen said they were not. Robert Mitchell said that there is some peaty soil in Medina that is not wetland nor has foliage such as cattails, and appears to look as grassland that would be prohibitive soils and not wetlands. Moved by Mitchell, seconded by Acromite to have staff correlate between the 64/640 analysis and wetlands map in the comp plan and determine if the comp plan map shows their evidence in the 64/640 analysis. Motion declared carried. Ron Batty said that our rural residential ordinance change is okay per the Met Council. Robert Mitchell said that there would have to be four councilmembers present to pass that change. 8. HAMEL TRUNK SANITARY SEWER ASSESSMENT Ron Batty said that he had talked with Shawn Gustafson and Mike Lynch of Bonestroo regarding progress on easements. Ron Batty said that the assessment hearing was closed on June 2 and that the council could adopt the assessment roll and could authorize condemnation regarding the properties that haven't given easements. He said that the council hasn't approved the project yet and recommended that the project not be ordered until 30 days after the assessment roll has been adopted. By then the council should know how many people have filed appeals regarding the 108 assessment. Robert Mitchell said that at the end of 30 days we will know how many people are going to appeal the assessment or refuse to grant the easement. If the dollar amount of the appealed assessments is too great, we might have to start over with the project. Ron Batty said the 90 day clock for the quick take would begin with the filing of the condemnation documents and notice to property owners. Robert Mitchell said that we would know the dollar amount for purchasing the easements and that a fall 1992 start for the project would still be feasible. Ron Batty said that we need to proceed on both adopting the assessment roll and initiating condemnation. Reference was made to the letter from Glenn Cook to Jim Dillman dated June 11, 1992 which divided the properties from whom easements are needed into the following five categories: (A) those who have returned signed easements; (B) those who have expressed a willingness to sign easements but have not yet done so; (C) those who are undecided about signing easements; (D) those who have refused to sign easements and (E) those who have not yet been contacted about easements. Ron Batty stated that the most conservative position would be to initiate condemnation against (C) only. A more aggressive position would be to also include (D) and (E) in the condemnation. Robert Mitchell and Gary Acromite stated that they believed condemnation should be initiated against (B) as well - everyone except the owners who had already returned the easements. Moved by Mitchell, seconded by Acromite to adopt Resolution 92-39 assessing the Doerr property for improvement project 19053-C according to the assessment roll and Resolution 92-40 assessing all others on the assessment roll except W.W. Farm, Jubert, Laurent and Midland Nursery for improvement project 19053-B according to the assessment roll. Motion declared carried. Moved by Mitchell, seconded by Thies to adopt Resolutions 92-41, 92-42 and 92-413 authorizing condemnation against all properties designated as (B), (C), (D) and (E) on the June 11, 1992 letter from Glenn Cook for improvement projects 19053-A, 19053-B and 19053-C. Motion declared carried. 9. PLANNING AND ZONING DEPARTMENT R.A.Olson/K. Dedeker - Resolution for Final Subdivison Approval Moved by Thies, seconded by Mitchell to adopt Resolution 92-38 for Windmere Farms for Final Subdivision approval, R.A. Olson/K Dedeker. Motion declared carried. David Kelm -Resolution for 2 Lot Preliminary Subdivision Moved by Thies, seconded by Mitchell to adopt Resolution 92-46 109 for David Kelm Preliminary Approval for 2 Lot Subdivision. Motion declared carried. Holy Name Church - Resolution for Replatting Moved by Thies, seconded by Mitchell to adopt Resolution 92-44 for Holy Name Church replatting. Motion declared carried. Resolution for Rural Commercial/Industrial Ordinance to Publish by Title and Summary No action taken on this resolution due to lack of four councilmembers present. Moved by Acromite, seconded by Mitchell to publish the whole ordinance previously adopted. Motion declared carried. Temporary Sign Approvals Moved by Mitchell, seconded by Thies to approval temporary sign permits to Ken Kluck, Corcoran Lions, Jane Slaughter, St. Peter and Paul, and the Hennepin County Fair. Motion declared carried. Woodlake Landfill - Resolution for Conditional Use Permit for Methane Gas Collection Moved by Mitchell, seconded by Thies to adopt Resolution 92-45 for Woodlake Landfill for a Conditional Use Permit for Methane Gas Collection Motion declared carried. 10. PARK COMMISSION VACANCY Moved by Thies, seconded by Mitchell to take out the condition of receiving the letter of resignation from Mary Uhlig for the appointment of Steve Schmit to the Park Commission. Motion declared carried. 11. WILFRED "HUNK' SCHERER RESOLUTION Robert Mitchell said that he had talked to Hunk and that he was still not satisfied with the resolution the council had approved regarding his meat business. Mr. Mitchell said he thought that matters had reached a point when it was appropriate for a court to interpret the documents and determine could legally restrict the business in the manner it proposed. He said that this could take the form of a declaratory judgment action. Moved by Mitchell, seconded by Thies to have the city attorney draft a letter to enforce the council resolution and to initiate litigation if necessary. Motion declared carried. 12. BILLS Moved by Mitchell, seconded by Thies to approve the bills, order checks #10876-10887 for $25,982.91 and payroll checks #12797- 12816 for $14,681.19. 110 Motion declared carried. 13. PLYMOUTH VFW CONNECTION TO HAMEL SEWER Robert Mitchell asked that this item be placed on the next agenda for discussion. Moved by Thies, seconded by Mitchell to adjourn. Motion declared carried. Meeting adjourned 9:45 p.m. trn'TI a surer +for Y