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Home My Public Portal About3.29.2004 Joint Public HearingTown of Hills Sii'�pe 175 AGENDA JOINT PUBLIC HEARING HILLSBOROUGH TOWN BOARD and PLANNING BOARD Monday, March 29, 2004 7:00 PM, Town Barn ITEM #1: Call public hearing to order. ITEM #2: Annexation/Zoning request from Horace Grant to annex 1.62 acres at 2101 NC 86 S and zone it Limited Office. There are no specific development plans for this property at this time (TMBL 4.45..8). ITEM #3: Annexation/Zoning/Master Plan request from Peloquin Construction to annex 17.6 acres on the north side of US 70 A near Elizabeth Brady Road, zone the property Entranceway Special Use, and consider a master plan for the site for a mixture of townhome (44 units) and office/retail (31,250 sf)(TMBL 4.37.C.22). ITEM #4: Presentation of Comprehensive Stormwater Management Program Report from NPDES Phase II Permit Application ITEM #5: Close public hearing and adjourn Planning Board. ITEM #6: Town Board work session to review requests from 20 non-profit agencies for funding during FY05 (approx. 8:00 PM start). ITEM #7: Adjourn. Please call the Clerk or Planning Department if you cannot attend 732-1270 ext. 71 or73 Both lines are connected to voice mail 101 East Orange Street • P.O. Box 429 • Hillsborough, North Carolina 27278 919-732-1270 • Fax 919-644-2390 MINUTES JOINT PUBLIC HEARING HILLSBOROUGH TOWN BOARD and PLANNING BOARD Monday, March 29, 2004 7:00 PM, Town Barn The Hillsborough Town Board held a Joint Public Hearing with the Planning Board and a Budget Worksession meeting to receive non-profit agency requests on March 29, 2004 at 7:00 PM in the Hillsborough Town Barn. Town Board Members present for the Board Meeting were Mayor Joe Phelps, and Commissioners Brian Lowen, Mike Gering, Frances Dancy, L. Eric Hallman, and Evelyn Lloyd. Members of the Planning Board present were David Daniel (Chair), Jim Boericke, Matthew Farrelly, Paul Newton, Barrie Wallace, and Bryant Warren. Staff present were Town Manager Eric Peterson, Town Clerk Donna Armbrister, Planning Director Margaret Hauth, Interim Assistant Finance Director Greg Siler and Assistant Town Manager/Public Works Director Demetric Potts. ITEM #1: Call public hearing to order. Mayor Joe Phelps called the Public Hearing to order at 7:02 PM. Mayor turned the Public Hearing over to the Planning Board Chair David Daniel who welcomed everyone to the meeting. ITEM #2: Annexation/Zoning request from Horace Grant to annex 1.62 acres at 2101 NC 86 S and zone it Limited Office. There are no specific development plans for this property at this time (TMBL 4.45..8). Planning Director Margaret Hauth presented the Annexation/Zoning Request and distributed copies of public comments that she had received. She noted that Mr. Grant had requested annexation in anticipation of sale and development. Mr. Horace Grant addressed the Board and explained that the office zoning would not allow him to move away and come back and live in his home. He said he preferred the Entranceway Special Use District. She added that there was no longer a specific plan for the parcel, so the Limited Office zoning was as close to Mr. Grant's request that could be considered, since Entranceway Special Use zoning required a master plan or special use permit with the zoning request. Clyde Ward, representative for Mr. Grant, addressed the Board and informed them that Mr. Grant has been approached by a couple of different buyers for the property and needs to know what to tell them. Ward added the potential buyers are hesitant when zoning is not in place. The members discussed options for Mr. Grant to consider. Commissioner Gering asked if there would be a waiting period if Mr. Grant would withdraw his application or if it was turned down. Planning Director Hauth informed the Board that since the first action was the annexation, there would not be a waiting period for the applicant to resubmit if the request was denied or 1 withdrawn. Mr. Grant said he would consider his options and decide before the Town Board's review of the request. ITEM #3: Annexation/Zoning/Master Plan request from Peloquin Construction to annex 17.6 acres on the north side of US 70 A near Elizabeth Brady Road, zone the property Entranceway Special Use, and consider a master plan for the site for a mixture of townhome (44 units) and office/retail (31,250 sf)(TMBL 4.37.C.22). Planning Board Chair Daniel stated that this would be a quasi-judicial hearing, which would require sworn testimony. Planning Director Margaret Hauth, Sear Brown Representative Parker Sniffen and property owner Jeff Peloquin were sworn in. Planning Director Margaret Hauth noted that the zoning request for was Entranceway Special Use, which carries a 20 -acre minimum. She added that this is the town' only mixed use district allowing residential and non-residential uses in the same district. She added the parcel is smaller than the 20 -acre minimum, but the Board can waive that request during their review. Parker Sniffen reviewed the Development's Master Plan for the Board. Jeff Peloquin informed the Board that Building B is planned as an upscale Special Use Meeting Hall. The building will be brick and be in the style of a large estate house. He envisions uses such as banquets, conferences, trade shows, and meeting space. He stated that the uses of Buildings A, B, and C would be very different and have different use times. He said that Building B will probably be used mostly in the evenings and on weekends, which he believes will alleviate any parking problems. Planning Board member Farrelly asked if traffic impacts have been studied. Other members expressed concern about turning movements in the area. Mayor Phelps informed the Board that DOT does plan to have a traffic light installed in that area. Planning Board member Newton asked the paving width of the streets. Sniffen said it would be 20 feet, excluding curb and gutter in the commercial area and 18 feet excluding curb and gutter in the residential area. Peloquin added that the townhouses are designed to have sufficient garage and driveway parking to limit on -street parking. Bill Crowther was sworn in. He is representing Classical American Homes Preservation Trust who is the adjoining property owner. He expressed concerns with stormwater runoff from this project its impact to the walking trails and the Town Sewage Pump Station in that area. He also expressed his concerns with the extension of Elizabeth Brady Road, and whether or not Mr. Peloquin might need to donate some of that property for that extension and the possible DOT corridor, which may directly affect the property. He noted that while he does not support the extension, this project might constrain the options under consideration. He said he understood the options would be narrowed by the DOT soon. ITEM #4: Presentation of Comprehensive Stormwater Management Program Report from NPDES Phase II Permit Application 2 Assistant Town Manager/Public Works Director Demetric Potts introduced this item. He also introduced Brian Ketchem with Sear Brown who reviewed the Town's draft Comprehensive Storm Water Management Program. He informed the Board that public comment will be accepted for the next two weeks and then the formal document will be sent to the State. ITEM #5: Close public hearing and adjourn Planning Board. Upon a motion by Commissioner Lowen, seconded by Commissioner Dancy, the Board moved to close the Public Hearing by a vote of 5-0. The motion was declared passed. Planning Board Chair Daniel adjourned the Planning Board and turned the meeting back over to Mayor Phelps. Mayor Phelps called for a brief recess. Y p Mayor Phelps reconvened the meeting. Se& To-wa Board 41;4t, -Ok Got COWL f 64 Alk. Mayor Phelps added two items to the agenda. 1) Resolution approving the application for land oarroued and water conservation Grant funds for Riverwalk and 2) a Proclamation for Child Abuse 4! t J oq Prevention Month. 1) Planning Director Hauth presented this Resolution for the Board's consideration. Upon a motion by Commissioner Gering, seconded by Commissioner Hallman, the Board moved to approve the Resolution Approving the Application for Land and Water Conservation Grand Funds for Riverwalk as presented by a vote of 5-0. The motion was declared passed. A copy of the Resolution is hereby made a part of these official Minutes as an Attachment. 2) Mayor presented Proclamation. By consensus, the Board approved the Proclamation proclaiming April 2004 as Child Abuse Prevention Month as presented. A copy of the Proclamation is hereby made a part of these official Minutes as an Attachment. ITEM #6: Town Board work session to review requests from 20 non-profit agencies for funding during FY05 (approx. 8:00 PM start). The following organizations appeared before the Board with their funding requests as noted: ■ Billy Hess, representing the Orange County Rescue Squad, addressed the Board requesting $5,500. a Lucy Lewis, representing the Orange County Literacy Council, requesting $3,000. 3