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Home My Public Portal About06/17/03 CCM173 MEDINA CITY COUNCIL MEETING MINUTES OF JUNE 17, 2003 The City Council of Medina, Minnesota met in regular session on June 17, 2003 at 7:30 p.m. in the City Hall Chambers. Mayor Zietlow presided. I. ROLL CALL Members Present: Workman, Lane, Zietlow, Smith, and Brinkman Members Absent: None Also Present: City Attorney Ron Batty, Public Works Director Jim Dil[man, City Engineer Tom Kellogg, Police Chief Ed Be!land, City Administrator Chad Adams, and Recording Secretary Jennifer Hennes. II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA Mayor Zietlow requested to pull item 8A1 from the agenda. Smith requested to add item 8B3, Urban Commercial Area, to Administration. Moved by Workman, seconded by Brinkman, to approve the agenda as amended. Motion passed unanimously. IV. APPROVAL A. Approval of the June 3, 2003 Regular Citv Council Meeting Minutes It was noted on page 1, the last paragraph, it should state: "how the Association plans to help educate new citizens..." It was noted on page 2, the first paragraph, it should state: "The Medina Horse Association would like to be the policing group to..." It was noted on page 2, the sixth paragraph, it should state: "Elizabeth Weir, Planning Commission, stated if metal was to be used on the building the ordinance at this time requires the metal to be copper. She stated she would like the City Council to look at the ordinance to possibly state the use of colored metal in addition to copper." It was noted on page 2, the eighth paragraph, it should state: "...is vacated the City does not issue a deed and the adjacent property owner must take action to acquire an interest in the property." Moved by Workman, seconded by Smith, to approve the June 3, 2003 regular City Council meeting minutes as amended. Motion passed unanimously. V. PRESENTATIONS Roger Scherer, the new Metropolitan Council Member representing Medina, introduced himself. He stated he is looking forward to working with the City of Medina. Medina City Council Meeting Minutes June 17, 2003 174 The City Council thanked Scherer for coming. VI. CONSENT AGENDA A. Gambling permit for Executive Woman's Golf Association Minnesota Metro Chapter event at Baker National Golf Course on August 24, 2003 B. Gambling permit for Church of St. Anne event on its grounds on August 24, 2003 C. Non -intoxicating On -Sale Malt Liquor License for Church of St. Anne event on August 24, 3002 D. Approval of Liquor Licenses for July 1, 2003 through June 30, 2004 E. Hamel Rodeo Traffic Control — Sign Posting F. Acceptance of Bid for Well Pump No. 4 Replacement Project G. Acceptance of Bid for Extension of Lingen Motel Sanitary Sewer Smith asked to remove item D from the consent agenda. Moved by Smith, seconded by Brinkman, to approve the consent agenda items A, B, C, E, F, and G. Motion passed unanimously. D. Liquor License Smith inquired about how the dollar amounts for the liquor license fees are established. Batty stated the fees are determined based on the square footage of the establishment. Smith recommended looking into other options available for deciding how the fee for a liquor license could be established besides using square footage. She stated she would like to look into how other cities establish their liquor license fees. Belland stated liquor license fees in other cities are determined by. that City. Zietlow stated the best time to look at information would be during budget discussions. Batty advised anything changed would not take effect until the following year. Belland stated the Legislature passed an ordinance to keep liquor establishments open until 2:00 a.m. He stated the City would also have to adopt an ordinance to change the closing time. He noted none of the current establishments are interested in this change at this time and he recommended not adjusting the ordinance until it is necessary. VII. COMMENTS A. Comments from Citizens on items not on the Agenda Dean Johnson, Developer, presented information to the Council regarding discussions he has had with the City of Orono regarding the upgrade of the sewer system and intersection on County Road 6 and Willow Drive. He stated he is willing to pay the cost for the upgrade of Willow Drive but he needs the City of Medina to send the formal request for the sewer to Orono. He stated he does have the preliminary plat for his development and Loren Kohnen has asked him not to present the plat to the Council until the sewer issue is taken care of. He stated he received a letter from the City of Medina City Council Meeting Minutes June 17, 2003 175 Medina stating he is to request the sewer from Orono but Orono has stated they need a formal request from Medina. He inquired how he is to proceed with this issue. Batty recommended Johnson forward an application to the City to initiate the process. Zietlow noted several years ago Long Lake stated they were not willing to be in this plan. Johnson stated Long Lake is currently finishing up upgrades for their sewer system that takes out problems from the past. He stated they are not opposed to the sewer and water they are concerned about the pressure of the added trips at the intersection. Workman stated he thought the Council was willing to request the sewer from Orono as long as the City did not have any financial responsibility. Discussion was held on the soil types in the area of the development. Johnson stated the soil testing found suitable soil in the upper planned areas. He stated there are unsuitable soils down by the lift station, which he will be able to take care of. Lane inquired about the size of the parcels and inquired about building on larger lots. He stated Orono expressed concern regarding the compatibility of 34 acre zoning in Medina against two -acre residential zoning on the adjacent property in Orono. Johnson stated the current ordinance states 30,000 square foot lots, which would put in approximately 17 lots. Smith noted the City of Orono had the opportunity to comment on the Comp Plan and they have no problem with that zoning. Johnson introduced Steve Bowls, builder, who was available to answer any questions. Discussion was held on the size of the lots around the area of the development. Johnson stated there are different size parcels in that area but main concern is the traffic. Johnson discussed traffic counts that have already been done on this intersection. B. Park Commission Dillman stated the Trail Plan was submitted to the Planning Commission. Adams stated the additions to the Trail Plan are going to be discussed at the Park Commission meeting tomorrow evening. C. Planning Commission Elizabeth Weir, Planning Commission, stated Walter G. Anderson was asked to table their application because of ordinance and timing issues. She stated they are redoing their plans to bring back before the Planning Commission. VIII. BUSINESS A. Planning 2. Resolution Granting Final Approval to Wild Meadows Fourth Addition Medina City Council Meeting Minutes June 17, 2003 176 Adams stated Loren Kohnen and City Attorney Batty have confirmed everything is in order to proceed with the final approval. Batty stated this is the final plat for the fourth addition. He stated everything is ready for Council approval. Moved by Workman, seconded by Brinkman, to adopt Resolution No. 03-19, Granting Final Approval to Wild Meadows Fourth Addition. Motion passed unanimously. Ayes: 4, Nays: 0, Absent: 1 (Smith). B. Administration 1. Agreement Amending Declaration Manny Villafana, representative of owners from Track J, presented information to the Council regarding the Agreement Amendment Declaration. He stated the old agreement was signed by the City and requires the City's signature to make any changes. He stated the association has come up with an agreement and a new declaration. Villafana is requesting a signature from the City Council for changes. Batty stated this is a private road agreement that deals exclusively with the roadway issues. He stated his objection is to drafting private covenant issues on a private roadway agreement. He stated the property owners have the right to establish, through a separate covenant, modifications to deal with fences and roofs and the City does not need to be involved in these issues. Batty stated the signature needed by the City is strictly for roadway issues only. He stated the restrictive covenants are strictly done between the residents of the development. He noted the current document deals only with the roadway. Batty stated the City does not enforce the private covenants. He indicated if an application for a building permit was requested and it meets the zoning requirements and building codes the permit will be issued and the private covenants will need to be handled by the Association. The City Council was in concurrence that the existing agreement does not need to be signed by the City, and the Association should establish a separate covenant for the improvements of the roofs and fences. 2. City Hall Repairs Adams stated through staff meeting discussions and past Council meetings that suggestions for possible repairs were noted for City Hall. He is requesting input from the Council on how to proceed for either 2003 or 2004. He stated some items that have been discussed include outdoor lights, roof repair, indoor lights, Council room improvements, kitchen/breakroom improvements, outdoor gazebo, soffit repair, etc. Smith stated there are some compliance issues she feels need to be addressed. Belland stated there is a current lack of storage space in the building. Council directed Staff to work on determining the needs of the building and to present more information to the Council. Medina City Council Meeting Minutes June 17, 2003 177 3. Urban Commercial Discussion Smith presented information to the Council regarding discussions she had with design companies regarding the Uptown Hamel Area and adjacent Urban Commercial Area. Smith presented information regarding KKE Architects, a Design Company, and spoke of the areas this company has designed. Smith stated her concern is that the Urban Commercial area is small. She stated in discussions she has had with Kathy Anderson from KKE Architects some ideas were for them to come to Medina and discuss plans that could be done to this area. Smith stated there would be a fee for her services. Smith stated she would like the Council to consider taking a look at this design company for their help in developing the Uptown Hamel area. Discussion was held on ways for the City to be more proactive on this development site. Zietlow recommended the City Council schedule a work session to discuss this issue further and come together with a common vision. Adams stated he has had discussion with a planner regarding the development of this area. He stated he was at the Uptown Hamel meeting for this area and he stated there was interest and few concerns for a big box development. He noted more public discussion needs to be held with the residents of the Uptown Hamel area. Discussion was held on the issue of the City coming up with a theme for this area. Brinkman inquired about Anderson coming before the City Council with a presentation. Council directed Smith and staff to set up a special meeting with Anderson on June 24, 2003. Smith stated she would call Anderson. Moved by Workman, seconded by Brinkman to schedule a special meeting on June 2411' at 6:30 p.m. with Kathy Anderson from KKE Architects. IV. APPROVAL TO PAY BILLS Moved by Workman, seconded by Smith, to approve the bills, order check numbers 25245 25311 for $157,314.09 and payroll check numbers 18158-18176 for $25,423.92. Motion passed unanimously. X. ADJOURN Moved by Workman, seconded by Smith to ad'oum the meeting at 9:08 p.m. Motion passed unanimously. hillip K. etlow, M. " or Attest: Chad M. Adams, City Administrator Medina City Council Meeting Minutes June 17, 2003 178 (THIS PAGE LEFT BLANK INTENTIONALLY) ORDER CHECKS - JUNE 17, 2003 25245 A.T.& T $59.11 25246 ADAMS, CHAD $355.98 25247 AMERIPRIDE LINEN & APPAREL SVC $55.17 25248 BCA/TRAINING & DEVELOPMENT SEC $120.00 25249 BOYER TRUCK $52,522.00 25250 BRYAN ROCK PRODUCTS $2,197.36 25251 BUDGET PRINTING $181.63 25252 BUFFALO BITUMINOUS $3,497.99 25253 CANADIAN PACIFIC $1,295.78 25254 CIPHER LABORATORIES $24.95 25255 COLLISION CORNER $789.63 25256 CONSTRUCTIVE IDEAS $1,250.00 25257 CORRPRO WATERWORKS $510.00 25258 CULLIGAN $48.23 25259 DVORACEK, CANDICE $17.04 25260 E-Z-RECYCLING $3,030.20 25261 EMBEDDED SYSTEMS, INC. $792.00 25262 EXCELSIOR, CITY OF $60.00 25263 FORTIN HARDWARE $93.78 25264 FORTIS BENEFITS $367.30 25265 FRONTIER $57.17 25266 GARY'S DIESEL SERVICE $429.32 25267 GENUINE PARTS CO. - MPLS $97.15 25268 GLENWOOD INGLEWOOD $96.20 25269 GOODIN CO. $38.28 25270 GOPHER STATE ONE CALL $156.55 25271 GRAFIX SHOPPE $712.43 25272 HAMEL BUILDING CENTER $106.73 25273 HAMEL FIRE DEPT $22,407.00 25274 HAWKINS INC $2,307.44 25275 HENNEPIN COUNTY INFO.TECH.DEPT $280.48 25276 HIGHWAY 55 RENTAL $144.66 25277 JENSEN COMMUNICATIONS $166.50 25278 KEEPRS, INC./CY'S UNIFORMS $1,024.13 25279 LAKE BUSINESS SUPPLY $77.68 25280 LAWN DETAILERS $1,659.27 25281 LEAGUE OF MN CII11E,S INS.TRUST $5,000.00 25282 LONG LAKE, CITY OF $4,193.50 25283 LORETTO FIRE DEPT $14,533.12 25284 MEDICA $345.80 25285 METRO WEST INSPECTION $12,880.50 25286 METRO.COUNCIL ENVIRO. SERVICES $9,299.33 25287 METROPOLITAN COUNCIL WASTEWTR $1,262.25 25288 MINN COMM $57.96 25289 MN DEPT. OF ADM. $65.00 25290 OIL AIR PRODUCTS $45.99 25291 OLSON'S MERCANTILE $33.00 25292 ORONO POLICE DEPARTMENT $175.73 25293 PRESS & NEWS PUBLICATIONS $135.06 25294 PRIEM, JON $75.00 179 180 ORDER CHECKS — JUNE 17, 2003 (CONT'D) 25295 QWEST $110.76 25296 RDJ SPECIALTIES, INC. $90.32 25297 RES SPECIALTY PYROTECHNICS $4,000.00 25298 REYNOLDS WELDING $28.72 25299 ROCKFORD TRANSPORT & RECOVERY $239.64 25300 SMITH, MONA M.G. $35.00 25301 STREICHER'S $629.59 25302 TALLEN & BAERTSCHI $1,952.70 25303 TIME SAVER OFF Sl'1'E SEC. $211.00 25304 TRUGREEN CHEMLAWN (MTKA) $330.16 25305 TRUGREEN CHEMLAWN (OSSEO) $298.21 25306 TWIN CITY WATER CLINIC $60.00 25307 UNIFORMS UNLIMITED $209.22 25308 VALVOLINE FLEET SERVICES $63.99 25309 VERIZON WIRELESS $14.25 25310 WRIGHT-HENNEPIN ELECTRIC $133.29 25311 XCEL ENERGY $3,775.86 $157,314.09 PAYROLL — JUNE 16, 2003 18158 SCHERER, STEVEN T $1,238.65 18159 MCGILL, CHRISTOPHER R. $1,580.66 18160 DILLMAN, JAMES D $1,711.59 18161 DRESSEL, ROBERT P. $1,035.13 18162 BELLAND, EDGAR J $2,094.97 18163 VIEAU, CECILIA M $1,051.37 18164 DINGMANN, IVAN W $1,089.24 18165 SULANDER, LAURA L. $1,105.15 18166 LARSON, SANDRA L $1,074.11 18167 BOECKER, KEVIN D $1,219.40 18168 PRISM, JON D. $1,327.68 18169 NYSTROM, JAMES $1,719.49 18170 CHAFFINS, GARY S $786.19 18171 ADAMS, CHAD M. $1,555.33 18172 HALL, DAVID M. $1,077.57 18173 VELCH, PATRICIA A. $288.79 18174 NELSON, JASON $1,365.15 18175 THUL, JEFFREY P. $977.76 18176 NYSTROM, JAMES (Supplemental Payroll) $3,125.69 $25,423.92