HomeMy Public PortalAboutMinutes_CCMeeting_02162010CITY COUNCIL MEETING FEBRUARY 16, 2010, 7:00 P.M. PUBLIC HERAING
ELLIS 7:15 P.M. IONA COMMUNITY CENTER
PRESENT: Mayor Brad Andersen, Council President Dennis McArthur, Council
member Bruce Case, Council member Jane Shaw, Council member Dan Gubler,
Treasurer Ron Nelson, City Clerk Robyn Keyes.
VISITORS: Mike Taylor, Misty Taylor, Chase Taylor, Adrian Beazer, Lance Ellis,
Andrea Blair, Earl Owens, Art Davis, Carroll Davis, Lynden Kunde, Blair Simmons,
ZoAnn Simmons, Kathy McNamara, Dale Rockwood, Sharon Rockwood, Jim Carson,
Dixie Hunting
Mayor Andersen welcomed everyone and Clerk Keyes led with the Pledge of Allegiance.
Consent Agenda. The minutes, financial report, and expense report were reviewed.
Mayor Andersen asked when the cable franchise payment would be received. Treasurer
Nelson said it was typically received by this time. Treasurer Nelson said the property tax
payment had been received.
Mayor Andersen said he wanted to meet with Treasurer Nelson to discuss the suggestions
the auditor made regarding moving money into federally insured accounts.
Mayor Andersen asked if there were any further discussions, there were not.
Mayor Andersen entertained a motion from the Council.
Council President McArthur made a motion to approve the consent agenda.
Council member Case seconded the motion. All were in favor. Motion carried.
Clerk Keyes said she forgot to add the approval of Mike Taylor to the agenda for
Planning and Zoning.
Council member Case made a motion to add to the agenda the approval of Mike Taylor.
Council member Gubler seconded the motion. All were in favor. Motion carried.
Planning and Zoning Chairman Beazer said the Commission reviewed Mr. Taylor for the
Planning and Zoning Commission, and recommended to the Council to approve Mr.
Taylor as a member of the Planning and Zoning Commission.
Council member Gubler made a motion to approve Mike Taylor as a Planning and
Zoning member.
Council member Shaw seconded the motion. All were in favor. Motion carried.
1
F-35 Resolution. Mayor Andersen explained that the Air Force was currently
considering locating the F-35 fighters to Mountain Home Air Force Base. The move
would bring in an estimated $2 billion annually, which all Idaho Cities would share
through sales tax revenue. The Mayor recommended the Council adopt the resolution to
show support for the move.
Council member Gubler made a motion to adopt resolution F-35 2010-01
Council President McArthur seconded the motion. All were in favor. Motion carried.
Reports.
Council member Gubler said he had talked with Joel Keyes regarding acoustic panels in
the Council room. Council member Gubler suggested putting the panels up behind the
Council rostrum and hanging an American flag, State flag, and perhaps create a City flag
over them to cover them up.
Mayor Andersen said he had spoken with Ramona Horton regarding painting a mural on
the wall for decoration. Mrs. Horton was willing to paint the mural for $1 per square
inch.
Public Hearing 7:10 p.m. Lance Ellis, Conditional Use Permit for backyard chickens.
After conducting a public hearing for Mr. Ellis, the Planning and Zoning Commission
recommended to the Council to change the allowable lot size for chickens from %2 acre to
1/3 acre or greater, then the majority of the community, including Mr. Ellis, would be
eligible for chickens. The Council said that would require another public hearing. The
Council granted Mr. Ellis his Conditional Use Permit to allow him to have chickens in his
back yard. See Appendix A for hearing details.
Historical Society proposal. ZoAnn Simmons from The Historical Society updated the
Council on the progress of the Historical Museum.
Blair Simmons proposed building a senior center on the same site as the museum.
Lynden Kunde showed a rough sketch of the site and explained the building would be
behind the museum with parking for twenty cars between the museum and the senior
center. Mr. Kunde said he understood there were procedures with public hearings to go
through, but the Historical Society wanted to make sure the City was in support of the
project before they went any further. Mrs. Simmons said there was grant money available
for building and maintaining the museum.
Council member Gubler said he was in support of the senior center, but was concerned
about the size of the lot with the two buildings. Council member Gubler suggested
looking into the possibility of building on another site such as the lot on the corner east of
the museum, or the lot by the old City garage at the square.
2
Mr. Simmons said by building the senior center next to the museum, they could support
each other.
Council President McArthur asked how big the senior center would be. Mr. Kunde said
about 3,700 square feet.
Mayor Andersen said other people with the same lot size tried to subdivide the lot, but
the concern for emergency access was presented. The Mayor asked Mrs. Simmons to
look into emergency access.
Mayor Andersen asked who would ultimately be responsible for the senior center. Mrs.
Simmons said she thought the City should take over the operation f the senior center once
it was started.
Council members Shaw, Gubler, Case, and McArthur along with the Mayor were all in
support of the senior center, but more research and details are needed..
Mike Taylor told the Council of how the City of Shelley incorporated historical facts
about the city into the Easter Egg Hunt by hiding eggs around historical parts of the City
with facts about the location. Mr. Taylor said it was a good way to get people involved
with the history of the City.
Reports.
Council member Shaw, no report.
Council member Case, no report.
Council President McArthur said the Lion's Club had a good turn out for the President's
Day event.
The Council took a 10 minute recess.
Paul Scoresby Safe Routes to School. Mr. Scoresby recommended that the two Safe
Routes to School grants be combined for administration purposed. Mr. Scoresby said the
walking path grant had been approved, and the cross walk grant was waiting for Congress
to pass the budget in Boise.
Mayor Andersen said that neither project would be started until the money was available.
Mr. Scoresby agreed.
Council members Gubler, Shaw, Case, and McArthur all approved the amended contract
to combine both projects and Mr. Scoresby would over see both.
Paul Scoresby Well #3. Mr. Scoresby proposed three scopes of work for the
reverberation of Well #3. After reviewing the scopes, the Council agreed to accept the
3
scope of work for $22,450, which included design engineering, bid services, and
construction engineering.
Council members Shaw, Case, Gubler, and McArthur all approved of accepting Mr.
Scoresby's proposal.
Dixie Hunting asked the Council for help with completing the Veteran's Memorial
Project. Clerk Keyes and Council member Gubler said they would help with the project.
Mayor Andersen said the City had allocated $500 in the budget for help funding the
project.
Mayor Andersen said a Council president was not elected at the last meeting, and he
would like to have the Council decide on one now.
Council President McArthur made a motion to add to the agenda the election of the
Council president.
Council member Case seconded the motion.
Mayor Andersen turned the discussion over to the Council. After a brief discussion, the
Council decided upon Council member Shaw as Council President.
Council members Gubler, Case, and McArthur were all in favor.
Council member Case made a motion to adjourn.
Council member McArthur seconded the motion. All were in favor.
Adjourned 9:15 p.m.
PIN
4
APPENDIX A
PUBLIC HEARING LANCE ELLIS CONDITIONAL USE PERMIT CHICKENS 7:15
P.M. FEBRUARY 16, 2010
COMMUNITY CENTER
PRESENT: Mayor Brad Andersen, Council President Dennis McArthur, Council
member Bruce Case, Council member Jane Shaw, Council member Dan Gubler,
Treasurer Ron Nelson, City Clerk Robyn Keyes.
VISITORS: Lance Ellis, Mike Taylor, Misty Taylor, Chase Taylor, Adrian Beazer.
Mayor Andersen welcomed everyone.
Council member Gubler read the recommendation by the Planning and Zoning
commission to change the allowable lot size from y2 acre to 1/3 acre or greater. Council
member Gubler said that action would require a zone change.
Mayor Andersen said that changing the lot size would require another public hearing but
not require a zone change, and recommended the Planning and Zoning Commission
address the issue.
Council member Case agreed that by changing the lot size it would include the majority
of the people.
Council President McArthur said the y2 acre requirement was an injustice to many people
and it didn't matter what size lot when the issue was the care people took of the animals.
Council member Gubler made a motion to approve Mr. Ellis request for a Conditional
Use Permit for chickens.
Council member Shaw seconded the motion. All were in favor. Motion carried.
Public hearing closed 7:30
5
CITY OF IONA
* *BUDGET
FOR 01-31-10
REPORT
PN
**** GENERAL FUND ****
PAGE 3
FUND ACCOUNT# ACCOUNT TITLE
ESTIMATED * *RECEIPTED** UNRECEIPTED PERCENT
REVENUE MTD YTD BALANCE RECEIPTED
001 305.000 STATE HIGHWAY USERS
001 310.000 STATE REVENUE SHARING
001 315.000 STATE LIQUOR TAX
001 320.000 BEER & DOG LICENSES
001 325.000 COURT REVENUE
001 330.000 INTEREST
001 335.000 CABLE TV FRANCHISE
001 340.000 NATURAL GAS FRANCHISE
001 345.000 POWER FRANCHISE
001 355.000 BUILDING RENT
001 357.000 BUILDING INSPECTION FEES
001 358.000 GRANTS
001 360.000 PROPERTY TAX REVENUE
001 390.000 MISCELLANEOUS REVENUE
001 395.000 RESERVES
40,000.00 11,707.65 22,761.86 17,238.14
35,000.00 9,534.08 20,291.69 14,708.31
25,000.00 8,879.00 17,758.00 7,242.00
200.00 93.00 102.00 98.00
15,000.00 1,234.35 4,990.05 10,009.95
1,000.00 28.52 134.25 865.75
3,800.00 .00 .00 3,800.00
10,500.00 2,811.51 3,862.88 6,637.12
15,500.00 4,398.82 8,512.90 6,987.10
6,000.00 500.00 3,140.00 2,860.00
12,000.00 .00 10,798.00 1,202.00
10,000.00 .00 680.00 9,320.00
200,000.00 97,290.05 107,587.77 92,412.23
7,000.00 1,280.00 1,870.18 5,129.82
50,000.00 .00 .00 50,000.00
56.90
57.98
71.03
51.00
33.27
13.43
36.79
54.92
52.33
89.98
6.80
53.79
26.72
**TOTAL GENERAL FUND REVENUE 431,000.00
137,756.98 202,489.58
228,510.42 46.98
**** GENERAL FUND **** ESTIMATED
FUND ACCOUNT# ACCOUNT TITLE EXPENSE
** E X P E N D E D**
MTD YTD
UNEXPENDED PERCENT
BALANCE EXPENDED
PIN 410.000 PAYROLL
420.000 RETIREMENT
001 422.000 HEALTH INSURANCE
001 424.000 PAYROLL TAXES
001 440.000 ELECTRICITY - NATURAL GAS
001 445.000 OFFICE SUPPLIES
001 446.000 TRAVEL
001 447.000 ADVERTISING
001 450.000 INSURANCE LIABILITY
001 455.000 LEGAL & AUDIT FEES
001 459.000 POLICE -PAYROLL
001 460.000 POLICE-COUNTY/DISPATCH
001 461.000 POLICE -RETIREMENT
001 462.000 POLICE -HEALTH INSURANCE
001 463.000 POLICE -TRAINING
001 464.000 POLICE -GENERAL
001 465.000 VEHICLE RENT
001 470.000 MAINTENANCE
001 472.000 BUILDING INSPECTIONS
001 475.000 CIVIL DEFENSE
001 480.000 LIBRARY
001 490.000 CAPITAL IMPROVEMENTS
001
495.000 MISCELLANEOUS EXPENSE
**TOTAL GENERAL FUND EXPENSES
**NET EXCESS OR DEFICIENCY(-)
54,000.00 7,362.00 28,378.00 25,622.00 52.55
10,000.00 874.63 3,035.42 6,964.58 30.35
20,000.00 2,845.98 11,192.15 8,807.85 55.96
10,000.00 869.74 3,597.55 6,402.45 35.98
24,000.00 2,710.08 7,367.42 16,632.58 30.70
10,000.00 937.99 3,464.18 6,535.82 34.64
5,000.00 60.00 137.50 4,862.50 2.75
2,400.00 516.03 4.77- 2,404.77 .20-
8,500.00 1,013.00 4,050.00 4,450.00 47.65
11,000.00 3,700.00 5,500.00 5,500.00 50.00
47,300.00 4,797.00 17,407.00 29,893.00 36.80
26,500.00 .00 1,171.35 25,328.65 4.42
4,600.00 474.91 1,887.91 2,712.09 41.04
12,600.00 .00 1,000.31 11,599.69 7.94
2,200.00 .00 .00 2,200.00
18,800.00 3,209.15 12,364.72 6,435.28 65.77
5,000.00 .00 .00 5,000.00
80,000.00 7,638.93 26,579.51 53,420.49 33.22
8,000.00 862.00 2,576.00 5,424.00 32.20
500.00 .00 .00 500.00
2,000.00 .00 .00 2,000.00
61,600.00 8,903.78 8,903.78 52,696.22 14.45
7,000.00 150.50 3,512.07 3,487.93 50.17
431,000.00
46,925.72 142,120.10
288,879.90 32.97
90,831.26
60,369.48 60,369.48-
CITY OF IONA
** B U D G E T R E P O R T*
FOR 01-31-10
PAGE 4
011110
**** WATER FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT
FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED
002 305.000 COLLECTIONS 160,000.00 20,648.10 62,223.48 97,776.52
002 310.000 HOOK UP FEES 30,000.00 .00 24,000.00 6,000.00
002 315.000 INTEREST 500.00 42.55 145.35 354.65
002 350.000 TANK REPLACEMENT FUND 50,000.00 .00 .00 50,000.00
002 358.000 GRANTS 5,000.00 .00 .00 5,000.00
002 395.000 RESERVES 50,000.00 .00 .00 50,000.00
002 397.000 WATER BOND .00 .00 .00
38.89
80.00
29.07
**TOTAL WATER FUND REVENUE 295,500.00
20,690.65 86,368.83
209,131.17 29.23
**** WATER FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT
FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED
002 410.000 SALARIES & BENEFITS 60,000.00 .00 .00 60,000.00
002 440.000 ELECTRICITY 25,000.00 1,533.83 9,530.88 15,469.12
002 445.000 OFFICE, SUPPLIES, LEGAL 8,000.00 865.79 2,748.70 5,251.30
002 450.000 ENGINEERING COSTS 10,000.00 .00 .00 10,000.00
002 460.000 VEHICLE EXPENSE .00 .00 .00
465.000 VEHICLE RENT 7,000.00 .00 .00 7,000.00
470.000 REPAIRS & MAINTENANCE 40,000.00 1,122.66 9,516.67 30,483.33
002 480.000 BOND PAYMENT .00 .00 .00
002 482.000 BOND INTEREST -.00 .00 .00
002 485.000 TANK REPLACEMENT FUND 80,000.00 .00 .00 80,000.00
002 490.000 CAPITAL IMPROVEMENTS 65,500.00 .00 .00 65,500.00
002 497.000 WATER SYSTEM UPATE .00 .00 .00
38.12
34.36
23.79
**TOTAL WATER FUND EXPENSE 295,500.00
3,522.28 21,796.25
273,703.75 7.38
**NET EXCESS OR DEFICIENCY(-) 17,168.37
64,572.58 64,572.58-
CITY OF IONA
** B U D G E T R E P O R T*
FOR 01-31-10
PAGE 5
**** EQUIP REPLACEMENT **** ESTIMATED
FUND ACCOUNT# ACCOUNT TITLE REVENUE
** R E C E I P T E D
MTD
YTD
UNRECEIPTED PERCENT
BALANCE RECEIPTED
003 305.000 EQUIP RENT --WATER 5,000.00 .00 .00 5,000.00
003 310.000 EQUIP RENT --GENERAL 5,000.00 .00 .00 5,000.00
003 395.000 EQUIP RESERVES --WATER 40,000.00 .00 .00 40,000.00
003 396.000 EQUIP RESERVES --GENERAL 40,000.00 .00 .00 40,000.00
**TOTAL EQUIP REPLACEMENT REVENUE
90,000.00 .00
.00 90,000.00
**** EQUIP REPLACEMENT **** ESTIMATED
FUND ACCOUNT# ACCOUNT TITLE EXPENSE
** E X P E N D E D**
MTD YTD
UNEXPENDED PERCENT
BALANCE EXPENDED
003 410.000 EQUIP REPLACEMENT --WATER
003 415.000 EQUIP REPLACEMENT --GENERAL
003 490.000 EQUIPMENT PURCHASE
**TOTAL EQUIP REPLACEMENT EXPENSE
45,000.00 .00 .00 45,000.00
45,000.00 .00 .00 45,000.00
.00 .00 .00
90,000.00 .00 .00 90,000.00
**NET EXCESS OR DEFICIENCY(-) .00
.00 .00
CITY OF IONA
** B U D G E T R E P O R T*
FOR 01-31-10
PAGE 6
**** RECREATION FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT
FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED
004 305.000 BASEBALL FEES 13,000.00 .00 .00 13,000.00
004 310.000 SHELTER RENTAL 300.00 .00 .00 300.00
004 320.000 WESTERN BOYS FEES 500.00 .00 210.00 290.00
004 395.000 RESERVES .00 .00 .00
42.00
**TOTAL RECREATION FUND REVENUE 13,800.00 .00 210.00 13,590.00 1.52
**** RECREATION FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT
FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED
004 410.000 RECREATION EQUIPMENT 1,000.00 .00 .00 1,000.00
004 415.000 RECREATION LABOR 5,800.00 .00 .00 5,800.00
004 420.000 BASEBALL SUPPLIES 4,000.00 .00 .00 4,000.00
004 470.000 RECREATION MAINTENANCE 3,000.00 .00 .00 3,000.00
**TOTAL RECREATION FUND EXPENSE
13,800.00 .00 .00 13,800.00
**NET EXCESS OR DEFICIENCY(-) .00 210.00 210.00-
Amount
Date
MONTHLY EXPENSE REPO
1/31/2010
Description
ROCKY MTN POWER
DAN GUBLER
$ 2,749.60
ELECTRICITY
$ 15.16
PARTS -COUNCIL ROOM
CITY OF IDAHO FALLS
SHIP PRO
$ 50.00
DRAWINGS & SPECS
$ 9.41
BONN CO GIS
$ 16.00
MAP
FIRST RESPONDERS
BMC WEST
PSI
$ 26.84
POLICE UNIFORM
$ 29.00
POLICE -CONSTRUCTION
$ 50.90
GARBAGE
BUILDERS MARKET
EVCO
$ 84.80
MONUMENT
$ 103.78
HOSE -SNOW PLOW
ST OF IDAHO-DBS
VERIZON
WAXIE
$ 100.00
ELEVATOR SAFETY
$ 174.20
PHONE
$ 230.98
CLEANING SUPPLIES
DELTA DENTAL
ZECH PROUSE
PRO RENTALS
$ 272.75
DENTAL INSURANCE
$ 197.74
HEALTH INSURANCE
ELECTRICAL SUPPORT SVC
FRED & WAYNES
POST REGISTER
$ 333.54
$ 440.00
$ 461.25
RENT -BOOM LIFT AND SAW COMPACTOR
POLICE
TIRES -DODGE TRUCK
$ 516.03
ADVERTISING
HOLDEN KIDWELL
$ 600.00
RETAINER
CITY OF IDAHO FALLS
HOME DEPOT
$ 626.75
$ 638.30
ANIMAL CONTROL
BUILDING AND PARK
BOB MCBRIDE
ICRMP
$ 862.00
INSPECTIONS
$ 1,013.00
INSURANCE
BONNEVILLE CO
POSTMASTER
STAPLES
YOST
$ 2,440.20
$ 393.36
SANDING MATERIAL
STAMPS
$ 156.05
$ 89.00
OFFICE SUPPLIES
TONER
AFRICAN ALLIANCE
CARPET MART
HOME DEPOT
-BRAD ANDERSEN
C & A WELDING
$ 60.00
$ 462.42
$ 449.50
REGENCE BLUE SHIELD
FAIR POINT
IBSD
$ 27.54
KING DAY BANQUET
CARPET -COUNCIL ROOM
CONSTRUCTION -COUNCIL ROOM
PICTURE FRAMES
$ 1,350.00
$ 185.00
$ 283.79
HOME DEPOT
POLICE -CONSTRUCTION
HEALTH INSURANCE
PHONE
$ 336.00
SEWER
$ 1,312.09
POLICE -CARPET
INTERMOUNTAIN GAS CO
$ 1,494.31
NATURAL GAS
BLUE CROSS
$ 2,090.49
HEALTH INSURANCE
PEAK ALARM
$ 2,660.86
CAMERAS
SEARLE HART & ASSOC
$ 3,100.00
AUDIT
RYAN CABINETS
$ 5,331.00
COUNCIL ROOM -CONSTRUCTION
HYMAS IMAGE
$ 89.04
PORTRAITS
RITA MORROW
$ 53.29
EAGLE PROJECT
OFFICE MAX
$ 39.99
OFFICE SUPPLIES
PFS
$ 61.46
?
WACKERLI AUTO
$ 38.18
OIL CHANGE
KIRKHAM AUTO
$ 38.56
IGNITION SWITCH
MICRO SERV
$ 82.95
WIRELESS
CAL STORES
$ 109.44
TOOLS -PARTS
TETON MICROBIOLOGY
$ 110.00
WATER TEST
EIWRC
$ 125.00
DUES
6-12 EZ MART
$ 373.61
FUEL
DIG LINE
$ 154.76
DIG LINE
UNITED MAILING
$ 196.48
WATER BILLS
FLEET SERVICE
$ 298.11
FUEL
IRWA
$ 200.00
MEETING
JOEL KEYES
$ 1,898.11
PARTS & LABOR
CITY OF IONA
BANK REPORT
DATE
01/31/10
BANK OF COMMERCE
GENERAL CHECKING
$ 27,332.00
WATER CHECKING
$ 8,655.00
GENERAL SAVINGS
$ 101,112.00
WATER SAVINGS
$ 210,807.00
KEY BANK
GENERAL SAVINGS
$ 156,619.00
WATER SAVINGS
$ 52,206.00
WELLS FARGO
WATER SAVINGS
$ 51,604.00
MERRILL LYNCH
GENERAL SAVINGS
$ 101,084.00
PS
STATEMENT: We want thank you for your time and interest.
We as members of the Iona Historical Society we would like to present a proposal.
As Chairman and member of the historical society I am aware of the big undertaking we have ahead of
us in developing our Historical Museum. We have made great strides in getting organized and forming
our Museum into a non-profit organization. We have done this with the help of many good people.
We are now legally a non-profit entity. It has been recorded and we will not have to pay taxes on our
property or our Museum building. We have paid for and accomplished this through fundraisers of
various kinds and with some private and general donations.
We feel that now we are ready for more involved project funding. We ask that you as The Iona City
Council listen to our proposal with an open mind and incorporate it into your plans for Iona. The
Historical Museum is not just the dream of a few people but will be a great asset to the City of Iona and
its future generations. It will be an instrument in keeping the memory alive of those who worked so
hard and made great sacrifices to transform this sagebrush- filled valley into the wonderful, fertile place
that we all now work and live in. We owe these steadfast pioneers a great debt and this would be an
appropriate way to honor their memory.
We want to acknowledge all the great people from Iona that have, in the past, spent their time and
money on this very same project with little results. We honor them and our great Iona Heritage. There
are many possibilities for this project and this is but one proposal. We are very open to all ideas. We
want to proceed with the support of the City officials and the people that live in this community and the
surrounding area. Since lona's Centennial, in 1983, we have held our "Iona Days" celebration every
July. What a great addition The Museum and Museum activities would be for Iona Days. If we all put
the community of Iona in our hearts "Iona Days" could become as well know as "Spud Days " in Shelley
drawing from pioneer families from all the surrounding areas.
We will ask Blair simmons and Lynden Kunde to present to you our proposal.
New Senior Center
Iona Historical
Museum Upgrade
Iona, Idaho
FS
Sax��
ayoo s�
U Au I: }`� C�-
�E c�t\i 02,
3-1 oo OIQ A,
x 3y
1 So SF
‘.\ i
\No
I®s
^'=tA.) "(N, Kul C-- Aotien
C�;a�
Sehiess & Associates
ENGINEERING • PLANNING • LAND SURVEYING
Kxhibit A - Scope of Work (Engineer bid all design work, no generator design)
Provide design engineering, bidding assistance and limited construction engineering for a pump house to replace existing pump house
at City of Iona Well No. 3. Design flow is 600 gpm. Work will be accomplished in accordance with the Idaho Drinking Water Rules
and will be submitted to DEQ and prepared for submittal (by others) for local building permit and state electrical, HVAC and
plumbing permits. Drawings will be prepared in an 1 1 x 17 format for convenient use and distribution.
Design Engineering - $10,000
• Design of demolition of existing well house and salvage for reuse the pump, column and motor if possible.
• Site design includes pump to waste ability, rehabilitation of connection to water main in street, resolution of ditch/well
separation issue, maintenance of power service to picnic shelter from pump house, building tloor drain to infiltration basin.
• Design a SCADA connection for use with the Teton Communications provided SCADA system already operational in the
water system
• Design electrical rough -in only for a future natural gas powered generator
• Design a small chlorine room for future chlorine disinfection. Use a flow meter that sends off a 4-20 mA signal that can be
used to proportionally add chlorine according to flow. A dedicated receptacle will be designed for the future metering pump
so that the metering pump is only powered when the well pump is running
• Well pump is to be driven with a variable frequency drive.
• Prepare plans and specifications for the new pump house including site work, structure, piping, electrical and mechanical.
Submit to City for review, preliminary plans, 90 percent plans and one 100 percent copy of plans & specifications.
Bid Services - $5,000
• Prepare bid documents for entire scope of work.
• Prepare formal advertisement and send to City
• Manage the bid process including preparation of addendums and pre -bid conference on the site
• Open bids and publicly read them aloud at an agreed upon time at City Hall
• Prepare Notice of Award and contracts
ry
Construction Engineering — $7,450
• Schedule and conduct a preconstruction conference, distribute minutes and prepare Notice to Proceed
• Submittal review of Contractor submittals
• Review Contractor pay requests
• Site visits and meetings only as needed to ensure work progresses per plans and specifications (limit 4)
• Be present at startup and prepare substantial completion document and associated punch list
• Collect and bind manufacturer O&M manuals and key submittals from Contractor and deliver two copies to the City
• Prepare record drawings from the red -lined as-builts provided by City's Contractor and submit to DEQ and City
Not Included In Scope
• Permitting fees or utility startup or agreement costs of any kind
• Advertisement fees
• Generator design
• Materials testing & Construction staking
• Design excludes sprinkler repairs, sodding and fencing
• Any other service ordinarily considered an additional service such as additional site explorations, tests, reports, detailed
O&M analysis or alternative analysis of selected equipment, etc.
Lump Sum Fee Summary
Design Engineering - $10,000
Bid Services - $5,000
Construction Engineering $7,450
Total Fee $22,450
City of Iona Pump House for Well No. 3
Page 2 of 3
Schiess & Associates
ENGINEERING • PLANNING • LAND SURVEYING
xhibit A - Scope of Work (City directed building & site work, no generator design)
Provide design engineering, bidding assistance and limited construction engineering for a pump house to replace existing pump house
at City of Iona Well No. 3. Design flow is 600 gpm. Work will be accomplished in accordance with the Idaho Drinking Water Rules
and will be submitted to DEQ and prepared for submittal (by others) for local building permit and state electrical, HVAC and
plumbing permits. Drawings will be prepared in an 1 1 x 17 format for convenient use and distribution.
Design Engineering - $10,000
• Design of demolition of existing well house and salvage for reuse the pump, column and motor if possible.
• Site design includes pump to waste ability, rehabilitation of connection to water main in street, resolution of ditch/well
separation issue, maintenance of power service to picnic shelter from pump house, building floor drain to infiltration basin.
• Design a SCADA connection for use with the Teton Communications provided SCADA system already operational in the
water system
• Design electrical rough -in only for a future natural gas powered generator
• Design a small chlorine room for future chlorine disinfection. Use a flow meter that sends off a 4-20 mA signal that can be
used to proportionally add chlorine according to flow. A dedicated receptacle will be designed for the future metering pump
so that the metering pump is only powered when the well pump is running
• Well pump is to be driven with a variable frequency drive.
• Prepare plans and specifications for the new pump house in a manner similar to that prepared for the new Ucon Well No. 3
pump house dated July 31, 2009. Submit to City for review preliminary plans and 90 percent plans and provide the City with
three final sets of plans and specifications.
• The City of Iona intends to build the pump house structure on its own and manage construction of all site work. Provide
specifications to City that allocates the scope of work between each party. Provide specification assistance for metal doors
and casings, metal roofing and siding, soffit and fascia and roof hatch as requested. The City shall coordinate with its
Contractor selected for the electrical and mechanical portion of the project to prepare openings for the electrically actuated
louvers and fans, power service, natural gas service and other areas requiring coordination and notify Engineer of all actions.
aid Services - $4,000
• Prepare informal bid documents to be used for bidding the electrical, mechanical, plumbing, piping and pumping portion of
the work. The City and Engineer will agree to the scope items of the bid prior to bidding
• Manage the bid process including preparation of addendums and pre -bid conference on the site
• Review bids with City at an agreed upon time at City Hall
• Prepare Notice of Award and contracts
Construction Engineering — $7,450
• Schedule and conduct a preconstruction conference, distribute minutes and prepare Notice to Proceed
• Submittal review of Contractor submittals
• Review Contractor pay requests
• Site visits and meetings only as needed to ensure work progresses per plans and specifications (limit 4)
• Be present at startup and prepare punch list
• Collect and bind manufacturer O&M manuals and key submittals from Contractor and deliver two copies to the City
• Prepare record drawings from the red -lined as-builts provided by City and City's Contractor and submit to DEQ and City
Not Included In Scope
• Permitting fees or utility startup or agreement costs of any kind
• Advertisement fees
• Generator design
• Materials testing & Construction staking
• Design excludes sprinkler repairs, sodding and fencing
• Any other service ordinarily considered an additional service such as additional site explorations, tests, reports, detailed
O&M analysis or alternative analysis of selected equipment, etc.
el*ump Sum Fee Summary
esign Engineering - $10,000
Bid Services - $4,000
Construction Engineering $7,450
Total Fee $21,450
City of Iona Pump House for Well No. 3 Page 2 of 3
Schiess & Associates
ENGINEERING • PLANNING • LAND SURVEYING
Kxhibit A - Scope of Work (City directed building & site work, generator design included)
Provide design engineering, bidding assistance and limited construction engineering for a pump house to replace existing pump house
at City of Iona Well No. 3. Design flow is 600 gpm. Work will be accomplished in accordance with the Idaho Drinking Water Rules
and will be submitted to DEQ and prepared for submittal (by others) for local building permit and state electrical, HVAC and
plumbing permits. Drawings will be prepared in an 1 lxl7 format for convenient use and distribution.
Design Engineering - $12,000
• Design of demolition of existing well house and salvage for reuse the pump, column and motor if possible.
• Site design includes pump to waste ability, rehabilitation of connection to water main in street, resolution of ditch/well
separation issue, maintenance of power service to picnic shelter from pump house, building floor drain to infiltration basin.
• Design a SCADA connection for use with the Teton Communications provided SCADA system already operational in the
water system
• Design a natural gas powered generator to be located under a covered canopy attached to the pump house
• Design a small chlorine room for future chlorine disinfection. Use a flow meter that sends off a 4-20 mA signal that can be
used to proportionally add chlorine according to flow. A dedicated receptacle will be designed for the future metering pump
so that the metering pump is only powered when the well pump is running
• Well pump is to be driven with a variable frequency drive.
• Prepare plans and specifications for the new pump house in a manner similar to that prepared for the new Ucon Well No. 3
pump house dated July 31, 2009. Submit to City for review preliminary plans and 90 percent plans and provide the City with
three final sets of plans and specifications.
• The City of Iona intends to build the pump house structure and manage construction of all of the site work on its own.
Provide specifications to City that allocates the scope of work between each party. Provide specification assistance for metal
doors and casings, metal roofing and siding, soffit and fascia and roof hatch as requested. The City shall coordinate with its
Contractor selected for the electrical and mechanical portion of the project to prepare openings for the electrically actuated
louvers and fans, power service, natural gas service and other areas requiring coordination and notify Engineer of all actions.
Mid Services - $5,000
• Prepare bid documents to be used for bidding the electrical, mechanical (including generator), plumbing, piping and pumping
portion of the work. The City and Engineer will agree to the scope items of the bid prior to bidding
• Prepare advertisement and send to City
• Manage the bid process including preparation of addendums and pre -bid conference on the site
• Open bids and publicly read them aloud at an agreed upon time at City Hall
• Prepare Notice of Award and contracts
Constntction Engineering — $7,950
• Schedule and conduct a preconstruction conference. distribute minutes and prepare Notice to Proceed
• Submittal review of Contractor submittals
• Review Contractor pay requests
• Site visits and meetings only as needed to ensure work progresses per plans and specifications (limit 5)
• Be present at startup and prepare substantial completion document and associated punch list
• Collect and bind manufacturer O&M manuals and key submittals from Contractor and deliver two copies to the City
• Prepare record drawings from the red -lined as-builts provided by City and City's Contractor and submit to DEQ and City
Not Included In Scope
• Permitting fees or utility startup or agreement costs of any kind
• Advertisement fees
• Materials testing & Construction staking
• Design excludes sprinkler repairs, sodding and fencing
• Any other service ordinarily considered an additional service such as additional site explorations, tests, reports, detailed
O&1VI analysis or alternative analysis of selected equipment, etc.
ump Sum Fee Summary
',Design Engineering - $12,000
Bid Services - $5,000
Construction Engineering $7,950
Total Fee $24,950
City of Iona Pump House for Well No. 3 Page 2 of 3
4si
Schiess & Associates
ENGINEERING • PLANNING • LAND SURVEYING
Amendment No. 1 to Professional Services
Agreement
Project No.
08169
Scope of Work:
The City of Iona has been awarded an additional sum of $25,000 under the SR2S program (Key # 12104) for signing and striping
improvements around Iona Elementary. We have determined that the most cost effective way for the City of Iona to capture these
grant funds is to seek concept, environmental and design approval and to bid and oversee construction of this project concurrent with
the pathway SR2S award (Key # 11871). ITD encourages the City of Iona to immediately seek concept, environmental and design
approval since these costs are not reimbursable through the SR2S grant program. The project will be bid and constructed once the
state -local agreement for the signing and striping award is in place and the state is in possession of the $25,000 of federal funds
earmarked for this project.
By this amendment, Schiess & Associates agrees to accomplish the work of both SR2S awards concurrently by following the steps
outlined in the existing agreement dated December 18, 2008. The Engineer's role of Steps 7 and 8 are advisory only.
Requested Fee
The additional fee for this work is $6,000.
Fee Summary
Initial Contract Amount: $15,000
Amount of this amendment: $6.000
"otal Contract $21,000
Amendment to Professional Services Agreement
Page 2 of 2
CITY COUNCIL MEETINGS
THE CITY COUNCIL MEETS THE THIRD TUESDAY
OF EACH MONTH AT 7:00 P.M. AT THE
COMMUNITY CENTER LOCATED AT 3548 NORTH
MAIN STREET, IONA.
2010 SCHEDULE AS FOLLOWS:
JANUARY
19TH
FEBRUARY
16TH
MARCH
16TH
APRIL
27TH
MAY
18 TH
JUNE
15TH
JULY
20TH
AUGUST
17TH
SEPTEMBER
21 sT
OCTOBER
19TH
NOVEMBER
16TH
DECEMBER
Meeting will be held
from 5:30-6:30
21 sT
Any person needing special accommodations
to participate in the above noticed meeting
should contact the City Office at least one day
before the meeting at 523-5600