HomeMy Public PortalAbout6.1.2004 Planning Baord Agenda and MinutesAGENDA
PLANNING BOARD
Tuesday, June 1, 2004
7:00 PM, Town Barn
ITEM #1: Consideration of additions to agenda and comments from the Chair.
ITEM #2: Committee reports and updates
• Board of Adjustment
• Parks & Recreation Board
ITEM #3: Election of Chair
ITEM #4: Adoption of minutes from February 3 (public hearing & regular meeting) and
May 4
ITEM #5: Consideration of a letter of endorsement for the Nash Street Sidewalk
Enhancement Grant application
ITEM #6: Discussion of text amendment to allow schools in the EDD district
ITEM #7: Report on homework assignments
ITEM#8: Adjourn
Please call the Planning Department if you cannot attend.
732-1270 extension 73 (this line is connected to voice mail)
101 East Orange Street • P.O. Box 429 • Hillsborough, North Carolina 27278
919-732-1270 • Fax 919-644-2390
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MINUTES
PLANNING BOARD
June 1, 2004
PRESENT: Cathy Carroll, David Daniel, Matthew Farrelly, Kelly Hopper, Cannie Lloyd, Paul
Newton, Barrie Wallace, Bryant Warren
PUBLIC: Margaret Hauth
The members discussed how to convene the meeting and proceed with the newly elected vice -chair
absent. The members agreed that Farrelly would convene the meeting until the election of a new
chair and the election would be moved to the first item.
ITEM #3: Hauth distributed ballots and reminded the members that both Newton and Warren
were interested in serving as chair. Hauth reported that the ballots produced a tie
vote. The members agreed to proceed with a coin toss. Hauth provided a coin,
which Daniel tossed. Newton called heads in the air. Daniel reported the toss result
was heads. Newton assumed chair duties.
ITEM #1: Daniel asked for an update on the ordinance revision at the end of the meeting.
ITEM #2: Lloyd reported that the Board of Adjustment did not meet in May. Warren reported
that Walkable Hillsborough Day would be the coming weekend and the Parks and
Recreation Board would be co -sponsoring the event and have an information table
available. He said they are continuing to work on their other projects.
ITEM #4: Members noted typographical errors in items 2 and 4 from the February public
hearing.
MOTION: Warren moved to approve the February and May minutes as corrected. Lloyd
seconded.
VOTE: Unanimous.
ITEM #5: Hauth introduced the request for a letter endorsing the town's Enhancement grant
application to construct a sidewalk along Nash Street. Carroll asked how this street
was selected. Hauth said that to qualify for the rant, the project had to be along a
state road and one priority of the sidewalk plan was to increase pedestrian access to
schools. She added that Public Works staff has indicated this site was also suggested
during the public forums on the sidewalk plan.
MOTION: Warren moved to authorize Newton to sign the endorsement letter for this project.
Farrelly seconded.
VOTE: Unanimous.
ITEM #6: Hauth introduced Christine Lowry from Pinewoods Montessori School. Christine
distributed a letter describing the current school operation and potential size if
relocated. She said the school has been open 12 years and has grown from 14 to 55
students. She said the 5 -year plan is to expand to a 6,500 square foot building and
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have no more than 150 students. She said expanding beyond 150 is not expected
because it would require the expansion to include high school. She said she expects
the staff to expand from 6 to 12. Hauth said there are options available for reviewing
this request. The Board can decide that the issue raised is broad in nature and
therefore should be a change sponsored by the board. Alternatively, the board could
decide that the request is quite focused and ask the applicant to file a request for the
amendment. She said she would still be involved in drafting the text and the only
true difference is the applicant would pay the $50 filing fee for a text amendment.
Warren and Hopper both said they thought the Planning Board should sponsor the
text amendment and the other members agreed. The members expressed interest in
pursuing the "low impact school" alternative. Hauth said she would prepare text for
the members to review in July.
ITEM #7: The members discussed the review of the definitions section of the ordinance. Many
expressed concern that they did not know what to look for in offering suggestions.
The members agreed to continue with their current assignments and discuss them in
July.
ITEM #7.5: Hauth said the Town Board was expected to authorize funds for the creation of a
strategic plan in the coming fiscal year. She indicated that the plan should be
completed in about one year; at which point the ordinance amendments can proceed.
She added that housekeeping type amendments and corrections could proceed, but
she would recommend against a comprehensive re -write until the plan was complete.
Newton adjourned the meeting at 8:10 PM.
Respectfully submitted,
Marg�-et A. Hauth, Secretary
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