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Home My Public Portal About7.6.2004 Planning Baord Agenda and MinutesAGENDA PLANNING BOARD Tuesday, July 6, 2004 7:00 PM, Town Barn ITEM #1: Call to order and confirmation of a quorum. ITEM #2: Adoption of minutes from February 17 Waterstone workshop, March 2 regular meeting, April 6 regular meeting and June 1 regular meeting. ITEM #3: Additions to the agenda & agenda adjustment. ITEM #4: Committee reports and updates • Board of Adjustment • Parks & Recreation Board OC/Hillsborough Transition Area Task Force ITEM #5: Discussion of a resolution to make public the voting results for the election of the chair at the June 1 meeting. Action requested: adoption of the resolution ITEM #6: Discussion of text amendment to create "low impact school" as a defined term and permitted use within the Economic Development District. Action requested: vote to send to July public hearing ITEM #7: Discussion of Northaven, proposed 16 lot subdivision on R-10 clustered lots on the west side on NC 57 across from Cameron Estates. Action requested: discussion or recommendation to Town Board ITEM #8: Discussion of Zoning Ordinance definitions review (homework). Action requested: discussion and direction to staff ITEM #9: Discussion of the rules of procedure and suggestions for amendments. Action requested: discussion and direction to staff ITEM #10 Adjourn Please call the Planning Department if you cannot attend. 732-1270 extension 73 (this line is connected to voice mail) 101 East Orange Street • P.O. Box 429 • Hillsborough, North Carolina 27278 919-732-1270 • Fax 919-644-2390 MINUTES PLANNING BOARD July 6, 2004 PRESENT: Paul Newton, Jim Boericke, Matthew Farrelly, Cannie Lloyd, Barrie Wallace, Bryant Warren PUBLIC: Tim Smith, Phil Post, Jim Hopper, and Margaret Hauth Newton called the meeting to order at 7:03 PM. He said he asked Hauth to adjust the order of items on the agenda to follow the Rules of Procedure more closely. He said he would like to formalize the meetings slightly by calling on speakers and seeking comments on items around the table to ensure everyone had the opportunity to participate. Hauth said the new ETJ member, David Remington, would join the board at the next meeting. ITEM #2: Boericke moved to approve the minutes as written. Warren seconded. VOTE: Unanimous. ITEM #3: There were no additions or changes to the agenda. ITEM #4: Lloyd reported that the Board of Adjustment did not meet in June. ITEM #5: Hauth introduced a resolution clarifying the outcome of the election for chair. She said that while she had not completed the minutes and could have reported the vote in there, the resolution draws attention to the issue and reinforces the importance of public voting. MOTION: Warren moved to adopt the resolution as provided. Boericke seconded. VOTE: Unanimous. ITEM #6: Hauth introduced the revised text to create "low impact school" as a defined use and permit it in the EDD Primary district. She updated the information in the agenda packet saying that Orange Charter School has an enrollment of approximately 80 students and Abundant Life Academy's capacity is approximately 300 students. The members discussed eliminating the square footage limitation and focus on the enrollment as a measure of impact. MOTION: Warren moved to send the revised language without the square footage limit to public hearing. Farrelly seconded. VOTE: Unanimous. ITEM #7: Hauth introduced the Northaven subdivision proposed on NC 57. She said the applicant held the required neighborhood information meeting, which was attended by about 6 neighbors. Tim Smith of Phil Post and Associates described the plans in detail. He said the perimeter buffer is provided on the north because the neighboring lots are larger and are cleared to the property line. He said the street would be curb and gutter with sidewalks on both sides to the cul-de-sac bulb. Smith added that the lots range from 6,500 to larger than 10,000 square feet and will be served with public water and sewer. PB 7/6/2004, page 2 Farrelly asked whether neighbor Holt participated in the meeting or had provided any feedback about the lack of a buffer along his line. Hauth said he did not attend the meeting and she has not heard from him. Smith confirmed that they mailed him a meeting notice with information and also has not heard from him. Smith added that Holt's lot is more wooded than the lots along Shawnee Drive. Farrelly asked why the street didn't connect to NC 86. Smith said they had investigated that option with NCDOT, but the road location would have provided unsafe sight distances due to topography. Farrelly asked the quality of the woods that would be retained on the site. Post said the pines are 18-20 years old. He added there is remaining damage from hurricane Fran, and their plans include removing that debris. Post said the site meets the procedural test for the cluster provision and meets the open space requirement. He added that the mixed forest and shallow rock near NC 86 are being preserved under this proposal. Post said the shorter street length employed to not cross the crest of the ridge kept utility provision to the site simpler. He said the proposal honors the existing land development pattern and preserves the forest the neighbors have enjoyed with the perimeter buffer. Warren noted that the sidewalk needed to be on both sides of the entire road length, including the cul-de-sac. He expressed concern about offering a similar level of protection to the Holt properties as other developed lots. He asked about providing a pedestrian connection to NC 86 to facilitate access to Fairview Park. Hopper expressed concern about making the connection. He noted the site distances are currently poor and the walk would be significant to reach Fairview Park. Warren asked when the plans would be reviewed by the Parks and Recreation Board. Hauth said that review would have to be in August, since the board canceled its July meeting. Boericke asked if the pavement was wide enough to accommodate parking on one side. Smith said they would check. He asked if the radius of the cul-de-sac would accommodate emergency vehicles and Smith said it would. Lloyd asked how many neighbors attended the meeting and Hauth said six. She said the neighbors had a chance to ask questions and express concerns. She said her impression was generally positive. Newton suggested that a summary of the neighborhood meeting would be helpful in the future. Wallace suggested the applicants be prepared to describe how this design is better than a standard subdivision and how it is a more creative layout. Post said the buffer softens the transition from a well and septic development pattern to a more urban one, the design honors the existing features of the site and preserves an uncommon stand of pine trees and shallow rock on the west side of the site. Hauth asked if the members wanted to review the plan again, or wait until the Parks and Recreation Board made their recommendation. They agreed to wait until the September meeting. PB 7/6/2004, page 3 ITEM #8: Hauth asked the members how to proceed with the definition section review of the ordinance. Members asked for better direction as to what they should be looking for. Hauth noted that specific criteria and requirements should not be tucked away in a definition. She added that definitions should be clear and easy to understand. The members agreed to submit their comment via email for Hauth to compile into a list for review and discussion at the next meeting. They agreed on July 20t' as the submittal deadline. ITEM #9: Hauth asked the members for discussion on the rules of procedure. She noted that an election procedure was needed and asked for other suggestions. She said the attorney could not attend this meeting, but he would be present in August to discuss the potential changes. The members asked about the appointment of representatives to the Board of Adjustment and Parks and Recreation Board, voting processes, and why the review process requires the motion before the discussion begins. Wallace suggested the board have a copy of Robert's rules of order available to review. Newton adjourned the meeting at 8:57 PM. Respectfully submitted, 1A&V,C4J,4 dodz /4 Ma aret A. Hauth, Secretary date