HomeMy Public PortalAbout8.3.2004 Planning Baord Agenda and Minutesof
Hillnc I7
AGENDA
PLANNING BOARD
Tuesday, August 3, 2004
7:00 PM, Town Barn
ITEM #1: Call to order and confirmation of a quorum.
ITEM #2: Adoption of minutes from April 27 public hearing and June lmeetings.
ITEM #3: Additions to the agenda & agenda adjustment.
ITEM #4: Committee reports and updates
• Board of Adjustment
ITEM #5: Recommendation to Town Board regarding text amendment to define "low
impact school' and allow the use in the Economic Development District, Primary
Action requested: vote on recommendation
ITEM #6: Discussion of the rules of procedure and suggestions for amendments.
Action requested: discussion and direction to staff/Attorney
ITEM #7: Discussion of Zoning Ordinance definitions review (homework).
Action requested: discussion and direction to staff
ITEM #8: Adjourn
Please call the Planning Department if you cannot attend.
732-1270 extension 73 (this line is connected to voice mail)
101 East Orange Street • P.O. Box 429 • Hillsborough, North Carolina 27278
919-732-1270 • Fax 919-644-2390
MINUTES
PLANNING BOARD
August 3, 2004
PRESENT: Paul Newton (Chair), David Daniel, Matthew Farrelly, Kelly Hopper, Dave
Remington, Barrie Wallace, Bryant Warren
PUBLIC: Bob Hornik, Margaret Hauth
Newton called the meeting to order at 7:04 PM. He noted that a quorum of the board
was present. He introduced Dave Remington, new member representing the
extraterritorial planning jurisdiction.
ITEM #2: Warren moved to approve the April public hearing and June meeting minutes as
written. Wallace seconded.
VOTE: Unanimous.
ITEM #3: Hauth asked to add an invitation by the Tourism Board under reports and Warren
asked for an update on Kenion Grove as item 6.5 and the members agreed.
ITEM #4: Hauth reported that the Board of Adjustment denied a site plan for a new Dollar
General to locate on Orange Grove Road behind Central Carolina Bank. The
members discussed the request briefly and whether design standards were needed to
assist the Board of Adjustment. Hauth invited the members to attend the Tourism
Board meeting on August 30 at 5:30 PM to discuss the process to create a`Churton
Street corridor plan to complement the downtown streetscape plan. The members
were surprised that the Tourism Board was taking an active role in a planning
initiative and expressed interest in cooperating.
ITEM #5: Hauth introduced the proposed text amendment to allow low intensity schools in the
EDD. She said a number of parents spoke in support of the request at the public
hearing.
MOTION: Warren moved to recommend approval of the amendment to the Town Board.
Farrelly seconded.
VOTE: Unanimous.
ITEM #6: Hauth introduced the discussion about possible amendments to the board's rules of
procedure. She said the agenda packet included a list of topics from the last meeting.
Newton suggested taking each item in turn and discussing possible changes.
1. Election process. Hornik said a variety of options exist. Newton said that the
Board of Education accepted nominations, had a motion and vote to close
nominations, followed by a roll call vote. Members discussed the need to be
present to be eligible for an office, that staff should "chair" the election process,
that nominees should have the option to declines, and various tie -breaking
mechanisms.
2. Rotation of chair/vice-chair. The members discussed whether term limits for
these positions were required or a good idea. After significant debate, the
members agreed terms limits or rotation was not needed.
3. Alternates. Delete the section
ITEM #6.5:
ITEM #7:
PB
8/3/2004, page 2
4. Executive session. Hornik said the board could hold closed sessions and there
might be sometimes they would want to. He said he would provide updated
language so the provisions are current.
5. Discussion process. Hornik noted that the stated process is for taking action, not
necessarily for the introduction and discussion of the topic. No amendments to
the rules are anticipated.
6. Hornik noted the likely source of confusion with the procedural motion list is a
typographical error. He said that "repeat" should be "repeal" and that both
motions should be used with great care. The members agreed the correction
provided enough clarity.
7. Board representatives on BOA and Parks & Recreation. Hornik said the
Planning Board could determine their representatives, but it should be
formalized. The members agreed this topic should be part of the April
organizational meeting.
8. Special meetings. Hornik said the current language covers special and
emergency meetings. He suggested clarifying those provisions because the open
meetings provisions are different for each type of meeting
9. Public hearing attendance. The members discussed how to clearly indicate that
pubic hearings require a quorum of the Planning Board and to work that into the
attendance policy. Hornik said he would propose some additional language.
The members also discussed the attendance policy and what constitutes an
excused absence. No changes were proposed in that regard.
Warren asked for an update regarding Kenion Grove. Hauth said the town had
received the judge's ruling in favor of the applicant and had decided to file an appeal.
She and Hornik provided brief updates on other pending litigation.
Hauth introduced the definitions homework discussion. She said the packet included
the comments submitted by members. She noted that Wallace found an important
error in the definition for condominiums that referenced the incorrect section of the
ordinance. The members discussed the information Daniel submitted and discussed
what constituted a dwelling unit. Hauth noted that this definition is important and
surprisingly problematic. No new terms were assigned.
Newton adjourned the meeting at 8:59 PM.
Respectfully submitted,
Marg et A. Hauth, Secretary
date