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HomeMy Public PortalAbout02-25 2010THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, FEBRUARY 25, 2010 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, February 25, 2010, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Community Development Specialist Sharon Palmer, Director of Public Works and Engineering Greg Stiens, City Controller Tammy Glenn, Fire Chief Mike Crawley, Firefighter Doug Gardner, Firefighter Rob Levitt and Firefighter Chris Allen. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the February 18, 2010 minutes. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for February 26, 2010 in the amount of $153,151.39. She explained of that total $43,264.60 was paid to WCTV for the fourth quarter of 2009 franchise fee; $31,591.25 was paid to the Wayne County Treasurer for the City's portion of 9 -1 -1 salaries and $28,701.38 was paid to Morton Salt for road salt. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. RESOLUTIONS A. Robinson brought to the board a request that was presented my Community Development Specialist Sharon Palmer for the approval of Resolution No. 3 -20 10 to purchase real estate commonly known as 309 North 12th Street. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Board of Works Minutes February 25, 2010 Page 2 of 3 CHANGE ORDERS A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Change Order No. 9 for the Reid Parkway Project in the increased amount of $163,903.67 for a Retention Pond. He explained that $131,122.93 of that money would come from Federal Highway funds and $32,780.74 would come from Local Funds. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. CONTRACTS A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Contract No. 22 -2010 that is a Project Coordinator contract between the City and the Indiana Department of Transportation. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by City Controller Tammy Glenn for the approval of Contract No. 24 -2010 with J.P. Morgan Chase Bank for banking services. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Contract No. 25 -20 10 with Railworks Signals & Communications, Inc. for signal service at the railroad track crossing at Industrial Parkway. HIRING LIST A. Robinson brought to the board a request that was presented by Fire Chief Mike Crawley for the approval to establish a new hiring list for the Richmond Fire Department. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. BID OPENINGS A. Robinson brought to the board a bid opening for Police Vehicles. Those bids are as follows: 1. Wetzel Ford - $22,564.00 each 2. Bloomington Ford - $22,070.17 each B. Robinson brought to the board a bid opening for the Paved Side Ditch Project on NW "T" and NW 11th Streets. Those bids are as follows: 1. Toschlog Excavation - $47,989.04 2. Pro Lawn Care - $51,564.30 Robinson announced that there would be a five minute recess before the final answer on the Firefighter Grievance Board of Works Minutes February 25, 2010 Page 3 of 3 FIREFIGHTER GRIEVEANCE A. Robinson reopened the meeting for the Board of Public Works and Safety to give their final answer on Grievance Number 01 -2010. Each member read their statements on this matter. Flood made a motion to give the pay with no second. The motion failed. Lawson made a motion not to pay the interest that was asked for with a second by Robinson. The motion was unanimously passed. Lawson made a motion not to pay Christmas 2010 in 2010 with a second by Robinson. The motion passed with Flood casting a nay vote. All members agreed that this issue should be visited and resolved in the negotiation process of the contract. There is an audio tape of these proceedings on file in the Clerk's Office. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk