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Home My Public Portal AboutPRR 15-1806RECORDS REQUEST (the "Request ") Date of Request: 3/11/2015 Requestor's Request ID#: 1061 REQUESTEE: Custodian of Records Town of Gulf Stream REQUESTOR: Asset Enhancement, Inc. REQUESTOR'S CONTACT INFORMATION: E -Mail: records @commerce- group.com Fax: 954- 360 -0807 or Contact Jill Mohler, Records Custodian at imohler(c),commerce- 13ouD.com; (954) 570 -3507; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442 REQUEST: Provide a copy of all documents (including, without limitation, Billings, Payments, Plans, Estimates, on ra s, Drarts or on rac emos, Letters an al s ocumen s generated, stored created or received by the Town of Gulf Stream (including any of its lawyers) which Documents include where the Sender or a Receiver is a party whose E -Mail address ends as follows, , rstreamlorg" andtar " Asweetapplelaw.com" (the "Oriainal Parties ") where the Sender or Receiver were any of the Original Parties. This Request is made for the period beginning January 1, 2014 through the date of this Requ St. ADDITIONAL INFORMATION REGARDING REQUEST: THIS REQUEST IS MADE PURSUANT TO ARTICLE 1, SECTION 24 OF THE FLORIDA CONSTITUTION AND CHAPTER 119, FLORIDA STATUTES IF THE PUBLIC RECORDS BEING SOUGHT ARE MAINTAINED BY YOUR AGENCY IN AN ELECTRONIC FORMAT PLEASE PRODUCE THE RECORDS IN THE ORIGINAL ELECTRONIC FORMAT IN WHICH THEY WERE CREATED OR RECEIVED. SEE 6119.01(2)(F). FLORIDA STATUTES. IF NOT AVAILABLE IN ELECTRONIC FORM. IT IS REOUESTED THAT THIS RECORDS REQUEST BE FULFILLED ON 1l X 17 PAPER NOTE: IN ALL CASES (UNLESS IMPOSSIBLE) THE COPIES SHOULD BE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH Section 119.07(4) (a) (2) ALSO PLEASE TARE NOTE OF 4119.07(I1(H) OF THE FLORIDA STATUTES, WHICH PROVIDES THAT -IF A CIVILACTION IS INSTITUTED WITHIN THE 30 -DAY PERIOD '1 O IM ORCE THE PROVISIONS OF THIS SECTION WITH RESPECTTO THE REQUESTED RECORD, TIIE CUSTODIAN OF PUBLIC RECORDS MAY NOT DISPOSE; OF THE RECORD EXCEPT BY ORDER OF A COURT OF COMPETENT JtfRISDIC -I'ION AFTER NOTICE TO ALL AFFECTED PARTIES." ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E -MAIL DELIVERY. PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE. It will be required that the Requestor approve of any costs, asserted by the Agency (as denned in Florida Statute, Chapter 119.01 (Definitions)), in advance of any costs imposed to the Requestor by the Agency. 'BY FULFILLING THIS RECORDS REQUEST, THE AGENCY ACKNOWLEDGES THAT THE RESPONSIVE DOCUMENTS ARE "PUBLIC RECORDS" AS DEFINED IN CHAPTER 119, FLORIDA STATUTES ". UP/NP /FLRR 3.22015 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail March 17, 2015 Asset Enhancement, Inc. [mail to: jmoliler @commerce- group.com] Re: GS #1806 (1061) Provide a copy of all documents (including, without limitation, billings, payments, plans, estimates, contracts, drafts of contracts, memos, letters, and emails ("documents') generated, stored, created or received by the Town of Gulf Stream (including any of its lawyers) which documents include where the sender or a receiver is a party whose email address ends as follows: "@Jones foster.com ", " @wantmangroup.com ", " @gulf - stream.org" and/or "@sweetapplelaw.com" (the "original parties') where the sender or receiver were any of the original parties. This request is made for the period beginning January], 2014 through the date of this request. Dear Asset Enhancement, Inc. [mail to: imohler(acommerce- erouo.coml, The Town of Gulf Stream has received your public records requests dated March 11, 2015. If your request was received in writing, then the requests can be found at the following link: hU: / /www2.gulf- stream. ore/ WebLinkg /0 /doc /40860/Pagel.ast)x. If your request was verbal, then the description of your public records request is set forth in the italics above. Please refer to the referenced number above with any future correspondence. The Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, Town Clerk, Custodian of the Records Bill Thrasher From: Brian LaMotte < Brian.LaMotte @WantmanGroup.com> Sent: Wednesday, June 11, 2014 9:48 AM To: Bill Thrasher Subject: RE: Drainage Plan: MacDonald Subdivision Done. Let you know what I find out. Brian ®WGI ENGINEENING /1 SURVEYING / /ENVIflONklEM //PIANNINO Brian LaMotte PG Senior Marketing Manager Bi-iaii.LaMotte@WaiitniaiiGi-otip.com i.561.687.2220L561.687.1110 c.561.346.3239 From: Bill Thrasher [mailto:bthrasher @gulf- stream.org] Sent: Monday, June 09, 2014 9:38 AM To: Brian LaMotte Subject: Drainage Plan: MacDonald Subdivision Good morning Brian, The FDEP permit for the MacDonald subdivision has been submitted along with a permit application to the Town. Have you seen this document? One was emailed to brian@envdesien.com. Could you contact him for a copy. I would like to know if the Town should approve this permit application? Thanks, on William H. Thrasher Town Manager, ICMA -CM 100 Sea Rd. Gulf Stream, FL 33483 561 -276 -5116 561- 737 -0188 fax www.gulf- stream.org Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e -mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. Bill Thrasher From: Brian LaMotte <Brian.LaMotte @WantmanGroup.com> Sent: Friday, February 27, 2015 11:33 AM To: Bill Thrasher Subject: RE: 3250 Polo Dr. Bill, The calculation show that they are meeting the 1" rule. Why are they placing the trench in the right -of -way? It does not appear they need it for retention. It appears that they just to make sure the water does not sit in the right -of- way adjacent to the driveway. So it looks like they are going the extra mile to ensure their property is dry on the adjacent right -of -way. If the trench had to come out in the future that is in the right -of -way them it would not place them in non - compliance with the 1.0" rule. Therefore, the system looks good to me. Brian Brian LaMotte PE VP Chief Marketing Officer Brion.LaMotte@WantmonGroup.com t.561.687.2220 f.561.687.1110 c.561.346.3239 From: Bill Thrasher [mailto:bthrasher @gulf - stream.org] Sent: Friday, February 27, 2015 11:02 AM To: Brian LaMotte Subject: RE: 3250 Polo Dr. Thanks Brian, I thought that the calcs were on the site plan just below the location map. From: Brian LaMotte [ mailto: Brian.LaMotte@WantmanGroup•comI Sent: Friday, February 27, 2015 10:51 AM To: Bill Thrasher Subject: RE: 3250 Polo Dr. Bill, Here you go. How are you doing? See my comments in red below. Have a great day! Brian ®WGI -I 4 a , Brian LaMotte PE VP Chief Marketing Officer Brian.LaMotte(@WantmonGroup.com t.561.687.2220 (.561.687.1110 c.561.346.3239 From: Bill Thrasher [ mailto :bthrasherCalgulf- stream.oral Sent: Friday, February 27, 2015 10:15 AM To: Brian LaMotte Subject: FW: 3250 Polo Dr. Good Morning Brian I need your services concerning the attached site plan. Some background: This is a revised site plan adding a new driveway cut nearest the garage. Previously the pavers stopped short of the roadway and a retention area, similar in design to the two at the rear of the property, was provide. The revised plan creates a new cut to the road, does away with the front retention area and creates two exfiltration trenches /swales partly located on private property and partly on or in the Town's ROW. I have recommended that the exfiltration trenches /swales be located exclusively on private property. Their engineer have told the agent that to locate the system on private property is not possible or not as effective. I believe that the auto court could be adjusted to provided enough area to place both trenches out of the ROW. To my knowledge that are no other exfiltration systems in Town ROW, and for sure none that I have approved. I am concerned that future maintenance of the trenches could be problematic. Neighbors could complain about water on the road, which does happen, and want something done to clean or reconstruct the trenches. I don't want that possible confrontation. My Questions: Could you recommend that the Town allow such trench systems in Town ROW? Absolutely not. If the town went in there in the future to install utilities or drainage etc. their trench would be in conflict. It would prevent the Town from doing anything in the right -of -way in this area. Just imagine if everyone did this. This would be setting a president that would be hard to recover from. (Le. well he did it why can't 1 ?) Is there an industry standard concerning regular maintenance or frequency of re- construction of such trenches? No there is not. The only time I have been involved with the maintenance of exfiltration trenches is when they fail. There is no real maintenance on these systems because they are like a closed system and can't be opened up to 'fix ". You could design into the system sumps at the bottom of the inlets to trap sediments before they get into the trenches or filters to stop the sediments from getting into the trenches but no, I know of no maintenance you can do on the trenches themselves. Could the auto /motor court be slightly reduced to allow safe flow of parking and provide trenches exclusively on private property. Yes. There is nothing preventing them from placing the exfiltration trench under the motor court. They would not have to reduce the size of the motor court just place the trench under it as it is now. Excluding the trenches, do the drainage calcs meet the current Town Standard of the V 1 inch. Send me the calculations. Make sure they include a geotech report that gives a "K "factor. The engineer should know what this is and why I would be asking for it. Note: I need to finalize my staff report on this site plan by March 13. Could you give me your opinion or thoughts before that date? Thanks Brian, M From: Rebecca Tew Sent: Friday, February 27, 2015 9:48 AM To: Bill Thrasher Subject: FW: 3250 Polo Dr. Please see attached. Best regards, R ebec; 7 ew Town of Gulf Stream 100 Sea Rd. Gulf Stream, FL 33483 -7427 561- 276 -5116 561- 737 -0188 fax rfew0Wu%%r(renm.o Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. From: Veronica Cudmore [mailto :veronica @cudmorebuilders.coml Sent: Tuesday, February 24, 2015 11:41 AM To: Rebecca Tew Subject: RE: 3250 Polo Dr. Please see attached CUDMORE BUILDERS 1200 S. Rogers Circle # 7 Boca Raton, FL 33487 veronica @cudmorebuilders.com Cell: 561- 985 -0151 Office: 561-995-8989 Fax:561- 995 -8059 From: Rebecca Tew [mailto:rtewCalgulf- stream.ora] Sent: Tuesday, February 24, 2015 10:01 AM To: Veronica Cudmore Subject: 3250 Palo Dr. Good morning Veronica, Can you email me the drainage plan for 3250 Palo? Bill wants to have it in digital format. Best regards, /i Tew Town of Gulf Stream 100 Sea Rd. Gulf Stream, FL33483 -7427 561- 276 -5116 561- 737 -0188 fax rfewL44-yfreaELn� Confidentiality Notice: This e -mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. Bill Thrasher From: Brian LaMotte < Brian.LaMotte @WantmanGroup.com> Sent: Friday, February 27, 2015 11:22 AM To: Bill Thrasher Subject: RE: 3250 Polo Dr. Ok. I will look that them. Brian ..I 1 ®WGIA Brian LaMotte PE VP Chief Marketing Officer Brian.LaMotte@WantmanGroup.com t.561.687.2220 f.561.687.1110 c.561.3463239 From: Bill Thrasher [mailto:bthrasher @gulf- stream.org] Sent: Friday, February 27, 2015 11:02 AM To: Brian LaMotte Subject: RE: 3250 Polo Dr. Thanks Brian, I thought that the calcs were on the site plan just below the location map. From: Brian LaMotte [ mailto: Brian.LaMotte@WantmanGroup.coml Sent: Friday, February 27, 2015 10:51 AM To: Bill Thrasher Subject: RE: 3250 Polo Dr. Bill, Here you go. How are you doing? See my comments in red below. Have a great day! Brian ®WGI -I -"A c o Brian LaMotte PE VP Chief Marketing Officer Brian,LaMotte@WantmanGroup.com t.561.687.2220 (.561.687.1110 c.561.346.3239 From: Bill Thrasher [ mailto :bthrasherCaloulf- stream.oro] Sent: Friday, February 27, 2015 10:15 AM To: Brian LaMotte Subject: FW: 3250 Polo Dr. Good Morning Brian I need your services concerning the attached site plan. Some background: This is a revised site plan adding a new driveway cut nearest the garage. Previously the pavers stopped short of the roadway and a retention area, similar in design to the two at the rear of the property, was provide. The revised plan creates a new cut to the road, does away with the front retention area and creates two exfiltration trenches /swales partly located on private property and partly on or in the Town's ROW. I have recommended that the exfiltration trenches / swales be located exclusively on private property. Their engineer have told the agent that to locate the system on private property is not possible or not as effective. I believe that the auto court could be adjusted to provided enough area to place both trenches out of the ROW. To my knowledge that are no other exfiltration systems in Town ROW, and for sure none that I have approved. I am concerned that future maintenance of the trenches could be problematic. Neighbors could complain about water on the road, which does happen, and want something done to clean or reconstruct the trenches. I don't want that possible confrontation. My Questions: Could you recommend that the Town allow such trench systems in Town ROW? Absolutely not. If the town went in there in the future to install utilities or drainage etc. their trench would be in conflict. It would prevent the Town from doing anything in the right -of -way in this area. lust imagine if everyone did this. This would be setting a president that would be hard to recover from. (i.e. well he did it why can't 0) Is there an industry standard concerning regular maintenance or frequency of re- construction of such trenches? No there is not. The only time I have been involved with the maintenance of exfiltration trenches is when they fail. There is no real maintenance on these systems because they are like a closed system and can't be opened up to 'fix ". You could design into the system sumps at the bottom of the inlets to trap sediments before they get into the trenches or filters to stop the sediments from getting into the trenches but no, 1 know of no maintenance you can do on the trenches themselves. Could the auto /motor court be slightly reduced to allow safe flow of parking and provide trenches exclusively on private property. Yes. There is nothing preventing them from placing the exfiltration trench under the motor court. They would not have to reduce the size of the motor court, just place the trench under it as it is now. Excluding the trenches, do the drainage calcs meet the current Town Standard of the V 1 inch. Send me the calculations. Make sure they include a geotech report that gives a "K "factor. The engineer should know what this is and why 1 would be asking for it. Note: I need to finalize my staff report on this site plan by March 13. Could you give me your opinion or thoughts before that date? Thanks Brian, lin From: Rebecca Tew Sent: Friday, February 27, 2015 9:48 AM To: Bill Thrasher Subject: FW: 3250 Polo Dr. Please see attached. Best regards, Rebecca,T'M Town of Gulf Stream 100 Sea Rd. Gulf Stream, FL 33483 -7427 561- 276 -5116 561- 737 -0188 fax rtewOqulf ifreanL24 Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e -mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. From: Veronica Cudmore [ mailto :veronica@cudmorebuilders.coml Sent: Tuesday, February 24, 2015 11:41 AM To: Rebecca Tew Subject: RE: 3250 Polo Dr. Please see attached :d117►Zd97Tll: _1;i 1200 S. Rogers Circle # 7 Boca Raton, FL 33487 veronica@cudmorebuilders.com Cell: 561- 985 -0151 Office: 561-995-8989 Fax:561- 995 -8059 From: Rebecca Tew [mailto:rtew()gulf- stream.oral Sent: Tuesday, February 24, 2015 10:01 AM To: Veronica Cudmore Subject: 3250 Polo Dr. Good morning Veronica, Can you email me the drainage plan for 3250 Polo? Bill wants to have it in digital format. Best regards, 2ebeC4Ca T'ew Town of Gulf Stream 100 Sea Rd. Gulf Stream, FL 33483 -7427 561- 276 -5116 561- 737 -0188 fax rfew?94- sfream.M Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. Bill Thrasher From: Brian LaMotte <Brian.LaMotte @WantmanGroup.com> Sent: Friday, February 27, 2015 10:51 AM To: Bill Thrasher Subject: RE: 3250 Polo Dr. Bill, Here you go. How are you doing? See my comments in red below. Have a great day! Brian ® WGI..I ARA 0 o Brian LaMotte PE VP Chief Marketing Officer Brian.LaMotte@WantmonGroup.com t.561.687.2220 f.561.687.1110 c.561.346.3239 From: Bill Thrasher [mailto:bthrasher @gulf- stream.org] Sent: Friday, February 27, 2015 10:15 AM To: Brian LaMotte Subject: FW: 3250 Polo Dr. Good Morning Brian I need your services concerning the attached site plan. Some background: This is a revised site plan adding a new driveway cut nearest the garage. Previously the pavers stopped short of the roadway and a retention area, similar in design to the two at the rear of the property, was provide. The revised plan creates a new cut to the road, does away with the front retention area and creates two exfiltration trenches /swales partly located on private property and partly on or in the Town's ROW. I have recommended that the exfiltration trenches /swales be located exclusively on private property. Their engineer have told the agent that to locate the system on private property is not possible or not as effective. I believe that the auto court could be adjusted to provided enough area to place both trenches out of the ROW. To my knowledge that are no other exfiltration systems in Town ROW, and for sure none that I have approved. I am concerned that future maintenance of the trenches could be problematic. Neighbors could complain about water on the road, which does happen, and want something done to clean or reconstruct the trenches. I don't want that possible confrontation. My Questions: Could you recommend that the Town allow such trench systems in Town ROW? Absolutely not. If the town went in there in the future to install utilities or drainage etc. their trench would be in conflict. It would prevent the Town from doing anything in the right -of -way in this area. Just imagine if everyone did this. This would be setting a president that would be hard to recover from. (i.e. well he did it why can't 1 ?) Is there an industry standard concerning regular maintenance or frequency of re- construction of such trenches? No there is not. The only time I have been involved with the maintenance of exfiltration trenches is when they foil. There is no real maintenance on these systems because they are like a closed system and can't be opened up to 'fix ". You could design into the system sumps at the bottom of the inlets to trap sediments before they get into the trenches or filters to stop the sediments from getting into the trenches but no, I know of no maintenance you can do on the trenches themselves. Could the auto /motor court be slightly reduced to allow safe flow of parking and provide trenches exclusively on private property. Yes. There is nothing preventing them from placing the exfiltration trench under the motor court. They would not have to reduce the size of the motor court, just place the trench under it as it is now. Excluding the trenches, do the drainage calcs meet the current Town Standard of the 1511 inch. Send me the calculations. Make sure they include a geotech report that gives a V "factor. The engineer should know what this is and why 1 would be asking for it. Note: I need to finalize my staff report on this site plan by March 13. Could you give me your opinion or thoughts before that date? Thanks Brian, EM From: Rebecca Tew Sent: Friday, February 27, 2015 9:48 AM To: Bill Thrasher Subject: FW: 3250 Polo Dr. Please see attached. Best regards, I2P.j)P.C,I.cu Teew Town of Gulf Stream 100 Sea Rd. Gulf Stream, FL 33483 -7427 561- 276 -5116 561- 737 -0188 fax rfewLaquif rfreanxo� 0 Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. From: Veronica Cudmore [ mailto :veronica(@cudmorebuilders.coml Sent: Tuesday, February 24, 2015 11:41 AM To: Rebecca Tew Subject: RE: 3250 Polo Dr. Please see attached CUDMORE BUILDERS 1200 S. Rogers Circle # 7 Boca Raton, FL 33487 veronica(@cudmorebuilders.com Cell: 561-985-0151 Office: 561- 995 -8989 Fax: 561-995-8059 From: Rebecca Tew [mailto:rtew(a gulf- stream.orol Sent: Tuesday, February 24, 2015 10:01 AM To: Veronica Cudmore Subject: 3250 Polo Dr. Good morning Veronica, Can you email me the drainage plan for 3250 Polo? Bill wants to have it in digital format. Best regards, 1Ze wxxaiTew Town of Gulf Stream 100 Sea Rd. Gulf Stream, FL 33483 -7427 561- 276 -5116 561- 737 -0188 fax rlew09uif-ylream.ar Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. Bill Thrasher From: Brian LaMotte <Brian.LaMotte @WantmanGroup.com> Sent: Monday, January 5, 2015 1:00 PM To: Bill Thrasher Subject: RE: Memo with attachemnt Bill, Happy New Year. Do you want me to contact the engineer to see where they are on the project and I can request a formal surety bond reduction with the engineer's back -up showing the remaining work to be completed? Or, if all the bonded improvements are completed and certified by the engineer, we can entertain a request to close out the bond. Either way, I can contact the project engineer to see where they are. Do you have any problem with either of these senerios? Brian ®WGI.A o) ENOINEENNO // 6UNVEMG// ENVIHONNIWN //Pt NNINO Brian LaMotte PE Senior Marketing Manager Brian.LaMotte@Want?nanGroup.com t.561.687.2220 x.561.687.1110 c.561.346.3239 From: Bill Thrasher [mailto:bthrasher @gulf- stream.org] Sent: Monday, January 05, 2015 10:25 AM To: Brian LaMotte Subject: RE: Memo with attachemnt Brian, The surety amount as of this date has not been reduced to the $332k and remains at $355,773. The Insurance company is asking for the status of the bond. I do not believe you have conducted a final inspection and the amount should be reduced to the last recommendation ($332k) but will go by what you say. Thanks, 01 From: Brian LaMotte [mailto: Brian .LaMotteCalWantmanGroup.coml Sent: Thursday, November 7, 2013 3:26 PM To: Bill Thrasher Cc: Joe Pike; brian@envdesign.com Subject: Memo with attachemnt In my zeal to send out this memo I was remiss in attaching the attachment. Sorry about that gentlemen. Brian Brian J. LaMotte, PE, LEED AP Senior Project Manager ®WGI Wantman Group, Inc. Engineering, Surveying, Environmental & Planning 2035 Vista Parkway, Suite 100 West Palm Beach, FL 33411 Cell: 561- 346 -3239; Phone: 561- 687 -2220 Far. 561- 687 -1110 bri an.l amottena.wantmanemuo.com www.WantmanGroup.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail May 13, 2015 Asset Enhancement, Inc. [mail to: records @commerce- group.com], Re: GS #1806 (1061) Provide a copy of all documents (including, without limitation, billings, payments, plans, estimates, contracts, drafts of contracts, memos, letters, and emails ("documents') generated, stored, created or received by the Town of Gulf Stream (including any of its lawyers) which documents include where the sender or a receiver is a party whose email address ends as follows: "@ionesfoster.com "; " @wantmangroup.com ", "@gulf - stream. org" and /or "@rweetapplelaw.com" (the "original parties') where the sender or receiver were any of the original parties. This request is made for the period beginning January 1, 1014 through the date of this request. Dear Asset Enhancement, Inc. [mail to: records(2 commerce- group.coml, The Town of Gulf Stream received your public records requests on March 11, 2015. You should be able to view your original requests at the following link http://www2.gulf- stream.ore/WebLink8 /0 /doc /40860 /Paeel.aspx. In future correspondence, please refer to this public records request by the above referenced numbers. Your request is extremely broad, requesting as it does any public records created by the Town and shared internally among its employees with e-mail addresses ending in @gulf - stream.org. It thereby encompasses all of the daily operations of the Town from January 1, 2014 to the date of the request in March 2015, more than one year later. Your request also broadly seeks public records of the Town sent or received by its outside counsel. As you are well aware, the Town was involved in dozens of lawsuits during this time, including more than 40 public records lawsuits (including suits brought by you), several other suits against the Town in state and federal court and a putative class action brought by the Town and co- Plaintiff the Wantman Group, Inc. against Martin O'Boyle and various of his corporate entities, including you, among others on February 12, 2015. Your request thereby encompasses encompasses documents prepared by the Town's attorneys exclusively for the litigation or in anticipation of imminent litigation and that reflect the mental impressions, conclusions, litigation strategies, or legal theories of the Town's attorney or the Town and would be exempt under Florida Statute 119.0171(1)(d)l until the conclusion of the litigation. The Town notes that given the breadth of your request, the Town has likely produced documents responsive to your request in response to other public records requests made to it since January 1, 2014. Such records can be found by going to www.gulf- stream.org click on "I Want To... ", click on "Find a Town Record ", click on "Public Records Requests ", click on "2014" and "2015 ", click on " Public Request Number Log" to review the requests for subcategories of the documents you seek. You will then be able to locate the requests and responses by going to "Public Records Requests 2014" and "Public Records Requests 2015" and searching under the number associated with the given public records request. After conducting an initial review, the Town has found a limited number of e-mail received from e -mail address(es) ending in @wantmangroup.com. The Town is thus able to make a partial production to you, which is available at http://www2.Pulf- stream .org /WebLink8 /0 /doc /40860/Paae l .asox. To search for additional responsive documents, assess whether they constitute public records and determine if any exemption applies will require significant time and expense. The Town estimates at least 40 hours of administrative support at $36.39 per hour, 20 hours of administrative support at $50 per hour, and at least 12 hours of attorney support to review for exemptions related to ongoing litigation at $235.00 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town maybe able to provide these records at a lower cost. (40 hours @ 36.39 = 1,455.60) — (.5 hours @36.39 = 9.10) + (20 hours @ 50.00 = 1,000.00) + (12 hours @235.00 = 2,820.00) = Deposit Due: $5,266.50 in cash or check. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk