HomeMy Public PortalAboutPRR 15-1808RECORDS REQUEST (the "Request ")
Date of Request: 3/1112015
Requestor's Request ID#:
1063
REQUESTEE: Custodian of Records Town of Gulf Stream
REQUESTOR: STOPDIRTYGOVERNMENT,LLC
REQUESTOR'S CONTACT INFORMATION: E -Mail: records @commerce - group.com
Fax: 954 -360 -0807 or Contact Jill Mohler, Records Custodian at imohlerCacommerce- grouo.com;
(954) 570 -3507; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442
REQUEST:
Provide copies of all documents (including, without limitation, Billings, Payments, Plans,
Estimates, Contra c ts, Drafts of Contracts, Menius, tatters and E-Malls ("Documants-)
generated, stored, created or received by the Town of Gulf Stream wherein the Sender or
a Receiver is Robert Sweetapple and such Documents are on the computer of Kelly Avery.
ADDITIONAL INFORMATION REGARDING REQUEST:
THIS REQUEST IS MADE PURSUANT TO ARTICLE 1, SECTION 24 OF THE FLORIDA CONSTITUTION AND CHAPTER 119,
FLORIDA STATUTES
IF THE PUBLIC RECORDS BEING SOUGHT ARE MAINTAINED BY YOUR AGENCY IN AN ELECTRONIC FORMAT PLEASE
PRODUCE THE RECORDS IN THE ORIGINAL ELECTRONIC FORMAT IN WHICH THEY WERE CREATED OR RECEIVED.
SEE 4119.01(21(F). FLORIDA STATUTES. IF NOT AVAILABLE IN ELECTRONIC FORM. IT IS REOUESTED THAT THIS
RECORDS REOUEST BE FULFILLED ON 11 X 17 PAPER. NOTE: IN ALL CASES (UNLESS IMPOSSIBLE) THE COPIES
SHOULD HE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH Section 119.07(4) (a) (2)
ALSO PLEASE TAKE: NOTE. OF §1 19.070)(H) OF TI IF FLORIDA STATUTES, WHICH PROVIDES THAT "IF A CIVIL ACTION
IS INSTITUTED WITHIN THE 30 -DAY PE.RIOD'10 1 N1,ORCE'II IE PROVISIONS OF THIS SECTION WITH RESPECT'TO
THE REQUESTED RECORD, THE CUSTODIAN OF PUBLIC RECORDS MAY NOT DISPOSE OF THE RECORD EXCEPT BY
ORDER OF A COURT OF COMPETENT JURISDICTION AFTER NOTICE TO ALL AFFECTED PARTIES."
ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E -MAIL DELIVERY.
PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE.
It will be required that the Requester approve of any costs, asserted by the Agency (as defined in Florida Statute, Chapter 119.01
(Definitions)), In advance of any costs Imposed to the Requester by the Agency.
"BY FULFILLING THIS RECORDS REQUEST, THE AGENCY ACKNOWLEDGES THAT THE RESPONSIVE DOCUMENTS
ARE "PUBLIC RECORDS" AS DEFINED IN CHAPTER 119, FLORIDA STATUTES ".
I/P/NP /FLRR
3.2.2015
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
March 17, 2015
Stopdirtygovernment, LLC [mail to: jmohler @commerce- group.com]
Re: GS #1808 (1063)
Provide copies of all documents (including, without limitation, billings, payments, plans,
estimates, contracts, drafts of contracts, memos, letters, and emails ( "documents') generated,
stored, created or received by the Town of Gulf Stream wherein the sender or a receiver is Robert
Sweetapple and such documents are on the computer of Kelly Avery.
Dear Stopdirtygovemment, LLC [mail to: imohleraa,commerce- eroun.coml,
The Town of Gulf Stream has received your public records requests dated March 11, 2015. If your
request was received in writing, then the requests can be found at the following link:
http: / /www2.gulf- stream. ore/ WebLink8 /0 /doc /40864/Pagel.aspxx. If your request was verbal,
then the description of your public records request is set forth in the italics above. Please refer to
the referenced number above with any future correspondence.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. The Town will use its very best efforts to respond to you in a reasonable amount of time
with the appropriate response or an estimated cost to respond.
Sincerely,
Town Clerk, Custodian of the Records
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
May 19, 2015
Stopdirtygovemment, LLC [mail to: records @commerce - group.com],
Re: GS #1808 (1063)
Provide copies of all documents (inchuling, without limitation, billings, payments, plans,
estimates, contracts, drafts of contracts, memos, letters, and emails ("documents') generated,
stored, created or received by the Town of Gulf Stream wherein the sender or a receiver is Robert
Sweetapple and such documents are on the computer of Kelly Avery.
Dear Stopdirtygovemment, LLC [mail to: recordsna,commerce- erouo.coml,
The Town of Gulf Stream received your public records requests on March 11, 2015. You should
be able to view your original requests at the following link httv://www2.eulf-
stream. ore/ weblink/O /doc /40864/Paeel.asyx. In future correspondence, please refer to this public
records request by the above referenced numbers.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
To produce the documents that you have requested, the Town of Gulf Stream estimates the need
for 2 hours of administrative support at $36.39 per hour, 1 hour of information technology
support at $120.00 per hour, and 2 hours of attorney support at $235.00 per hour, the labor cost
of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing
these documents will exceed your deposit, the Town will provide you with an initial production
of responsive records and an estimate for the production of any additional responsive records. If
the costs of production are less than the deposit, the Town will provide you with the responsive
records and a refund.
(2 hours @ 36.39 = 72.78) — (.5 hours @36.39 = 9.10) +(1 hour @ 120.00 = 120.00) +( 2
hours @ 235.00 = 470.00) = Deposit Due: $653.68 in cash or check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to
your public records request in a reasonable amount of time.
Sincerely, Town Clerk