HomeMy Public PortalAboutPRR 15-1810RECORDS REQUEST (the "Request ")
Date of Request: 311112015
Requestor's Request ID#:
1065
REQUESTEE: Custodian of Records Town of Gulf Stream
REQUESTOR: Commerce Group, Inc.
REQUESTOR'S CONTACT INFORMATION: E -Mail: records @commerce- group.com
Fax: 954- 360 -0807 or Contact Jill Mohler, Records Custodian at imohlerCa commerce- erouD.com:
(954) 570 -3507; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442
REQUEST:
Provide copies of all documents (including, without limitation, Billings, Payments, Plans,
Estimates, Contracts, Drafts of Contracts, Memos, Letters and E- Mails) ( "Documents ")
generated, stored, created or received by The Wantman Group (including any of its
lawyers) which Documents include the words "Gulf Stream ", "Sweetapple" or "O'Connor ".
This Request is for the period January 1, 2014 through the date of this Request.
ADDITIONAL INFORMATION REGARDING REQUEST:
THIS REQUEST IS MADE PURSUANT TO ARTICLE 1, SECTION 24 OF THE FLORIDA CONSTITUTION AND CHAPTER 119,
FLORIDA STATUTES
IF THE PUBLIC RECORDS BEING SOUGHT ARE MAINTAINED BY YOUR AGENCY IN AN ELECTRONIC FORMAT PLEASE
PRODUCE THE RECORDS IN THE ORIGINAL ELECTRONIC FORMAT IN WHICH THEY WERE CREATED OR RECEIVED.
SEE 4119.01(2)(F). FLORIDA STATUTES. IF NOT AVAILABLE IN ELECTRONIC FORM, IT IS REQUESTED THAT THIS
RECORDS REQUEST BE FULFILLED ON I I X 17 PAPER. NOTE: IN ALL CASES (UNLESS IMPOSSIBLE) THE COPIES
SHOULD BE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH Section 119.07(4) (a) (2)
ALSO PLEASE TAKE NOTE OF §119.07(H(Hl OF THE FLORIDA STATUTES, WHICH PROVIDES THAT -IF A CIVIL ACTION
IS INSTITUTED WITHIN THE 30 -DAY PERIOD TO ENFORCE 771E PROVISIONS OFTHIS SECTION WITH RESPECTTO
THE REQUESTED RECORD, THE CUSTODIAN OF PUBLIC RECORDS MAY NOT DISPOSE OF THE RECORD EXCEPT BY
ORDER OF A COURT OF COMPETENT JURISDICTION AFTER NOTICE TO ALL AFFECTED PARTIES."
ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E -MAIL DELIVERY.
PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE.
It will be required that the Requesmr approve orany costs, asserted by the Agency (as defined in Florida Statute, Chapter 119.01
(Definitions)), in advance orany, costs imposed to the Requestor by the Agency.
"BY FULFILLING THIS RECORDS REQUEST, THE AGENCY ACKNOWLEDGES THAT THE RESPONSIVE DOCUMENTS
ARE - PUBLIC RECORDS" AS DEFINED IN CHAPTER 119, FLORIDA STATUTES ".
VP/NP /FLRR
3.2.2015
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
March 17, 2015
Commerce Group, Inc. [mail to: jmohler @commerce- bnoup.com]
Re: GS #1809 (1064), #1810 (1065)
Provide copies of all documents (including, without limitation, billings, payments, plans,
estimates, contracts, drafts of contracts, memos, letters, and emails) ("documents') generated,
stored, created or received by the Town of Gulf Stream (including any of its lawyers) which
documents include the word "Wantman ". This request is for the period January 1, 2014 through
the date of this request.
Provide copies of all documents (including, without limitation, billings, payments, plans,
estimates, contracts, drafts of contracts, memos, letters, and emails) ( "documents') generated,
stored, created or received by the Wantman Group (including any of its lawyers) which documents
include the words "Gulf Stream ", "Sweetapple" or "O'Connor ". This request is for the period
January 1, 2014 through the date of this request.
Dear Commerce Group, Inc. [mail to: imohler @.commerce- grouu.coml,
The Town of Gulf Stream has received your public records requests dated March 11, 2015. If your
request was received in writing, then the requests can be found at the following link:
http: / /www2.gulf- stream. ore /WebLinkS /0 /doc/40866/Pagel.asnx and http://www2.gulf-
stream. org/ WebLink8 /0 /doc /40868/Pagel.aspxx. If your request was verbal, then the description
of your public records request is set forth in the italics above. Please refer to the referenced number
above with any future correspondence.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. The Town will use its very best efforts to respond to you in a reasonable amount of time
with the appropriate response or an estimated cost to respond.
Sincerely,
Town Clerk, Custodian of the Records
Bill Thrasher
From:
Sent:
To:
Subject:
Done.
Let you know what I find out.
Brian
Brian LaMotte < Brian.LaMotte @WantmanGroup.com>
Wednesday, June 11, 2014 9:48 AM
Bill Thrasher
RE: Drainage Plan: MacDonald Subdivision
®WGI
ENGINEERING // SURVEYING // ENVIRONMENTAL // PLANNING
Brian LaMotte I,[ .SL2 Il it) r;Va11, 1,i anaget
Brian. LaMotte@ IYaN tnLanGroap. corn
t.561.687.2220 1:561637.1110 c 561.346.3239
From: Bill Thrasher [mailto:bthrasher @gulf - stream.org]
Sent: Monday, June 09, 2014 9:38 AM
To: Brian LaMotte
Subject: Drainage Plan: MacDonald Subdivision
Good morning Brian,
The FDEP permit for the MacDonald subdivision has been submitted along with a permit application to the Town. Have
you seen this document?
One was emailed to brian@envdesisn.com. Could you contact him for a copy. I would like to know if the Town should
approve this permit application?
Thanks,
of
William H. Thrasher
Town Manager, ICMA -CM
100 Sea Rd.
Gulf Stream, FL 33483
561- 276 -5116
561- 737 -0188 fax
www.gulf- stream.org
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If
you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original
message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business
are public records available to the public upon request. Your e-mail communications are therefore subject to public
disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in
writing.
Bill Thrasher
From: Bill Thrasher
Sent: Monday, June 09, 2014 9:38 AM
To: Brian LaMotte ( Brian.LaMotte @WantmanGroup.com)
Subject: Drainage Plan: MacDonald Subdivision
Good morning Brian,
The FDEP permit for the MacDonald subdivision has been submitted along with a permit application to the Town. Have
you seen this document?
One was emailed to brian(@envdesign.com. Could you contact him for a copy. I would like to know if the Town should
approve this permit application?
Thanks,
ME
William H. Thrasher
Town Manager, ICMA -CM
100 Sea Rd.
Gulf Stream, FL 33483
561- 276 -5116
561- 737 -0188 fax
www.gulf- stream.ore
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If
you are not the intended recipient, please contact the sender by reply e -mail and destroy all copies of the original
message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business
are public records available to the public upon request. Your e-mail communications are therefore subject to public
disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in
writing.
Bill Thrasher
From:
Sent:
To:
Subject:
Attachments:
Rustem,
The report as indicated.
M
Bill Thrasher
Wednesday, January 22, 2014 4:05 PM
kvaoffice @aol.com; Rita Taylor, Brian LaMotte ( Brian.LaMotte @WantmanGroup.com)
FW: 1424 NOB Subdivision
Subdivision Cursory Review and Process Memorandum 012114.pdf
From: Marty Minor [mailto:MMinor @udkstudios.comj
Sent: Wednesday, January 22, 2014 3:55 PM
To: Bill Thrasher
Subject: RE: 1424 NOB Subdivision
Bill,
The preliminary review for the proposed 1425 North Ocean subdivision is attached for your review. Please let me know
if you have any questions.
Thank you,
marty
Marty R.A. Minor, AICP
Urban Design Kilday Studios
The Offices at City Place North
477 South Rosemary Avenue, Suite 225
West Palm Beach, Florida 33401 -5758
561- 366 -1100
urban The Offices at CityPloce North ph. (561) 366.1100
477 S. Rosemary Avenue, Suite 225 f. (561 ) 366.1111
ki I
deal West Palm Beach, Florida 33401 www.udkstudios.com
da n : -.
STUDIOS y Urban Planning and Design I Landscape Architecture I Communication Graphics
From: Bill Thrasher [ mailto :bthrasher(agulf- stream.ora1
Sent: Tuesday, January 21, 2014 12:35 PM
To: Marty Minor
Subject: 1424 NOB Subdivision
M a rty,
I guess the property is for sale and the prospective buyer is in a "due diligence" cycle. Can you do a "cursory" review for
anything glaring?
'M1
4
MEMORANDUM
TO: William Thrasher
Town Manager
FROM: Marty R.A. Minor, AICP
DATE: January 22, 2014
ki iaq
STUDIO
Urban Planning and Design
Landscape Architecture
Communication Graphics
RE: 1424 NORTH OCEAN BOULEVARD PROPOSED SUBDIVISION
- INITIAL REVIEW AND REVIEW PROCESS
At the Town's request, the proposed subdivision and re -plat of the 2.43 -acre parcel of
land at 1424 North Ocean Boulevard, as depicted in the January 13, 2014 Preliminary
Lot Layout Plan prepared by Rustem Kupi Architects, has been preliminarily reviewed for
consistency with the Town's regulations.
The proposed subdivision will create two (2) residential lots which is consistent with the
densities permitted by the Town's SF (Single Family) Future Land Use designation and
the applicable RS -Ocean West zoning designation.
The following is a preliminary analysis of the proposed subdivision. Additional
comments will be provided once the subdivision application is completed.
Minimum Lot Area
SITE ANALYSIS:
1424 North Ocean Boulevard Re -plot and Site Plan
RS-0 Ocean West District
Regulations
30,000 square feet (s.f.)
Proposed
MacDonald
Site Plan
Lots of 30,570 s.f.
(northern lot) and
30,622 s.f.
(southern lot)
H: \JOBS \Gulf Stream 94- 012 \1424 North Ocean Boulevard \Subdivision Cursory Review and Process
Memorandum 012114.doc
Consistent?
Yes
477 S. Rosemary Avenue
Suite 225 - The Lofts at CityPlace
West Palm Beach, FL 33401
561.366.1100 561.366.1111 fax
www.UDKstudios.com
LCC35
Mr. William Thrasher January 22, 2014
Proposed 1424 North Ocean Boulevard Subdivision Page 2
SITE ANALYSIS:
1424 North Ocean Boulevard Re -plat and Site Plan
RS-0 Ocean West District
Proposed
Consistent?
Regulations
MacDonald
Property Site Plan
Maximum FAR
.33 for first 20,000 s.f. + .20 for
.33 for first 20,000
Yes
areas over 20,000 s.f.
s.f. + .20 for areas
over 20,000 s.f.
(Maximum building
floor areas range
from 8,714 s.f. for
northern lot and
8,724 s.f. for
southern lot)
Density
2.64 dwelling units per acre
0.82 dwelling units
Yes
per gross acre (1.4
dwelling units per
effective lot
acreage)
Lot Width
100 feet for rectangular lots
40 feet provided for
Yes
40 feet for irregular lots
access to southern
lot. Lot width
approximately+
170 feet.
Setbacks
Front
30 feet
30 feet
Yes
Side
Total of both side setback shall
A minimum of 15
Yes
be a minimum of 30% of lot
feet
width. However, no single side
setback shall be less than 15
feet.
Rear
20 feet
20 feet
Yes
30 feet adjacent to water
30 feet facing water
The proposed subdivision will require three concurrent review processes.
Those processes are:
Subdivision Re -Plat Process, consistent with Chapter 62, Subdivision, of the
Town's Code of Ordinances.
Concurrency Certification, consistent with the rules and standards of Chapter 44,
Concurrency Management System, of the Town's Code of Ordinances. This
Mr. William Thrasher January 22, 2014
Proposed 1424 North Ocean Boulevard Subdivision Page 3
process will confirm that there are sufficient municipal services for the additional
unit proposed.
• Level 3 Site Plan Review, consistent with Section 66 -140, Architectural /Site Plan
Review — Levels 1, 2 and 3, of the Town's Code of Ordinances.
All three processes will require review by Town Staff, the Architectural Review and
Planning Board and the Town Commission.
Along with the standard application requirements required by the Town, the applicant
will need to address each of the subdivision criteria outlined in Section 62 -10.
The three identified development review processes above require the submittal of plans
and documents to the Town to demonstrate compliance with the Town's
Comprehensive Plan, Code of Ordinances, state regulations and all applicable rules and
standards. Below is a listing of such plans and documents:
Subdivision Re -Plat Process
1. Application Fee to be determined by the Town.
2. Written and notarized consent of the owner for the requested subdivision and
designation of agent.
3. Warranty Deed of the property and copies of all easement and plat documents
on or adjacent to the property or serves the property.
4. Aerial Location Map with the appropriate zoning and future land use information
for the site and surrounding properties.
5. A certified boundary survey by a surveyor registered in the state of Florida at a
scale of not less than one inch equals 200 feet containing the following
information:
a. An accurate legal description of the property;
b. A computation off the total acreage of the parcel to the nearest tenth of
an acre;
c. Topographical data;
d. The location of all existing structures on the site, as well as those on
adjacent properties within 100 feet of the outside boundaries of the site;
e. Location and width of all existing driveways, streets (named),
intersections, easements and utility locations (underground and
overhead) adjacent to and across the subject site.
Plat Plan, compliant with Section 177 of Florida State Statutes, indicating the
proposed subdivision. The plat plan should indicate all existing and future
easements, restrictions and common -owned property, if any.
A written narrative describing the request and indicate how the following
services will be provided to the site:
a. Potable water;
b. Sanitary sewer;
Mr. William Thrasher January 22, 2014
Proposed 1424 North Ocean Boulevard Subdivision Page 4
c. Drainage;
d. Access /Traffic Circulation;
e. Solid Waste disposal.
Concurrence Certification
1. Application Fee to be determined by the Town.
2. Written and notarized consent of the owner for the requested concurrency
certification and designation of agent.
3. Warranty Deed of the property and copies of all easement and plat documents
on or adjacent to the property or serves the property.
4. A certified boundary survey by a surveyor registered in the state of Florida.
5. A traffic impact statement, prepare by a traffic engineer, indicating how the
proposed increase in the number of dwelling units on the site will comply the
Town's Level of Service standard as described within the Town's Comprehensive
Plan and the applicable traffic circulation standards in Chapter 44 of the Code of
Ordinances. The applicant will also provide to the Town a copy of Concurrency
Certification from Palm Beach County Department of Engineering.
6. Provide a statement from a qualified professional regarding the provision of
sanitary sewer service for the proposed subdivision. The plan for sanitary sewer
service shall comply with the Town's Comprehensive Plan and Section 44 -102 of
the Code of Ordinances.
7. Provide a statement from the City of Delray Beach that potable water service can
be provided for the additional dwelling units proposed. Also, the applicant
should provide a statement on how the proposed subdivision would comply with
the Town's Comprehensive Plan and Section 44 -59 of the Code of Ordinances.
8. Provide a statement from a registered civil engineer addressing how stormwater
drainage will be addressed on site. The statement should include how the
subdivision's stormwater drainage plan will comply with the Level of Service
standard as described in the Town's Comprehensive Plan and Code of
Ordinances.
9. Provide a statement on how solid waste will be collected and disposed for the
subdivision's homes. Provide a copy of the annual capacity letter from the Solid
Waste Authority of Palm Beach County.
10. Provide a statement addressing how the additional dwelling units within the
proposed subdivision addresses the Recreation and Open Space Level of Service
found in the Town's Comprehensive Plan.
Level 3 Site Plan Review
1. Application Fee to be determined by the Town.
2. Written and notarized consent of the owner for the requested Level 3 Site Plan
Review and designation of agent.
3. Warranty Deed of the property and copies of all easement and plat documents
on or adjacent to the property or serves the property.
Mr. William Thrasher January 22, 2014
Proposed 1424 North Ocean Boulevard Subdivision Page 5
4. A certified boundary survey by a surveyor registered in the state of Florida at a
scale of not less than one inch equals 200 feet containing the following
information:
a. An accurate legal description of the property;
b. A computation off the total acreage of the parcel to the nearest tenth of
an acre;
c. Topographical data;
d. The location of all existing structures on the site, as well as those on
adjacent properties within 100 feet of the outside boundaries of the site;
e. Location and width of all existing driveways, streets (named),
intersections, easements and utility locations (underground and
overhead) adjacent to and across the subject site.
5. Aerial Location Map with the appropriate zoning and future land use information
for the site and surrounding properties.
6. Site Plan depicting the entire site. The Site Plan shall include the following
information:
i. Location of wooded areas existing or proposed water bodies, and
other environmentally - sensitive lands.
ii. The location of all existing structures on the site, as well as those
on adjacent properties within one hundred (100) feet of the
outside boundaries of the site.
iii. The use and approximate dimensions and location of all proposed
buildings and other structures.
iv. The number of dwelling units by type and gross floor area of non-
residential structures proposed, if any.
v. All existing and proposed means of vehicular access to and from
the site, and the location and width of proposed streets,
walkways, and off - street parking facilities for the various buildings
and uses
vi. Centerline and ultimate rights -of -way dimensions for roads and
canals (note if existing, proposed, dedicated, reserved, etc.)
vii. The location and width of proposed and existing driveways,
streets (named), intersections, easements and utility locations to
and across the subject site.
viii. Evidence of compliance with all applicable environmental
ordinances.
ix. The location and size of open space and recreation areas,
including docks and common structures, and the form of
organization proposed to own land and maintain said areas.
x. Proposed location, size and type of permanent outdoor signs, if
any.
xi. Indication of all exterior lighting, location, height, type, foot
candles, including cut sheets.
Mr. William Thrasher January 22, 2014
Proposed 1424 North Ocean Boulevard Subdivision Page 6
xii. Zoning category of the site and all parcels within 150'.
xiii. Land use of the site and all parcels within 150'.
xiv. Site Data information providing the following:
1. North arrow (north up when possible)
2. Scale (graphic and written)
3. Name of development and project name
4. Range /Township /Section
5. Date Plans prepared and subsequent revisions
6. Total acreage of site
7. Boundary dimensions
8. Lot coverage
9. Open space calculations
10. Parking Spaces
( required / proposed /dimensions /Handicap /loading (as
applicable)
11. Building setback and /or separations
12. Building height.
7. Landscape Plan indicating compliance with Sections 66 -396 through 66 -402, 70-
146 and Section 66- 144(b) of the Code of Ordinances. The Landscape Plan shall
indicate all existing and proposed landscaping including the location of landscape
buffers or screening walls along roadways, with landscape plans for entrance
features, subdivision streets, buffers and common areas. Landscape Plans shall
include safe sight triangles.
8. Preliminary Drainage and Utilities Plans indicating proposed easements,
structures, retention areas, etc.
Summary
After the initial review, the proposed subdivision appears to meet all of the Town's
requirements and standards. After the above - referenced application documents are
submitted, we will be able to make a final recommendation.
Bill Thrasher
From: Brian LaMotte < Brian.LaMotte @WantmanGroup.com>
Sent: Friday, February 27, 2015 11:33 AM
To: Bill Thrasher
Subject: RE: 3250 Polo Dr.
Bill,
The calculation show that they are meeting the 1" rule.
Why are they placing the trench in the right -of -way?
It does not appear they need it for retention. It appears that they just to make sure the water does not sit in the right -of-
way adjacent to the driveway.
So it looks like they are going the extra mile to ensure their property is dry on the adjacent right -of -way. If the trench had
to come out in the future that is in the right -of -way them it would not place them in non - compliance with the 1.0" rule.
Therefore, the system looks good to me.
Brian
®WGIn 41AM
Brian LaMotte PE VP Chief Marketing Officer
Brian.LciMotte@WantmanGroup.com
t.561.687.2220 f.561.687.1110 [.561.346.3239
From: Bill Thrasher [mailto:bthrasher @gulf- stream.org]
Sent: Friday, February 27, 2015 11:02 AM
To: Brian LaMotte
Subject: RE: 3250 Polo Dr.
Thanks Brian,
I thought that the talcs were on the site plan just below the location map.
From: Brian LaMotte [ mailto: Brian.LaMotte@WantmanGroup.coml
Sent: Friday, February 27, 2015 10:51 AM
To: Bill Thrasher
Subject: RE: 3250 Polo Dr.
Bill,
Here you go.
How are you doing?
See my comments in red below.
Have a great day!
Brian
® WGI� A6W. 0 o
Brian LaMotte PE VP Chief Marketing Officer
Brian.LoMotte@WantmonGroup.com
t.561.687.2220 f.561.687.1110 [.561.346.3239
From: Bill Thrasher [ma ilto:bthrasherClo gulf- stream.orgl
Sent: Friday, February 27, 2015 10:15 AM
To: Brian LaMotte
Subject: FW: 3250 Polo Dr.
Good Morning Brian
I need your services concerning the attached site plan.
Some background:
This is a revised site plan adding a new driveway cut nearest the garage. Previously the pavers stopped short of the
roadway and a retention area, similar in design to the two at the rear of the property, was provide.
The revised plan creates a new cut to the road, does away with the front retention area and creates two exfiltration
trenches /swales partly located on private property and partly on or in the Town's ROW.
I have recommended that the exfiltration trenches /swales be located exclusively on private property. Their engineer
have told the agent that to locate the system on private property is not possible or not as effective. I believe that the
auto court could be adjusted to provided enough area to place both trenches out of the ROW.
To my knowledge that are no other exfiltration systems in Town ROW, and for sure none that I have approved. I am
concerned that future maintenance of the trenches could be problematic. Neighbors could complain about water on
the road, which does happen, and want something done to clean or reconstruct the trenches. I don't want that possible
confrontation.
My Questions:
Could you recommend that the Town allow such trench systems in Town ROW? Absolutely not. If the town
went in therein the future to install utilities or drainage etc. their trench would be in conflict. It would prevent
the Town from doing anything in the right -of -way in this area. Just imagine if everyone did this. This would be
setting a president that would be hard to recoverfrom. (i.e. well he did it why can't 1 ?)
Is there an industry standard concerning regular maintenance or frequency of re- construction of such
trenches? No there is not. The only time 1 have been involved with the maintenance of exfiltration trenches is
when they fail. There is no real maintenance on these systems because they are like a closed system and can't
be opened up to 'fix ". You could design into the system sumps at the bottom of the inlets to trap sediments
before they get into the trenches or filters to stop the sediments from getting into the trenches but no, 1 know
of no maintenance you can do on the trenches themselves.
Could the auto /motor court be slightly reduced to allow safe flow of parking and provide trenches exclusively
on private property. Yes. There is nothing preventing them from placing the exfiltration trench under the
motor court. They would not have to reduce the size of the motor court, just place the trench under it as it is
now.
Excluding the trenches, do the drainage calcs meet the current Town Standard of the 151 1 inch. Send me the
calculations. Make sure they include a geotech report that gives a V "factor. The engineer should know what
this is and why 1 would be asking for it.
Note: I need to finalize my staff report on this site plan by March 13. Could you give me your opinion or thoughts
before that date?
Thanks Brian,
3W
From: Rebecca Tew
Sent: Friday, February 27, 2015 9:48 AM
To: Bill Thrasher
Subject: FW: 3250 Polo Dr.
Please see attached.
Best regards,
IZebecccw rew
Town of Gulf Stream
100 Sea Rd.
Gulf Stream, FL 33483 -7427
561- 276 -5116
561- 737 -0188 fax
rfew07aff- strenm.ag
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If
you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original
message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business
are public records available to the public upon request. Your e-mail communications are therefore subject to public
disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in
writing.
From: Veronica Cudmore ( mailto :veronicaPcudmorebuilders.coml
Sent: Tuesday, February 24, 2015 11:41 AM
To: Rebecca Tew
Subject: RE: 3250 Polo Dr.
Please see attached
CUDMORE BUILDERS
1200 S. Rogers Circle # 7
Boca Raton, FL 33487
veronica Pcudmorebuilders.com
Cell: 561- 985 -0151
Office: 561-995-8989
Fax: 561-995-8059
From: Rebecca Tew [mailto:rtew(aoulf- stream.oral
Sent: Tuesday, February 24, 2015 10:01 AM
To: Veronica Cudmore
Subject: 3250 Polo Dr.
Good morning Veronica,
Can you email me the drainage plan for 3250 Polo? Bill wants to have it in digital format.
Best regards,
Rebecca, 7 eur
Town of Gulf Stream
100 Sea Rd.
Gulf Stream, FL 33483 -7427
561- 276 -5116
561- 737 -0188 fax
rfewtuF- sfrean),2g
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If
you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original
message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business
are public records available to the public upon request. Your e-mail communications are therefore subject to public
disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in
writing.
Bill Thrasher
From: Brian LaMotte < Brian.LaMotte @WantmanGroup.com>
Sent: Friday, February 27, 2015 11:22 AM
To: Bill Thrasher
Subject: RE: 3250 Polo Dr.
Ok. I will look that them.
Brian
®WGIn ��Ai� o
Brian LaMotte PE VP Chief Marketing Officer
Brian. LaMo tte�la Wan tmanGroup. com
t.561.687.2220 f.561.687.1110 c.561.346.3239
From: Bill Thrasher [mailto:bthrasher @gulf - stream.org]
Sent: Friday, February 27, 2015 11:02 AM
To: Brian LaMotte
Subject: RE: 3250 Polo Dr.
Thanks Brian,
I thought that the calcs were on the site plan just below the location map.
From: Brian LaMotte (mailto: Brian.LaMotte@WantmanGroup•comI
Sent: Friday, February 27, 2015 10:51 AM
To: Bill Thrasher
Subject: RE: 3250 Polo Dr.
Bill,
Here you go.
How are you doing?
See my comments in red below.
Have a great day!
Brian
®WGI.. A
Brian LaMotte PE VP Chief Marketing Officer
Brian.LaMotte(@WantmonGroup.com
t.561.687.2220 f.561.687.1110 c.561.346.3239
From: Bill Thrasher [ mailto :bthrasher()gulf- stream.oral
Sent: Friday, February 27, 2015 10:15 AM
To: Brian LaMotte
Subject: FW: 3250 Polo Dr.
Good Morning Brian
I need your services concerning the attached site plan.
Some background:
This is a revised site plan adding a new driveway cut nearest the garage. Previously the pavers stopped short of the
roadway and a retention area, similar in design to the two at the rear of the property, was provide.
The revised plan creates a new cut to the road, does away with the front retention area and creates two exfiltration
trenches /swales partly located on private property and partly on or in the Town's ROW.
I have recommended that the exfiltration trenches /swales be located exclusively on private property. Their engineer
have told the agent that to locate the system on private property is not possible or not as effective. I believe that the
auto court could be adjusted to provided enough area to place both trenches out of the ROW.
To my knowledge that are no other exfiltration systems in Town ROW, and for sure none that I have approved. I am
concerned that future maintenance of the trenches could be problematic. Neighbors could complain about water on
the road, which does happen, and want something done to clean or reconstruct the trenches. I don't want that possible
confrontation.
My Questions:
Could you recommend that the Town allow such trench systems in Town ROW? Absolutely not. If the town
went in there in the future to install utilities or drainage etc. their trench would be in conflict. It would prevent
the Town from doing anything in the right -of -way in this area. lust imagine if everyone did this. This would be
setting a president that would be hard to recover from. (i.e. well he did it why can't 0)
Is there an industry standard concerning regular maintenance or frequency of re- construction of such
trenches? No there is not. The only time I have been involved with the maintenance of exfiltration trenches is
when they fail. There is no real maintenance on these systems because they are like a closed system and can't
be opened up to 'fix ". You could design into the system sumps at the bottom of the inlets to trap sediments
before they get into the trenches or filters to stop the sediments from getting into the trenches but no, I know
of no maintenance you can do on the trenches themselves.
Could the auto /motor court be slightly reduced to allow safe flow of parking and provide trenches exclusively
on private property. Yes. There is nothing preventing them from placing the exfiltration trench under the
motor court. They would not have to reduce the size of the motor court, just place the trench under it as it is
now.
Excluding the trenches, do the drainage calcs meet the current Town Standard of the 111 1 inch. Send me the
calculations. Make sure they include a geotech report that gives a "K "factor. The engineer should know what
this is and why I would be asking for it.
Note: I need to finalize my staff report on this site plan by March 13. Could you give me your opinion or thoughts
before that date?
Thanks Brian,
M
From: Rebecca Tew
Sent: Friday, February 27, 2015 9:48 AM
To: Bill Thrasher
Subject: FW: 3250 Polo Dr.
Please see attached.
Best regards,
Rebecca. Tew
Town of Gulf Stream
100 Sea Rd.
Gulf Stream, FL 33483 -7427
561- 276 -5116
561- 737 -0188 fax
rfew?quif slrenm.or
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If
you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original
message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business
are public records available to the public upon request. Your e-mail communications are therefore subject to public
disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in
writing.
From: Veronica Cudmore [mailto :veronica @cudmorebuilders.coml
Sent: Tuesday, February 24, 2015 11:41 AM
To: Rebecca Tew
Subject: RE: 3250 Polo Dr.
Please see attached
CUDMORE BUILDERS
1200 S. Rogers Circle # 7
Boca Raton, FL 33487
veronica@cudmorebuilders.com
Cell: 561- 985 -0151
Office: 561-995-8989
Fax: 561-995-8059
From: Rebecca Tew [mailto:rtew(cbqulf- stream.orgl
Sent: Tuesday, February 24, 2015 10:01 AM
To: Veronica Cudmore
Subject: 3250 Polo Dr.
Good morning Veronica,
Can you email me the drainage plan for 3250 Polo? Bill wants to have it in digital format.
Best regards,
Rebecca/Tew
Town of Gulf Stream
100 Sea Rd.
Gulf Stream, FL 33483 -7427
561- 276 -5116
561- 737 -0188 fax
rfew0�u(f rfream.or�
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If
you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original
message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business
are public records available to the public upon request. Your e-mail communications are therefore subject to public
disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in
writing.
Bill Thrasher
From:
Bill Thrasher
Sent:
Friday, February 27, 2015 11:02 AM
To:
Brian LaMotte
Subject:
RE: 3250 Polo Dr.
Thanks Brian,
I thought that the talcs were on the site plan just below the location map.
From: Brian LaMotte [ mailto: Brian. LaMotte @WantmanGroup.com]
Sent: Friday, February 27, 2015 10:51 AM
To: Bill Thrasher
Subject: RE: 3250 Polo Dr.
Bill,
Here you go.
How are you doing?
See my comments in red below.
Have a great day!
Brian
®WGIn ��R o
Brian LaMotte PL vP Chief Marketing Officer
Brian.LaMotte@WantmanGroup.com
t.561.687.2220 f.561.687.1110 c.561.346.3239
From: Bill Thrasher [ mailto :bthrasher()gulf- stream.oral
Sent: Friday, February 27, 2015 10:15 AM
To: Brian LaMotte
Subject: FW: 3250 Polo Dr.
Good Morning Brian
I need your services concerning the attached site plan.
Some background:
This is a revised site plan adding a new driveway cut nearest the garage. Previously the pavers stopped short of the
roadway and a retention area, similar in design to the two at the rear of the property, was provide.
The revised plan creates a new cut to the road, does away with the front retention area and creates two exfiltration
trenches /swales partly located on private property and partly on or in the Town's ROW.
I have recommended that the exfiltration trenches /swales be located exclusively on private property. Their engineer
have told the agent that to locate the system on private property is not possible or not as effective. I believe that the
auto court could be adjusted to provided enough area to place both trenches out of the ROW.
To my knowledge that are no other exfiltration systems in Town ROW, and for sure none that I have approved. I am
concerned that future maintenance of the trenches could be problematic. Neighbors could complain about water on
the road, which does happen, and want something done to clean or reconstruct the trenches. I don't want that possible
confrontation.
My Questions:
Could you recommend that the Town allow such trench systems in Town ROW? Absolutely not. If the town
went in therein the future to install utilities or drainage etc. their trench would be in conflict. It would prevent
the Town from doing anything in the right -of -way in this area. Just imagine if everyone did this. This would be
setting a president that would be hard to recover from. (i.e. well he did it why can't I?)
Is there an industry standard concerning regular maintenance or frequency of re- construction of such
trenches? No there is not. The only time I have been involved with the maintenance of exfiltration trenches is
when they fail. There is no real maintenance on these systems because they are like a closed system and can't
be opened up to 'fix ". You could design into the system sumps at the bottom of the inlets to trap sediments
before they get into the trenches or filters to stop the sediments from getting into the trenches but no, I know
of no maintenance you can do on the trenches themselves.
Could the auto /motor court be slightly reduced to allow safe flow of parking and provide trenches exclusively
on private property. Yes. There is nothing preventing them from placing the exfiltration trench under the
motor court. They would not have to reduce the size of the motor court, just place the trench under it as it is
now.
Excluding the trenches, do the drainage calcs meet the current Town Standard of the 151 1 inch. Send me the
calculations. Make sure they include a geotech report that gives a "K "factor. The engineer should know what
this is and why 1 would be asking for it.
Note: I need to finalize my staff report on this site plan by March 13. Could you give me your opinion or thoughts
before that date?
Thanks Brian,
3M
From: Rebecca Tew
Sent: Friday, February 27, 2015 9:48 AM
To: Bill Thrasher
Subject: FW: 3250 Polo Dr.
Please see attached.
Best regards,
Rebecca. Tew
Town of Gulf Stream
100 Sea Rd.
10
Gulf Stream, FL 33483 -7427
561- 276 -5116
561- 737 -0188 fax
rfew04ui%rlrennLn
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If
you are not the intended recipient, please contact the sender by reply e -mail and destroy all copies of the original
message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business
are public records available to the public upon request. Your e-mail communications are therefore subject to public
disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in
writing.
From: Veronica Cudmore [ mailto :veronica@cudmorebuilders.coml
Sent: Tuesday, February 24, 2015 11:41 AM
To: Rebecca Tew
Subject: RE: 3250 Polo Dr.
Please see attached
CUDMORE BUILDERS
1200 S. Rogers Circle # 7
Boca Raton, FL 33487
veronica Cd)cudmorebuilders.com
Cell: 561- 985 -0151
Office: 561- 995 -8989
Fax: 561-995-8059
From: Rebecca Tew [mailto:rtewCalgulf- stream.orgl
Sent: Tuesday, February 24, 2015 10:01 AM
To: Veronica Cudmore
Subject: 3250 Polo Dr.
Good morning Veronica,
Can you email me the drainage plan for 3250 Polo? Bill wants to have it in digital format.
Best regards,
Rebecc L, Tew
Town of Gulf Stream
100 Sea Rd.
Gulf Stream, FL 33483 -7427
561- 276 -5116
561- 737 -0188 fax
rfew0gW- s1renm.4
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If
you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original
message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business
are public records available to the public upon request. Your e-mail communications are therefore subject to public
11
disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in
writing.
12
Bill Thrasher
From:
Brian LaMotte < Brian.LaMotte @WantmanGroup.com>
Sent:
Friday, February 27, 2015 10:51 AM
To:
Bill Thrasher
Subject:
RE: 3250 Polo Dr.
Bill,
Here you go.
How are you doing?
See my comments in red below.
Have a great day!
Brian
®WGInRi
Brian LaMotte PE VP Chief Marketing Officer
Brian.LaMotte@WantmanGroup.com
t.561.687.2220 f.561.687.1110 c.561.346.3239
From: Bill Thrasher [mailto:bthrasher @gulf - stream.org]
Sent: Friday, February 27, 2015 10:15 AM
To: Brian LaMotte
Subject: FW: 3250 Polo Dr.
Good Morning Brian
I need your services concerning the attached site plan.
Some background:
This is a revised site plan adding a new driveway cut nearest the garage. Previously the pavers stopped short of the
roadway and a retention area, similar in design to the two at the rear of the property, was provide.
The revised plan creates a new cut to the road, does away with the front retention area and creates two exfiltration
trenches /swales partly located on private property and partly on or in the Town's ROW.
I have recommended that the exfiltration trenches /swales be located exclusively on private property. Their engineer
have told the agent that to locate the system on private property is not possible or not as effective. I believe that the
auto court could be adjusted to provided enough area to place both trenches out of the ROW.
To my knowledge that are no other exfiltration systems in Town ROW, and for sure none that I have approved. I am
concerned that future maintenance of the trenches could be problematic. Neighbors could complain about water on
the road, which does happen, and want something done to clean or reconstruct the trenches. I don't want that possible
confrontation.
MV Questions:
13
Could you recommend that the Town allow such trench systems in Town ROW? Absolutely not. If the town
went in there in the future to install utilities or drainage etc. their trench would be in conflict. It would prevent
the Town from doing anything in the right -of -way in this area. Just imagine if everyone did this. This would be
setting a president that would be hard to recover from. (i.e. well he did it why can't 0)
Is there an industry standard concerning regular maintenance or frequency of re- construction of such
trenches? No there is not. The only time I have been involved with the maintenance of exfiltration trenches is
when they fail. There is no real maintenance on these systems because they are like a closed system and can't
be opened up to 'fix ". You could design into the system sumps at the bottom of the inlets to trap sediments
before they get into the trenches or filters to stop the sediments from getting into the trenches but no, I know
of no maintenance you can do on the trenches themselves.
Could the auto /motor court be slightly reduced to allow safe flow of parking and provide trenches exclusively
on private property. Yes. There is nothing preventing them from placing the exfiltration trench under the
motor court. They would not have to reduce the size of the motor court, just place the trench under it as it is
now.
Excluding the trenches, do the drainage calcs meet the current Town Standard of the 11t 1 inch. Send me the
calculations. Make sure they include a geotech report that gives a "K "factor. The engineer should know what
this is and why 1 would be asking for it.
Note: I need to finalize my staff report on this site plan by March 13. Could you give me your opinion or thoughts
before that date?
Thanks Brian,
211
From: Rebecca Tew
Sent: Friday, February 27, 2015 9:48 AM
To: Bill Thrasher
Subject: FW: 3250 Polo Dr.
Please see attached.
Best regards,
Rebecca Tew
Town of Gulf Stream
100 Sea Rd.
Gulf Stream, FL 33483 -7427
561- 276 -5116
561- 737 -0188 fax
rfewQ�eri%rfrenm.o�
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If
you are not the intended recipient, please contact the sender by reply e -mail and destroy all copies of the original
message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business
14
are public records available to the public upon request. Your e-mail communications are therefore subject to public
disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in
writing.
From: Veronica Cudmore [mailto :veronica @cudmorebuilders.coml
Sent: Tuesday, February 24, 2015 11:41 AM
To: Rebecca Tew
Subject: RE: 3250 Polo Dr.
Please see attached
CUDMORE BUILDERS
1200 S. Rogers Circle q 7
Boca Raton, FL 33487
veronica @cudmorebuilders.com
Cell: 561- 985 -0151
Office: 561- 995 -8989
Fax: 561- 995 -8059
From: Rebecca Tew [mailto:rtew(@gulf- stream.orgl
Sent: Tuesday, February 24, 2015 10:01 AM
To: Veronica Cudmore
Subject: 3250 Polo Dr.
Good morning Veronica,
Can you email me the drainage plan for 3250 Polo? Bill wants to have it in digital format.
Best regards,
1Ze x,ccwTew
Town of Gulf Stream
100 Sea Rd.
Gulf Stream, FL 33483 -7427
561- 276 -5116
561- 737 -0188 fax
rfewb4u(%r1re4m,4
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If
you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original
message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business
are public records available to the public upon request. Your e-mail communications are therefore subject to public
disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in
writing.
is
Bill Thrasher
From:
Bill Thrasher
Sent:
Friday, February 27, 2015 10:15 AM
To:
Brian LaMotte ( Brian.LaMotte @WantmanGroup.com)
Subject:
FW: 3250 Polo Dr.
Attachments:
3250 - Polo - Civil -C -1 (24x36).pdf
Good Morning Brian
I need your services concerning the attached site plan.
Some background:
This is a revised site plan adding a new driveway cut nearest the garage. Previously the pavers stopped short of the
roadway and a retention area, similar in design to the two at the rear of the property, was provide.
The revised plan creates a new cut to the road, does away with the front retention area and creates two exfiltration
trenches /swales partly located on private property and partly on or in the Town's ROW.
I have recommended that the exfiltration trenches /swales be located exclusively on private property. Their engineer
have told the agent that to locate the system on private property is not possible or not as effective. I believe that the
auto court could be adjusted to provided enough area to place both trenches out of the ROW.
To my knowledge that are no other exfiltration systems in Town ROW, and for sure none that I have approved. I am
concerned that future maintenance of the trenches could be problematic. Neighbors could complain about water on
the road, which does happen, and want something done to clean or reconstruct the trenches. I don't want that possible
confrontation.
My Questions:
Could you recommend that the Town allow such trench systems in Town ROW?
Is there an industry standard concerning regular maintenance or frequency of re- construction of such trenches?
Could the auto /motor court be slightly reduced to allow safe flow of parking and provide trenches exclusively on private
property.
Excluding the trenches, do the drainage calcs meet the current Town Standard of the 1't 1 inch.
Note: I need to finalize my staff report on this site plan by March 13. Could you give me your opinion or thoughts
before that date?
Thanks Brian,
LM
From: Rebecca Tew
Sent: Friday, February 27, 2015 9:48 AM
16
To: Bill Thrasher
Subject: FW: 3250 Polo Dr.
Please see attached.
Best regards,
RebecccvTew
Town of Gulf Stream
100 Sea Rd.
Gulf Stream, FL 33483 -7427
561- 276 -5116
561- 737 -0188 fax
rfew29W- rfream.or
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If
you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original
message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business
are public records available to the public upon request. Your e-mail communications are therefore subject to public
disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in
writing.
From: Veronica Cudmore [ mailto :veronicaPcudmorebuilders.coml
Sent: Tuesday, February 24, 2015 11:41 AM
To: Rebecca Tew
Subject: RE: 3250 Polo Dr.
Please see attached
CUDMORE BUILDERS
1200 S. Rogers Circle # 7
Boca Raton, FL 33487
veronica@cudmorebuilders.com
Cell: 561- 985 -0151
Office: 561-995-8989
Fax: 561-995-8059
From: Rebecca Tew [mailto:rtew(@gulf- stream.orgl
Sent: Tuesday, February 24, 2015 10:01 AM
To: Veronica Cudmore
Subject: 3250 Polo Dr.
Good morning Veronica,
Can you email me the drainage plan for 3250 Polo? Bill wants to have it in digital format.
Best regards,
12ebeccci Tew
17
Town of Gulf Stream
100 Sea Rd.
Gulf Stream, FL 33483 -7427
561 -276 -5116
561- 737 -0188 fax
rfew ?gW- sfrwm.or,7
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If
you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original
message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business
are public records available to the public upon request. Your e-mail communications are therefore subject to public
disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in
writing.
18
Bill Thrasher
From: Bill Thrasher
Sent: Monday, January 05, 2015 1:08 PM
To: Brian LaMotte
Subject: RE: Memo with attachemnt
Please
From: Brian LaMotte [ mailto: Brian.LaMotte @WantmanGroup.com]
Sent: Monday, January 5, 2015 1:00 PM
To: Bill Thrasher
Subject: RE: Memo with attachemnt
Bill,
Happy New Year.
Do you want me to contact the engineer to see where they are on the project and I can request a formal surety bond
reduction with the engineer's back -up showing the remaining work to be completed? Or, if all the bonded improvements
are completed and certified by the engineer, we can entertain a request to close out the bond.
Either way, I can contact the project engineer to see where they are.
Do you have any problem with either of these senerios?
Brian
® WGI. m J
ENGINEERING // SURVEYING // ENVIRONMENTAL // PLANNING
Brian LaMotte I" 11 ' ,ling Manager
Brian.LaMotteO,Wan hnanGroao. cons
1.561.687.2220 0561.687.1110 c.561.346.3239
From: Bill Thrasher [ mailto :bthrashercdgulf- stream.oral
Sent: Monday, January 05, 2015 10:25 AM
To: Brian LaMotte
Subject: RE: Memo with attachemnt
Brian,
The surety amount as of this date has not been reduced to the $332k and remains at $355,773. The Insurance company
is asking for the status of the bond. I do not believe you have conducted a final inspection and the amount should be
reduced to the last recommendation ($332k) but will go by what you say.
Thanks,
M.
From: Brian LaMotte [ mailto: Brian.LaMotte@WantmanGroup.coml
Sent: Thursday, November 7, 2013 3:26 PM
To: Bill Thrasher
19
Cc: Joe Pike; brian @envdesian.com
Subject: Memo with attachemnt
In my zeal to send out this memo I was remiss in attaching the attachment.
Sony about that gentlemen.
Brian
Brian J. LaMotte, PE, LEED AP
Senior Project Manager
®WGI
Wantman Group, Inc.
Engineering, Surveying, Environmental & Planning
2035 Vista Parkway, Suite 100
West Palm Beach, FL 33411
Cell: 561 - 346 -3239; Phone: 561 - 687 -2220
Far: 561- 687 -1110
brian.lamotte(4wantmanarouo. com
www.WantmanGroup.com
20
Bill Thrasher
From: Brian LaMotte <Brian.LaMotte @WantmanGroup.com>
Sent: Monday, January 05, 2015 1:00 PM
To: Bill Thrasher
Subject: RE: Memo with attachemnt
Bill,
Happy New Year.
Do you want me to contact the engineer to see where they are on the project and I can request a formal surety bond
reduction with the engineer's back -up showing the remaining work to be completed? Or, if all the bonded improvements
are completed and certified by the engineer, we can entertain a request to close out the bond.
Either way, I can contact the project engineer to see where they are.
Do you have any problem with either of these senerics?
Brian
®WGL IVA 0 o
ENGINEERING n SURVEYING // ENVIRONMENTAL // PLANNING
Brian LaMotte PE Senior Marketing Manauer
Brian.LaMotte@WantinanGroup.com
t.561.687.2220 L561.687.1110 c.561.346.3239
From: Bill Thrasher [mailto:bthrasher @gulf - stream.org]
Sent: Monday, January 05, 2015 10:25 AM
To: Brian LaMotte
Subject: RE: Memo with attachemnt
Brian,
The surety amount as of this date has not been reduced to the $332k and remains at $355,773. The Insurance company
is asking for the status of the bond. I do not believe you have conducted a final inspection and the amount should be
reduced to the last recommendation ($332k) but will go by what you say.
Thanks,
In
From: Brian LaMotte Ima )Ito:Brian.LaMotte@WantmanGrouo com)
Sent: Thursday, November 7, 2013 3:26 PM
To: Bill Thrasher
Cc: Joe Pike; brianCcDenvdesisn.com
Subject: Memo with attachemnt
In my zeal to send out this memo I was remiss in attaching the attachment.
Sorry about that gentlemen.
Brian
21
Brian J. LaMotte, PE, LEED AP
Senior Project Manager
®WGI
Wantman Group, Inc.
Engineering, Surveying, Environmental & Planning
2035 Vista Parkway, Suite 100
West Palm Beach, FL 33411
Cell: 561- 346 -3239; Phone: 561- 687 -2220
Fax: 561 -687 -1110
bri an.lamotte(a,wantman eroun.com
www.WentmanGroup.com
22
Bill Thrasher
From:
Bill Thrasher
Sent:
Monday, January 05, 2015 10:25 AM
To:
Brian LaMotte
Subject:
RE: Memo with attachemnt
Brian,
The surety amount as of this date has not been reduced to the $332k and remains at $355,773. The Insurance company
is asking for the status of the bond. I do not believe you have conducted a final inspection and the amount should be
reduced to the last recommendation ($332k) but will go by what you say.
Thanks,
f:ffiI
From: Brian LaMotte [ mailto: Brian.LaMotte @WantmanGroup.com)
Sent: Thursday, November 7, 2013 3:26 PM
To: Bill Thrasher
Cc: Joe Pike; brian@envdesign.com
Subject: Memo with attachemnt
In my zeal to send out this memo I was remiss in attaching the attachment.
Sorry about that gentlemen.
Brian
Brian J. LaMotte, PE, LEED AP
Senior Project Manager
®WGI
Wantman Group, Inc.
Engineering, surveying, Environmental & Planning
2035 Vista Parkway, Suite 100
West Palm Beach, FL 33411
Cell: 561- 346 -3239; Phone: 561- 687 -2220
Far: 561 -687 -1110
brian.lamotteawantmanerouv com
www.WantmanGroui).com
23
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TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
July 20, 2015
Commerce Group, Inc. [mail to: records @commerce- group.com]
Re: GS #1810 (1065)
Provide copies of all documents (including, without limitation, billings, payments, plans,
estimates, contracts, drafts of contracts, memos, letters, and emails) ( "documents') generated,
stored, created or received by the Wantman Group (including any of its lawyers) which documents
include the words "Gulf Stream ", "Sweetapple" or "O'Connor ". This request is for the period
January 1, 2014 through the date of this request.
Dear Commerce Group, Inc. [mail to: records(acommerce- group.coml,
The Town of Gulf Stream received your public records requests on March 11, 2015. You should
be able to view your original requests at the following link http://www2.gulf-
strearn.org/weblink/O/doc/40868/Pagel.aspx. In future correspondence, please refer to this public
records request by the above referenced numbers.
To the extent that your request seeks public records of the Town generated, stored, created or
received by the Wantman Group, the Town is able to make a partial production to you of a
limited number of a -mails received from e-mail address(es) ending in @wantmangroup.com,
which is available at the same above link.
To the extent that you seek public records of the Town generated, stored, created or received by
lawyers for the Wantman Group, the Town responds that it is only aware of Richman Greer
representing the Wantman Group. Your request fails to specifically identify any others. As you
are well aware, the Town and the Wantman Group, Inc., brought a putative class action against
you and Martin O'Boyle, Christopher O'Hare, William Ring, Jonathan O'Boyle, Denise
DeMartini, Giovani Mesa, Nicklaus Taylor, Ryan Witmer, Airline Highway, LLC, Commerce
GP, Inc., CG Acquisition Co., Inc., CRO Aviation, Inc., Asset Enhancement, Inc., Commerce
Realty Group, Inc., Public Awareness Institute, Inc., Citizens Awareness Foundation, Inc., Our
Public Records, LLC, Stopdirtygovernment, LLC, and The O'Boyle Law Firm P.C., Inc. on
February 12, 2015. Both the Town and the Wantman Group, Inc. are represented in that litigation
by Richman Greer. Your request thereby encompasses documents prepared by the Town's
attorneys exclusively for the litigation or in anticipation of imminent litigation and that reflect
the mental impressions, conclusions, litigation strategies, or legal theories of the Town's
attorneys or the Town and would be exempt under Florida Statute § 119.0171(1)(d)I until the
conclusion of the litigation involving the foregoing named parties.
To the extent that your request seeks all public records of the Town that are billings and
payments of Richman Greer, we have previously produced to your affiliated entities invoices and
payments, which can be found at hqp://www2.gulf-stream.org/weblink/O/doc/40965/Pagel.aspx.
Minutes and any correspondence documenting retainer of Richman Greer can also be found at
the following links h!M://www2.gulf-stream.org/weblink/O/doc/28917/Pagel.aspx,
httv://www2.gulf-stream.org/weblink/O/doc/23277/Pagel.asi)x, http://www2.gulf-
stream.org/weblink/0 /doc /24105 /Pagel.aspxx and httv://www2.gulf-
stream.org/weblink/O/doc/28919/Pagel.aspx.
To search for additional responsive documents generated, stored, created or received by the
Wantman Group and its lawyers at Richman Greer, assess whether they constitute public records
of the Town of Gulf Stream and determine if any exemption applies will require significant time
and expense.
The Town estimates 5 hours of administrative support at $36.39 per hour, 8 hours of
administrative legal support at $50 per hour, and at least 4 hours of attorney support to review for
exemptions related to the ongoing litigation at $235.00 per hour, the labor cost of the personnel
providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents
will exceed your deposit, the Town will provide you with an initial production of responsive
records and an estimate for the production of any additional responsive records. If the costs of
production are less than the deposit, the Town will provide you with the responsive records and a
refund.
(5 hours @ 36.39 = 181.95) — (.25 hours @36.39 = 9.10) + (8 hours @ 50.00 = 400.00) + (4
hours @ 235.00 = 940.00) = Deposit Due: $1,512.85 in cash or check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to
your public records request in a reasonable amount of time.
Sincerely, Town Clerk