HomeMy Public PortalAboutResolution 2019-41, Accepting 28E Agreement With City Of Bettendorf To Expand On 2016 Agreement To Provide Ice And Snow Removal For All City Streets In Riverdale RESOLUTION 2019-41
A RESOLUTION ACCEPTING A 28E AGREEMENT WITH THE CITY OF BETTENDORF
TO EXPAND ON A 2016 AGREEMENT TO PROVIDE ICE AND SNOW REMOVAL
FOR ALL CITY STREETS WITHIN THE CITY OF RIVERDALE, IOWA
WHEREAS, Chapter 28E of the Code for the state of Iowa provides for the ability of any public
agency of the state to enter into agreements with another such agency for the purpose of carrying out a
public purpose to their mutual benefit; and,
WHEREAS, the Cities of Riverdale and Bettendorf, Iowa did on December 12, 2016 enter into
such an agreement entitled"City of Bettendorf—City of Riverdale Belmont Road Maintenance 28E
Intergovernmental Agreement" which superseded an earlier 2009 agreement for the purpose of
maintaining Belmont Road free of ice and snow, and marking of paving lines, as therein specified, for an
annual fee of$2,100.00; and,
WHEREAS, the City of Riverdale's snow removal contract with a private contractor for the other
streets of Riverdale did expire in May, 2019, and after review and discussion with City staff, elected
officials, and officials from the City of Bettendorf, the City Administrator was authorized by the City
Council of the City of Riverdale("City")to open discussions with Bettendorf City officials with regard to
expanding the coverage of snow and ice removal to the remainder of Riverdale streets; and,
WHEREAS, after reviewing the City of Riverdale's streets inventory and snow and ice removal
expectations,the City of Bettendorf did provide a draft amendment to the 2016 Belmont Road
Maintenance 28E Intergovernmental Agreement for consideration by the City of Riverdale.
NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF
RIVERDALE, SCOTT COUNTY, IN THE STATE OF IOWA:
Section 1. That the Agreement entitled"CITY OF BETTENDORF—CITY OF RIVERDALE
28E INTERGOVERNMENTAL AGREEMENT"encompassing a snow and ice removal agreement and
terms for same for the roads and streets within the city limits of the City of Riverdale is attached to and
hereafter a part of this agreement.
Section 2. That following due consideration the City Council finds said agreement to provide for
the necessary and sufficient removal of snow and ice from the streets and roads within the City for the
safety and benefit of its constituents and others traveling in,through or visiting in Riverdale.
Section 3. That said agreement is of mutual benefit to both communities by utilizing the
proximity of the City of Bettendorf's snow and ice removal resources at a reasonable cost which also
provides for the organizational depth of Bettendorfs professional public works department.
Section 4. That this agreement shall be effective for a period of one year from the date of
execution of the agreement by both parties, and may be revisited prior to that time for consideration of
renewal, amendment, or extension by concurrence of both parties to said agreement.
Section 5. That with the approval of the City Council,the Mayor shall sign and execute said
agreement and the City Clerk shall attest his signature,and the City Clerk shall file copies as required by
the state of Iowa.
Prepared by City Administrator Tim Long October 17, 2019
CITY OF RIVERDALE, IOWA RESOLUTION NO. 2019-41
PAGE 2
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PASSED AND APPROVED this 22. day of , 2019.
Mike vden, Mayor
/I/t . . Aa ce f p
ATTEST: Ma / rances Blevins, City Clerk
Prepared by City Administrator Tim Long October 17, 2019
CITY OF BETTENDORF—CITY OF RIVERDALE
28E INTERGOVERNMENTAL AGREEMENT
This 28E intergovernmental agreement(the"Agreement") is made and entered into pursuant to authority
contained in Chapter 28E of the Code of Iowa, 2019, by and between the City of Riverdale, Iowa, a
municipal corporation, (hereinafter referred to as"Riverdale")and the City of Bettendorf, Iowa, a
municipal corporation, (hereinafter referred to as "Bettendorf').
WHEREAS, the municipalities entered into an Intergovernmental Agreement(IGA)on December 12,
2016 for Bettendorf to provide snow and ice removal and pavement marking maintenance on Belmont
Road; and
WHEREAS, Riverdale desires to have the Bettendorf expand snow and ice removal service on City
streets within the City limits of Riverdale; and
WHEREAS, Riverdale desires to have Bettendorf continue providing maintenance of pavement markings
on Belmont Road.
WHEREAS, intergovernmental cooperation between units of local government to contract, further
combine, or transfer lawful power or function in any manner not prohibited by law or ordinance is
authorized by and pursuant to Chapter 28E,of the 2019 Code of Iowa; and
WHEREAS, all aspects of this Agreement are designed and intended to enhance the public health, safety,
morals and welfare,as related to the municipalities.
NOW, THEREFORE, in a spirit of comity, and pursuant to the appropriate constitutional and statutory
provisions, the parties do hereby agree as follows:
1. The prior agreement for Belmont Road Maintenance dated December 12,2016,and approved by
Bettendorf at Resolution No.400-16 is hereby terminated and superseded by this Agreement.
2. The purpose of this Agreement is to provide a means by which the Public Works Department of
Bettendorf will provide snow and ice removal services to Riverdale as such services are described
in Section 4 of this Agreement.
3. This Agreement shall be effective on the date of approval of this Agreement by the second
approving party,and continuing for a period of one(1)year from such date.
4. Bettendorf shall provide snow and ice removal on Riverdale streets(public streets)as shown on
Exhibit A(the "Services").All snow and ice removal measures shall be substantially in
conformance to Bettendorf's policy for snow and ice removal operations whereby Bettendorf
endeavors to achieve bare pavement within twenty-four(24)hours following the cessation of
snow fall from an average snow storm of 4"to 6". In the event of a larger storm event,timing
and strategies may be adjusted. A copy of Bettendorf's Snow and Ice Control Policy, along with
operational procedures, are attached for reference and made part of this Agreement.
5. The City of Bettendorf shall not be responsible for damaged mailboxes or turf damage due to
winter maintenance operations. This will be the responsibility of Riverdale. Riverdale hereby
agrees to defend, indemnify, and hold harmless the City of Bettendorf,and its employees, officers,
and public officials from any and all claims arising out of or related to any alleged error or
omission in connection with the performance of Services specified in this Agreement.
6. Maintenance of pavement markings on Belmont Road shall be the responsibility of the City of
Bettendorf. All other maintenance of infrastructure shall be the responsibility of each individual
City.
7. Bettendorf shall provide the Services at a rate of$140 per hour. Bettendorf shall bill Riverdale
monthly and shall include all labor, equipment, and material necessary to perform the Services.
8. Miscellaneous.
(a) Governing Law: This Agreement shall be construed and enforced in accordance with the
laws of the State of Iowa.
(b) Venue: Any and all litigation or actions commenced in connection with this Agreement
shall be brought in Davenport, Iowa and Scott County District Court for the State of Iowa.
If, however,jurisdiction is not proper in Scott County District Court,the action shall only
be brought in the United States District Court, Southern District of Iowa.This provision
shall not be construed as waiving any immunity to suit or liability that may be available to
the parties.
(c) Entire Agreement: This Agreement constitutes the entire agreement between the parties and
shall be binding upon the true successors and assignees of the District and the
administrators,successors and assignees of the City.This Agreement in shall be filed with
the Iowa Secretary of State as required by Iowa Code section 28E.8.
(d) Severability' The parties a cknowledge and agree that if any paragraph,provision or term of
this Agreement is deemed illegal or void by any court or other appropriate authority,the
remaining provisions of this Agreement shall remain in full force and effect.
(e) Assignment and Subcontracting: Neither party may assign this Agreement or subcontract
any of the duties in whole or part, without the written agreement of the other party. Subject
to the foregoing,this Agreement shall be binding upon and inure to the benefit of the
parties hereto and their respective successors and assigns.
(f) Notices: All notices or other communications to be given under this Agreement shall be
deemed given when either personally delivered or mailed by first class mail, postage
prepaid, with proper address to the following addresses until otherwise notified:
TO RIVERDALE: TO BETTENDORF:
City of Riverdale City of Bettendorf
Attn: City Administrator Attn: City Administrator
110 Manor Drive 1609 State Street
Riverdale, IA 52722 Bettendorf, Iowa 52722
(g) Headings: The headings of this Agreement are inserted for convenience of reference only
and in no way describe or limit the scope or intent of this Agreement or any of the
provisions hereof.
(h) Third Party Beneficiaries: There are no third party beneficiaries to this Agreement. This
Agreement is intended only to benefit Riverdale and Bettendorf.
(i) Counterparts: This Agreement may be executed in one or more counterparts, each of which
shall be deemed to be an original, but all of which together shall constitute the same
instrument.
IN WITNESS WHEREOF, the parties have executed this agreement by their duly authorized
representatives with an effective date on the latter of the two dates on which the respective governmental
entities authorized and applied signatures.
City of Bettendorf, Iowa City of Riverdale,Iowa
By: By:
Robert S. Gallagher Mike Bawden
Mayor Mayor
Date: Date:
Attest: Attest:
By:
Decker P. Ploehn Mary Frances Blevins
City Clerk � City Clerk
;‘,2 11
Attachments:
Snow and Ice Control Policy r#
Snow and Ice Control Procedures
Exhibit A-Street Map
RESOLUTION NO. lei V -16
RESOLUTION UPDATING THE SNOW AND ICE CONTROL POLICY
ON CITY STREETS,ALLEYS AND CITY OWNED FACILITIES
WHEREAS,it is advisable to establish a policy for control of snow and ice accumulations on city streets
and alleys.
NOW,THEREFORE BE IT RESOLVED that the following is the policy of the City of Bettendorf
concerning snow and ice control on city streets. All other policies,whether written or unwritten,are
hereby superseded. This policy is based upon a normal snow storm. Drifting snow,ice conditions or
forecasted weather conditions could require modifications to this policy.
l. City snow and ice control crews shall be called for duty by the Police Department,when in their
opinion,based upon present and predicted conditions;the streets are or will become hazardous.
This call will be transmitted to Public Works Operations during normal business hours or to the
appropriate Public Works shift leader after hours and on weekends/holidays.
2. The City shall be divided into various zones for snow plowing and ice control. The zones may be
adjusted periodically by the Director of Public Works,copies of which shall be posted at the
Public Works Operations at the City Annex. Anti-icing materials shall be applied to arterial and
collector streets first in advance of forecasted snow or ice events. The City shall then apply anti-
icing material in residential areas as time and conditions allows.
3• The priority for plowing and salting of the traveled lanes of streets and alleys in each
zone shall be as follows:
Arterial Streets- First Priority
Collectors- Second Priority
Local Streets and Cul-de-sacs/Courts- Third Priority
Some priority given to school needs during
school days.
Some priority to church needs on Sundays.
Alleys- Fourth Priority
4. After the above objectives are completed or near completion,city crews shall widen
the travel lanes and parking areas.Shoulder widening shall also be performed on rural
roads. The eventual objective of snow removal operations shall be bare pavement
within twenty four(24)hours after the cessation of snow fall from an average snow
s tormof 4"to 6". In the event a larger storm event,timing and strategies may be
a djusbd.
Areas between the curb and lot line are generally used for snow storage after
removal from streets.Reasonable efforts will be made to keep plowed snow from
covering or re-covering sidewalks,but keeping snow off sidewalks is not guaranteed.
W hen necessary,snows ccumulationsshall be pushed even further fromstreet edge
to allow for additionalst orage capaciand continued effective removalof snow
from streets.
The department shall also perform complete snow rerun' (defined as collecting the
majority of stored snow andremoval to another lo cation) limted areas of the city
where the police department has determined that there is a public safety danger,
greater than that faced generally by the motoring/walking public within the City.The
department shall also perform snow removal in those areas where there is extremely
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limited snow storage capacity,such as within a few cul-de-sacs,or within the parking lanes in the
downtown corridor. Snow removal operations shall be performed after regular snow control
operations have ended,shall be subject to concurrence of the City Administrator,and shall be
subject to budgetary constraints.
5. The Mayor,under authority granted under Section 17-142 of the Municipal Code,may
declare a snow emergency at which time the provisions of the emergency snow
removal parking ordinance shall be implemented.
6. Salt shall not be applied to streets that have been paved the prior paving season unless severe
conditions warrant its use to improve safety. This applies to streets with new Portland Cement
Concrete(PCC)pavement or asphalt streets with new Portland Cement Concrete(PCC)curb and
gutter. The city policy is all streets and roads in outlying areas will be sealcoated. No salt will be
applied to gravel roads or alleys and on streets that have less than three(3)years
accumulation of sealcoat application.
7. The City shall not remove snow from private driveways and access roads.Snow
removal on sidewalks that are less than six feet(6')in width shall be the responsibility
of the property owner. Snow removal on sidewalks/Multi-Use facilities greater than six
feet(6')in width shall be the responsibility of the Parks and Recreation Department.
8. On streets which have mailboxes at the curb,the City,when plowing,shall come as
close as possible to the box without damage. The remainder of the snow will be
required to be removed by property owners to insure mail deliveries. Residents are
required to remove snow from around fire hydrants and to limit parking on streets until
snow is pushed to the curb.
9. Deviations from priority schedule for plowing and salting operations for deliverance of
emergency services shall be requested through the Police Department and
transmitted to Public Works Department personnel.
10. Residents shall not plow or throw snow from their driveway or sidewalks into city
streets.
11. Resolution 278-15 is hereby repealed.
Passed,Approved and Adopted this 15th day of November,2016.
Robert S.Gallagher,Mayor
Attest:
Decker P.Ploehn,City Clerk
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CITY OF BETTENDORF
SNOW AND ICE CONTROL PROCEDURES
1. PURPOSE
The purpose of this Snow and Ice Control Manual is to establish the City's policy and level of service
in respect to the management of snow or ice and maintenance of its road system during the winter
months. It will also serve as a practical guide for cost effective snow removal operations in the City
of Bettendorf. This Manual supersedes all previously written policies of the City on snow and ice
control operations.
Every snow and ice event is unique; however the response of our staff will be consistent with the
policies and procedures outlined in this document. Field conditions will always warrant changes as
the event progresses, but the goal of providing excellent customer service through efficient snow and
ice control at the best price while maintaining the safety of the traveling public will always take
precedence.
2. IMPLEMENTATION
This manual shall be in effect during normal winter operations at times when weather conditions
could cause accumulation of frost, sleet, ice,and snow on City streets, recreation trails,and public
parking lots.
3. SNOW REMOVAL POLICY
The City of Bettendorf s standard for snow/ice control is to achieve bare pavement on public streets
within twenty-four(24)hours following the cessation of snowfall from an average storm of 4"to 6".
4. SNOW EMERGENCY
The Mayor, under authority granted under Section 6-1-142 of the Municipal Code,may declare a
snow emergency at which time the provisions of the emergency snow removal parking ordinance
shall be implemented.
5. PRIORITIES FOR SNOW AND ICE CONTROL OPERATIONS
In order to make the most efficient use of available resources, we have established priorities using the
assumption that the severity of a storm is not beyond the normal capabilities of the City's snow
removal resources. Depending on the nature of the snowstorm, deviations could occur. The
established priorities are as follows:
• Arterials Streets, City Buildings and Parking Lots 1St Priority
• Collectors 2nd Priority
• Local Roads and Cul-de-Sacs 3rd Priority
- Some priority given to school needs during school days
- Some priority given to church needs on Sundays
• Alleys/Recreation Trails 4th Priority
6. DEFINITIONS
a. Winter Maintenance Season
The winter maintenance season shall begin on November 15th and end of March 31st and/or when
weather conditions could cause accumulation of frost, sleet, ice, and snow on City streets,
recreation trails, and public parking lots. This period is also referred to as Stand-by.
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b. Supervisor
When"Supervisor" is used in this Manual it is defined as the person who is directing the snow/ice
removal operations for the City. These individuals include: Director of Public of Public Works,
Public Works Operation Manager, Streets and Solid Waste Supervisor, and/or any other
individual on the Public Works management team who may be assigned the responsibility of
Supervisor.
c. Shift Leader
When"Shift Leader" is used in this Manual it is defined as the AFSCME union person who is
coordinating the snow/ice removal operations of one of the two (2)shifts.
d. Stand-By Employees
Designated personnel who are available for snow/ice control operations during the winter
maintenance season or Stand-by period. Employees in this category shall be furnished a cell
phone, must answer a cell phone or text and report for work within forty(40) minutes from the
time of the notification. Employees officially designated as stand-by shall be compensated at the
rate as established in the AFSCME General Collective Bargaining Agreement.
These personnel include those listed for duty in large trucks as well as those operating pickup
trucks for cul-de-sac areas and parks and other City facilities. All crews include first substitutes
who carry cell phones and draw standby pay.
e. First and Second Substitutes
First subs are personnel who carry cell phones, are on call and draw stand-by pay just like the
stand-by crews for large trucks and pickup trucks in cul-de-sacs. Second subs are equally
qualified personnel who will not carry cell phones,will not draw stand-by pay, unless they are
designated a first sub or stand-by.
f. Stand-by Moratorium
The Director of Public Works or his designee may declare a time when there is a high probability
for no snow/ice. Public Works will notify Parks and Recreation of any moratorium. Stand-by
employees or first substitutes will not be subjected to a cell phone call or expected to report for
duty. This moratorium will apply for a specific period of time during weekdays only. Affected
employees will continue to receive stand-by pay during this period.
7. CALL-OUT PROCEDURES- LARGE PLOW TRUCKS
City snow and ice control crews shall be called for duty by the Police Department,when in their
opinion,the streets are or will become hazardous. This call is transmitted to the Operations Division
of Public Works during normal business hours(7:00 a.m. to 4:00 p.m. Monday through Friday) or the
appropriate shift leader after hours and on weekend/holidays.
During normal business hours, designated employees will continue to perform their regular duties
within their assigned departments until such time as a snow/ice alert is called. This alert may be
preceded by a call for select personnel to perform anti-icing operations in advance of the first
precipitation. The primary emphasis for this is arterial and major collector streets. The City may then
apply anti-icing material in residential areas as time and conditions allow. Most employees who are
designated as stand-by will be keeping close watch on the weather, so the call for snow/ice control
operations is generally not a surprise. Route salting and plowing will begin as soon as snow/ice is
accumulating on the pavement. Work will continue on arterial and collector streets until such time as
the operation has produced relatively clear pavement.
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S. CALL-OUT PROCEDURES- CUL-DE-SAC/PARKS MAINTENANCE
The Public Works shift leader for the large plow truck crews will make a determination when to call
the cul-de-sac/ Park Maintenance crews during normal business hours, as well as after hours and on
weekends/holidays.
This call will be made by telephone to the A or B Team cul-de-sac crew leader approximately one(I)
hour prior to the start of residential street clearing. The crew leader will, in turn, contact all members
of his crew by cell phone. These employees will call the crew leader's voice mail to indicate their
response and proceed to come to work. The cul-de-sac crew leader(or designee)will check the voice
mail number to confirm the call out. Cul-de-sacs will be maintained to the same standard as other
residential streets, except salt may not be applied by the large plow trucks for accumulations of less
than one inch(1")of snow. When snow has accumulated to greater than one inch (1")and appears to
be forecast for more, even though the large plow trucks have not progressed to residential streets, the
cul-de-sac crew may be called out to report to the shift leader. Alleys and recreational trails will be
plowed as a fourth priority and will not receive salt.
9. PUBLIC STREET SHIFT ASSIGNMENT SYSTEM
Response to snow and ice events is a team effort with Public Works Operations Division personnel as
primary responders. To effectively provide coverage during snow and ice events, twenty four(24)
hour operations are often necessary. Operations Division personnel comprise the City snow and ice
event team, and they are divided as equally as possible, into two(2)teams, "A Team" and"B Team",
in accordance with the procedures contained herein to provide the required coverage within the
designated snow routes.
The Snow Teams will work twelve(12) hour shifts from 10 a.m. to 10 p.m. or 10 p.m. to 10 a.m. and
alternate shifts as first responders for each snow/ice event.
In the event there is a vacancy on one or more of the snow routes,those Public Works employees
assigned to a snow route from the prior year's season shall have first rights to bid on the route based
upon City seniority provided, however, each team shall always contain at least two(2)personnel from
the Sanitary Sewer Section. When all route shifting is complete,those Public Works employees on
the snow route substitution list shall have the right to bid on the vacant route based upon City
seniority until all vacancies are filled provided, however, each team shall always contain at least two
(2) personnel from the Sanitary Sewer Section.
In the event that substitute(s) are needed on snow routes,the City shall utilize the snow substitute list
and shall follow the language as written in the AFSCME General Collective Bargaining Agreement
procedures in securing substitutes from the list, with the exception that Public Works employees shall
be given priority in the offering aspect of this procedure.
10. VACATION OR OTHER ABSENCES DURING THE SNOW/ICE CONTROL SEASON:
During the stand-by period, up to two(2)employees receiving stand-by pay may take vacation in an
amount not to exceed forty(40)hours. No employee shall be required to be on stand-by during
his/her approved vacation or during the two(2)days(Saturday and Sunday) immediately preceding
when the employee takes a Monday through Friday as vacation. The employee will be back on stand-
by the Saturday and Sunday following their vacation. Bargaining unit employees within Engineering
Division, who are restricted on vacation during the construction season, are exempt from this
requirement for a forty(40)hour limitation.
Except in the event of unforeseen circumstances, no vacation request shall be granted on less than
twenty four(24)hours advance notice.
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The City shall utilize the snow/ice control shift assignment system in effect as of November I. 2013.
Any affected employees may be allowed to substitute with alternates from any shift and employees
shall be allowed to trade shifts with other employees. In either situation, the change shall be
voluntary. The employee initiating the change shall notify the appropriate supervisor and department
head as well as the crew leader using the form in Appendix H. No substitution or trade of shift shall
be made which would result in an employee working three(3)or more snow/ice control shifts in a
row and a maximum of nineteen(19) hours.
For purposes of accountability, a separate equalization list will be administered to allow for call in
and equalization of employees who must perform limited tasks under the general heading of snow
operations. Examples include partial call out for less than full shift operations; vehicle clean-up from
previous use; and anti-icing applications; overtime accumulated as a result of this action shall be
credited to the affected employee for purposes of equalization.
11. ICE CONTROL PROCEDURES
Ice control procedures are used to break and/or prevent the bond of ice to the pavement. The on duty
shift leader will have the discretion to modify the rates and types of ice control based upon weather
and street conditions. A chart containing suggest application rates is contained in this Manual and
provided to all plow drivers prior to the winter maintenance season.
Anti-icing is defined as the application of ice control materials prior to a winter weather event.
The intent is to delay or prevent the bond of ice and/or melted snow to a pavement surface.
The City of Bettendorf may utilize anti-icing procedures when weather forecast and pavement
temperatures indicate that their use will help prevent the bond of ice to the pavement. The anti-icing
materials and/or chemicals will be applied on arterial streets and trouble areas first. As time and
materials allow, staff will anti-ice collectors and local roads. The anti-icing materials may be applied
well in advance of an impending winter weather event.
Sodium Chloride (NaCl) road salt will be procured on an annual basis through the Iowa Department
of Transportation(IDOT). An estimated annual amount will be procured and delivery will occur in
advance and during the winter season. Salt storage will be stored inside one of our three(3)salt
storage structures and the Public Works Maintenance Facility.
When pavement temperatures are low and the pavement is initially dry,the use of salts should be
delayed as long as possible to avoid the formation of ice re-freezing on the roadway surface.
Liquid Calcium Chloride (CaCI) will be purchased on an as needed basis and will be stored on site.
The use of calcium chloride will be limited to extreme low temperature applications.
Road salt will be used in conjunction with a pre-wet system prior to spreading when conditions
warrant. The pre-wetting allows the melting process to be expedited and to be effective at a lower
temperature which leads to less salt demand. Using less salt aids in the ability to help control costs
and lessen the impact of deicing chemicals on the environment.
12. SNOW CONTROL PROCEDURES
The depth and timing of snow accumulation, weather forecasts and traffic volumes,will normally
dictate when snow plowing operations will begin. Plowing will take place during a storm as needed
in an attempt to keep the accumulation on the pavement surface less than desired guidelines.
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It is important to remember that plowing while a winter weather event is ongoing will not necessarily
leave the street in a finished state. It is common for snow fall rates to be high enough to give the
appearance that a street has not been plowed even though the plow may have made a pass very
recently. Only after the winter weather event has ended can final cleanup commence and the streets
begin to be returned to normal conditions. There may be several passes of plow equipment required
to fully plow a street curb to curb.
Snow plow equipment will need to maintain certain speeds while plowing in order promote efficient
movement of snow and to ensure that snow does not adhere to the plow blade.
If weather forecasts indicate a significant increase in pavement temperatures during or after a storm
event, supervisors will have discretion regarding plowing and/or deicer applications. If forecasts
indicate that the snow and/or ice will dissipate in a time period deemed reasonable by the Public
Works Director or their designee, applicable procedures will be implemented. With the environmental
and budgetary impacts of deicers. informed decisions and practices need to be utilized in the City of
Bettendorf s operational plan.
13. NO SALT AREAS:
In addition to the designated areas for snow/ice control receiving regular rock salt,several streets
have been listed as"No Salt"streets. These are newly paved Portland Cement Concrete streets
completed from the recent construction season and shall be plowed only unless severe conditions
warrant its use to improve safety. Street to receive no salt are noted in red on the area or zone maps.
14. EQUIPMENT
The City utilizes many different types of equipment during snow and ice control operations. The
equipment utilized is chosen to fit the job that must be performed at that time.
For snow plowing activities the City typically utilizes reversible plows and"V" plows. In addition,
the City utilizes wing plows on several of our routes for more efficient and effective plowing
operations.
15. EQUIPMENT MAINTENANCE AND REPAIR
As in all maintenance operations, successful snow and ice control depends upon the skillful use of
manpower,personnel,equipment, and material. The efficient and economical control of ice and snow
depends on the availability and use of the proper equipment. Equipment maintenance and repair
involves a well-planned program that is in progress throughout the year. The program includes routine
inspection, maintenance,and repair of equipment utilized in snow removal operations.
The City garage will provide support to all departments for maintenance of snow/ice control
equipment. Two(2)mechanics will be on stand-by at all times during the winter maintenance season
and draw stand-by pay.
Each employee assigned to a vehicle during the winter maintenance season shall have all salt spun
off,washed and ready for the next mission at the end of each operational period.
16. WEATHER FORECASTING
The City of Bettendorf does not employ the services of a private weather forecasting service. Public
Works staff will monitor commercially available web based forecasts(i.e. Weather Underground,
Weather.com),government forecast information(National Weather Service), Iowa DOT Road
Conditions,and local television news forecasts(WHBF, KWQC, WQAD). The Public Works
Director and/or the Public Works Operations Manager will attempt to keep other City departments
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informed of all potential winter weather events beginning around forty eight(48) hours in advance of
the event. Past experience has shown forecasting farther out than forty eight(48) hours is extremely
variable. Information is typically emailed out with timing of the storm and anticipated response from
City Crews.
The Citywill use all of this information to formulate a response to impending winter weather. The
timing, duration, and temperatures involved in a winter weather event will dictate the scope of the
response from the City of Bettendorf.
17. MONITORING AND NOTIFICATION OF ICE AND SNOW ACTIVITY
During normal working hours,(7:00 a.m.to 4:00 p.m., Monday through Friday),the management team
of the Public Works Operations Division will observe weather conditions and initiate the appropriate
response for snow and ice removal with the assistance of the Police Department.
During off-duty hours, weekends and holidays,the on-call Supervisor and the Police Department, will
monitor weather and road conditions. In the event of inclement weather, the on-call Supervisor will
initiate the appropriate response action.
18. COMMUNICATIONS
All operators of snow and ice control equipment will keep in communication with the applicable Shift
Leader at all times.
The Shift Leader on duty will be the main line of communication between applicable City staff and the
Police Department. The Police Department will assist in advising the Shift Leader with regards to
current road conditions. It will be the sole responsibility of the applicable Shift Leader to direct the
winter maintenance operations for the City of Bettendorf.
Media notifications of emergency parking bans, snow emergency declarations,road closures, and
other contact for inquiries regarding road conditions will be made by the Public Works Department.
19. CITIZEN INQUIRIES
All citizen issues concerning snow and ice control efforts will be routed to the Public Works
Department Operations Division at(563)344-4088. The Supervisor will determine appropriate
follow-up responses to citizen inquiries.
20. EMERGENCIES
Emergencies are defined as follows, but not necessarily limited to:
• Immediate need for Police, Fire and/or Emergency Medical assistance. If City emergency
personnel must leave the public right-of-way to respond to an emergency, snow removal crews
may provide necessary assistance such as opening a driveway or parking area to give access to
them.
• Isolated problem areas where access is urgently needed before all other areas are handled.
• Icy conditions due to a water main break or clearing of streets due to debris blocking streets or
access.
6
21. SNOW FENCE
The Public Works Department may elect to place snow fence where it could potentially minimize
blowing snow from accumulating on the road surface. Snow fence will be placed on private property
only with mutual consent between the property owner and the City. The City will have sole discretion
as to when and where to place snow fence.
22. SIDEWALK—PRIVATE RESPONSIBILITY
Under Municipal Code 7-1-10, abutting property owners are responsible for removing snow/ice from
public sidewalks that are less than six feet(6')wide. If the sidewalk, bike path, or separated
recreational trail is greater than six feet(6') wide,the Parks Maintenance Division of Public Works
will be responsible for clearing them.
If snow/ice remain on sidewalks for more than forty-eight(48) hours,the City may remove the snow/
ice and assess the actual cost against the property. The minimum hourly rate to be billed to a property
owner as a result of the City's ordering snow removal from City sidewalks shall be $34.50 per hour
for an operator with a snow blower, $27.50 per hour for an operator with a chopper, and$27.50 per
hour for an operator with hand tools. In addition to the hourly fee, a$75.00 administrative fee to
cover the costs of City staff time and enforcement action will be charged. Depending upon the
equipment used by the contractor,a minimum fee of$102.50 will be charged per occurrence. The
contractor will charge$17.50 per bag of chemical ice remover required per occurrence.
23. DRIVEWAYS& PRIVATE PROPERTY
During snow and ice control procedures by the City, it is common for plowed snow to be pushed
and/or thrown back onto sidewalks, driveways, and aprons especially around corners. This
unfortunate event results from the need to maintain certain speeds and plow angles to provide efficient
and safe snow and ice control. While the City strives to minimize the effects of this thrown snow, it is
inherent to snow and ice control activities. Removal of this additional accumulation of material on
sidewalks, driveways,or aprons is the responsibility of the abutting property owner.
The City of Bettendorf will repair any turf that is damaged from plowing operations. Damage due
to deicing chemical will not be repaired by the City. The City will not repair damage to any
landscaping (hardscaping, plants, irrigations systems, or accessories such as lighting)that is within the
right of way.
24. MAILBOXES
Mailboxes not installed in accordance with United States Postal Service specification and damaged
during snow plowing operations will not be the responsibility of the City for reimbursement for repair
or replacement. Each mailbox installation should be sufficiently solid to withstand snow-clearing
efforts by the city. The City is only responsible to clear streets from curb to curb; it will be the
responsibility of the adjacent property owner to clear snow around mailboxes to assure mail delivery
by the United States Postal Department. In the event a City vehicle damages a properly installed
mailbox,the City will install a new green-treated post and/or standard black mailbox. If the property
owner desires a different mailbox,the City will reimburse up to$70 towards replacement by the
property owner.
25. FIRE HYDRANTS
During snow and ice control operations,fire hydrants tend to get buried under snow. Residents are
asked to review the location of fire hydrants near their properties. If the hydrant is covered,cleaning
an area three feet(3')wide around the hydrant will ensure that the Bettendorf Fire Department can
locate the hydrant quickly during an emergency. If you need assistance clearing snow around the
hydrant, please call the Public Works Department at(563)344-4088.
7
26. BUS SHELTERS
Public Works staff will clear all bus shelters of snow and ice at the end of an event. A list of all
shelter locations are as follows:
a. Maplecrest Rd. & Victoria Dr.
b. Maplecrest Rd. & Devils Glen Rd.
c. Hawthorne Dr. Horizon Ct.
d. Burlington Coat Factory at Lincoln Rd.
e. Victoria St. & Tech Dr.
f. Learning Campus Dr. at the Museum
g. Belmont Rd. in front of Fairway
h. Tanglefoot Ln. & Golden Valley Dr.
i. Scott Community College Access Rd.
j. Scott Community College& Belmont Rd.
k. Falcon Ave. north of.53`d Ave. (ORA)
1. 62nd St. Ct. & Lakeshore Dr. (Riverside Industrial Park)
27. REPORTS
A storm record will be completed by the Public Works Department for each snow event. This record
should contain operating times, weather conditions, resources used,and results.
28. DISCLAIMER
This Manual may be affected by at least one or more of the following events which could delay or
alter snow and ice control by the City:
a. Equipment breakdown or manpower shortage
b. Vehicles disabled in deep snow.
c. Weather so severe as to cause work to be stopped for the safety of all personnel.
d. Unforeseen conditions and emergencies.
8
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