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Home My Public Portal About06/17/80 CCMPAYROLL June 171 1980 5784 Robert Anderson 5785 Charles Hoover 5786 Jerome LaFond 5787 Michael Rouillard 5788 James Dillman 5789 Robert Dressel 5790 Ronald Duran 5791 Steve Scherer REVENUE SHARING 428.86 66o.55 564.06 523.5o 458.43 483.34 578.56 302.80 $ 4000.10 1027 St. of Minn. Surplus Property $500.00 The Council of the City of Medina met in regular session on Tuesday, June 17, 1980, at 7:35 P.M. Members present: Mayor, Thomas Anderson; Councilmembers, William Reiser, Thomas Crosby; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, Jo - Ellen Hurr; Police Chief, Charles Hoover; Public Works Director, Ron Duran; Engineer, Lyle Swanson; Building Inspector, Loren Kohnen; Attorney, Richard Schieffer. Members absent: Sarah Lutz, Nancy Laurent 1. MINUTES OF JUKE 3, 1980 Board of Review Meeting Motion by Crosby, seconded by Reiser to accept the minutes of the Board of Review meet- ing, as presented. Motion declared carried City Council meeting Discussion of the variance approved for cul de sac length in the Meadowwoods plat. Motion by Crosby, seconded by Reiser to accept the minutes of June 3, 1980, as presented. Motion declared carried 2. POLICE DEPARTMENT MotorBike Licensing Chief Hoover reported that he had not received information on the cost of license plates and asked that the matter be tabled. Radar Motion by Crosby, seconded by Reiser to pay for 2 Radar Units from the Revenue Sharing Fund, in the amount of $500.00. Motion declared carried 3. PUBLIC WORKS DEPARTMENT Hamel Rd. Lyle Swanson presented alternatives for repair of Hamel Rd.: Patching Hamel Rd. from Apartments to Arrowhead Rd., material only, $2130. Patching Hamel Rd. from Arrowhead Rd. to Pioneer Tr., $2485, material only. Several other suggestions were made, such as grinding the blacktop and regrading. Ron Duran explained that the road material budget did not have enough money to make major repairs. Lyle Swanson explained that if the road is patched it will need to be patched again next year. William Reiser asked what it would cost to completely upgrade the road. Lyle Swanson reported that ditching, removing surface and sub -surface would cost about $75,000. Thomas Anderson asked what the city should do for a 10 year Capitol Improvement Program Ron Duran stated that the Road Committee would be meeting with residents to discuss a long term program. Discussion of whether or not the city should consider asking the voters to vote on a road bond issue. Motion b y Crosby, seconded by Reiser to patch Hamel Rd. from the apartment building to Arrowhead Rd. at a cost of $2130 and to convert Hamel Rd. from Arrowhead Dr. to Pioneer Tr. to a gravel road and spread gravel. Motion declared carried "Black Magic" Ron Duran reported that there may be additional "Black Magic" available and calls should be directed to the office so that names could be put on a list. 4. ROBERT BARBAROSSA JoEllen Hurr explained the variance application of the Barbarossa's to construct a 30' x 36' barn on their property. Setbacks will be 170' from the East property line 290.1 from the west property line and 600 ' from the road. She -stated that all property owners within 350 ft. had been notified, of the application and no one had called the office. Council asked that the previously used procedure whereby a property owner is required to secure written comment from neighbors within 500 ft. be used for future variance applications. Motion by Reiser, seconded by Crosby to grant a set -back variance to Robert Barbarossa to construct a barn at.2820 Co. Rd. 24; setbacks to be 1701 East line, 2901 West line. Motion declared carried. 5. MARK PETERSON JoEllen Hurr explained that Mr. Peterson had changed the design of the proposed caboose shelter and also it would be constructed from wood rather than metal. Motion by Crosby, seconded by Reiser to approve the design of the caboose shelter of Mark Peterson, dated April, 1980, as approved by the Building Inspector on June 11, 1980 with the requirement that the structure be completed by September 15, 1980. Motion declared carried 6. CITY HALL ROOF Loren Kohnen explained the work that needed to be done to repair the roof. He added that he would secure cost estimates for the project. - Thomas Anderson stated that he would look for a bond that may have been posted at the time the building was built. - 7. VERN ISHAM Mr. Isham appeared to request approval of a site plan to construct an office -warehouse on Lot 10, Block 2, Medina Industrial Addition. Building to be 8300 sq. ft. with masonry walls and decorative block.. JoEllen Hurr explained that parking, landscaping and set -back requirements had been met, that the engineer could see no problem with drainage and that the Planning Comm- ission had approved the plans. Mr. Isham stated that he would be seeking Industrial Revenue bonding to construct the building. Motion by Reiser, seconded by Crosby to approved the proposed building of Vern Isham on Lot 10, Block 2, Medina Industrial Addition contingent upon the developer entering into a development agreement consisting of posting a bond, amount to be determined by City Engineer, to cover paving and landscaping; payment of sewer and water connection charges; and payment of administrative, legal and engineering costs. Motion declared carried 8. PLANNING COMMISSION PROCEDURES Council reviewed procedures that had been discussed and approved by the Planning Comm- ission and made several changes and additions. Motion by Crosby, seconded by Reiser to adopt the procedures for operation of the Medina Planning Commission with the changes agreed upon. Motion declared carried 9. PERSONNEL POLICY Discussion of the need for a personnel policy for all City employees. Thomas Anderson asked that members review the policy he had given them with the addit- f.ons or any other policy that might be available. vlatter will be discussed at length at the July 1st meeting. 10. HAMEL K.O. STATION Richard Sohieffer explained that the purchaser of property at 822 Hwy. 55 is concerned that there may be a problem with using the property because the property was not platted according to city codes. He stated that the property was divided in 1960, that there was no lot size requirement at that time and that it is unclear as to when the platting code went into effect. He advised that the city take the posistion that it will not make an issue of how the property was divided in 1960 as the division has existed for 20 years. Motion by Crosby, seconded by Reiser to affirm the posistion taken by the City Attorney in his letter dated June 12, 1980, regarding division of property at 822 Hwy. 55. Motion declared carried 11. ROLLING GREEN COUNTRY CLUB Motion by Reiser, seconded by Crosby to grant a Private Club licenseto Rolling Green Country Club. Motion declared carried Motion by Reiser, seconded by Crosby to grant a Sunday Liquor license of Rolling Green Country Club. Motion declared carried 12. COMPREHENSIVE; PLAN TIME EXTENSION Donna Roehl explained that Metro Council had received Medina's request for a 6 month time extension for submission of the Comprehensive Plan and she had been informed that a longer time extension should be applied for unless copies of the plan could be sent to neighboring communities by July 1st. JoEllen Hurr stated that she would discuss with Metro representative and report to Council. She also reported that the Planning Commission would be meeting on Jane 24th to vote on specific issues dealing with the zoning code and would hopefully forward their completed copy to the City Council. 13. BILLS Motion by Reiser, seconded by Crosby to pay the bills; Payroll # 5784-5791 in the amount of $4000.10 and Revenue Sharing Check #1027 .in the amount of $500.00. Motion declared carried 14. HUNTER FARMS PARK SURVEY Donna Roehl presented the following estimates for locating survey stakes at the Hunter Farms park: Dolan and Assoc.--$150; Gordon Coffin $75-150; McCombs-Knutson--$35-175• Motion by Crosby, seconded by Reiser to authorize McCombs -Knutson to locate survey stakes at Hunter Farms Park at a cost not to exceed $175.00.• Motion declared carried Motion by Reiser, seconded by Crosby to adjourn. Motion declared carried Meeting adjourned at 9:45 P.M. 4-4€} — Clerk June 17, 1980