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HomeMy Public PortalAbout1.4.2005 Planning Board Agenda & MinutesITEM #1: Call to order and confirmation of a quorum. ITEM #2: Adoption of minutes from December meeting. ITEM #3: Additions to the agenda & agenda adjustment. ITEM #4: Committee reports and updates • Board of Adjustment • OC/Hillsborough Transition Area Task Force • Churton Corridor Plan a January 25 draft agenda ITEM #5: Interview volunteers to fill two in -town vacancies. Action requested: Recommendation of action to Town Board AGENDA PLANNING BOARD Tuesday, January 4, 2005 7:00 PM, Town Barn ITEM #6: Discussion of Special Use Permit for Goodwill Community Foundation retail store at 520 Hampton Pointe Blvd. Action requested: Recommendation of action to Town Board ITEM #7: Discuss options to amend Zoning Ordinance to add provisions for homeless shelter. Action requested: Discussion. Vote required to send to January Public Hearing ITEM 98: Discussion of potential text amendment to allow off -premises signs under certain conditions Action requested: Discussion. Vote required to send to January Public Hearing ITEM 99: Discussion of potential text amendment to require wider street rights of way to accommodate utilities. Action requested: Discussion. Vote required to send to January Public Hearing ITEM #10: Discussion of utilities, service areas, and signage in Special Use districts. Action requested: Discussion ITEM #11: Discussion of potential changes to appointment, attendance, and longevity policies Action requested: Discussion ITEM # 12: Adj ourn Please call the Planning Department ifyou cannot attend. 732-1270 extension 73 (this line is connected to voice mail) 101 East Orange Street • P.O. Box 429 • Hillsborough, North Carolina 27278 919-732-1270 • Fax 919-644-2390 MINUTES PLANNING BOARD January 4, 2005 PRESENT: Paul Newton (Chair), Jim Boericke, David Daniel, Matthew Farrelly, David Remington, Barrie Wallace, Bryant Warren PUBLIC: Tom Campanella, Julia Mack, Joseph Council, Tim Kurmaskie, David Blevins, Sharkita Torain, Ronnie Torain, and Margaret Hauth Newton called the meeting to order at 7:02 PM and confirmed the presence of a quorum. ITEM #2: Boericke moved to approve the minutes as written. Warren seconded. VOTE: Unanimous. ITEM #4: Hauth reported that the Board of Adjustment upheld the appeal by Corbinton Commons and confirmed that a licensed assisted living was a required component o the court -granted Special Use Permit. Newton reported that the Transition Task Force with Orange County was preparing its final report for release in February. Warren reported that the Churton Corridor group was contacting stakeholders for workshops at the end of January. ITEM #5: Hauth introduced Campanella, a UNC Planning professor interested in serving on the Board. Warren noted that Campanella is involved in some other activities as well and asked him if he would have time to serve. Campanella said he would make time for what' s important. Daniel asked Campanella what makes him a good candidate. Campanella said that he loves Hillsborough because it embodies many of the planning ideals that they teach at UNC. Hauth introduced Mack. Mack said she is a very new resident and that she applied in part to get to know the town better. She said she has an MPA, but has very little planning knowledge. The members began deliberation. Hauth noted that 2 candidates could not attend the interviews and that Council has withdrawn his name due to new time constraints from having taken a position with a local law firm. Warren said he was sorry to hear Council withdraw, as he had concerns about having three board members all living on King Street. Mack said that as a new resident, she would willingly wait for a future seat to allow her to learn more about town. MOTION: Warren moved to recommend the appointment of Campanella and Ellis. Daniel seconded. VOTE: Unanimous. ITEM 46: Hauth introduced the continued discussion the GCF Special Use Permit. She highlighted the changes be offered by the applicant as either reduced parking or a driveway connection to the easternparcel. She noted that additional property had been acquired to shift the building west and the drive to the service area narrowed to limit the view of the service area from Hampton Pointe Blvd. She added that the hollies were offered as a substitute for loblolly pines. Newton suggested that a sidewalk was needed along the cross access driveway. Kurmaskie said that the plans weren't offered as an "either or," but his client, after conferring with their attorneys, did have concerns about their parking spaces being used by non -customers and felt additional PB 1/4/2005, page 2 parking spaces would be necessary if the access was required. The members and applicant discussed the positive and negative aspects of allowing parking in the buffer, of cross access, and what the actual parking demand was for the site. Newton polled the members who agreed that the cross access and reduced parking were both important to the site. Kurmaskie asked the members to consider some increase in the parking spaces above the 50 shown. MOTION: Warren moved to recommend approval .of option B with the cross access driveway and a sidewalk along the driveway connection to the parcel to the east and the shown 50 parking spaces with minor encroachments in the interstate buffer shown. Farrelly seconded. VOTE: 6-1 with Daniel opposed. ITEM #7: Hauth introduced the discussion of text amendments to define homeless shelter as a permitted use and establish development standards. She said she relied heavily on the Greensboro and Chapel Hill ordinances. She said she proposed two levels of shelter to address a small facility like the Torains envision, but then also address a larger facility while the topic is open. She noted that she tried to balance the interests of the neighbors and the applicants in suggesting a review mechanism that allows for neighbor notice and participation, but is not overly onerous on the applicant. She noted that the Greensboro and Chapel Hill reviews seemed similar to the proposed site plan review. The members discussed when the Board of Adjustment could deny a site plan and whether a conditional use or special use level review was more appropriate. The members agreed that Hillsborough should take care of its own and indicated their general support for the site plan review process. Farrelly said he had some experience with shelters and rehabilitation facilities were residents also work as the facility staff. He suggested that the standard specify "non-resident" volunteers to make that distinction. He said that he supported the idea of care within the community. Daniel suggested that a proximity standard could be added to ensure clients have access to services within walking distance. Hauth suggested within 1000' of General Commercial or Office Institutional to place the facility in a transition area rather than the middle of a subdivision. The members asked the Torains how many clients they envision serving. S Torain said that if they were able to continue with the house on Faucette Mill Road, they could help 10 to 12 residents. She added that the Faucette Mill house has not been leased and may not be available when they are ready to proceed. The members suggested focusing the text amendments on the smaller shelter definition only, increasing the size definition to accommodate 12 clients, allowing the site plan level of review, and addition the proximity standard and "non-resident" volunteer. The Torains thanked the members for their continued support. MOTION: Warren moved to send the amended language to public hearing. Remington seconded. VOTE: Unanimous. ITEM #8: Hauth introduced a request from the Holiday Inn Express to amend the Zoning Ordinance to allow off -premises signs. She noted that the previous management had begun a request and the packet included the language that had been sent to hearing. She said she had expected the PB 1/4/2005, page 3 new manager to attend the meeting. The members discussed the concept of allowing off - premises signs. The members generally indicated their unwillingness to consider the amendment. MOTION: Warren moved to not forward any text amendment on this topic to public hearing. Wallace seconded. VOTE: Unanimous. ITEM #9: Hauth introduced a text amendment to add flexibility for wider street rights-of-way to be required in those cases where the utilities otherwise would not be wholly located in the right of way. She noted this section simply puts an applicant on notice that additional right of way may be required. She said the two has had two circumstances where the minimum right of way was not sufficient. One was in town where an applicant installed sidewalks, but not curb and gutter. Hauth said the water meters ended up in the drainage swale, which is problematic. She said the second involves ETJ subdivisions where NCDOT may require water and sewer lines to not be located under the pavement. She said in Cameron Estates, there are easements in the front yard to accommodate utility lines, which could also prove problematic. MOTION: Warren moved to send the text amendment to public hearing. Daniel seconded. VOTE: Unanimous. ITEM #10: Daniel asked the members to consider whether amendments were needed to ensure that applicants consider the location of utilities and service areas when designing buildings. He noted that Granite Development had clearly considered this topic with Oakdale Village while North Pointe hadn't at Hampton Pointe. Hauth suggested that some items be added to application check lists to make sure the information is provided as a first step and may be enough to keep attention focused on the issue. She said that in Special Use Permits, the boards have the ability to add reasonable conditions that are related to ordinance requirements. The members directed Hauth to add a requirement to provide utility service information to relevant checklists. ITEM #11: Hauth said that she has been directed by the town board to look at the attendance policy, longevity policy, and reappointment process for the town's various advisory boards and suggest changes. She added that she is seeking comments from each of the boards to get the volunteers' perspective on the issues. She noted that given the late hour, if members had specific comments or recommendations, she would appreciate a phone call or email. Newton adjourned the meeting at 9:45 PM. Respectfully sub �zitteA Marga et A. Hauth, Secretary NOY ate approved