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HomeMy Public PortalAboutWMSC Minutes 2008-12-18 Date Approved: January 21,2009 TOWN OF ORLEANS TOWN CLERKS OFFICE 09 APR 10 PM 2: 09 For Official Use Only WASTEWATER MANAGEMENT STEERING COMMITTEE Minutes of December 18,2008 A meeting of the Wastewater Management Steering Committee was called to order at 9:00 a.m. in the Skaket Meeting Room at the Orleans Town Hall. Members Present: Augusta McKusick(Board of Health); Sims McGrath(Planning Board); Ann Hodgkinson(Board of Water Commissioners); Judith Bruce(Conservation Commission);George Meservey(Planning Director); Board of Selectmen Representative: David Dunford(Board of Selectmen) Wright-Pierce Representative: Michael Giggey. Absent: Walter Bennett(Finance Committee). MOMENT OF SILENCE McKissick requested a moment of silence to commemorate the passing of committee member, John Hinckley,Jr. APPROVAL OF MINUTES: November 20 2008 MOTION: On a motion by Ann Hodgkinson, seconded by Judith Bruce,the Board voted to approve the minutes of November 20,2008. VOTE: 4-0-0 The motion passed unanimously. APPROVAL OF MINUTES: MOTION: On a motion by Judith Bruce, seconded by Ann Hodgkinson,the Board voted to approve the minutes of December 4, 2008. VOTE: 4-0-0 The motion passed unanimously. CRECKERBOARDING LEGISLATION McKusick reported that the Checkerboarding Legislation is currently residing on the Governor's desk waiting for his signature. McKissick noted that the legislation might not be necessary any longer due to the environmental bill which was amended this past summer,and noted that the checkerboarding ability as a local option was inserted into the new legislation which also addresses financial advantages to certain towns. McKusick noted that the problem with Orleans taking advantage of the financial and Wastewater Management Steering Committee Minutes—December 18, 2008 Page 1 of 3 checkerboarding options, it will require that the Town of Orleans adopt Chapter 83.. Meservey noted that the Town Administrator is requesting input from the Wastewater Management Steering Committee regarding the advisability of moving forward with this piece of legislation knowing that the environmental bill legislation exists. Meservey noted that town counsel has opined that the provisions for checkerboarding are all embedded in Chapter 312 of the Acts of 2008,but the difference is that the town meeting would have to approve the somewhat redundant legislation in order to get the local option. Hodgkinson expressed her opinion that the town should move forward with the Checkerboarding Legislation because there is too much to lose if options are not explored. McGrath expressed his opinion that it is important for the town to adopt the provisions of Chapter 83A because there are so many other regulatory processes and there is no fiscal cost to the town and it allows for future choices. McGrath noted that the Planning Board can send a letter of support to the Board of Selectmen requesting inclusion of an article regarding the legislation on the town meeting warrant. McGrath suggested that a letter of support from the Wastewater Management Steering Committee would also be appropriate. MOTION: On a motion by Sims McGrath, seconded by Judith Bruce,the Board voted to request the Town Administrator to work with the Board of Selectmen to support moving the special Checkerboarding Legislation for the Governor's signature. VOTE: 4-0-0 The motion passed unanimously. COMMITTEE REPORTS: Wastewater Validation And Design Committee-McGrath gave a report on presentations to the Wastewater Validation&Design Committee by Lombardo&Heufelder on December 9 and 16, 2008 regarding alternative technology and the technology test center respectively. WASTEWATER MANAGEMENT PLANNING The committee discussed priorities and budgeting based on a draft outline entitled, "Wastewater Management Planning: FY10 and FYI l Priorities of the Wastewater Management Steering Committee", dated December 16, 2008 (attached). Michael Giggey described why preliminary design is needed before proceeding to final design and noted that it is a judicious use of funds. Giggey noted that preliminary design is used to obtain permits and approvals and to identify land needs and availability and to affirm the size of all the necessary components of facilities. Groundwater Discharge Permit and Site Assignment are completed with the preliminary design before committing significant fiuids to the final design. Giggey stated that preliminary design enables updates to be made to the cost estimates. Giggey noted that need for a preliminary design to use as a basis for a State Revolving Find(SRF)application. McGrath questioned whether 0%interest funds might only be available for construction of infrastructure. The committee agreed on a target of FY12 for final design of Phase 1. The committee briefly discussed the following items: ➢ Capital plan ➢ Enlargement flushing including cost, disposal options,where applicable,permitting and impact on Total Maximum Daily Load compliance. Wastewater Management Steering Committee Minutes—December 18, 2008 Page 2 of 3 Cedar Pond ➢ The need for additional FYI funds to prevent a funding shortfall. ➢ The need to include a policy on private treatment facilities in the final Comprehensive Wastewater Management Plan. Judith Bruce left the meeting at 10:30 a.m. PLEASANT BAS'ALLIANCE Giggey reported on a presentation of the Comprehensive Wastewater Management Plan to the Pleasant Bay Alliance and the progress on regionalization study. Giggey noted that the towns of Brewster and Eastham are engaged in providing data to support the study. ENSR REPORT Carolyn Kennedy noted that comments from the ENSR report were not incorporated into the draft Comprehensive Wastewater Management Plan. AIDJOURN1%IENT The meeting adjourned at 10:48 a.m. Respectfully submitted, Karen C. Sharpless Recording Secretary Wastewater Management Steering Committee Minutes—December 18, 2008 Page 3 of 3