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Home My Public Portal About07-18-2022 Village Board MinutesVILLAGE OF PLAINFIELD MEETING MINUTES JULY 18, 2022 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, P.KALKANIS, T.RUANE, B.WOJOWSKI, AND H.BENTON. BOARD ABSENT: C.LARSON AND K.CALKINS. OTHERS PRESENT: J.BLAKEMORE, ADMININISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; S.THREEWITT, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR;; J.MALEC, MANAGEMENT ANALYST; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.RUGGLES, INTERIM CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Larson and Trustee Calkins were absent, all other Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 50 persons in the audience. PRESIDENTIAL COMMENTS Mayor Argoudelis: • Welcomed everyone. • Commented on Plainfield Fest. TRUSTEES COMMENTS Trustee Ruane thanked everyone involved with Plainfield Fest. Trustee Wojowski thanked everyone involved with Plainfield Fest and stated that he would like to see a full report. PUBLIC COMMENTS (3-5 minutes) There were 11 people that spoke in favor of the Plainfield Pride Fest and 1 person that spoke against it. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Wojowski moved to amend the Agenda to remove Item #6 (Onyx at Red Farm) and move Item #9 (Plainfield Pride Fest) to after the Consent Agenda. Second by Trustee Ruane. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Wojowski moved to approve the Amended Agenda. Second by Trustee Ruane. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Village of Plainfield Meeting Minutes — July 18, 2022 Page 2 2) CONSENT AGENDA Trustee Ruane moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting held on June 20, 2022. b) Bills Paid and Bills Payable Reports for July 18, 2022. c) Cash & Investment, Revenue, and Expenditure Reports for June 2022. d) Approval of the annual renewal of the Next Request FOIA Management Software in the amount of $16,898.44. e) Approval of the final pay request for the 2020 Non-MFT Street Improvement Program for D Construction, Inc. in the total amount of $112,684.01. Second by Trustee Benton. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. 9) 2022 PLAINFIELD PRIDE FEST Trustee Benton moved to approve the 2022 Plainfield Pride Fest to be held on Sunday, October 16, 2022 from 11:00 a.m. to 7:00 p.m. at the Prairie Activity & Recreation Center located at 24550 W. Renwick Road. Second by Trustee Kalkanis. Jes McIlvain stated that they are unsure at this point if there will be alcohol at the event and would know for sure by the end of the month. Jes McIlvain stated that they have a budget of $4,500 for police security and will have security whether or not there is alcohol. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent; Argoudelis, yes. 5 yes, 0 no, 2 absent. Motion carried. 3) TRACY, JOHNSON & WILSON Trustee Wojowski moved to authorize payment to Tracy, Johnson & Wilson in the amount of $2,489.25. Second by Trustee Ruane. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. 4) EKL WILLIAMS & PROVENZALE, LLC Trustee Wojowski moved to authorize payment to Ekl Williams & Provenzale, LLC in the amount of $5,800.00. Second by Trustee Ruane. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, no; Calkins, absent. 3 yes, 1 no, 2 absent. Motion carried. 5) PLAINFIELD LOGISTICS CENTRE (CASE NUMBER 1969- 042022.AA.REZ/V/PP/SPR) Trustee Wojowski moved to open a Public Hearing regarding the annexation agreement for the Plainfield Logistics Centre, a proposed, 1.2 -million -square foot warehouse development located at the southeast corner of Ridge Road and 143`d Street. Second by Trustee Benton. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Wojowski moved to adopt the findings of fact of the Plan Commission and Zoning Board of Appeals as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare the necessary ordinances granting approval of the proposed annexation agreement, annexation, map amendment (re -zoning) from R-1 to I-1 for the proposed Plainfield Logistics Centre, located at the southeast corner of Ridge Road and 143'd Street (Kendall County PIN's 06-12-200-002 and 06-12-200-007). Second by Trustee Kalkanis. Village of Plainfield Meeting Minutes — July 18, 2022 Page 3 Representatives of the applicant gave an update on the project and traffic study. Trustee Benton inquired about including funds for maintenance of the landscape buffers for the Liberty Grove and Dayfield Subdivisions. Mayor Arogoudelis commented on looking at ways to fund the potential greenbelt. Trustee Ruane suggested including something in the annexation agreement about future greenbelt maintenance. Trustee Ruane also expressed concern regarding drainage on the east side. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent; Argoudelis, yes. 5 yes, 0 no, 2 absent. Motion carried. Trustee Wojowski moved to direct the Village Attorney to prepare an Ordinance approving a variance to allow a reduction in the required parking, for the proposed Plainfield Logistics Centre, located at the southeast corner of Ridge Road and 143rd Street (Kendall County PIN's 06-12-200-002 and 06-12-200-007). Second by Trustee Ruane. Vote by roll call. Kalkanis, no; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent; Argoudelis, yes. 4 yes, 1 no, 2 absent. Motion carried. 6) ONYX AT RED FOX FARM (CASE NUMBER 1908-012021.AA/REZ/SU/PP/SPR) — REMOVED FROM THE AGENDA 7) 15135 S. DES PLAINES STREET LANDMARK NOMINATION (CASE NUMBER 1966-041122.HPC) Trustee Ruane moved to adopt Ordinance No. 3559, granting local landmark designation for the property commonly known as 15135 S. Des Plaines Street, based on the criteria outlined in the staff report and landmark nomination. Second by Trustee Benton. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. 8) 2022 ALLENFORCE SUICIDE PREVENTION RIDE AND CEREMONY Trustee Wojowski moved to approve the 2022 AllenForce Suicide and Prevention Ride and Ceremony and use of the DesPlaines Street Municipal Lot to be held on Saturday, September 17, 2022 from 11:30 a.m. to 3:30 p.m. Second by Trustee Ruane. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent; Argoudelis, yes. 5 yes, 0 no, 2 absent. Motion carried. ADMINISTRATOR'S REPORT Trustee Ruane moved to authorize the Village President to execute a Collective Bargaining Agreement, Side Letter of Agreement, and Memorandum of Understanding between the Village of Plainfield and the Metropolitan Alliance of Police Plainfield Chapter 93. Second by Trustee Wojowski. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Benton moved to authorize the Village Administrator to execute Change Order #5 with Northern Builders in the amount of $20,762.47. Second by Trustee Ruane. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Village of Plainfield Meeting Minutes — July 18, 2022 Page 4 MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT Trustee Benton moved to authorize the Village President to execute a contract with Houseal Lavigne & Associates for the facilitation and preparation of the Plainfield Comprehensive Plan in the amount not to exceed $147,230.00. Second by Trustee Wojowski. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. BUILDING DEPARTMENT REPORT Administrator Blakemore presented the Building and Code Compliance Report for June 2022. PUBLIC WORKS REPORT Trustee Benton moved to authorize the purchase of two (2) 2022 Ford F-250 Heavy Duty Pickup Trucks with Service Body and lift gate from Rod Baker Ford Inc. at a revised total cost not to exceed $107,460.48. Second by Trustee Wojowski. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Wojowski moved to authorize the payment of two invoices for lawn maintenance performed by Ramiro Guzman Landscaping Inc., at the total cost not to exceed $24,850.00. Second by Trustee Ruane. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Wojowski moved to vote on the Master Engineering Services Agreements by omnibus vote. Second by Trustee Benton. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Wojowski moved to authorize the Village President to execute a Master Engineering Services Agreements with Baxter and Woodman Engineering, CivilTech Engineering, Christopher B. Burke Engineering, Robinson Engineering, and Strand Engineering for general engineering design and inspection services. Second by Trustee Benton. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Wojowski moved to authorize the Village President to execute an Intergovernmental Agreement related to the 2022 Township Chip Seal Program, between the Na-Au-Say Township Road District and the Village of Plainfield. Second by Trustee Benton. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Village of Plainfield Meeting Minutes — July 18, 2022 Page 5 POLICE CHIEF'S REPORT Trustee Benton moved to approve payment to the Will County Sheriff in the amount of $13,758.01 pursuant to the Will County Warrant Pick-up Program Intergovernmental Agreement adopted by Resolution No. 1791. Second by Trustee Wojowski. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Benton moved to rescind the June 20, 2022 Board approval for the purchase of office equipment though Global Industrial and Menards and to authorize the purchase of office equipment pursuant to Sales Quote #6554617 from Global Industrial in the amount not to exceed $29,369.10 and authorize the purchase of heavy duty shelving equipment from Menards for the total cost not to exceed $2,262.78. Second by Trustee Wojowski. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Interim Chief Ruggeles presented the Operations Report for June 2022. ATTORNEY'S REPORT No Report. Mayor Argoudelis read the reminders. Trustee Wojowski moved to adjourn. Second by Trustee Benton. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:50 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — July 18, 2022 Page 6 VILLAGE OF PLAINFIELD PUBLIC HEARING JULY 18, 2022 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, P.KALKANIS, T.RUANE, B.WOJOWSKI, AND H.BENTON. BOARD ABSENT: C.LARSON AND K.CALKINS. OTHERS PRESENT: J.BLAKEMORE, ADMININISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; S.THREEWITT, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR;; J.MALEC, MANAGEMENT ANALYST; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.RUGGLES, INTERIM CHIEF OF POLICE. PLAINFIELD LOGISTICS CENTRE (CASE NUMBER 1969-042022.AA.REZ/V/PP/SPR) Mayor Argoudelis called the meeting to order at 7:40 p.m. Present roll call stands. Mr. Jon Proulx, Planning Director, stated that DHL Supply Chain (USA) is proposing to develop a warehouse and distribution center of approximately a 1.2 million square feet on a 100 -acre site located on the east side of Ridge Road and south of the future 143rd Street extension. The proposed project is located in Kendall County. Mr. Proulx gave an update on infrastructure improvements, costs, and projected property taxes. There were no public comments. Trustee Wojowski moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Ruane. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:50 p.m. Michelle Gibas, Village Clerk