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Meeting 98-13 Page 2
Part of the Second Phase of the Grassland Management Plan; and the minutes of the May 6, 1998
Special Meeting. B. Crowder removed Written Communications.
Motion: J. Cyr moved that the Board adopt the Consent Calendar, including approval of
the minutes of the April 22, 1998 Regular Meeting; and Revised Claims 98-11. K.
Nitz seconded the motion. The motion passed 6 to 0.
V. APPROVAL OF THE hMUJTES
MU 6. 1998
N. Hanko asked that the minutes be amended as follows: Page 4, third paragraph under Issue
4, second sentence to read, "She said she did not think they should overlook the results of the
scientific survey conducted by Godbe Associates last December." Page 6, second paragraph
under Items 6, 7 and 9, attachment 1 to read, "N. Hanko said she thought the workshop
survey, though unscientific, was important because of questions having to do with the use of
District lands by preserve visitors."
N H m Motion: Hanko owed that the Board approve the minutes of the Special Meeting of
pP P g
May 6, 1998 as amended. J. Cyr seconded the motion. The motion carried 6
to 0.
VI. WRITTEN CO&MUNICATIONS
B. Crowder asked that the reply to a written communication from Judith H. Lovell, President,
South Skyline Association, 13500 Indi anTr ' Road, Los Gatos CA 95033, be amended.nded.
She said J. Isaacs will insert in the second paragraph the date for the meeting. Regarding the
written communication from Ms. Ruth Waldhauer, Secretary, South Skyline Association,
22400 Skyline Boulevard, Box 35, La Honda, CA 94020, she said M. de Beauvieres had
drafted an amended reply which stated that we do not agree this is only a MROSD problem
and informing them that the District is one of three public agencies with landholdings. State
Department of Parks and Recreation and Santa Clara County Parks also have landholdings.
The letter will suggest that perhaps the Caltrans right of way might be more appropriate for a
telephone. She said they suggest the solution might be for South Skyline to work with
Caltrans and for our part the District will discuss with State and County parks and CDF
whether we can come to a cooperative agreement.
C. Britton said the point of the letter is we have tried a pay phone before and it was stolen.
He thought the real problem is Caltrans and the fact that their solar phones are not working.
He said he would rather concentrate on them finding another site. B. Crowder will work will
staff on the response.
Motion: J. Cyr moved that the Board approve replies to written communications from
Carol M. Hankermeyer, 3050 Country Club Court,Palo Alto, CA 94303;
Judith H. Lovell, President, South Skyline Association, 13500 Indian Trail
Road, Los Gatos, CA 95033, as amended; Jerry and Janet Peters, Route 2,
box 330, La Honda, CA 94020;Lynn C. Gale, Star Route 2, Box 329,La
Honda, CA 94020; Virginia and William Fowkes, Star Route 2, Box 329, La
Meeting 98 13 Page 3
Honda, CA 94020; Stephen Wilcox and Anne Warner, m11rpxQamsons=
Richard and Janet Lee,idlecQbest.com;and Victoria De Martini, Star Route
2, Box 329C, La Honda, CA 94020. K. Nitz seconded the motion. The
motion passed 6 to 0.
VI. BOARD BUSINESS
A Agenda Item No. 1 - Authorization to Amend Agreement With City of Mountain View
for Twenty-four Hour Radio Dispatch Services; Authorization for the General_Manager to
Amend Agreement with City of Mountain View to: Increase Compensation Paid for
Services from 1 10% to 1 35% of Total_ Salary, WagC. and Benefit Costs for the Mountain
View Communications Division;Limit Annual Increase to a maxima i of 5% of the
Previous Year's Fee; and Extend the Terms of the Agreement an Additional 60 Months.
Commencing July L 1998 and Expiring June 30. 2003 —wort R-98-72).
J. Escobar introduced David Topley, Support Services Supervisor. He also introduced
staff members from Mountain View: Cheryl Contois, Communication Services Manager;
and Jeff Polczynski, dispatcher and keeper of the computer files that make dispatch
possible.
D. Topley outlined the staff report. J. Cyr asked about their ability to connect more
directly with sheriff's radio frequencies in emergency situations. Cheryl Contois said with
speed dial buttons they have the ability to connect with all of the allied agencies within the
boundary. J. Escobar said the radios rangers carry have the frequencies for both fire
agencies, but you would initially want to work with your own dispatcher. He said Santa
Clara County has not permitted the District to be on their primary frequencies, but there
are other mutual aid frequencies available.
H. Hanko asked if staff could explain under informational reports the rationale for us not
being able to use the frequency to get in touch with the sheriff. I Escobar said it takes a
matter of moments to get hold of the sheriff. It is not a communication breakdown.
In regard to the 30%increase, D. Topley explained that the District's use of Mountain
View's communications division is 1.35% of their total operation. The increase is based
on the increase in activity and the increase in salaries and benefits. D. Topley said the first
five year agreement had a 10% per year cap over the previous year and this one is down to
no more than 5% per year.
Motion: P. Siemens moved that the Board authorize the General Manager to
execute amendment number 1 to the existing agreement with City of
Mountain View to provide twenty-four hour radio dispatch services. N.
Hanko seconded the motion.
J. Escobar pointed out that Mountain View had also helped out on court liaison services.
Vote: The motion passed 6 to 0.
Meeting 98-13 Page 4
B. Agenda Item No. 2-Review and Discuss the Proposed Draft Ballot Measure T_ogua g.
Developed for Use in a Potential_November 1 1998 Advisory Measure on District
Annexation of the San Mateo County Coastal Area—(Report R-98-751.
Board Members reviewed the proposed wording and talked about the use of the word
"extend" instead of"expand." S. Schectman noted that this is solely an advisory measure
and the wording on the ballot will clearly state that. In addition, an advisory measure is
soliciting the opinion of the voters and is non-binding.
Chuck Kozak, P. O. Box 917, Moss Beach, said concern had been expressed to him about
being clear on the definition of the expansion. He said they might want to say"extending
west to the coast from current boundaries." Also, there was the issue of how to describe
the area from Highway 92 north. Mr. Kozak suggested putting the word "resources" after
"open space" at the beginning of the sentence.
S. Schectman reminded Board members that they were limited to 75 words. She clarified
that this was the tentative language and they will have further opportunity to work on it
before final approval on June 24.
N. Hanko asked for S. Schectman's opinion on the suggested changes. She advised that
the Board has discretion because this is an advisory measure and has no legal effect.
C. Britton read the revised wording as follows: In order to preserve open space resources
on the San Mateo County coast, shall the Midpeninsula Regional Open Space District
expand to the San Mateo coast west from its existing boundary in the San Francisco
watershed and from the boundary of Pacifica to the Santa Cruz County line?
Michael Murphy, 2100 Lobitos Creek Road, Half Moon Bay, asked if serious
n statements, one for the people from
consideration had been given to having two different stale p p
the southern boundary of Pacifica to the northern boundary of Half Moon Bay, the other
from the southern boundary of Half Moon Bay to the Santa Cruz County line. B.
Crowder said the idea had been considered.
C. Britton said staff will know the results of the phone survey by June 24 and can bring
some alternatives to the Board at that time. In response to Mr. Murphy's letter, he said he
would like to meet with him regarding the eminent domain policy.
Mr. Murphy said he thought if the eminent domain policy could be changed in advance the
opposition to annexation would go away. Otherwise, he thought there would be bitter
opposition.
C. Britton said there will be an item on policy development on the June 24 agenda so the
Board can decide if they want to start developing policy immediately.
H. Haeussler, 1094 Highlands Circle, Los Altos, said he was basically opposed to the
expansion idea.
Discussion continued as follows:
Meeting 98-13 Page 5 #
• Possible use of words "manage,", "conserve" and"preserve."
• Use of"modify" instead of"expand."
• 300 word impartial argument could include some of the wording so that actual
measure could be kept simple
• Inclusion of a map which would show the proposed boundary with the measure or
impartial analysis.
• Inclusion of a brief statement as to what the District actually is.
• Cost of inclusion of map.
The following wording was proposed: "In order to preserve open space resources on the
San Mateo coast, shall the Midpeninsula Regional Open Space District extend its
boundary west to the San Mateo County coast and from the southern boundary of Pacifica
to the Santa Cruz County line?"
Harry Haeussler said the annexation would include more than the coast. He asked how
they will divide the added territory to give them representation.
In answer to a question as to what people who live there consider to be coast,Mr. Kozak
said in general he thought the San Mateo County coast encompassed everything from the
ridge line to the ocean.
Additional proposals:
"In order to preserve open space resources in San Mateo County from the ridge line to the
ocean, shall the Midpeninsula Regional Open Space District expand . . .?"
"In order to preserve open space resources in Southern San Mateo County, shall the
Midpeninsula Regional Open Space District . . .?"
"In order to preserve open space resources in San Mateo County from the ridge line to the
ocean, shall the Midpeninsula Regional Open Space District extend its boundary west to
San Mateo County coast and from the southern boundary of Pacifica to the Santa Cruz
County line?"
J. Escobar said he didn't think it was important where the existing boundary is and
suggested the following wording: "In order to preserve open space resources in San
Mateo County, shall the Midpeninsula Regional Open Space District expand (or modify)
its existing boundary to include the portions of San Mateo County lying west of Skyline
Boulevard from the city limits of Pacifica to the Santa Cruz County line?" .
Mr. Kozak suggested saying, ". . . extend its boundaries to the San Mateo County coast
and from the southern boundary of Pacifica to the Santa Cruz County line?"
S. Schectman said they would know by the 24th if a map can be included. Board
Members reached consensus that the word"coast" had to be contained in the wording.
' Meeting 98-13 Page 6
Proposed wording: "In order to preserve open space resources on the San Mateo County
coast, shall the MROSD extend its boundary to include the portion of San Mateo County
west of Skyline from the southern boundary of Pacifica to the Santa Cruz County line?"
K. Nitz expressed concern that it sounded as though they were only preserving the
resources on the coast.
Proposed wording: "In order to preserve open space resources in San Mateo County
from the ridgeline to the coast, shall the Midpeninsula Regional Open Space District
extend its boundary to include the portion of San Mateo County west of Skyline from the
southern boundary of Pacifica to the Santa Cruz County line?"
C. Britton suggested having something about San Mateo County coastside in the
beginning of the wording.
Proposed wording: "In order to preserve open space coastal resources . . . T'
otion: N. Hanko moved that the Board submit its' ideas back to the Ad Hoc
Committee for a final recommendation. J. Cyr seconded the motion. The
motion carried 6 to 0.
C. Agenda Item No. 3-Proposed Addition of Faucher Propea to Cathedral_Oaks Area of
Sierra A_ul Open Space Preserve;Determination that the Recommended Actions are
CCt $oricab Exempt from the California Environmental O li Act; Tentative Adoption
of the Preliminary Use and Ma_n_agement Plan Including Naming.the Faucher Propca as
an Addition to the Cathedral Oaks Area of Sierra Azzul Open Space Preserve; and Indicate
Their Intention to Withhold the Pro ea from Dedication as Public Open Space at this
Time—acport R-98-711
M. Freeman reviewed the staff report and showed slides. He said the USGS map shows a
structure was on the property at one time but they could find no evidence. The closest
structure is at Mt. Umunhum. He said he and Ranger Miller were impressed with the large
amount of riparian vegetation on the property.
M. Williams outlined the terms and conditions. C. Britton noted an amendment to Section
5 of the resolution to change $125,000 to $100,000. C. Britton said the District does not
buy land based on its value as open space. There is a demand for property this size for
rural residential development.
Motion* I Cyr moved that the Board determine that the recommended actions are
categorically exempt from the California Environmental Quality Act as set
out in the staff report; adopt Resolution 98-20 a Resolution of the Board of
Directors of the Midpeninsula Regional Open Space District Authorizing
Acceptance of Purchase Agreement, Authorizing Officer to Execute
Certificate of Acceptance of Grant to District, and Authorizing General
Manager to Execute Any and All Other Documents Necessary or
Appropriate to Closing of the Transaction(Sierra Azul Open Space
Preserve-Lands of Faucher); tentatively adopt the Preliminary Use and
Meeting 98-13 Page 7
Management Plan recommendations contained n the staff report, including
g P 8
naming the Faucher property as an addition to the Cathedral Oaks Area of
Sierra Azul Open Space Preserve; and indicate their intention to withhold
the property from dedication as public open space at this time. P. Siemens
seconded the motion. The motion passed 6 to 0.
D. Agenda Item No. 4 - Calling of District Elections in Wards 1. 2. 5. and 6- and Requests
for Election Consolidation Services from Santa Clara, San Mateo- and Santa Cruz
Counties- (ftort R-98-74),
D. Dolan presented the staff report. M. Davey pointed out a correction to Ward 2 which
contains a portion of Los Altos and Sunnyvale. D. Dolan stated that the requested
actions are what had been done in the past.
N. Hanko said she thought it was a good thing for people to know who their director is
and asked about the costs for having a person on the ballot who is unopposed. C. Britton
said it was about $20,000 in San Mateo County and $17,000 in Santa Clara County.
Motion: N. Hanko moved that the Board adopt Resolution 98-21 a Resolution of
the Board of Directors of the Midpeninsula Regional Open Space District
Calling Election and Requesting Election Consolidated Services- Santa
Clara County Wards 1, 2 and 5. 1 Cyr seconded the motion. The motion
passed 6 to 0.
Motion: N. Hanko moved that the Board adopt Resolution 98-22 a Resolution of
the Board of Directors of the Midpeninsula Regional Open Space District
Calling Election and Requesting Election Consolidated Services- San
Mateo County Wards 5 and 6. P. Siemens seconded the motion. The
motion passed 6 to 0.
Motion; N. Hanko moved that the Board adopt Resolution 98-23 a Resolution of
the Board of Directors of the Midpeninsula Regional Open Space District
Calling Election and Requesting Election Consolidated Services- Santa
Cruz County Ward 2. K. Nitz seconded the motion. The motion passed 6
to 0.
Motion* N. Hanko moved that the Board confirm Section 2.12 of their Rules of
Procedure regarding a maximum of 200 words per candidate statement and
payment of candidates' statements in those wards where two or more
candidates have qualified to appear on the ballot. P. Siemens seconded the
motion. The motion passed 6 to 0.
Motion7 N. Hanko moved that the Board adopt Resolution 98-24 a Resolution of
the Board of Directors of the Midpeninsula Regional Open Space District
Authorizing Not Listing Any Unopposed Candidates for Election on the
November 3, 1998 Ballots of San Mateo County, Santa Clara County and
Santa Cruz County. I Cyr seconded the motion. The motion passed 6 to
0.
Meeting 98-13 Page 8
E. Agenda Item No. 5-Approval of Communications Site Lease and Agreement with
Association for Continuing Education(ACE). a non-profit California Corporation' and
Approval_ of Sublease Between ACE and Space Systems/.oral Inc.. a Delaware
Corporation on Black Mountain Rancho San Antonio Open Space Preserve-
Determination that the Recommended Actions are Categoric ay Exempt from the
California Environmental Quality Act(CE"; Authorization for the President of the
Board of Directors to Execute a Communications Site Lease and Agreement with ACE_
for the Communication Facili ,_aan_d Authorization for the General_Manager to Execute
the Sublease Between ACE and Space Systems/Lora� Inc.- Com_m__utication Facility on
Black Mountain Rancho San Antonio Open Space Preserve - CM12ort R-98-73).
M. Williams presented the staff report and noted this is an increase since March in monthly
rent from $900 to $2000.
Motion- M. Davey moved that the Board determine that the recommended actions
are categorically exempt from the California Environmental Quality Act
(CEQA) as set forth in the staff report; authorize the President of the
Board of Directors to execute a Communications Site Lease and
Agreement with the Association for Continuing Education(ACE), a non-
profit California corporation, for the facility on Black Mountain, Rancho
San Antonio Open Space Preserve; and authorize the General Manager to
execute the Sublease between Association for Continuing Education
(ACE) and Space System/Loral, Inc., a Delaware Corporation, for the
communication facility on Black Mountain, Rancho San Antonio Open
Space Preserve. P. Siemens seconded the motion. The motion passed 6 to
0.
F. Agenda Item No. 6 -Agreement with California Department of Forestry and Fire
Protection(CDF)to Conduct a Prescribed Burn at Russian Ridge 012en Space Preserve as
a Part of the Second Phase of the Grassland Management Plan: Determination that the
Recommended Actions are Categorically Exempt Linder the California Environmental
Quality Act CEOA); and Authorization for the General Manager to Simi the Agreement
with CDF to Conduct a Prescribed Burn at Russian Ridge Open Space Preserve as a Part
of the Second Phase of the Grassland Management Plan-(Report R-98-M
N. Hanko asked about the effect of burning on wildflowers. J. Isaacs said burning would
be beneficial to native grasses and wildflowers because it decreases the thatch level. The
burning will be done at the end of July and the beginning of August. She said they are
planning a burn in areas 1 and 4 only this year and will evaluate the results to determine
how they work with the whole grassland management plan. They would come back to the
Board before any additional burn. She said air quality control would have a big part in the
decision when the burn would take place because of smoke. C. Britton pointed out the
location of the residences that might be affected. J. Isaacs informed the Board that they
are using both sheep and goats in the grazing program.
Motion: N. Hanko moved that the Board determine that the recommended actions are
categorically exempt under the California Environmental Quality Act as set out
r Meeting 98-13 Page 9 io
in the staff report; and authorize the General Manager to sign the agreement
with the California Department of Forestry and Fire Protection(CDF)to
conduct a prescribed burn at Russian Ridge Open Space Preserve as a part of
the second phase of the Russian Ridge Open Space Preserve Grassland
Management Plan. P. Siemens seconded the motion. The motion passed 6 to
0.
G. Agenda Item No. 7- Scheduling of June 17, 1998 Special Meeting—Report R-98-M
C. Britton stated staff had not originally planned to have public items at this meeting.
However, this was a time when the full Board would be present.
Min: N. Hanko moved that the Board schedule a June 17, 1998 Special Meeting.
J. Cyr seconded the motion. The motion passed 6 to 0.
VII. INFORMATIONAL REPORTS
M. Davey talked about the Saturday POST event and asked if other Board Members had received
a copy of the American Trails publication out of Prescott, Arizona.
N. Hanko agreed with M. Davey's comments on the POST event.
Regarding N. Hanko's earlier question, J. Escobar said law enforcement agencies rarely give
other agencies access to their frequencies. The delay of deputies arriving after a call has little to
do with communications but has to do with geographic limitations. He said it might be a
communications issue in terms of coordination or priorities.
B. Crowder mentioned that Board Members had been invited to the Sempervirens dinner where
they met and talked with the Sempervirens board, and R. Anderson and C. Britton gave a
presentation.
M. Davey said they had been told about the damage San Mateo County public works did in Gazos
Creek on Sempervirens Fund and POST property.
J. Cyr expressed his pleasure at being invited to the dinner and meeting board members.
C. Britton reported as follows: 1. He had a copy of a 1967 phone book with a picture of Mt.
Umunhum on the cover. 2. He said he planned to remove the pay phone in the lobby because it
was not used much and the telephone in the kitchen can be programmed to call collect, 800
numbers, or credit card numbers. 3. M. Williams and he went to the San Mateo County Grand
Jury and answered questions about the District's exchange of land and sale of the Thornewood
property. He said he thought Grand Jury members were satisfied that the District had conducted
itself properly. 4. He referred to the FYI memo reminding Board Members of the staff
recognition event on September 15. July 16 is the volunteer event and July 21 is the docent
meeting. 5. He had attended the Americans for Heritage and Parks meeting in New Orleans
about the Land and Water Fund. He described the talk by the Mayor of New Orleans. He
pointed out there was a chart in the FYIs about the District's land and water fund projects. 6. He
mentioned the POST dinner and said he had introduced himself to Bruce Babbitt and suggested
Meeting 98-13 Page 10
full funding for land and water. 7. At the Sempervirens,fund meeting R. Anderson gave a
presentation on the Regional Open Space Study and he talked about potential coastal expansion.
8. He met with Paul Romero and Larry Coons re SB 2, the proposed State Park Bond Act. He
said there is a 25% chance that SB 2 and the bond act will pass in November. 8. Information on
the mailing on the coast from Navarrone mailing service was in the FYIs.
N. Hanko talked about the meeting with T. Campbell and the trip to Mt. Umhunum. C. Britton
had written a follow-up letter suggesting that they might be able to arrange a helicopter trip.
J. Escobar said staff is planning a special workshop meeting on August 19 regarding the
Operations Program review. Board members commented on the models and the consulting team.
S. Schectman said she had presented the authorized proposal on the labor relations item pending
with Local 715. Negotiations will take place in August or September. Regarding the tree cutting
and removal at Thornewood, a lawsuit had been filed. The Ireland encroachment matter was also
filed. She had also been working with the convent implementing documents which will come
back to the Board on June 24. Regarding a Brown Act decision about whether a fourth Board
member could attend a three member committee meeting, she stated the Attorney General says
they can attend as an observer, but not as a participant.
M. Smith reported that staff will work on the sound system. He said the tentative date for the
Windy Hill parking lot dedication ceremony is Friday, July 17 at 4:00 P.M.
C. Britton referred to the letter in FYIs to the CEO of PacBell regarding the utility
undergrounding at Windy Hill and said this was a land and water project.
VIII. ADJOURNMENT
At 10:13 P.M., the meeting was adjourned.
Roberta Wolfe
Recording Secretary